Brown & Co

Please tick this box to confirm that you're happy for us to store your relevant personal data in our online recruitment system. If you don't do this, we can't process your application. Closing Date: 14/03/2025 Location/Division: Bessemer Park As a Facilities & Office Manager , you will be responsible for maintaining the seamless operation of our reception, office, events, and facility administration. This full-time position provides flexible hours to satisfy the varying demands of covering reception and assisting with the medical education courses. An eye for detail, peripheral awareness, and a 5-star "customer experience" will be the minimal requirements. Duties and Responsibilities: The Facilities Manager & Office Manager will be responsible for overseeing the day-to-day operations of the facility and office environment, ensuring that both are safe, efficient, and well-maintained. This role involves managing an extended team of contractors, coordinating with various departments, and ensuring compliance with health and safety regulations. Focus will be on providing support needed to the department leads (Operations, Commercial, Finance, and HR) based within the facility to ensure we deliver optimal working environments for all colleagues. The role will work in close coordination with the Office Manager, Innovation Point, our Medical Education Centre in Solihull to ensure efficiencies and shared practices between both locations adhere to business objectives and company standards with accountability to internal quality and compliance standards and those of the relevant industry regulatory bodies. General requirements: Demonstrable experience of office management gained over a minimum of 3 years running an office. Experience of using the Microsoft Office Suite software (Word, Excel & Outlook) and other commonly used office packages. Proven negotiation and relationship-building skills working with potential and existing suppliers. Possess a problem-solving approach to work. Strong organisational and leadership skills. Willingness to embrace new technologies and systems to improve our ways of working. Review, monitor and update the Health and Safety Policy, Fire and evacuation regulations, and first aid. Diversity Statement: All qualified applicants will receive consideration for employment regardless of race, religion, age, sex, sexual orientation, gender identity, national origin, disability, and any other protected characteristics under the Equality Act 2010.

Contract Support Administrator - Multi Sites Location/Division: London Office Closing Date: 11/04/2025 Vertex are currently recruiting a full-time Contract Support Administrator to cover various sites across London. Reporting to the Contract Manager, you will be working within the administrative support team. As Contract Support Administrator, you will provide day-to-day support for all operational, commercial, and financial aspects of a contract or portfolio of contracts. In addition to the site-specific delivery, you will also be required to support the central functions with month-end and end-of-financial-year deadlines and reporting. This role is fully site-based. Key Responsibilities Commercial Aspects: Work closely with the commercial team and Contract Manager to gain a full understanding of the contractual obligations from ourselves and the customer. Admin & Reporting: Ensure all necessary electronic and paper records, including PPMs, Helpdesk tasks, and timesheets are completed by the team in a timely manner to meet internal and customer deadlines. CAFM Tasks: Raise reactive tasks and supplier/Sub-contractor POs for submitting to engineers and suppliers. Also, update BU Quote Log once the instruction to proceed has been received and the task has been raised in Concept. Financial Performance: Work closely with the Contract Manager to support all WIP processes relating to the contract and coordinate any additional costs as necessary relating to suppliers or subcontractors. Invoicing: Carry out invoicing processes in line with contractual payment terms to ensure all chargeable works carried out are captured and submitted for invoicing in a timely and accurate manner. Customer Service: Deliver exceptional service standards to meet Vertex & service partner expectations when supporting the management team in resolving operational difficulties. Learning & Development: Take responsibility for your own learning and development activities supported by your line manager and the Performance & Development Review. The hours of work average 40 hours per week, Monday to Friday between 08:00 & 17:00. However, flexibility is required to complete the duties associated with the role. Diversity Statement At Vertex, diversity is an integral part of our values, culture, and identity. We want to foster belonging and empowerment at work and organizations that are diverse in age, ethnicity, sexual orientation, gender identity, and physical or mental ability are proven to be better companies. Our goal is to create an inclusive and diverse culture where everyone, from any background, can do their best work.