Wise May is looking for a meticulous Legal PA to support 7 partners within the Property Team of a leading London Law Firm in the City. With previous experience in property, you will work alongside a team of 4 other PA's to deliver a wide range of tasks. This is a full-time, 12 month fixed-term contract. Legal PA duties and responsibilities: Preparing and typing up letters, emails, faxes and reports using the case management system. Open files and issue initial letters and forms to clients. Liaise with solicitors, financial advisors, and estate agents. Prepare letters, deeds, and documents through the case management system. Obtain property searches. Manage electronic filing of post. Obtain priority and bankruptcy searches. Prepare and submit SDLT returns and Land Registry applications. Assist with Land Registry requisitions. Manage deeds requests. Legal PA key skills and experience required: Property / Real Estate PA Experience. Strong organisational skills with ability to manage deadlines and competing priorities. Previous conveyancing experience. Experience of using case management software. Problem solver who enjoys using their initiative. Excellent MS Office skills.
Apr 21, 2026
Contractor
Wise May is looking for a meticulous Legal PA to support 7 partners within the Property Team of a leading London Law Firm in the City. With previous experience in property, you will work alongside a team of 4 other PA's to deliver a wide range of tasks. This is a full-time, 12 month fixed-term contract. Legal PA duties and responsibilities: Preparing and typing up letters, emails, faxes and reports using the case management system. Open files and issue initial letters and forms to clients. Liaise with solicitors, financial advisors, and estate agents. Prepare letters, deeds, and documents through the case management system. Obtain property searches. Manage electronic filing of post. Obtain priority and bankruptcy searches. Prepare and submit SDLT returns and Land Registry applications. Assist with Land Registry requisitions. Manage deeds requests. Legal PA key skills and experience required: Property / Real Estate PA Experience. Strong organisational skills with ability to manage deadlines and competing priorities. Previous conveyancing experience. Experience of using case management software. Problem solver who enjoys using their initiative. Excellent MS Office skills.
Wise May are looking for a hands-on and proactive Receptionist to join a fast paced Financial firm in London. This is a permanent, office based role with the working hours of 9am - 5pm. Receptionist duties include: Deal with all general office facilities matters and office queries, working closely with the HR team and liaise with other departments. Ensure the office is running effectively on a day-to-day basis. Welcome clients and guests, providing refreshments as needed. Manage meeting rooms, make sure the rooms have been refreshed between meetings. Coordinate incoming and outgoing mail, receive deliveries, liaise with couriers and capture this information on the database. Be the initial point of contact for all suppliers and external providers of services, the landlord team, building manager and building reception staff, managing security building passes to access the office. Implement and maintain Health & Safety policies and procedures such as PAT testing, fire marshal and first aid training along with other processes. Be solely responsible for maintaining all file archive records in efficient order. Ensure all information is stored securely, in compliance with personal data protection regulations and available to relevant members of staff when required. Order and coordinate the delivery of office supplies in a timely fashion, anticipating and making sure there are no shortages. Requisitioning of all office consumables, i.e., general office stationery, toners for printers/photocopiers, coffee and water supplies etc. Manage and coordinate meeting room bookings, ensuring that the rooms are kept tidy, and facilities are in working order. Arrange and coordinate lunch/breakfast for internal and external events when required. Provide general support to visitors - internal and external. Receptionist experience required: Knowledge of Microsoft office (in particular, Word, Excel, Power Point) and Apple package as an advanced user of all applications. Possess relentless attention to detail and impeccable organisational skills. Strong client focus and ability to deliver excellent client-service. Thrive in a fast-paced, entrepreneurial culture and manage multiple and shifting priorities. Proactive attitude and able to take initiative and offer ideas. Excellent interpersonal and time management skills. A fast learner who enjoys being challenged and doing new things. Logical in their approach and finds solutions to resolve problems in a calm and prompt manner. Experience of performing successfully and staying calm under pressure and in a fast-paced environment. Benefits include: Pension contribution. 25 days annual leave + Bank holidays. Benefits currently being rolled out include, life assurance, income protection and critical illness.
Apr 15, 2026
Full time
Wise May are looking for a hands-on and proactive Receptionist to join a fast paced Financial firm in London. This is a permanent, office based role with the working hours of 9am - 5pm. Receptionist duties include: Deal with all general office facilities matters and office queries, working closely with the HR team and liaise with other departments. Ensure the office is running effectively on a day-to-day basis. Welcome clients and guests, providing refreshments as needed. Manage meeting rooms, make sure the rooms have been refreshed between meetings. Coordinate incoming and outgoing mail, receive deliveries, liaise with couriers and capture this information on the database. Be the initial point of contact for all suppliers and external providers of services, the landlord team, building manager and building reception staff, managing security building passes to access the office. Implement and maintain Health & Safety policies and procedures such as PAT testing, fire marshal and first aid training along with other processes. Be solely responsible for maintaining all file archive records in efficient order. Ensure all information is stored securely, in compliance with personal data protection regulations and available to relevant members of staff when required. Order and coordinate the delivery of office supplies in a timely fashion, anticipating and making sure there are no shortages. Requisitioning of all office consumables, i.e., general office stationery, toners for printers/photocopiers, coffee and water supplies etc. Manage and coordinate meeting room bookings, ensuring that the rooms are kept tidy, and facilities are in working order. Arrange and coordinate lunch/breakfast for internal and external events when required. Provide general support to visitors - internal and external. Receptionist experience required: Knowledge of Microsoft office (in particular, Word, Excel, Power Point) and Apple package as an advanced user of all applications. Possess relentless attention to detail and impeccable organisational skills. Strong client focus and ability to deliver excellent client-service. Thrive in a fast-paced, entrepreneurial culture and manage multiple and shifting priorities. Proactive attitude and able to take initiative and offer ideas. Excellent interpersonal and time management skills. A fast learner who enjoys being challenged and doing new things. Logical in their approach and finds solutions to resolve problems in a calm and prompt manner. Experience of performing successfully and staying calm under pressure and in a fast-paced environment. Benefits include: Pension contribution. 25 days annual leave + Bank holidays. Benefits currently being rolled out include, life assurance, income protection and critical illness.
Wise May are looking for a Facilities Administrator to assist with a evening project on site for a Consultancy business. The role will be live for the 21st and 22nd April - time 17:00 - 00:00. Facilities Administrator duties include: Administration around the workspace / location Surveying the spaces within the site Logging and counting facilities equipment Keeping up to date records on the data collected Facilities Administrator key skills include: Strong verbal and written communication skills and excellent attention to detail. Proficient in Microsoft Office (including Outlook, Word, Excel and PowerPoint) Able to work independently and as part of a team Reliable and flexible
Apr 15, 2026
Contractor
Wise May are looking for a Facilities Administrator to assist with a evening project on site for a Consultancy business. The role will be live for the 21st and 22nd April - time 17:00 - 00:00. Facilities Administrator duties include: Administration around the workspace / location Surveying the spaces within the site Logging and counting facilities equipment Keeping up to date records on the data collected Facilities Administrator key skills include: Strong verbal and written communication skills and excellent attention to detail. Proficient in Microsoft Office (including Outlook, Word, Excel and PowerPoint) Able to work independently and as part of a team Reliable and flexible
Wise May are looking for an Administrator to join a busy Accountancy business in the City, joining a friendly and supportive large team. We are looking for a bright, friendly, enthusiastic candidate to join this contemporary office. The candidate should be flexible and able to work under pressure to ensure the company delivers against its objectives in a timely manner. Administrator duties include: Provide Admin support to team and Partner Diary Management Meeting support Organisation of webinars Travel arrangements Additional office support Administrator skills required: Good understanding of Microsoft Word and Excel. Able to follow basic instructions well. Confidence to ask questions if additional clarity is required. Experience in a similar position A willingness to learn and utilise new information quickly, including taking notes where required. Company benefits: 22 days annual leave, plus bank holidays. Pension contribution. Season ticket loans. Cycle to Work scheme. Free eye test and contribution towards glasses needed for computer use.
Apr 14, 2026
Full time
Wise May are looking for an Administrator to join a busy Accountancy business in the City, joining a friendly and supportive large team. We are looking for a bright, friendly, enthusiastic candidate to join this contemporary office. The candidate should be flexible and able to work under pressure to ensure the company delivers against its objectives in a timely manner. Administrator duties include: Provide Admin support to team and Partner Diary Management Meeting support Organisation of webinars Travel arrangements Additional office support Administrator skills required: Good understanding of Microsoft Word and Excel. Able to follow basic instructions well. Confidence to ask questions if additional clarity is required. Experience in a similar position A willingness to learn and utilise new information quickly, including taking notes where required. Company benefits: 22 days annual leave, plus bank holidays. Pension contribution. Season ticket loans. Cycle to Work scheme. Free eye test and contribution towards glasses needed for computer use.
Wise May are looking for a Company Secretary to join a busy Insurance business in the City. This role is a great opportunity to start your Company Secretary career and an opportunity to gain the qualifications to match. Training will be given by your friendly Line Manager who has a wealth of knowledge and experience in this field. We are looking for a bright, friendly, enthusiastic candidate to join this friendly, outgoing office. The candidate should be flexible and able to work under pressure to ensure the company delivers against its objectives in a timely manner. Company Secretary duties include : Taking meeting minutes, generating director's resolutions, maintaining statutory books and submitting filings to Companies House and HMRC. Providing guidance to the board on how to execute their responsibilities and comply with company law. Ensuring that legal and statutory requirements met. Maintaining an awareness of relevant legislation and adjusting company records accordingly. Overall responsibility for the schemes that clients may offer, for example, investor schemes and HR schemes. Company Secretary skills required: Ability to work with colleagues and clients at all levels Able to draft accurate and detailed minutes from share holder meetings Pro-active Integrity and confidentiality Knowledge in governance and company law Ability to absorb and process large quantities of information Strong attention to detail The capability to multi-task Strong planning and organisational skills Company Secretary Benefits: Hybrid working offered Enhanced pension Life insurance Income protection PMI
Apr 13, 2026
Full time
Wise May are looking for a Company Secretary to join a busy Insurance business in the City. This role is a great opportunity to start your Company Secretary career and an opportunity to gain the qualifications to match. Training will be given by your friendly Line Manager who has a wealth of knowledge and experience in this field. We are looking for a bright, friendly, enthusiastic candidate to join this friendly, outgoing office. The candidate should be flexible and able to work under pressure to ensure the company delivers against its objectives in a timely manner. Company Secretary duties include : Taking meeting minutes, generating director's resolutions, maintaining statutory books and submitting filings to Companies House and HMRC. Providing guidance to the board on how to execute their responsibilities and comply with company law. Ensuring that legal and statutory requirements met. Maintaining an awareness of relevant legislation and adjusting company records accordingly. Overall responsibility for the schemes that clients may offer, for example, investor schemes and HR schemes. Company Secretary skills required: Ability to work with colleagues and clients at all levels Able to draft accurate and detailed minutes from share holder meetings Pro-active Integrity and confidentiality Knowledge in governance and company law Ability to absorb and process large quantities of information Strong attention to detail The capability to multi-task Strong planning and organisational skills Company Secretary Benefits: Hybrid working offered Enhanced pension Life insurance Income protection PMI
Wise May is looking for a Team Secretary to join a Global Financial Services client based in the City. Working within a fast-paced environment, you will join a collaborative team to provide administrative support to senior stakeholders and facilitate the efficient running of the business operations. This is a full time, 12-month fixed term contract, with hybrid working (minimum 2 days a week in the office) Team Secretary Key Responsibilities: Managing calendars and Coordinating European and International travel arrangements. Organising meetings, both in-person and virtual, including room bookings and logistics. Meeting Minute taking. Managing incoming calls, messages and general enquiries. Editing and formatting documents. Processing expense claims and credit card reconciliations. Providing support to other secretaries and covering for colleagues during absences. Team Secretary Key Skills and Experience Required: Demonstrable experience working in an administrative or secretarial role within a corporate environment. A team-oriented approach and a willingness to support others when needed. Proficiency in Microsoft Outlook, Word, PowerPoint and Excel. Excellent organisational skills and the ability to manage competing priorities. Strong interpersonal skills and the ability to work effectively with colleagues at all levels. Benefits: Pension scheme Hybrid working Annual discretionary bonus Private Health Insurance
Apr 08, 2026
Contractor
Wise May is looking for a Team Secretary to join a Global Financial Services client based in the City. Working within a fast-paced environment, you will join a collaborative team to provide administrative support to senior stakeholders and facilitate the efficient running of the business operations. This is a full time, 12-month fixed term contract, with hybrid working (minimum 2 days a week in the office) Team Secretary Key Responsibilities: Managing calendars and Coordinating European and International travel arrangements. Organising meetings, both in-person and virtual, including room bookings and logistics. Meeting Minute taking. Managing incoming calls, messages and general enquiries. Editing and formatting documents. Processing expense claims and credit card reconciliations. Providing support to other secretaries and covering for colleagues during absences. Team Secretary Key Skills and Experience Required: Demonstrable experience working in an administrative or secretarial role within a corporate environment. A team-oriented approach and a willingness to support others when needed. Proficiency in Microsoft Outlook, Word, PowerPoint and Excel. Excellent organisational skills and the ability to manage competing priorities. Strong interpersonal skills and the ability to work effectively with colleagues at all levels. Benefits: Pension scheme Hybrid working Annual discretionary bonus Private Health Insurance
Wise May are looking for a Senior Project Information Coordinator to join a globally recognised, design-led architecture studio based in Central London. This is a permanent, hybrid role working within a collaborative and forward-thinking environment, supporting the delivery of large-scale, complex projects. Senior Project Information Coordinator duties and responsibilities: Establish and manage Common Data Environments (CDE) across multiple projects using platforms such as ACC and SharePoint. Ensure the accurate distribution, storage, and control of all project information in line with ISO19650 standards. Maintain and update document registers, information delivery plans, and project data systems. Monitor version control and ensure all documentation is up to date and correctly issued. Liaise with internal and external project teams to manage information flow and deadlines. Provide guidance and training to project teams on document management systems and processes. Carry out quality assurance checks on project documentation and data. Support project teams with the coordination and organisation of incoming and outgoing information. Assist with audits and ensure compliance with internal and external information standards. Senior Project Information Coordinator key skills and experience required: Strong experience in a similar role within architecture, construction, or engineering environments. Strong experience managing CDE platforms such as ACC, BIM360, Asite or similar. Solid understanding of ISO19650 standards and information management processes. Experience working on large, complex projects (e.g. infrastructure, healthcare or commercial developments). Excellent organisational skills with the ability to manage multiple projects simultaneously. Confident communicator, able to liaise with senior stakeholders. Strong attention to detail and proactive approach to problem solving. Proficiency in MS Office, particularly Excel and SharePoint.
Apr 08, 2026
Full time
Wise May are looking for a Senior Project Information Coordinator to join a globally recognised, design-led architecture studio based in Central London. This is a permanent, hybrid role working within a collaborative and forward-thinking environment, supporting the delivery of large-scale, complex projects. Senior Project Information Coordinator duties and responsibilities: Establish and manage Common Data Environments (CDE) across multiple projects using platforms such as ACC and SharePoint. Ensure the accurate distribution, storage, and control of all project information in line with ISO19650 standards. Maintain and update document registers, information delivery plans, and project data systems. Monitor version control and ensure all documentation is up to date and correctly issued. Liaise with internal and external project teams to manage information flow and deadlines. Provide guidance and training to project teams on document management systems and processes. Carry out quality assurance checks on project documentation and data. Support project teams with the coordination and organisation of incoming and outgoing information. Assist with audits and ensure compliance with internal and external information standards. Senior Project Information Coordinator key skills and experience required: Strong experience in a similar role within architecture, construction, or engineering environments. Strong experience managing CDE platforms such as ACC, BIM360, Asite or similar. Solid understanding of ISO19650 standards and information management processes. Experience working on large, complex projects (e.g. infrastructure, healthcare or commercial developments). Excellent organisational skills with the ability to manage multiple projects simultaneously. Confident communicator, able to liaise with senior stakeholders. Strong attention to detail and proactive approach to problem solving. Proficiency in MS Office, particularly Excel and SharePoint.
Wise May are looking for an experienced BIM Coordinator to join a globally recognised, architecture studio based in Central London. This is a permanent, hybrid role working within a large, multidisciplinary team delivering a complex project in the UK. The position offers the opportunity to work on high-profile, large-scale developments within a collaborative and forward-thinking environment. BIM Coordinator duties and responsibilities: Support project setup in line with ISO19650 standards and client Exchange Information Requirements (EIR). Manage and coordinate federated BIM models across multiple disciplines. Lead digital coordination processes, including clash detection using tools such as Navisworks or Solibri. Carry out regular QA/QC checks on model geometry, data integrity, classification and parameters. Prepare and manage composite models for coordination meetings. Maintain BIM content libraries and ensure consistency across project deliverables. Manage BIM data within the Common Data Environment (CDE), ensuring accurate and timely information exchange. Monitor and ensure compliance with project information standards and workflows. Support data validation processes and ensure asset information requirements are met. Provide day-to-day BIM support to project teams and assist with training and upskilling where required. BIM Coordinator key skills and experience required: Minimum 5 years' experience within a BIM, architecture, construction or engineering environment. Proven experience working on large-scale, multidisciplinary projects. Advanced proficiency in Autodesk Revit (essential). Strong experience using Autodesk Construction Cloud (ACC) or BIM360. Experience with coordination tools such as Navisworks, Solibri or similar. Solid understanding of ISO19650 and structured information delivery. Strong attention to detail and ability to manage complex model data. Confident communicator, able to liaise with multidisciplinary teams. Proficiency in MS Excel (Power Query advantageous).
Apr 03, 2026
Full time
Wise May are looking for an experienced BIM Coordinator to join a globally recognised, architecture studio based in Central London. This is a permanent, hybrid role working within a large, multidisciplinary team delivering a complex project in the UK. The position offers the opportunity to work on high-profile, large-scale developments within a collaborative and forward-thinking environment. BIM Coordinator duties and responsibilities: Support project setup in line with ISO19650 standards and client Exchange Information Requirements (EIR). Manage and coordinate federated BIM models across multiple disciplines. Lead digital coordination processes, including clash detection using tools such as Navisworks or Solibri. Carry out regular QA/QC checks on model geometry, data integrity, classification and parameters. Prepare and manage composite models for coordination meetings. Maintain BIM content libraries and ensure consistency across project deliverables. Manage BIM data within the Common Data Environment (CDE), ensuring accurate and timely information exchange. Monitor and ensure compliance with project information standards and workflows. Support data validation processes and ensure asset information requirements are met. Provide day-to-day BIM support to project teams and assist with training and upskilling where required. BIM Coordinator key skills and experience required: Minimum 5 years' experience within a BIM, architecture, construction or engineering environment. Proven experience working on large-scale, multidisciplinary projects. Advanced proficiency in Autodesk Revit (essential). Strong experience using Autodesk Construction Cloud (ACC) or BIM360. Experience with coordination tools such as Navisworks, Solibri or similar. Solid understanding of ISO19650 and structured information delivery. Strong attention to detail and ability to manage complex model data. Confident communicator, able to liaise with multidisciplinary teams. Proficiency in MS Excel (Power Query advantageous).
Wise May are looking for a proactive Workplace Services Manager to join a London Law Firm and manage the day-to-day and operational strategy for workplace services including floor support, health & safety compliance, records management, mail & logistics and property services. This is a full time, permanent, office based position. Workplace Services Manager duties and responsibilities: Reporting in to the Head of Front of House & Workplace Services you will be responsible for driving continuous improvement in service delivery to support the organisations strategic objectives. Your key areas of responsibility will include: Strategic Leadership & Service Excellence - Deliver continuous improvement and operational strategy for workplace services. Operational Leadership and Managemen t - Oversee all aspects of workplace services, maintain oversight of health & safety compliance, provide effective resource planning and support building maintenance projects. People Leadership and Development - Develop and manage a high-performing, multi-skilled team of 6. Financial and Supplier Management - Support budget management for workplace services, monitor and report on service usage and assist with supplier engagement and contract negotiations. Change and Project Management - Assist with workplace transformation projects i.e. office moves, refurbishments and implementing new technologies. Stakeholder Engagement and Collaboration- Work closely with other business support functions to ensure the efficient integration of workplace services with IT, property and facilities strategies. Workplace Services Manager key skills and experience required: Proven experience in workplace services, facilities and operational leadership within the legal industry is required. Strong track record managing both in-house teams and outsourced service providers Experience overseeing services such as mailroom, reprographics, records management, and floor support Demonstrated ability to manage supplier relationships, contracts, and service level agreements Solid knowledge of health & safety, compliance, and business continuity (IOSH/NEBOSH or equivalent) Experience supporting workplace projects Excellent organisational skills with the ability to manage multiple priorities and deadlines Strong stakeholder management and communication skills Experience with budgeting, cost control, and identifying service improvements
Apr 01, 2026
Full time
Wise May are looking for a proactive Workplace Services Manager to join a London Law Firm and manage the day-to-day and operational strategy for workplace services including floor support, health & safety compliance, records management, mail & logistics and property services. This is a full time, permanent, office based position. Workplace Services Manager duties and responsibilities: Reporting in to the Head of Front of House & Workplace Services you will be responsible for driving continuous improvement in service delivery to support the organisations strategic objectives. Your key areas of responsibility will include: Strategic Leadership & Service Excellence - Deliver continuous improvement and operational strategy for workplace services. Operational Leadership and Managemen t - Oversee all aspects of workplace services, maintain oversight of health & safety compliance, provide effective resource planning and support building maintenance projects. People Leadership and Development - Develop and manage a high-performing, multi-skilled team of 6. Financial and Supplier Management - Support budget management for workplace services, monitor and report on service usage and assist with supplier engagement and contract negotiations. Change and Project Management - Assist with workplace transformation projects i.e. office moves, refurbishments and implementing new technologies. Stakeholder Engagement and Collaboration- Work closely with other business support functions to ensure the efficient integration of workplace services with IT, property and facilities strategies. Workplace Services Manager key skills and experience required: Proven experience in workplace services, facilities and operational leadership within the legal industry is required. Strong track record managing both in-house teams and outsourced service providers Experience overseeing services such as mailroom, reprographics, records management, and floor support Demonstrated ability to manage supplier relationships, contracts, and service level agreements Solid knowledge of health & safety, compliance, and business continuity (IOSH/NEBOSH or equivalent) Experience supporting workplace projects Excellent organisational skills with the ability to manage multiple priorities and deadlines Strong stakeholder management and communication skills Experience with budgeting, cost control, and identifying service improvements
