Records Administrator / IP Paralegal The Opportunity Our client, a well-established intellectual property firm, is looking for a detail-driven Records Administrator / Paralegal to join its busy formalities team. This role would suit an experienced IP records professional who enjoys accuracy, structure and working to strict deadlines. You'll support patent, design and trade mark matters from start to finish, keeping case records accurate and working closely with clients, fee earners and overseas associates. This position is full time hybrid, offering 40% remote working. What You'll Be Doing Managing formalities across patent, design and trade mark applications, including filings, completion reminders, official communications, publications, fee payments, grants and certified copies Handling incoming post and electronic correspondence from clients and foreign associates, and recording deadlines and actions on the IP management system Identifying due dates in incoming correspondence and diarising them accurately Reviewing outgoing correspondence and updating case records to match Opening new case records from client instructions, checking data against online databases such as EPOLine, diarising deadlines and acknowledging instructions Recording filing details and checking them against filing receipts, arranging corrections where needed Updating case status as matters progress, including publication, grant or registration, oppositions, refusals, revocations and official actions Producing and sending standard correspondence related to the role Monitoring the daily critical deadlines list so fee earners are aware of same-day actions Taking on other tasks as needed to support the team About You Highly organised, motivated and efficient Confident and self-assured Exceptional attention to detail, with accuracy maintained under pressure Able to multi-task and prioritise against strict legal deadlines Works well independently while also being a supportive, approachable team player Strong written and verbal communication skills at all levels Desirable Experience using Inprotech or a similar IP records system 3+ years in a records or IP department Sound knowledge of EP and UK patent and trade mark procedures CIPA Patent Paralegal Course and/or CITMA Trade Mark Administrators Course (desirable, not essential) Interested? If you have the IP records experience and the eye for detail this role demands, please apply with your CV for a confidential discussion.
Oct 23, 2026
Full time
Records Administrator / IP Paralegal The Opportunity Our client, a well-established intellectual property firm, is looking for a detail-driven Records Administrator / Paralegal to join its busy formalities team. This role would suit an experienced IP records professional who enjoys accuracy, structure and working to strict deadlines. You'll support patent, design and trade mark matters from start to finish, keeping case records accurate and working closely with clients, fee earners and overseas associates. This position is full time hybrid, offering 40% remote working. What You'll Be Doing Managing formalities across patent, design and trade mark applications, including filings, completion reminders, official communications, publications, fee payments, grants and certified copies Handling incoming post and electronic correspondence from clients and foreign associates, and recording deadlines and actions on the IP management system Identifying due dates in incoming correspondence and diarising them accurately Reviewing outgoing correspondence and updating case records to match Opening new case records from client instructions, checking data against online databases such as EPOLine, diarising deadlines and acknowledging instructions Recording filing details and checking them against filing receipts, arranging corrections where needed Updating case status as matters progress, including publication, grant or registration, oppositions, refusals, revocations and official actions Producing and sending standard correspondence related to the role Monitoring the daily critical deadlines list so fee earners are aware of same-day actions Taking on other tasks as needed to support the team About You Highly organised, motivated and efficient Confident and self-assured Exceptional attention to detail, with accuracy maintained under pressure Able to multi-task and prioritise against strict legal deadlines Works well independently while also being a supportive, approachable team player Strong written and verbal communication skills at all levels Desirable Experience using Inprotech or a similar IP records system 3+ years in a records or IP department Sound knowledge of EP and UK patent and trade mark procedures CIPA Patent Paralegal Course and/or CITMA Trade Mark Administrators Course (desirable, not essential) Interested? If you have the IP records experience and the eye for detail this role demands, please apply with your CV for a confidential discussion.
Records Administrator / IP Paralegal The Opportunity Our client, a well-established intellectual property firm, is looking for a detail-driven Records Administrator / Paralegal to join its busy formalities team. This role would suit an experienced IP records professional who enjoys accuracy, structure and working to strict deadlines. You'll support patent, design and trade mark matters from start to finish, keeping case records accurate and working closely with clients, fee earners and overseas associates. This position is full time hybrid, offering 40% remote working. What You'll Be Doing Managing formalities across patent, design and trade mark applications, including filings, completion reminders, official communications, publications, fee payments, grants and certified copies Handling incoming post and electronic correspondence from clients and foreign associates, and recording deadlines and actions on the IP management system Identifying due dates in incoming correspondence and diarising them accurately Reviewing outgoing correspondence and updating case records to match Opening new case records from client instructions, checking data against online databases such as EPOLine, diarising deadlines and acknowledging instructions Recording filing details and checking them against filing receipts, arranging corrections where needed Updating case status as matters progress, including publication, grant or registration, oppositions, refusals, revocations and official actions Producing and sending standard correspondence related to the role Monitoring the daily critical deadlines list so fee earners are aware of same-day actions Taking on other tasks as needed to support the team About You Highly organised, motivated and efficient Confident and self-assured Exceptional attention to detail, with accuracy maintained under pressure Able to multi-task and prioritise against strict legal deadlines Works well independently while also being a supportive, approachable team player Strong written and verbal communication skills at all levels Desirable Experience using Inprotech or a similar IP records system 3+ years in a records or IP department Sound knowledge of EP and UK patent and trade mark procedures CIPA Patent Paralegal Course and/or CITMA Trade Mark Administrators Course (desirable, not essential) Interested? If you have the IP records experience and the eye for detail this role demands, please apply with your CV for a confidential discussion.
Oct 23, 2026
Full time
Records Administrator / IP Paralegal The Opportunity Our client, a well-established intellectual property firm, is looking for a detail-driven Records Administrator / Paralegal to join its busy formalities team. This role would suit an experienced IP records professional who enjoys accuracy, structure and working to strict deadlines. You'll support patent, design and trade mark matters from start to finish, keeping case records accurate and working closely with clients, fee earners and overseas associates. This position is full time hybrid, offering 40% remote working. What You'll Be Doing Managing formalities across patent, design and trade mark applications, including filings, completion reminders, official communications, publications, fee payments, grants and certified copies Handling incoming post and electronic correspondence from clients and foreign associates, and recording deadlines and actions on the IP management system Identifying due dates in incoming correspondence and diarising them accurately Reviewing outgoing correspondence and updating case records to match Opening new case records from client instructions, checking data against online databases such as EPOLine, diarising deadlines and acknowledging instructions Recording filing details and checking them against filing receipts, arranging corrections where needed Updating case status as matters progress, including publication, grant or registration, oppositions, refusals, revocations and official actions Producing and sending standard correspondence related to the role Monitoring the daily critical deadlines list so fee earners are aware of same-day actions Taking on other tasks as needed to support the team About You Highly organised, motivated and efficient Confident and self-assured Exceptional attention to detail, with accuracy maintained under pressure Able to multi-task and prioritise against strict legal deadlines Works well independently while also being a supportive, approachable team player Strong written and verbal communication skills at all levels Desirable Experience using Inprotech or a similar IP records system 3+ years in a records or IP department Sound knowledge of EP and UK patent and trade mark procedures CIPA Patent Paralegal Course and/or CITMA Trade Mark Administrators Course (desirable, not essential) Interested? If you have the IP records experience and the eye for detail this role demands, please apply with your CV for a confidential discussion.
Patent & Trade Mark Records Administrator / IP Paralegal The Opportunity Our client, a well-established intellectual property firm, is looking for a detail-driven Records Administrator / Paralegal to join its busy formalities team. This role would suit an experienced IP records professional who enjoys accuracy, structure and working to strict deadlines. You'll support patent, design and trade mark matters from start to finish, keeping case records accurate and working closely with clients, fee earners and overseas associates. This position is full time hybrid, offering 40% remote working. What You'll Be Doing Managing formalities across patent, design and trade mark applications, including filings, completion reminders, official communications, publications, fee payments, grants and certified copies Handling incoming post and electronic correspondence from clients and foreign associates, and recording deadlines and actions on the IP management system Identifying due dates in incoming correspondence and diarising them accurately Reviewing outgoing correspondence and updating case records to match Opening new case records from client instructions, checking data against online databases such as EPOLine, diarising deadlines and acknowledging instructions Recording filing details and checking them against filing receipts, arranging corrections where needed Updating case status as matters progress, including publication, grant or registration, oppositions, refusals, revocations and official actions Producing and sending standard correspondence related to the role Monitoring the daily critical deadlines list so fee earners are aware of same-day actions Taking on other tasks as needed to support the team About You Highly organised, motivated and efficient Confident and self-assured Exceptional attention to detail, with accuracy maintained under pressure Able to multi-task and prioritise against strict legal deadlines Works well independently while also being a supportive, approachable team player Strong written and verbal communication skills at all levels Desirable Experience using Inprotech or a similar IP records system 3+ years in a records or IP department Sound knowledge of EP and UK patent and trade mark procedures CIPA Patent Paralegal Course and/or CITMA Trade Mark Administrators Course (desirable, not essential) Interested? If you have the IP records experience and the eye for detail this role demands, please apply with your CV for a confidential discussion.
Oct 23, 2026
Full time
Patent & Trade Mark Records Administrator / IP Paralegal The Opportunity Our client, a well-established intellectual property firm, is looking for a detail-driven Records Administrator / Paralegal to join its busy formalities team. This role would suit an experienced IP records professional who enjoys accuracy, structure and working to strict deadlines. You'll support patent, design and trade mark matters from start to finish, keeping case records accurate and working closely with clients, fee earners and overseas associates. This position is full time hybrid, offering 40% remote working. What You'll Be Doing Managing formalities across patent, design and trade mark applications, including filings, completion reminders, official communications, publications, fee payments, grants and certified copies Handling incoming post and electronic correspondence from clients and foreign associates, and recording deadlines and actions on the IP management system Identifying due dates in incoming correspondence and diarising them accurately Reviewing outgoing correspondence and updating case records to match Opening new case records from client instructions, checking data against online databases such as EPOLine, diarising deadlines and acknowledging instructions Recording filing details and checking them against filing receipts, arranging corrections where needed Updating case status as matters progress, including publication, grant or registration, oppositions, refusals, revocations and official actions Producing and sending standard correspondence related to the role Monitoring the daily critical deadlines list so fee earners are aware of same-day actions Taking on other tasks as needed to support the team About You Highly organised, motivated and efficient Confident and self-assured Exceptional attention to detail, with accuracy maintained under pressure Able to multi-task and prioritise against strict legal deadlines Works well independently while also being a supportive, approachable team player Strong written and verbal communication skills at all levels Desirable Experience using Inprotech or a similar IP records system 3+ years in a records or IP department Sound knowledge of EP and UK patent and trade mark procedures CIPA Patent Paralegal Course and/or CITMA Trade Mark Administrators Course (desirable, not essential) Interested? If you have the IP records experience and the eye for detail this role demands, please apply with your CV for a confidential discussion.
Patent & Trade Marks Records Administrator / IP Paralegal The Opportunity Our client, a well-established intellectual property firm, is looking for a detail-driven Records Administrator / Paralegal to join its busy formalities team. This role would suit an experienced IP records professional who enjoys accuracy, structure and working to strict deadlines. You'll support patent, design and trade mark matters from start to finish, keeping case records accurate and working closely with clients, fee earners and overseas associates. This position is full time hybrid, offering 40% remote working. What You'll Be Doing Managing formalities across patent, design and trade mark applications, including filings, completion reminders, official communications, publications, fee payments, grants and certified copies Handling incoming post and electronic correspondence from clients and foreign associates, and recording deadlines and actions on the IP management system Identifying due dates in incoming correspondence and diarising them accurately Reviewing outgoing correspondence and updating case records to match Opening new case records from client instructions, checking data against online databases such as EPOLine, diarising deadlines and acknowledging instructions Recording filing details and checking them against filing receipts, arranging corrections where needed Updating case status as matters progress, including publication, grant or registration, oppositions, refusals, revocations and official actions Producing and sending standard correspondence related to the role Monitoring the daily critical deadlines list so fee earners are aware of same-day actions Taking on other tasks as needed to support the team About You Highly organised, motivated and efficient Confident and self-assured Exceptional attention to detail, with accuracy maintained under pressure Able to multi-task and prioritise against strict legal deadlines Works well independently while also being a supportive, approachable team player Strong written and verbal communication skills at all levels Desirable Experience using Inprotech or a similar IP records system 3+ years in a records or IP department Sound knowledge of EP and UK patent and trade mark procedures CIPA Patent Paralegal Course and/or CITMA Trade Mark Administrators Course (desirable, not essential) Interested? If you have the IP records experience and the eye for detail this role demands, please apply with your CV for a confidential discussion.
Oct 23, 2026
Full time
Patent & Trade Marks Records Administrator / IP Paralegal The Opportunity Our client, a well-established intellectual property firm, is looking for a detail-driven Records Administrator / Paralegal to join its busy formalities team. This role would suit an experienced IP records professional who enjoys accuracy, structure and working to strict deadlines. You'll support patent, design and trade mark matters from start to finish, keeping case records accurate and working closely with clients, fee earners and overseas associates. This position is full time hybrid, offering 40% remote working. What You'll Be Doing Managing formalities across patent, design and trade mark applications, including filings, completion reminders, official communications, publications, fee payments, grants and certified copies Handling incoming post and electronic correspondence from clients and foreign associates, and recording deadlines and actions on the IP management system Identifying due dates in incoming correspondence and diarising them accurately Reviewing outgoing correspondence and updating case records to match Opening new case records from client instructions, checking data against online databases such as EPOLine, diarising deadlines and acknowledging instructions Recording filing details and checking them against filing receipts, arranging corrections where needed Updating case status as matters progress, including publication, grant or registration, oppositions, refusals, revocations and official actions Producing and sending standard correspondence related to the role Monitoring the daily critical deadlines list so fee earners are aware of same-day actions Taking on other tasks as needed to support the team About You Highly organised, motivated and efficient Confident and self-assured Exceptional attention to detail, with accuracy maintained under pressure Able to multi-task and prioritise against strict legal deadlines Works well independently while also being a supportive, approachable team player Strong written and verbal communication skills at all levels Desirable Experience using Inprotech or a similar IP records system 3+ years in a records or IP department Sound knowledge of EP and UK patent and trade mark procedures CIPA Patent Paralegal Course and/or CITMA Trade Mark Administrators Course (desirable, not essential) Interested? If you have the IP records experience and the eye for detail this role demands, please apply with your CV for a confidential discussion.
Patent & Trade Mark Records Administrator / IP Paralegal The Opportunity Our client, a well-established intellectual property firm, is looking for a detail-driven Records Administrator / Paralegal to join its busy formalities team. This role would suit an experienced IP records professional who enjoys accuracy, structure and working to strict deadlines. You'll support patent, design and trade mark matters from start to finish, keeping case records accurate and working closely with clients, fee earners and overseas associates. This position is full time hybrid, offering 40% remote working. What You'll Be Doing Managing formalities across patent, design and trade mark applications, including filings, completion reminders, official communications, publications, fee payments, grants and certified copies Handling incoming post and electronic correspondence from clients and foreign associates, and recording deadlines and actions on the IP management system Identifying due dates in incoming correspondence and diarising them accurately Reviewing outgoing correspondence and updating case records to match Opening new case records from client instructions, checking data against online databases such as EPOLine, diarising deadlines and acknowledging instructions Recording filing details and checking them against filing receipts, arranging corrections where needed Updating case status as matters progress, including publication, grant or registration, oppositions, refusals, revocations and official actions Producing and sending standard correspondence related to the role Monitoring the daily critical deadlines list so fee earners are aware of same-day actions Taking on other tasks as needed to support the team About You Highly organised, motivated and efficient Confident and self-assured Exceptional attention to detail, with accuracy maintained under pressure Able to multi-task and prioritise against strict legal deadlines Works well independently while also being a supportive, approachable team player Strong written and verbal communication skills at all levels Desirable Experience using Inprotech or a similar IP records system 3+ years in a records or IP department Sound knowledge of EP and UK patent and trade mark procedures CIPA Patent Paralegal Course and/or CITMA Trade Mark Administrators Course (desirable, not essential) Interested? If you have the IP records experience and the eye for detail this role demands, please apply with your CV for a confidential discussion.
Oct 23, 2026
Full time
Patent & Trade Mark Records Administrator / IP Paralegal The Opportunity Our client, a well-established intellectual property firm, is looking for a detail-driven Records Administrator / Paralegal to join its busy formalities team. This role would suit an experienced IP records professional who enjoys accuracy, structure and working to strict deadlines. You'll support patent, design and trade mark matters from start to finish, keeping case records accurate and working closely with clients, fee earners and overseas associates. This position is full time hybrid, offering 40% remote working. What You'll Be Doing Managing formalities across patent, design and trade mark applications, including filings, completion reminders, official communications, publications, fee payments, grants and certified copies Handling incoming post and electronic correspondence from clients and foreign associates, and recording deadlines and actions on the IP management system Identifying due dates in incoming correspondence and diarising them accurately Reviewing outgoing correspondence and updating case records to match Opening new case records from client instructions, checking data against online databases such as EPOLine, diarising deadlines and acknowledging instructions Recording filing details and checking them against filing receipts, arranging corrections where needed Updating case status as matters progress, including publication, grant or registration, oppositions, refusals, revocations and official actions Producing and sending standard correspondence related to the role Monitoring the daily critical deadlines list so fee earners are aware of same-day actions Taking on other tasks as needed to support the team About You Highly organised, motivated and efficient Confident and self-assured Exceptional attention to detail, with accuracy maintained under pressure Able to multi-task and prioritise against strict legal deadlines Works well independently while also being a supportive, approachable team player Strong written and verbal communication skills at all levels Desirable Experience using Inprotech or a similar IP records system 3+ years in a records or IP department Sound knowledge of EP and UK patent and trade mark procedures CIPA Patent Paralegal Course and/or CITMA Trade Mark Administrators Course (desirable, not essential) Interested? If you have the IP records experience and the eye for detail this role demands, please apply with your CV for a confidential discussion.
We are currently recruiting on behalf of a leading international law firm to assist them in their search for a new Business Development Data Administrator to join their London office on a 12-month fixed-term contract basis. Supporting the BD team, the successful applicant will assist with entering and maintaining high-quality data across the firm's business development systems, producing reports, and working closely with colleagues across the business. Key responsibilities will include: Maintaining and updating data within the firm's core Business Development Activities Manager tool. Working closely with the BD Administrator and wider colleagues to ensure accurate and timely data collection. Producing regular BD reports. Conducting data quality checks to identify missing, incomplete, or duplicate records and resolving discrepancies. Collaborating with the CRM team to maintain data. Coordinating the approval of companies and contacts to ensure records are available before BD activities are logged. Supporting occasional business development research projects as required. Suitable candidates will have gained prior experience within BD admin and/or data management, ideally within a law firm, although professional services environments will also be considered. We are seeking applicants with exemplary attention to detail, communication, problem solving, and organisation skills. Demonstrated experience with Interaction or other CRM is highly desired. The firm are offering a highly competitive salary of up to £40,000, plus benefits, and 3:2 hybrid working arrangements are in place. Please do not delay in applying; applications are being welcomed now, in order for the interview process to commence asap. Successful applicants will be contacted by US Law Support and provided with full details.
Oct 23, 2026
Full time
We are currently recruiting on behalf of a leading international law firm to assist them in their search for a new Business Development Data Administrator to join their London office on a 12-month fixed-term contract basis. Supporting the BD team, the successful applicant will assist with entering and maintaining high-quality data across the firm's business development systems, producing reports, and working closely with colleagues across the business. Key responsibilities will include: Maintaining and updating data within the firm's core Business Development Activities Manager tool. Working closely with the BD Administrator and wider colleagues to ensure accurate and timely data collection. Producing regular BD reports. Conducting data quality checks to identify missing, incomplete, or duplicate records and resolving discrepancies. Collaborating with the CRM team to maintain data. Coordinating the approval of companies and contacts to ensure records are available before BD activities are logged. Supporting occasional business development research projects as required. Suitable candidates will have gained prior experience within BD admin and/or data management, ideally within a law firm, although professional services environments will also be considered. We are seeking applicants with exemplary attention to detail, communication, problem solving, and organisation skills. Demonstrated experience with Interaction or other CRM is highly desired. The firm are offering a highly competitive salary of up to £40,000, plus benefits, and 3:2 hybrid working arrangements are in place. Please do not delay in applying; applications are being welcomed now, in order for the interview process to commence asap. Successful applicants will be contacted by US Law Support and provided with full details.
We are currently working with a leading global law firm to recruit a Knowledge Management Specialist to join their London office on a 6-month fixed-term contract basis, with the possibility of extension. This is an excellent opportunity for an experienced Knowledge Management/Research Paralegal, Analyst, or Specialist, to take on a varied role supporting the development and management of legal technical knowledge. The successful applicant will play a key role in maintaining and developing knowledge resources, supporting KM projects, and preparing technical guidance. Key responsibilities will include: Managing data-related elements of KM projects, including metadata, naming conventions, data population, test exports, usage reporting analysis and final quality control. Curating and tagging content for knowledge banks. Preparing documents for legal and KM project uploads. Creating and maintaining current awareness trackers to keep London attorneys informed of key practice developments. Drafting KM platform updates, newsletters and other communications to encourage engagement. Supporting the maintenance and development of knowledge platforms and related materials. Providing training and assistance to encourage adoption of knowledge platforms across the London office. Supporting practice efficiency through technology, including AI-based solutions, document automation, and data analytics. Assisting with the creation and delivery of legal training programmes and participating in KM meetings. Supporting the development of AI-based offerings through research, project management and reviewing the results of AI model testing. Participating in technology training and pilots to ensure the KM team continues to make effective use of technology. Maintaining the KM intranet and practice group pages. Working collaboratively with paralegals, attorneys, and other legal professionals to promote knowledge sharing and collaboration. The successful applicant will be degree-educated (preferably in law or an information-managed related subject), have 2+ years of relevant experience and exemplary project management, organisation and attention to detail skills. We are seeking candidates with experience of using research tools such as Westlaw and LexisNexis, and familiarity with SharePoint, Relativity and/or iManage is highly desired, as well as a genuine interest in KM systems, legal technology, and emerging AI solutions. This is an excellent opportunity for a proactive individual to gain exposure across multiple projects, and a highly competitive salary range is on offer. The firm operate on a 3:2 hybrid model and offer a wonderful working culture. Please do not delay in applying; applications are being welcomed now, in order for the interview process to commence asap. Successful applicants will be contacted by US Law Support and provided with full details.
Oct 08, 2026
Full time
We are currently working with a leading global law firm to recruit a Knowledge Management Specialist to join their London office on a 6-month fixed-term contract basis, with the possibility of extension. This is an excellent opportunity for an experienced Knowledge Management/Research Paralegal, Analyst, or Specialist, to take on a varied role supporting the development and management of legal technical knowledge. The successful applicant will play a key role in maintaining and developing knowledge resources, supporting KM projects, and preparing technical guidance. Key responsibilities will include: Managing data-related elements of KM projects, including metadata, naming conventions, data population, test exports, usage reporting analysis and final quality control. Curating and tagging content for knowledge banks. Preparing documents for legal and KM project uploads. Creating and maintaining current awareness trackers to keep London attorneys informed of key practice developments. Drafting KM platform updates, newsletters and other communications to encourage engagement. Supporting the maintenance and development of knowledge platforms and related materials. Providing training and assistance to encourage adoption of knowledge platforms across the London office. Supporting practice efficiency through technology, including AI-based solutions, document automation, and data analytics. Assisting with the creation and delivery of legal training programmes and participating in KM meetings. Supporting the development of AI-based offerings through research, project management and reviewing the results of AI model testing. Participating in technology training and pilots to ensure the KM team continues to make effective use of technology. Maintaining the KM intranet and practice group pages. Working collaboratively with paralegals, attorneys, and other legal professionals to promote knowledge sharing and collaboration. The successful applicant will be degree-educated (preferably in law or an information-managed related subject), have 2+ years of relevant experience and exemplary project management, organisation and attention to detail skills. We are seeking candidates with experience of using research tools such as Westlaw and LexisNexis, and familiarity with SharePoint, Relativity and/or iManage is highly desired, as well as a genuine interest in KM systems, legal technology, and emerging AI solutions. This is an excellent opportunity for a proactive individual to gain exposure across multiple projects, and a highly competitive salary range is on offer. The firm operate on a 3:2 hybrid model and offer a wonderful working culture. Please do not delay in applying; applications are being welcomed now, in order for the interview process to commence asap. Successful applicants will be contacted by US Law Support and provided with full details.
About the role We are recruiting on behalf of a specialist City law firm with an active contentious practice. They need an experienced litigation paralegal to work alongside their disputes lawyers on cases covering the full IP spectrum: patents, trade marks, copyright, designs (registered and unregistered), passing off, confidential information and trade secrets, as well as technology-led commercial claims. It's a hands-on position with real responsibility from day one. You'll be involved at every stage of a case, from pre-action through to trial, and will deal directly with clients, counsel and the court. Well suited to a paralegal who sees their future in contentious IP. Day to day Casework and drafting Helping the team run live disputes, working with fee-earners at all levels. Producing first drafts of applications, witness statements, letters, consent orders and general procedural paperwork, ready for a lawyer to approve. Preparing chronologies, summaries of key documents, case management reports, costs budgets and statements of costs. Carrying out legal and factual research, and helping gather evidence and take witness accounts. Court and counsel Issuing and lodging documents electronically (CE-File and similar) and keeping on top of correspondence from the court. Acting as the day-to-day contact for court staff, judges' clerks, tribunals and outside service providers. Working with chambers to fix hearings, conferences and mediations, and drafting instructions to counsel. Getting cases trial-ready, going to court with the team where needed and drafting orders afterwards. Disclosure, bundles and case management Running disclosure and e-disclosure, from document review through to production. Assembling hearing, trial and authorities bundles in hard copy and electronic form. Tracking procedural deadlines and directions, and keeping case trackers, disclosure logs and hearing diaries up to date. Keeping matter records accurate and in line with internal procedures. Clients and the wider team Liaising with clients, expert witnesses, patent and trade mark attorneys, and third parties. Contributing to business development activity. What you'll need Two to three years in a contentious IP paralegal role, with cases you have followed through to trial. Solid grounding in CPR procedure, plus hands-on experience drafting, issuing and filing court documents. Confidence dealing with the court, barristers' clerks and external counsel. Strong Excel skills: building and maintaining trackers, handling large volumes of review data, preparing costs schedules and producing reports. Fluent across the rest of the Microsoft Office suite. Comfortable using DMS and e-disclosure platforms. Precise, highly organised and able to manage competing deadlines without losing accuracy. Clear, professional communication in writing and in person. Discretion with confidential and sensitive material. Nice to have A law degree, GDL, LPC, or SQE study underway or completed. Exposure to expert evidence or technically complex cases. The person You are proactive, solution-focused and comfortable taking ownership of your own work, but equally at home as part of a close team. You have commercial awareness, a genuine interest in IP and ambitions to keep progressing in disputes work.
Oct 08, 2026
Full time
About the role We are recruiting on behalf of a specialist City law firm with an active contentious practice. They need an experienced litigation paralegal to work alongside their disputes lawyers on cases covering the full IP spectrum: patents, trade marks, copyright, designs (registered and unregistered), passing off, confidential information and trade secrets, as well as technology-led commercial claims. It's a hands-on position with real responsibility from day one. You'll be involved at every stage of a case, from pre-action through to trial, and will deal directly with clients, counsel and the court. Well suited to a paralegal who sees their future in contentious IP. Day to day Casework and drafting Helping the team run live disputes, working with fee-earners at all levels. Producing first drafts of applications, witness statements, letters, consent orders and general procedural paperwork, ready for a lawyer to approve. Preparing chronologies, summaries of key documents, case management reports, costs budgets and statements of costs. Carrying out legal and factual research, and helping gather evidence and take witness accounts. Court and counsel Issuing and lodging documents electronically (CE-File and similar) and keeping on top of correspondence from the court. Acting as the day-to-day contact for court staff, judges' clerks, tribunals and outside service providers. Working with chambers to fix hearings, conferences and mediations, and drafting instructions to counsel. Getting cases trial-ready, going to court with the team where needed and drafting orders afterwards. Disclosure, bundles and case management Running disclosure and e-disclosure, from document review through to production. Assembling hearing, trial and authorities bundles in hard copy and electronic form. Tracking procedural deadlines and directions, and keeping case trackers, disclosure logs and hearing diaries up to date. Keeping matter records accurate and in line with internal procedures. Clients and the wider team Liaising with clients, expert witnesses, patent and trade mark attorneys, and third parties. Contributing to business development activity. What you'll need Two to three years in a contentious IP paralegal role, with cases you have followed through to trial. Solid grounding in CPR procedure, plus hands-on experience drafting, issuing and filing court documents. Confidence dealing with the court, barristers' clerks and external counsel. Strong Excel skills: building and maintaining trackers, handling large volumes of review data, preparing costs schedules and producing reports. Fluent across the rest of the Microsoft Office suite. Comfortable using DMS and e-disclosure platforms. Precise, highly organised and able to manage competing deadlines without losing accuracy. Clear, professional communication in writing and in person. Discretion with confidential and sensitive material. Nice to have A law degree, GDL, LPC, or SQE study underway or completed. Exposure to expert evidence or technically complex cases. The person You are proactive, solution-focused and comfortable taking ownership of your own work, but equally at home as part of a close team. You have commercial awareness, a genuine interest in IP and ambitions to keep progressing in disputes work.
The opportunity Our client, a well-regarded intellectual property firm, is looking for a Trade Mark Paralegal (or experienced Trade Mark Secretary) to join its growing London trade mark team. You will support a group of fee-earners across a broad mix of trade mark and wider IP work, both contentious and non-contentious. The team is friendly, collaborative and high-performing, and this is a role where a reliable, proactive paralegal is genuinely valued. What you will be doing Preparing and filing trade mark applications and standard forms at the UKIPO, EUIPO and WIPO. Communicating with trade mark offices and reporting to clients under fee-earner supervision. Sending standard reports and correspondence to clients, and managing incoming communications. Managing fee-earner diaries and monitoring due dates so that deadlines are met. Compiling physical and electronic evidence and bundles for tribunal and court proceedings. Maintaining electronic files using the firm's document management system. Billing and invoicing for fee-earner work. Handling calls on fee-earners' behalf, gathering and passing on information. You will also provide occasional cover for other administrative colleagues and reception, and pick up ad hoc requests from fee-earners and your line manager. What you will bring At least 1 year's experience as a trade mark or IP secretary/paralegal. A working knowledge of trade mark law and practice at the UKIPO, EUIPO and WIPO. Familiarity with the day-to-day work of a trade mark attorney or lawyer across contentious and non-contentious matters. Excellent written and verbal communication skills. Strong organisational skills, accuracy and attention to detail. The ability to juggle competing priorities and stay effective under pressure. A proactive, problem-solving approach and the confidence to work independently and take ownership.
Oct 08, 2026
Full time
The opportunity Our client, a well-regarded intellectual property firm, is looking for a Trade Mark Paralegal (or experienced Trade Mark Secretary) to join its growing London trade mark team. You will support a group of fee-earners across a broad mix of trade mark and wider IP work, both contentious and non-contentious. The team is friendly, collaborative and high-performing, and this is a role where a reliable, proactive paralegal is genuinely valued. What you will be doing Preparing and filing trade mark applications and standard forms at the UKIPO, EUIPO and WIPO. Communicating with trade mark offices and reporting to clients under fee-earner supervision. Sending standard reports and correspondence to clients, and managing incoming communications. Managing fee-earner diaries and monitoring due dates so that deadlines are met. Compiling physical and electronic evidence and bundles for tribunal and court proceedings. Maintaining electronic files using the firm's document management system. Billing and invoicing for fee-earner work. Handling calls on fee-earners' behalf, gathering and passing on information. You will also provide occasional cover for other administrative colleagues and reception, and pick up ad hoc requests from fee-earners and your line manager. What you will bring At least 1 year's experience as a trade mark or IP secretary/paralegal. A working knowledge of trade mark law and practice at the UKIPO, EUIPO and WIPO. Familiarity with the day-to-day work of a trade mark attorney or lawyer across contentious and non-contentious matters. Excellent written and verbal communication skills. Strong organisational skills, accuracy and attention to detail. The ability to juggle competing priorities and stay effective under pressure. A proactive, problem-solving approach and the confidence to work independently and take ownership.
We are working with an international legal consultancy who are seeking a team of UK qualified lawyers to assist on an urgent document review project starting ASAP. The duration of the project is expected to be 2 months and you will work remotely from your home, UK based. The successful candidates will be undertaking document review on a litigation matter. Applicants will need to be qualified as a solicitor in England & Wales, and hold an active practicing certificate. Experience working as a document reviewer using the Relativity software is essential. Please do get in touch for further information.
Oct 06, 2026
Full time
We are working with an international legal consultancy who are seeking a team of UK qualified lawyers to assist on an urgent document review project starting ASAP. The duration of the project is expected to be 2 months and you will work remotely from your home, UK based. The successful candidates will be undertaking document review on a litigation matter. Applicants will need to be qualified as a solicitor in England & Wales, and hold an active practicing certificate. Experience working as a document reviewer using the Relativity software is essential. Please do get in touch for further information.
Our client, an independent law firm based in Chancery Lane has a vacancy for an experienced Immigration Paralegal. In this role you will be undertaking the following: assisting the immigration team with research Frequently review immigration policies and guidance Attend to telephone enquiries as well as respond to email enquiries Take instructions over the phone, by email and in person and advise thereon. Manage your own caseload Complete immigration applications such as but not exclusively to Global Talent, Innovator Founder, Skilled Worker, Global Business Mobility routes, Temporary Worker routes, Sponsor Licence applications, Married and Unmarried Partner applications, EU settlement scheme applications and British Citizenship applications. Draft representations filed in support of applications Contact UK Visas and Immigration where required Book biometric appointments Prepare Immigration appeals to include, drafting grounds of appeal, completing appeal forms and lodging the appeal, drafting witness statements, instructing and liaising with Counsel, paginating and preparing appeal bundles and communicating with the Court General administrative duties to include electronic and paper filing Attending marketing, networking and business development events. In order to secure this role you will need the following: Law degree Completed Legal Practice course (preferable) Previous corporate immigration experience (preferable). Being able to work under pressure Being well organised IT literate Ensure attention to detail Excellent written and spoken communication Able to take instructions as well as working autonomously Excellent research skills Being sympathetic and tactful Team player
Sep 30, 2026
Full time
Our client, an independent law firm based in Chancery Lane has a vacancy for an experienced Immigration Paralegal. In this role you will be undertaking the following: assisting the immigration team with research Frequently review immigration policies and guidance Attend to telephone enquiries as well as respond to email enquiries Take instructions over the phone, by email and in person and advise thereon. Manage your own caseload Complete immigration applications such as but not exclusively to Global Talent, Innovator Founder, Skilled Worker, Global Business Mobility routes, Temporary Worker routes, Sponsor Licence applications, Married and Unmarried Partner applications, EU settlement scheme applications and British Citizenship applications. Draft representations filed in support of applications Contact UK Visas and Immigration where required Book biometric appointments Prepare Immigration appeals to include, drafting grounds of appeal, completing appeal forms and lodging the appeal, drafting witness statements, instructing and liaising with Counsel, paginating and preparing appeal bundles and communicating with the Court General administrative duties to include electronic and paper filing Attending marketing, networking and business development events. In order to secure this role you will need the following: Law degree Completed Legal Practice course (preferable) Previous corporate immigration experience (preferable). Being able to work under pressure Being well organised IT literate Ensure attention to detail Excellent written and spoken communication Able to take instructions as well as working autonomously Excellent research skills Being sympathetic and tactful Team player
