University of Warwick

Unlock the potential of your finance expertise and make a lasting impact in the world of philanthropy. The University of Warwick is seeking a dynamic Philanthropic Finance Manager to shape the financial strategy that powers impactful charitable giving. Job Title: Philanthropic Finance Manager Location: University of Warwick, Coventry, UK Department: Development and Alumni Engagement Salary: £46,485 - £55,295 Contract Type: Full-time, permanent Hours: The role is hybrid, with a minimum requirement of 2 days in the office They offer a £5K market supplement which is payable to individuals who are up to date with their professional accountancy qualification (CCAB or CIMA) Benefits: Generous pension scheme, 30 days of annual leave, excellent maternity and paternity leave, access to the Employee Assistance Program (EAP) dental cash plans, comprehensive medical insurance, eye care provisions, discounted gym campus membership, hire bike schemes, and additional employee discounts. About the University of Warwick: The University of Warwick is a prestigious, globally renowned research institution, consistently ranked among the top universities in the UK and worldwide. Located on the outskirts of Coventry, its vibrant campus is a dynamic hub of cultures, ideas, and innovation. Committed to excellence in teaching, research, and engagement, Warwick takes pride in its reputation for pushing boundaries and driving real-world impact. The Role: As their Philanthropic Finance Manager, you will play a pivotal role in managing and optimising philanthropic income, ensuring every donation makes a meaningful impact. Working closely with fundraisers, academic departments, and finance teams, you'll shape financial strategies that support scholarships, research, and development projects. Key Responsibilities: Oversee the financial management of philanthropic donations, ensuring compliance, transparency, and alignment with donor expectations. Collaborate with fundraisers and academic teams to model project costs, assess fundraising feasibility, and set financial targets. Lead financial planning, reporting, and forecasting to maximise the impact of charitable giving. Provide expert guidance on financial regulations, donor agreements, tax implications, and best practices in charitable finance. Manage a small team responsible for gift administration, donor reporting, and scholarship fund management. Liaise with external stakeholders such as the Fundraising Regulator and Charity Commission to ensure compliance with industry standards. Enhance financial systems and processes to support Warwick's long-term philanthropic strategy. About You: A highly analytical and detail-oriented finance professional, you thrive in purpose-driven environments. You will bring: CCAB or CIMA qualification, with extensive experience in financial management Strong knowledge of accounting standards, VAT, tax regulations, and charitable finance. Proven expertise in financial planning, budgeting, and income/expenditure modelling. The ability to communicate complex financial information clearly to non-finance stakeholders. Experience in higher education finance or a fundraising environment (desirable). Why this role? The University of Warwick is committed to providing a rewarding and supportive environment. As a member of the team, you will be part of a globally recognised institution dedicated to excellence in education, research, and engagement. This is a unique opportunity to apply your financial expertise in a dynamic, innovative setting, ensuring philanthropic funding is managed strategically to drive meaningful change. To find out more about this role, please get in touch with Priya Vencatasawmy at Charity People to receive further information and check out the team's Recruitment Website at to see behind the scenes in DAE. Closing Date: Friday 21st March 2025 First Stage Interview: Monday 31st March 2025 Second Stage Interview: Friday 11th April 2025 Charity People actively advocate for equality, diversity, and inclusion. We match candidates' skills and experiences with charity needs, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. Our commitment to diversity drives outstanding outcomes for the charities we collaborate with.

Permanent position 36.5 hours per week. We're looking to appoint an Electrical Supervisor in our growing Electrical Services section in the Maintenance team at the University of Warwick. Salary package up to £37,411 per annum plus a generous benefits package including 38 days leave (including bank holidays) In this role you'll be responsible for supervising the electrical services team and 3rd party contractors to ensure statutory, planned and reactive maintenance is provided to the university campus to agreed standards/KPIs. This will involve the operation and maintenance of power systems, alarms and access control, life safety system communications, security and CCTV. You'll have experience in the building services sector undertaking electrical installation and maintenance works, including Approved High Voltage Switching training/experience, and be qualified to at least HNC/NVQ3 standard (or equivalent experience). For an informal chat about the role contact Dave Shaw To Apply please click here and see How to Apply Please note we reserve the right to close this advert early should a suitable candidate be found, so please don't delay in submitting your application. Interview Date: TBC. Job Description JOB PURPOSE Responsible for the supervision of the electrical services section to ensure statutory, planned and reactive maintenance is provided to the entire campus to agreed KPI within the Estates Service Level Agreements. Take responsibility for the operation and maintenance of Power Systems, Alarms and Access Control, Life Safety System Communications, Security & CCTV. DUTIES & RESPONSIBILITIES Management and organisation • Supervise and monitor the workload of the labour force ensuring that work is carried out effectively, to programme and to a standard acceptable to the University. • Responsibility for the planning and programming of work, including statutory compliance. • Supervise the teams in accordance with University policies and guidance for staff management, discipline and grievance, time sheet completion, absence monitoring, performance management, appraisals etc. • Management of section Estates workshops, property, vehicles, tools and equipment in accordance with University policies and guidelines. • Assist in the development of procedures and processes for the improvement of the operation of Estates services. • Responsibility for the completion and production of progress reports and KPI information relating to Health and Safety responsibilities of the section in order to ensure safe working practices. • Delivery of toolbox talks and responsibility for ensuring all mandatory courses are completed. Technical • Supervise planned preventive maintenance systems and routine and bespoke electrical services activities. This may include new installations, new works and reactive response to emergencies, arrangement of remedial works and ordering of new materials. • Take initial corrective action to keep the service going and ensure business continuity. Report findings and resolution to line manager or designated manager in accordance with escalation procedure. • Ensure immediate response to system failures and act as an authorised person in support to the senior authorised person. • Carry out practical site work to assist the DEL. • Provide project support to other Estates departments. • Provide technical advice and support to supervised staff. Prepare and review risk and method statements and submit to Permit Office. Review all other supporting health and safety documentation, including organising and recording training as appropriate. • Participate in emergency response in line with the University Business Continuity plan. Provide technical advice, works specification input and budget cost plans to assist in compiling the Estates 5-year financial plans. • Undertake administrative duties, maintain records and documentation as required by line manager and in accordance with Estates office and University policies. • Ensure immediate response to system failures and act an authorised person for High Voltage (HV) and Low Voltage (LV) switching providing support to the senior authorised person. • Provide support to Energy Centre Manager and promote a proactive culture towards reducing energy usage throughout the campus. Management of specialist contractors • In accordance with all University policies and guidance assist the line manager with the management of contractors ensuring that work is undertaken to the University accepted standards and demonstrates value for money • Liaising with contractors and explain the problems so that the contractor can evaluate a repair solution and take over the work in a safe and timely manner. • Ensure compliance with health and safety regulations, requesting appropriate permits, reviewing and taking accountability of Contractor's competence, risk assessments and method statements. • Reviewing Contractor's works schedules to ensure University's statutory compliance obligations are achieved, ensuring timeliness of the maintenance activity/repair/installation, manage relationship with the contractor, accepting handover of completed works back from the contractor ensuring all certification, service records and reports are received in accordance with contract service level agreements • Provide regular feedback to the customer on the status of any repairs, review any actions taken and monitor repairs/installations to ensure business continuity. Communication • Communicate updates and relevant information to stakeholders and other departments where maintenance activities impact on the building users' operations. • Arrange building services shutdowns with customers and building users. • Liaise with Estates and other University departmental staff to advise and assist with maintenance and defect repairs. • Liaison with the stores' manager for ordering, delivery and collection of spares and consumables. • Ensure that all DEL receive adequate supervision and receive and understand changes in legislation with regard to health and safety, technical regulations and operational restrictions. Financial • Provide estimated cost for minor works, arrange small works projects in line with the Estates department guidelines, ensure work is completed to program, within budget, conforms to legislative requirements and to the University accepted standards. • Provide information and financial implication on proposed works or works being undertaken by the mechanical section. • Advise the budget holder with the product specifications and budget costs for specialist plant, tools, equipment and consumables required. • Ensuring supervised staff understand and carry out work to correct departmental budgets and costed to the appropriate budget. General • To undertake any other duties from time to time that may be required, commensurate with the grade of the post.

Permanent position, 36.5 hours per week. We're looking to appoint a Clerk of Works in our growing Maintenance team at the University of Warwick. Salary up to £42,155 per annum plus a generous benefits package including hybrid working and 42 days leave (including bank holidays). Based within our Building team, you'll monitor the quality of work carried out by our staff and contractors on the University campus. You'll work closely with the managers and supervisors to make sure works are completed safely and to a high standard. You will help manage the contracts and monitor performance against the project plan, escalating any variances to Contract Administrators / Managers. You'll also get to work closely with the Project Managers where you will assess the contractors' proposals for their methods of work and advise if any amendments are required. Upon completion of projects, you will conduct inspections, testing and witnessing of completed work, recording any issues or uncompleted work. You will have a construction related first degree or Higher Technician qualification or equivalent technical qualification in a construction related discipline with previous experience of construction implementation, working with clients or within a consultancy environment. . Next steps For an informal chat about the role, contact Graham Steer . To Apply please click here and see How to Apply Please note we reserve the right to close this advert early should a suitable candidate be found, so please don't delay in submitting your application. Interview Date: TBC. Job Description JOB PURPOSE Under the direction of the line manager assume responsibility for ensuring the delivery site works in accordance with approved standards, specifications and schedules. DUTIES & RESPONSIBILITIES 1) Responsible for the supervision of the implementation of construction works ensuring the use of correct materials and workmanship resulting in quality of work and value for money for the University. a) Be familiar with all relevant drawings, specifications and contract instructions to be used as reference when inspecting site works b) Make visual inspections for quality control purposes and where necessary and in accordance with contract procedures take measurements, samples for testing, and request opening up works to ensure specified standards are adhered to. c) Establish the requirements of statutory legislation relevant to the implementation of the work and monitor and/or obtain approvals from the appropriate authorities d) Receive the project plan at the commencement of the project and monitor performance against plan, escalating variances to Contract Administrators / Managers e) In collaboration with Project Managers and CDM Coordinators assess the contractors' proposals for methods of work and advise where amendments are required f) Act as an approver for the Estates permit to work system g) Work in collaboration with the appointed contractors advising (not instructing) on working methods and details and escalating issues to Project Managers as they arise, where corrective instruction may be required h) Keeps detailed records of activities and conditions during implementation of the work. Records may include: i) Progress and delays, including photographic records ii) The number and type of workers employed iii) Weather conditions iv) Visitors to the site v) Drawings received vi) Deliveries vii) Instructions viii) The details of any significant events including serious deficiencies in health or safety performance observed while on site i) Where required provide formal 'clerk of works' reports to contract progress meetings j) Co-ordinate and disseminate information to all necessary parties, ensuring all Health and Safety at Work (HASAW) regulations are fully complied with (CDM, COSHH etc.) k) At the completion of projects conduct inspections, testing and witnessing of completed work, recording defects, unfinished work and work not in accordance with specification for issuing with formal contract instructions l) Where appropriate oversee the building commissioning process and assist the Project Manager in ensuring a fully integrated managed transition from delivery to operational phase. Liaise closely with the estates operations teams in this respect. 2) In collaboration with the Estates Design Manager ensure, where appropriate, assist the completion of the Post Project Review process is completed for all relevant capital and other major projects in accordance with HEFCE and HEQDF guidance.

Permanent position, 36.5 hours per week (1.0 FTE). We are seeking a Senior Analyst/Developer (back-end) for role within the Learning Systems Support team. This is an exciting opportunity to develop a career in the technology and platforms used to support teaching, learning and assessment in higher education. In this role, you will provide technical expertise in the development, support and implementation of teaching and learning systems used by nearly 30,000 students. The team works closely with colleagues across the institution to support applications such as Moodle, Mahara, Echo360, Turnitin, repositories in-house custom applications and other e-assessment tools. You'll be a subject matter expert in these tools and be able to develop and maintain functional and stable web applications and integrations, writing clean and well-documented code and provide technical support for the applications, liaise with 3rd party vendors, work to integrate systems and troubleshoot problems. In addition to excellent technical and customer service skills, you'll need to build collaborative relationships with a variety of key stakeholder departments in order to develop the technology platforms and meet the needs of our users. In return we will provide you with a great range of benefits which include an attractive pension scheme, 30 days holiday plus bank holidays and Christmas closure, some fantastic savings on a wide range of products and services, and excellent learning and development opportunities. At Warwick we are committed to supporting staff to achieve their potential. We currently hold the Athena SWAN Institutional Silver Award: a national initiative that recognizes the advancement of gender equality, representation, progression and success for all in academia. We are supportive of staff with caring responsibilities including a generous maternity/paternity/adoption/parental leave policy, and onsite childcare facilities. We will consider applications for employment on a part-time or other flexible working basis, even where a position is advertised as full-time, unless there are operational or other objective reasons why it is not possible to do so. We know that diversity fosters innovation and creativity, and therefore we encourage applications from everyone regardless of age, gender, ethnicity, sexual orientation, faith or disability. As women and members of ethnic minority groups are currently under-represented at this level of post, we would encourage applications from members of these groups. Appointment will be based on merit alone. Interview Date: TBC. Job Description JOB PURPOSE To provide technical leadership for the enhancement of and operational support of the University's core Virtual Learning Environment (VLE) Moodle, Lecture Capture System (Echo360) and complementary learning, teaching and assessment solutions (e.g. Mahara ePortfolio, digital assessment tools, etc.). The role holder will provide technical expertise in the development, integration and support of these platforms, troubleshooting issues and applying relevant fixes, creating new features and working with internal stakeholders and external vendors to optimise, provide a coherent and robust service across the University. This role is a highly independent but collaborative one, building on existing relationships with a variety of key stakeholder departments and it expected that it will bring their own voice to the table and contributing ideas to the products and produce clean, scalable and well-documented code whilst providing outstanding customer service. It is expected that the role holder will be flexible and adaptable to working with and learning any new platforms and systems that may become part of the portfolio of applications supported by the department. DUTIES & RESPONSIBILITIES 1. Working on IT tasks • Responding to escalated ServiceNow calls and JIRA bugs with professionalism and timeliness by providing expert advice/operational support to users of the University's core VLE service (Moodle), Echo360 lecture capture system and complementary digital learning technologies in order for them to utilise systems to their full potential • Play a hands-on role as part of a small, specialist team to design, develop, test and maintain high quality web applications and backend/frontend services that fulfil business needs. • Working collaboratively to design, develop and test solutions. • Write documentation of new processes and products to facilitate knowledge sharing. • Strong focus on quality. Define and execute practices such as continuous integration and test-driven development to enable the rapid delivery of working software. • Communicating positively with users / customers, avoiding technical jargon • Solving technically complex challenges • Applying expertise to issues, implementing clean fixes • Responsible for ensuring confidentiality, integrity and availability for data. Following information security and data management policies ensuring, least privilege and information assurance • Ensuring appropriate levels of business continuity are factored into solutions and maintained during the solutions lifecycle • Monitoring of systems and reacting to alerts and abnormal behaviour • Liaison and escalation with internal developers and 3rd party vendors 2. Improving IT output • Identifying repeating or common issues, proposing, and implementing solutions to root cause fixes • Identifying training needs for self and in the team around technical disciplines and advising IDG leadership on development opportunity • Recommending Change Requests and preparing change documentation, representing Change at Change Advisory Board • Leading on managing risks around Lifecycle management of systems and services supported by the team • Develop and maintain the learning systems documentation regarding procedures, workflows and data • Document, ensure up-to-date information and co-ordinate Business Continuity best practice for all LS systems 3. Working on Projects • Key role in project teams, providing guidance and expertise on medium and large projects • Escalating challenges, proposing solutions • Identifying and raising project risks • Provide technical solutions to meet customer requirements • Producing high quality defined services, to form part of the service catalogue

Full time, permanent position - 36.5 hours In this busy and varied role, you will be responsible for providing consistent and high-quality administrative support for courses and processes within our Masters portfolio. This will involve acting as the first point of contact for a range of enquirers and maintaining accurate records throughout the student life cycle (i.e. from pre-arrival to graduation). You may also assist with the organisation of internal and student events, such as recruitment and graduation events. As part of a large team of skilled administrators, this is your opportunity to really get involved with the daily running of our Masters portfolio. You will have experience of delivering excellent customer service through effective team working and be able to demonstrate the ability to work effectively in a matrix organisational context. Evidence of well-developed administration skills and a high level of IT literacy will be required, as will the ability to work with a high degree of accuracy and with attention to detail. You will be at ease working in a changing environment, being able to demonstrate flexibility to be involved in a number of operational support activities at a time of changing landscape in HE provision. Interview Date: TBC. Job Description JOB PURPOSE To assist in the effective administration of programmes and processes for Masters programmes and to provide a high-quality service to all relevant stakeholders. DUTIES & RESPONSIBILITIES • Provide effective and comprehensive customer focused administrative support for Masters programmes. • Provide support and guidance for current students throughout the student lifecycle and through a variety of media (e.g. face to face, email, online, telephone), ensuring that enquiries are responded to in a helpful, appropriate and timely way and escalating queries where appropriate. • Assist in the maintenance of accurate records throughout the student life cycle through data held on customer relationship and management information systems, ensuring the timely provision of information to internal and external stakeholders as required (e.g. sponsors, current students, faculty, other University departments). • Assist in the organisation of a range of teaching events in the UK and overseas (including both face-to-face and online events). This may include booking the venue; publishing the information externally in advance; handling event booking/queries; including the sourcing and provision of AV/IT equipment; provision of evaluation forms; confirming accommodation, refreshment, security access and cleaning arrangements. • Provide administrative support for the assessment process, including providing assessments to students, processing submissions, liaison with markers, timely release of confirmed marks and feedback. • Ensure that programme quality assurance processes are completed in a timely way, monitoring student attendance, collating and disseminating feedback and resolving or escalating any issues that arise, as appropriate. • Coordinate and prepare purchase requisitions for payment authorisation, check and reconcile invoices and, where required, prepare payroll paperwork for fee payments. • Participate in internal and public events (e.g. teaching events, graduation, WBS Forum). • Provide flexible support for related teams as required.

Permanent position, 36.5 hours per week (1.0 FTE). We're looking to appoint a Building Fabric Officer who'll play a key role to the running of the Building Fabric Services section of our Maintenance department. Salary up to £42,155 per annum plus a generous benefits package including 42 days leave (including bank holidays) You'll lead a team to help ensure the building fabric and public realm across the University campus is kept in excellent shape and compliant. You'll manage a team of direct labour and 3rd party contractors to ensure that all statutory, planned and reactive maintenance is completed. You'll also be involved with managing building fabric-related projects. As a technical expert in your trade(s) specialism, you enjoy assessing problems, providing solutions and mobilising resources and expertise to implement solutions to complex building fabric problems. You'll also be comfortable with the admin side of being a manager - keeping records/documentation up to date, writing reports, having input into the budget. You'll have experience in the building fabric services industry and an HNC/D qualification in a relevant subject (or equivalent experience). Next steps For an informal chat about the role, contact Steve Twynholm . To Apply please click here and see How to Apply Please note we reserve the right to close this advert early should a suitable candidate be found, so please don't delay in submitting your application. Interview Date: TBC. Job Description JOB PURPOSE Assist in the management of the Building Fabric Services section with regard to maintenance of building fabric and public realm. To ensure that all statutory maintenance requirements are completed and documented, and that planned and reactive maintenance is delivered in accordance with the University service level agreements. To manage and deliver maintenance projects using university processes and systems. DUTIES & RESPONSIBILITIES Management and organisation • Manage the directly employed labour on a day-to-day basis in accordance with University policies and guidance for staff management. • Prioritise and schedule statutory, planned and, reactive maintenance, defect repairs, minor works and organize and deploy directly employed labour, engage specialist contractors as required, monitor service quality of completed works to comply with all necessary legislation and to the University's accepted standards. • Provide clear direction on maintenance standards, prioritise and schedule statutory, planned and, reactive maintenance, defect repairs and minor works, organise and deploy directly employed labour, engage specialist contractors as required, monitor service delivery standards to comply with all necessary legislation and to the University's accepted standards. • Management of section workshops, property, vehicles, tools and equipment in accordance with university policies and guidelines. • Assist with development of procedures and processes to contribute to the Estates Maintenance Strategy in support of the Universities Strategic Asset Management Plan. • Carry out Safe Systems of works e.g., Risk Assessments, CoSHH assessments and ensure compliance. • Carry out and record regular H&S inspections as defined by the Maintenance Management Team and implement closure of actions. Carry out regular dip checks on staff performance. • Assist in the production and evolution of apprentice training program. Implement training program and monitor progress both practically and academically. Provide support and mentoring for all apprentices working within the section. Project management and management of specialist contractors • Provide management and technical support regarding the management of contractors and delivery of projects: In accordance with all University policies and guidance for the management of contractors and delivery of maintenance projects ensuring that work is undertaken to the University accepted standards and demonstrates value for money. Liaising with contractors and explain the problems so that the contractor can evaluate a repair solution and take over the work in a safe and timely manner. Ensure compliance with health and safety regulations, issuing appropriate permits, reviewing of Contractor's competence, risk assessments and method statements. Reviewing Contractor's works schedules to ensure University's statutory compliance obligations are achieved, ensuring timeliness of the maintenance activity/repair/installation, manage relationship with the contractor, accepting handover of completed works back from the contractor ensuring all certification, service records and reports are received in accordance with contract service level agreements. Provide regular feedback to the customer on the status of any repairs, review any actions taken and monitor repairs/installations to ensure business continuity. Undertaking regular Contractor's performance reviews and reviewing invoices against work completed. Assist in the writing of specifications for tenders. Technical • Provide technical support and advice to all staff and contractors who have responsibility for maintaining building fabric and public realm across the University and arrange the necessary training to enable staff to perform their required duties. • Carry out practical site work where necessary to aid, assist and assess the supervised workforce and contractors. • Undertake technical and incident investigations as required by line manager, generate written reports to confirm findings, works completed, recommendations and maintain appropriate records. • Ensure appropriate Permits are in place via the Permit Office and review all supporting health and safety documentation, risk assessments, method statements, training records etc. • Oversee emergency response in line with the University Business Continuity plan • Support line manager to provide technical advice, works specification input and budget cost plans to assist in compiling the Estates 5-year financial plans. • Undertake administrative duties, including provision of management information as required by line manager and the Estates office. • Promote a proactive culture towards reducing energy usage throughout the campus. Communication • Communicate relevant information to the directly employed labour via regular team meetings and maintain effective communication with other departments where maintenance activities will impact on the building users' operations. • Arrange building services shutdowns with customers and building users • Liaise with Estates and other University departmental staff to advise and assist with maintenance and defect repairs scheduling • Liaise with the stores' manager for ordering, delivery and collection of section consumables. Financial • Provide estimated cost for contracted services, minor works, arrange small works projects in line with the Estates department guidelines using approved contractors and the Estates' quote and tender limits policy, ensure work is completed to program, within budget, conforms to legislative requirements and to the University accepted standards. • Advise the budget holder with the product specifications and budget costs for specialist plant, tools, equipment and consumables required by the Estates Office/section General • To participate in the Maintenance Operations on call system as required. • To undertake any other duties from time to time that may be required, commensurate with the grade of the post.

Permanent position, 36.5 hours per week. We're looking to appoint a Mechanical Supervisor in our growing Mechanical Services section in the Maintenance team at the University of Warwick. Salary package up to £37,411 per annum plus a generous benefits package including 38 days leave (including bank holidays) You'll be responsible for supervising the mechanical services team and 3rd party contractors in our Energy Centre, ensuring all statutory, planned and reactive maintenance is provided to the university campus to agreed standards/KPIs. This will involve supervising and monitoring the workload of your teams to ensure tasks are carried out to the highest standards. You'll have experience in the building services sector undertaking mechanical installation and maintenance works, including HVAC systems, and be qualified to HNC/NVQ3 standard (or equivalent experience). Next steps For an informal chat about the role, contact Matt Bromley: To Apply please click here and see How to Apply Please note we reserve the right to close this advert early should a suitable candidate be found, so please don't delay in submitting your application. Interview Date: TBC. Job Description JOB PURPOSE Responsible for the supervision of the mechanical services section to ensure statutory, planned and reactive maintenance is provided to the entire campus to agreed KPI within the Estates Service Level Agreements. DUTIES & RESPONSIBILITIES Management and organisation • Supervise and monitor the workload of the mechanical services section ensuring that work is carried out effectively, to programme and to a standard acceptable to the University. • Responsibility for the planning and programming of work, including statutory compliance. • Supervise the teams in accordance with University policies and guidance for staff management, discipline and grievance, time sheet completion, absence monitoring, performance management, appraisals etc. • Management of section Estates workshops, property, vehicles, tools and equipment in accordance with University policies and guidelines. • Assist in the development of procedures and processes for the improvement of the operation of Estates services. • Responsibility for the completion and production of progress reports and KPI information relating to Health and Safety responsibilities of the section in order to ensure safe working practices. • Delivery of toolbox talks and responsibility for ensuring all mandatory courses are completed. Technical • Supervise planned preventive maintenance and routine and bespoke mechanical services activities. This may include new installations, new works, and reactive response to emergencies, arrangement of remedial works and ordering of new materials. • Take initial corrective action to keep the service going and ensure business continuity and report findings and resolution to line manager or designated manager in accordance with escalation procedure. • Ensure immediate response to system failures and act as an authorised person in support to the senior authorised person. • Carry out practical site work to assist the direct employed labour. • Provide project support to other Estates departments. • Provide technical advice and support to supervised staff. • Prepare and review risk and method statements and submit to Permit Office. • Review all other supporting health and safety documentation, including organising and recording training as appropriate. • Participate in emergency response in line with the University Business Continuity plan • Provide technical advice, works specification input and budget cost plans to assist in compiling the Estates 5-year financial plans. • Undertake administrative duties, maintain records and documentation as required by line manager and in accordance with Estates office and University policies. Management of specialist contractors • In accordance with all University policies and guidance assist the line manager with the management of contractors ensuring that work is undertaken to the University accepted standards and demonstrates value for money • Liaising with contractors and explain the problems so that the contractor can evaluate a repair solution and take over the work in a safe and timely manner. • Ensure compliance with health and safety regulations, issuing appropriate permits, reviewing of Contractor's competence, risk assessments and method statements. • Reviewing Contractor's works schedules to ensure University's statutory compliance obligations are achieved, ensuring timeliness of the maintenance activity/repair/installation, manage relationship with the contractor, accepting handover of completed works back from the contractor ensuring all certification, service records and reports are received in accordance with contract service level agreements • Provide regular feedback to the customer on the status of any repairs, review any actions taken and monitor repairs/installations to ensure business continuity. Communication • Communicate updates and relevant information to stakeholders and other departments where maintenance activities impact on the building users' operations. • Arrange building services shutdowns with customers and building users. • Liaise with Estates and other University departmental staff to advise and assist with maintenance and defect repairs. • Liaison with the stores' manager for ordering, delivery and collection of spares and consumables. • Ensure that all DEL receive adequate supervision and receive and understand changes in legislation with regard to health and safety, technical regulations and operational restrictions. Financial • Provide estimated cost for minor works, arrange small works projects in line with the Estates department guidelines, ensure work is completed to program, within budget, conforms to legislative requirements and to the University accepted standards. • Provide information and financial implication on proposed works or works being undertaken by the mechanical section. • Advise the budget holder with the product specifications and budget costs for specialist plant, tools, equipment and consumables required. • Ensuring supervised staff understand and carry out work to correct departmental budgets and costed to the appropriate budget. General • To undertake any other duties from time to time that may be required, commensurate with the grade of the post