Office Collective

Property Administrator - Hampstead £28,000 - £30,000, full-time Monday-Friday, with 1 in 3 Saturdays (10am-2pm) Location: Hampstead, London, NW1 Are you an organised, motivated property administrator who thrives in a fast-paced environment? Do you have a natural flair for customer service, a keen eye for detail, and enjoy keeping things running smoothly behind the scenes? We're looking for a reliable and proactive Office Administrator to support both the Sales and Lettings teams in our client's busy Hampstead office. This is a varied and rewarding role where no two days are quite the same - from managing property listings and client documents to organising photography, floorplans and safety checks. You'll be the first point of contact for visitors and callers, so a confident phone manner and friendly presence are a must. Strong typing, grammar and IT skills (especially Outlook, Word and Excel) are essential, as well as the ability to juggle multiple priorities with a calm, can-do attitude. What you'll be doing: Providing essential admin support to the Sales and Lettings teams Managing property uploads, details, and marketing materials Typing letters, preparing documents, and proofing adverts Organising safety certificates, tenancy renewals, and photography Keeping the website and reception area up to date Handling incoming calls, post, and general office duties What we're looking for: Previous experience in property or administration (required) Excellent organisational, communication, and customer service skills Strong IT and typing capabilities A team player who takes initiative and meets deadlines Flexible to work occasional Saturdays (1 in 3) This is a great opportunity to join a friendly, professional team where your contribution is truly valued. If you're ready to bring energy, precision and positivity to a well-established office, we'd love to hear from you. Please get in touch to apply or to find out more. Due the the vast amount of applications received, Office Collective can only respond to successful candidates. We wish you the best of luck with your job search.

Post-Completion Legal Assistant - Real Estate Location: Manchester (Spinningfields) - Office-Based Hours: Full-Time, Permanent Are you a detail-driven legal support professional with solid post-completion experience in residential or commercial property? One of Manchester's leading law firms is looking for a skilled Post-Completion Legal Assistant to join their renowned Real Estate department. Based in beautifully modern offices in the heart of Spinningfields, this role is ideal for someone who thrives on precision, process, and proactive ownership of the file completion journey. What You'll Be Responsible For: Managing the end-to-end post-completion process on property transactions Preparing and submitting AP1 and FR1 applications via the Land Registry portal Responding to requisitions efficiently and accurately Completing Stamp Duty Land Tax (SDLT) submissions and handling related queries Liaising with clients, brokers, lenders, and solicitors to finalise documentation Ensuring all files are closed correctly and internal systems are up to date What We're Looking For: Proven experience in post-completion work in a legal or conveyancing setting Solid understanding of Land Registry and SDLT procedures Excellent attention to detail and a methodical, organised approach Confidence using case management systems and Microsoft Office A dependable, proactive team player who thrives under deadlines Why This Role? Join a Chambers-ranked Real Estate team within a highly respected UK law firm Be part of a friendly, high-performing environment that genuinely values support roles Gain exposure to complex, high-value transactions and build real legal expertise Work in an office known for its strong culture, leadership, and career development focus Be more than "admin" - play a crucial part in completing deals and keeping clients happy This role is perfect for someone working in a conveyancing assistant, legal support, or completions specialist role who wants to step into a respected, stable firm with real progression potential. Apply now or get in touch to find out more about joining one of the best legal support teams in Manchester.

Property Management Administrator - North West London Location: Temple Fortune, North West London Hours: Monday to Friday, 9:00 a.m. - 6:00 p.m. Holidays: 21 days + bank holidays Type: Full-time, Office-based An established and highly respected property firm based in North West London is seeking a proactive, detail-oriented Property Management Administrator to join their busy and professional team. This is a fantastic opportunity for someone with a background in property or lettings administration who thrives in a fast-paced environment and is looking for long-term career development. About the Role: You'll work closely with experienced property managers to support the smooth running of a large residential portfolio. This varied role involves both administrative precision and excellent communication, providing a vital link between tenants, landlords, contractors, and internal departments. Key Responsibilities: Assisting property managers with day-to-day administrative duties Managing tenancy start and end processes, including documentation and utilities Handling rent collection and arrears management Organising safety certification and ensuring ongoing compliance Liaising with contractors and coordinating repair appointments Communicating with tenants and landlords regarding maintenance issues Managing deposit releases in line with TDS guidelines Maintaining accurate key records and conducting regular checks Supporting internal teams across lettings, accounts, and compliance General office tasks including post handling, filing, and record keeping About You: Previous experience in property or lettings administration (desirable) Excellent organisational skills with strong attention to detail Confident communicator with a professional telephone manner Proficient in Microsoft Office (Word, Excel, Outlook) Ability to manage competing priorities and work well under pressure A team player with a proactive, can-do attitude What's on Offer: A collaborative and supportive team environment Exposure to a reputable and fast-paced property business Long-term stability and career progression A varied and hands-on role where no two days are the same Interested? If you're a strong administrator looking to join a well-established team in the heart of North West London, we'd love to hear from you.

Junior Executive Assistant - Mayfair Central London Full-time Graduate opportunity Competitive salary + exceptional exposure Fully office based Are you a high-achieving, switched-on graduate with a meticulous eye for detail and a passion for excellence? A rare opportunity has arisen to join one a prestigious boutique real estate investment firms as a Junior Executive Assistant . This is a truly unique role offering direct exposure to high-level transactions across luxury hospitality and residential assets in the UK, Europe, and the US. This is the perfect entry point for someone looking to kick-start their career in a fast-paced, high-calibre environment where precision, initiative, and discretion are key. About the Firm Based in elegant Mayfair offices, the firm operates at the intersection of finance, luxury, and property, managing a portfolio of internationally recognised assets. With a lean and agile structure, they're known for their entrepreneurial spirit, hands-on leadership, and incredibly high standards. You'll be working directly with senior decision-makers and contributing meaningfully from day one. What You'll Do Manage the Principal's complex diary and international travel Act as the first point of contact for all calls, emails, and correspondence Prepare documents, reports, and presentations with exceptional attention to detail Support with both business and personal matters for a highly active executive Coordinate meetings, follow-ups, and liaise with key stakeholders and external advisors Track and manage office expenses Provide research support and meeting prep across live real estate and investment projects What We're Looking For A polished, proactive graduate from a top-tier university (Russell Group or equivalent) A naturally organised, detail-oriented individual with a calm and confident demeanour A genuine interest in real estate, investments, or business operations Strong written and verbal communication skills A self-starter with a "no job too big or too small" attitude Proficiency in Microsoft Office (especially Excel and PowerPoint) Discreet, trustworthy, and comfortable handling sensitive information Why Apply? Work alongside an inspiring, high-performing leadership team Get exposure to prestigious international deals and transactions Join a close-knit, trusted team with an entrepreneurial mindset Gain rare, early-career insight into luxury real estate investments Enjoy working in beautifully appointed Mayfair offices with a collaborative, respectful culture This role is ideal for someone looking to start their career in a refined yet dynamic environment where no two days are the same and excellence is the standard. Apply now to be considered. Due to the high volume of applications, only shortlisted candidates will be contacted. We wish you the best of luck with your job search.

Mixed Tax Director (CTA Qualified) Are you ready to step into a role where your expertise is not just valued, but celebrated? We are on the hunt for an experienced, CTA-qualified Mixed Tax Director to join our clients rapidly expanding Tax Department, based in the vibrant heart of London's West End. Why This Role? This isn't just another tax role; it's a gateway to becoming a trusted advisor at a Top 50 accountancy firm with over 80 years of history and a reputation for excellence. Here, you'll work with an incredible variety of clients-from high-net-worth individuals (HNWIs) and entrepreneurs to multi-national companies and high-profile personalities in entertainment and beyond. Your advisory skills will be pivotal, as you guide partners and clients through a complex landscape of taxation, including Income Tax, Capital Gains Tax, Corporation Tax, and international tax matters. What's in it for You? - Work-Life Balance: With a "dress for your diary" policy, we ensure that you maintain a perfect balance between work and life. - Modern Perks: Enjoy a brand-new, state-of-the-art office in central London, complete with free daily breakfast and fresh fruit to fuel your day. - Growth-Oriented Environment: Thrive in a family-like atmosphere with fantastic employee retention, driven by internal promotions and exceptional growth. - Innovative Culture: Join a technology-enabled firm that combines traditional values with forward-thinking practices. - Generous Benefits: Receive a minimum of 25 days annual leave, a fixed profit-sharing bonus scheme, and countless socialising opportunities with a dynamic team. Key Responsibilities: - Expert Advisory: Offer top-tier tax advice to partners and clients, covering all aspects of taxation from Income Tax to SDLT and VAT. - Thought Leadership: Contribute to the firm's thought leadership through tax advisory reports, newsletters, and bulletins. - Client-Centric Solutions: Proactively identify client needs and provide innovative, tax-efficient solutions that drive value. - HMRC Liaison: Assist with HMRC inquiries, ensuring smooth resolution and compliance. - Client Representation: Represent the firm with confidence and authority in high-level client meetings. Who We're Looking For: - CTA Qualified: A must-have qualification, with a preference for those who have honed their skills at a Top 4 Accountancy firm. - Technical Mastery: Excellent technical tax knowledge across a broad spectrum of areas. - Communication Excellence: Strong communication skills, with the ability to simplify complex tax matters for clients. - Proven Expertise: A background in advising on diverse tax matters, including international taxation, is highly desired. Ready to Elevate Your Career? If you're passionate about delivering unparalleled tax advice and eager to thrive in a dynamic, supportive environment, we want to hear from you! Take the next step in your career with us and become a part of a firm where your potential is truly limitless. Due to the high volume of applications, only successful candidates will be contacted. Best of luck with your job search!

Client Associate - Paralegal Exceptional client focus, advanced MS Office Salary up to £50K + very generous discretionary bonus 3% pension, private medical and dental, 25 days hols Dynamic and fast-growing boutique finance firm - ultra HNW clients Notting Hill - stunning, high-end offices 8am - 6pm, Monday to Friday Warm and friendly culture Role overview: This unique opportunity is based in beautiful offices in Notting Hill for a growing and dynamic entrepreneurial private investment business consisting of 20 highly driven, talented employees. They provide asset management and investment banking services to a portfolio of clients including ultra-high net worth families. We are ideally looking for a paralegal who is now looking to move on from the legal sector and is keen to explore a new industry within finance in a client-facing and administrative position. This role would suit an exceptional professional with strong IT skills and a calm, solutions-based approach. There is a great deal of direct client involvement so you'll be a natural Ambassador with the ability to nurture strong business relationships whilst thriving in a fast-paced environment. Key requirements: Legal experience preferred Advanced MS Office with the ability to produce polished documentation Excellent command of the English language and strong proofreading skills Ability to thrive within a fast-paced, entrepreneurial environment Exceptional client focus and a high level of emotional intelligence Ability to think outside the box and remain several steps ahead Initiative and proactive approach Solutions focused Key responsibilities: Extensive client contact and involvement Producing communication materials Preparing, formatting and proofreading documents Liaising with banks on all aspects of wealth management Progressing action points Monitoring workflows Maintaining CRM systems Delivering on client requests from support on investments to gifting and travel Varied ad hoc projects Due to the high volume of applicants, Office Collective can only respond to successful candidates. We wish you the best of luck with your job search.

Senior Property Manager Location: West Hampstead, NW6, London A well-established residential property private family office is looking for a passionate, highly professional, and well-trained individual to join the team as a Senior Property Manager. This exciting opportunity plays a pivotal role in ensuring that our client's extensive residential portfolio receives an exemplary service where you will have full responsibility for managing day-to-day operations within the assigned group. This privately-owned conglomerate has over 50 years of experience in all aspects of Real Estate with a diverse portfolio of assets ranging from commercial, residential, industrial, retail to leisure. This is a very exciting position and is perfect for someone who is looking to utilise their skills and think outside the box to increase company revenue and levels of service. Managing a team of 3 other Property Managers we are looking for someone with excellent communication skills, the ability to build long-lasting relationships, a flair for organisation, and a passion for property. The role: Property Management: Managing a team of 3 Property Managers Managing a portfolio of 150 residential properties Managing suitable tenants and negotiating the letting of appropriate properties Maintaining a high and professional profile in the local community Ensuring all legal landlord/freeholder obligations are met To provide specialist advice and guidance to residents on matters relating to Market To manage the use of contractors To ensure that regular inspections are carried out Managing a portfolio of properties in Greater and Central London To promote and maintain internal relations with all other office departments. To keep abreast of relevant Housing legislation, National issues and to attend appropriate training. To comply with the various 'Codes of Conduct' of the national bodies the Department is a member of such as ARLA. Cost management: financial and commercial acumen with excellent planning, budgeting, and operational reporting. The successful Senior Property Manager will work office based in NW London in amongst a highly professional and qualified team environment. Due to the high volume of applicants, Office Collective can only respond to successful candidates. We wish you the best of luck with your job search.

Paralegal Paralegal within Family Law To £40K + 22 days hols + xmas shutdown + pension + private medical + other great bens Cheapside - close to Bank tube 9am - 5.30pm, Monday to Friday Top 100 Law firm Paralegal - role overview: This top 100 law firm has a key career role for a Paralegal within their family law department. Excellent benefits, perks, working conditions, and personal development at this top employer. Paralegal - key requirements: Previous paralegal experience within family law is advantageus Graduate with a strong academic background Exceptional client service focus Meticulous attention to detail Excellent communication both spoken and written Professional approach at all times Paralegal - key responsibilities: Drafting documentation Calling clients and third parties Drafting reports Responding to requests for updates Updating portals Preparing files Ensuring the case management system is up to date Due to the high volume of applicants, Office Collective can only respond to successful candidates. We wish you the best of luck with your job search.

Legal Personal & Team Assistant - Employment law Legal Executive Assistant To £40K + excellent benefits City-based in open-plan modern offices Previous Legal experience in employment law is essential Global Law firm Role overview: Working for this International award-winning law firm, this opportunity will involve completing complex tasks within a fast-paced, changing environment. Adaptability is key together with an agile mind and strong relationship-building talents. Experience in liaising extensively with clients and senior Execs is crucial within this Legal PA position. Key requirements: Previous Legal EA / PA/ Secretarial experience is essential for this role within Employment Degree or professional experience Commercial and financial acumen Advanced MS Office skills Exceptional organisational skills Excellent communication and brilliant interpersonal talents Adaptable to change High attention to detail Ability to work in a fast-paced, ever-changing environment Highly professional approach Key responsibilities: Acting as gatekeeper Liaising at all levels and building strong relationships with clients and colleagues Extensive, complex diary management Drafting correspondence, reports, presentations, emails, etc Attending meetings and progressing action points Making detailed travel arrangements and itineraries Providing in-depth support with the billing process, WIP, and client matter engagement Researching and obtaining data and client info Providing support at events, webinars, conferences, etc Maintaining the CRM system Due to the high volume of applicants, Office Collective can only respond to successful candidates. We wish you the best of luck with your job search.