Owen Reed

Owen Reed is looking for a Facilities Assistant for a top law firm in Oxford. Location: Oxford Contract: 18-Month Fixed Term Contract Hours: Full-Time The Role We are recruiting for a proactive and reliable Facilities Assistant to support the day-to-day operations of a busy and professional law firm in Oxford. This is an excellent opportunity for someone with strong organisational skills and a hands-on approach who enjoys working in a fast-paced, service-driven environment. You will play a key role in ensuring all facilities requirements are met efficiently, supporting the smooth running of the office and maintaining high service standards across departments. Occasional travel to other offices will be required to provide additional support when needed. Key Responsibilities Manage scanning, archiving and updating of wills, deeds and probate files using a computerised database system Provide daily mailroom cover and support Assist with stationery orders, lighting supplies and general consumables Deliver reprographics support across departments Respond to maintenance issues, arrange repairs and liaise with external contractors Monitor cleaning standards and escalate issues where necessary Support office moves within agreed timeframes Maintain storeroom organisation, recycling, waste management and kitchen standards Assist with procurement of consumables and services for all offices Support Health & Safety compliance, including conducting new starter inductions and maintaining accurate records Travel to other offices when required to provide facilities cover Skills & Experience Minimum of 5 GCSEs (A-C), including English and Maths Working knowledge of Microsoft Word and Excel Previous experience in a customer service or office-based role Experience within a legal or professional services environment (desirable) Excellent organisational skills with the ability to prioritise effectively Strong communication skills and a client-focused approach Reliable, flexible and proactive attitude

Overview Our client's Real Estate team advises leading investors, lenders, and developers across Ireland and internationally on real estate transactions, financing, planning, construction, and disputes. Due to continued growth within the Dublin office, our client is seeking a proactive and experienced Legal Executive (Real Estate) to provide comprehensive support to the team. This is an excellent opportunity for a detail-oriented legal professional to contribute to high-value property transactions within a collaborative and fast-paced environment. Responsibilities • Prepare and register title documentation, including use of the Property Registration Authority website and e-stamping systems. • Manage inbound and outbound title documentation, ensuring accurate record keeping and correspondence. • Liaise with banks, local authorities, government departments, and vendor and purchaser solicitors. • Prepare closing documentation and respond to post-registration queries from the Property Registration Authority. • Coordinate data rooms and digital sites, and conduct property-related legal research. • Provide administrative support to fee earners and Legal PAs, delegating tasks to Document Production where appropriate. • Ensure compliance with internal policies, complete mandatory training, and manage complaints and claims questionnaires. Requirements • Proficiency in Microsoft Office and document/case management systems. • Experience working in a fast-paced office environment. • Strong written and verbal communication skills with excellent attention to detail. • Demonstrated customer service experience with a consultative and solutions-focused approach. • Ability to prioritise and manage a varied workload under pressure. • Enthusiastic, resilient, flexible, and committed to delivering high-quality client service. • Previous experience in a similar legal support role is desirable but not essential. Benefits • Opportunity to work within a growing and highly regarded Real Estate practice. • Supportive and collaborative working culture focused on professional development. • Inclusive environment that values diversity and encourages individuals to reach their full potential. • Exposure to complex and high-profile real estate matters. Application Process If you are looking to advance your career within a dynamic Real Estate team in Dublin, please apply via the link provided by our client to review the full role profile and submit your application.