IDA Recruitment Ltd

Team Coordinator/PA - £35,000 - £40,000 An exciting opportunity to join this award winning and friendly architecture practice as a PA/Team Coordinator based in their offices in Farringdon. This is a Monday to Friday in studio position, one day can be remote working. Benefits include: dog visits, learning and development programmes, volunteer days, 4.5% Pension, Health insurance, complimentary daily breakfasts The successful candidate will need to demonstrate some strong Team Assistant/Team Coordinator/PA experience coming from a busy, professional, deadline driven environment. You will be a self-starter, can prioritise your own workload with a minimal amount of supervision. An excellent communicator who enjoys building effective working relationships. Someone who has a keen eye for detail and is well organised. MS office Outlook, Word, Excel, PowerPoint as well as Teams are an essential skillset. An interest in the arts and architecture is desirable. This is an exceptional opportunity to join this friendly, collaborative and inclusive team! Working alongside other Team Coordinator/PAs, this position supports at Partner Level, as well as Directors and the wider Architectural teams, Landscape and technical teams. Responsibilities include: Extensive diary management and PA duties for the Partners and Directors Managing the inbox of Partners and Directors Typing and formatting letters and reports Creating/editing tables in Excel for monitoring project invoices Preparing/editing PowerPoint presentations Arranging travel and itineraries Managing project related files - ensure correct filing of both digital and hard copy documentation Responding to correspondence (post and email) as needed Liaising with the accounts department to chase and complete monthly project reports and weekly timesheets Arranging QA Inductions for new staff Ensuring the Partners and Directors' timesheets and expenses are completed and are up to date Managing and issuing project invoices to clients. Tracking the team holidays and updating the tracker Assisting with the organisation of team events and or meetings, including the annual Summer and Christmas parties. January start available Benefits include: Robust Learning & Development programs and opportunities to advance your skills and career. Option to join Simply Health scheme for medical cost reclamation. Generous £100 contribution towards eye care costs. Dog Office Visits! (Yes, really - our furry friends brighten our days!) 23 days annual leave plus bank holidays. Dedicated Volunteer Days to support causes you care about. Workplace Pension with a fantastic 4.5% employer contribution. Access to 1:1 Independent Pension Advice. Permanent Health Insurance up to 50% of salary. Confidential Financial advice line. Season Ticket Loan & Cycle to Work Scheme. Complimentary daily breakfasts. IDA Recruitment Ltd specialises in office support recruitment across London. We work with sectors from Creative start ups, Third Sector organisations to companies within Professional Services. We have a great deal of experience of the London Market and throughout our careers have nurtured long term respectful relationships with candidates, enabling them to reach their potential. Due to high volumes we are unable to respond to every application. We expect to contact successful candidates within 5 working days

Private Medical Administrator/Receptionist - Prestigious Harley Street Clinic An exciting opportunity has arisen for a Private Medical Administrator/ Receptionist to join a welcoming and professional Front of House team at a leading independent private eye clinic on Harley Street, just a short walk from Baker Street and Bond Street stations. This is a varied role that includes duties beyond a standard reception job description. We are seeking candidates with experience in five-star hospitality, concierge services, PA roles, or any position that required a bespoke and detail-oriented approach to people and work. The clinic is patient-centric, warm, welcoming, kind, and nurturing toward every individual who walks through the door. Private Medical Administrator/Receptionist role: As a key member of the Front of House Administration team, you will be the first point of contact for consultants and their patients, ensuring every visit is smooth, professional, and warmly received. Organising emergency operations at very short notice, coordinating diaries, liaising with surgeons, ophthalmic technicians, nurses, anaesthesians Provide an exceptional patient experience in person, over the phone, and via email Manage up to three clinic diaries, handle payments, and support with treatment enquiries Oversee administrative tasks, including ordering supplies, managing stock, and coordinating maintenance Maintain the highest standards of service, supporting the clinic s commitment to excellence Liaising with clinical trial coordinators Private Medical Administrator/Receptionist details: Hours: Monday-Friday, 9:00am-6:00pm - flexibility is required in case of emergencies Salary: Up to £35,000 (depending on experience) Holidays: 23 days annual leave Corporate benefits