Vibe Recruit

Vibe Recruit are looking for a Temporary Admin Assistant to join our manufacturing site in Newport to provide maternity cover. This role will support the Engineering and Capital teams with administration, reporting, and compliance activities. Newport 14 per hour 37.5 hours per week (Monday-Friday) Main Responsibilities Maintain the Contractor Database and ensure all documents and insurance certificates are up to date. Record safety audits, checklists, and contractor performance documents. Monitor modification (MOD) records and chase expired or overdue actions. Gather and report monthly KPI data. Maintain Capital project spreadsheets and trackers. Update forecasts and run monthly Capital reports. Support project approvals and closures. Process and track project transmittals. Monitor and chase monthly timesheets. Update weekly communication reports. Attend and support regular project meetings. What We're Looking For Good communication skills. Strong organisation and attention to detail. Confident using Microsoft Excel and general IT systems. Ability to manage tasks independently and follow up when needed. Experience in a manufacturing or engineering environment is helpful but not essential. If you interested, please apply now! Vibe Recruit is acting as an Employment Business in relation to this vacancy.

CNC Machinist A well -established manufacturer of high-quality specialist equipment now have a requirement for an experienced CNC Machinist. Reporting directly to the Machine Shop Manager, the successful candidate will work within a small team and be responsible for the manufacture of a range of components and associated tooling. Key Responsibilities: Predominantly setting and operating multi-axis CNC Turn/Mill equipment with occasional requirement to do the same on 4 axis horizontal mills. Loading and running CNC programs through to operation prove out. Perform 1st off and subsequent inspection operations. Optimise machine programs and machining operation process ensuring consistent quality and production targets. Ensure all work produced is to the minimum current Quality Assurance Standards and in line with company works procedures. Manufacture components to production plan. Assisting in stock control of materials, tooling, and consumables. Maintain and complete all documentation for all production work, as required. Perform daily/weekly routine machine maintenance checks. Mentoring of junior staff, when required. Skills & Experience: A time-served apprentice and or HNC in Mechanical Engineering. Previous experience in setting and operating multi axis CNC machines, ideally DMG Mori, NTX 2000 or similar. Experience of machining Duplex steels, carbon steels and aluminium alloys. Experience of reading and understanding Engineering drawings and tolerances. Proficiency in a range of measuring equipment and inspection techniques. Experience in producing high quality close tolerance machined components. Work with minimal supervision using own initiative as required. Able to assist with training and mentoring of other staff. Good communication skills and ability to follow instructions. Ability to work under pressure and to deadlines. Computer literate. Full training will be given on the company range of products and services. A competitive salary and comprehensive company benefits package is available . Interested, please contact Graeme at Vibe Recruit on (phone number removed) or apply immediately! Vibe Recruit is acting as an Employment Agency in relation to this vacancy.

Supply Chain Manager Purpose of the role A great opportunity is now available for an experienced Supply Chain Manager to join a thriving and expanding business. The Supply Chain Manager will play a pivotal role in shaping and strengthening the supply chain department, ensuring seamless operations across logistics, warehouse, and procurement functions. This role offers the challenge of contributing to the continued success and growth of the organisation. Reporting directly to the Operations Director, the Supply Chain Manager will oversee and manage the flow of goods from procurement through storage and finished goods distribution. Main Duties and Responsibilities Manage procurement / buying to source the right products. Implement and optimise processes to achieve OTIF production targets. Negotiate contracts with suppliers and customers. Develop and maintain effective inventory management strategies to minimise stockouts and excess inventory. Control delivery processes and information flows. Work closely with all relevant support departments and ensure regular communication. Plan and implement logistical strategy, ensuring targets are met. Oversee product storage, handling, and distribution. Work on forecasts and inventories, keeping an accurate record of the process and analysing performance. Manage the supply chain team in executing best practices and measuring performance through agreed upon KPIs. Develop new and existing relationships with suppliers. Manage and minimise the operational or reputational risks that could affect or interrupt the supply chain. Consider the environmental impact of the supply chain to meet sustainability targets. Skills, Experience and Qualifications A minimum of 5 years' experience in a Supply Chain Management role - Essential Minimum CIPS level 4 or equivalent Excellent oral and written communication skills with experience of managing a team. Experience using business information and MRP systems is essential, and experience of Sage 200 (manufacturing) is desirable. Experience in implementing new systems and managing change effectively. Good project management skills to help support growth. Flexible and able to accommodate competing deadlines and demands for work with an ability to prioritise tasks. Excellent communication skills with stakeholders at all levels both verbal and written. Excellent organisational skills and attention to detail, applying a 'right first time' approach. Excellent time management skills and the ability to manage multiple projects/ tasks at one time. Interested, please contact Graeme at Vibe Recruit on (phone number removed) or apply immediately Vibe Recruit is acting as an Employment Agency in relation to this vacancy.

Senior Executive Assistant & Business Services Manager 45,000 + benefits Swansea- Office based (5 days per week) Are you an experienced Executive Assistant looking for a senior, hands-on role with real responsibility and influence? Our client, a well-established and growing business based in Swansea, is recruiting a Senior Executive Assistant to the Managing Director & Business Services Manager to join their Senior Management Team. This is a key appointment within the organisation, combining trusted, day-to-day Executive Assistant support to the Managing Director with full ownership of the Business Services function, including Sales Administration. This role is ideal for someone who enjoys being close to the heart of a business, takes pride in organisation and execution, and wants to play a meaningful role in helping a company run smoothly and efficiently. Reporting directly to the Managing Director, the successful candidate will: Provide high-level Executive Assistant support, including inbox and diary management, task and priority control, meeting coordination, minute taking and travel arrangements. Sit on the Senior Management Team as the accountable manager for the Business Services department, with full ownership of standards, processes and performance across the function Act as a trusted right-hand to the Managing Director, helping manage workload, follow up actions and maintain momentum across the business. Manage and develop the Sales Administration function, providing guidance and oversight to the Sales Administration Team Leader and supporting departmental improvement. Ensure Sales Administration service levels are achieved, including turnaround times, pricing accuracy and quality standards. Oversee core business services including documentation, policies, facilities coordination and support with HR and recruitment administration. Use strong business and commercial judgement to identify process improvements, manage costs and support the business as it continues to grow. This is a permanent, fully office-based role offering excellent variety, responsibility and visibility. In return, the successful candidate will receive a competitive salary, benefits and the opportunity to establish themselves as a key member of the senior team within a well-run, ambitious business. For immediate consideration, please forward your CV to Alex at Vibe. Vibe Recruit is acting as an Employment Agency in relation to this vacancy.

Vibe Recruit is working with a well-established business within the waste and environmental sector to recruit an Administrator. This is a key administrative role supporting site operations and customer service. What you'll be doing: Supporting the Transfer Station Manager with day-to-day administration Recording waste inputs and maintaining accurate documentation Preparing reports for invoicing and audits Managing load paperwork, Certificates of Destruction, and consignee returns Processing invoices, petty cash, and supplier records Managing office and PPE supplies Providing cover to the Hazardous Waste team when required What we're looking for: At least 2 years' office-based experience (industry experience beneficial) Strong IT skills (Word, Excel, Outlook) Excellent organisation, numeracy, and attention to detail Able to work independently in a busy environment Full UK driving licence and own transport essential This is temporary role that could go permanent for the right candidate Monday to Friday 8:30am - 5pm 13.50 per hour Apply now or contact Gemma at Vibe Recruit for more information (phone number removed) Vibe Recruit is acting as an Employment Business in relation to this vacancy.

Procurement Manager 55,000 + company pension & life assurance Bridgend Are you an experienced Procurement Manager on the lookout for an exciting new challenge with a leading manufacturer? Does the thought of joining a well established, highly reputable firm that can boast an excellent working environment and impressive order book appeal to you? We are currently recruiting for a Procurement Manager to manage, drive, coordinate and oversee the strategic sourcing of goods, raw materials and equipment for a highly successful manufacturer in Bridgend. You will lead a buying team, but you will have your own experience in sourcing from international and domestic markets. As Procurement Manager, you will be working Monday to Friday, to: Research, analyse and forecast current and future buying trends, commodity markets, styles and products with attention to specified target and demographics Research new markets, products and manufacturing processes, with an emphasis on sustainability Identify quality standards and ensuring that all products meet those standards Negotiate with suppliers to agree prices, quantities, delivery schedules and exclusivity deals Ensure all required legislation and requirements are met in line with relevant purchase groups Utilise Supplier Relationship Management (SRM) principles to drive performance improvement Negotiate terms of contract with suppliers Purchase goods, materials, components or services in line with specified cost, quality and delivery targets Drive and monitor cost of goods PPV analysis and forward price forecasting. Own and deliver the budget for your specific spend areas. Monitor and advise on any issues which present risk or opportunity to the organisation This is an exciting, senior role as an important member of the management team. As well as a competitive salary, you will benefit from a competitive salary, excellent support from the Supply Chain Director and a highly varied, interesting position with great autonomy. For immediate consideration, please forward your CV to Alex at Vibe Recruit today. Vibe Recruit is acting as an Employment Agency in relation to this vacancy.

Sales Support Administrator Up to 28,500 + company pension and bonus scheme Bridgend Fixed Term Contract - 12 months (Maternity cover) Are you a skilled Administrator with excellent communication skills? Does the thought of joining a cutting edge, international manufacturer that can boast an excellent working environment and a great reputation appeal to you? We are currently recruiting for a Sales Support Coordinator to join an industry leading company in Bridgend. The company in question manufactures hi-tech capital equipment for worldwide export and you will play an important role in acting as a key point of contact between customers and the Company to facilitate the placing and processing of customer orders. As Sales Support Administrator you will: Act as a primary point of contact within the sales team for customers' incoming enquires. Maintain contact with customers, particularly key accounts, by telephone and email to enable good working relationships. Gather, record and process information on customer requirements to generate service and spare parts quotations. Coordinate and pass information to other team members as required, to enable customer requirements to be analysed and responded to correctly. Maintain a clear picture of all concurrent customer enquiries and requirements and to manage these to ensure they are followed through and responded to in an efficient and timely manner. Monitor all outstanding quotations and systematically follow up on these to expedite the receipt of orders. Update and maintain the quote log and enter data and sales leads into the CRM system, generating reports and forecasts when required. Process customer orders through to completion including managing any adjustments; set up contract reviews and generate the paperwork for service and finance departments. Support our two overseas offices; processing and administration of paperwork for quotes and sales orders and general CRM enquires. You will have prime responsibility for ensuring customers are fully satisfied in relation to their requirements for the provision of quotations and placement of orders for spare parts and services. As well as a competitive salary, you will benefit from excellent support, great training and the chance to work in a friendly, welcoming team. This is a 12 month fixed term contract role but for the right person, there could be potential for this to become permanent. For immediate consideration, please forward your CV to Alex at Vibe Recruit today Vibe Recruit is acting as an Employment Business in relation to this vacancy.

Scanning Operative - Cardiff Vibe Recruit is working on behalf of our client to recruit a Scanning Operative to join their team. This role is ideal for someone who is highly organised, detail-focused, and comfortable working with confidential information in a structured environment. Job Purpose: Working closely with the Production Supervisor, the Scanning Operative will be responsible for physically handling files, digitalising documents, and accurately registering data using scanning equipment and specialised software. The role involves carrying files between designated areas and ensuring all documentation meets strict quality and compliance standards. Key Responsibilities: Physically move files and boxes to and from scanning and registration areas. Ensure all work instructions are correct and the appropriate files are scanned and registered accurately. Carry out quality checks to ensure data accuracy and completeness, maintaining high attention to detail at all times. Prepare boxes and files for storage, ensuring every item is barcoded and scanned correctly. Manage the movement and tracking of documents, maintaining accurate records. Maintain a clean, organised, and secure work area, handling one document at a time and storing all files correctly at the end of each shift. Person Specification: Highly organised with exceptional attention to detail Strong team player Comfortable handling confidential and sensitive information Computer literate, with knowledge of the Microsoft Office Suite Able to manage tasks independently Experience: Previous experience handling confidential data is highly essential Experience in logistics, document handling or stock movement would be advantageous Benefits: Bonus incentives (subject to agreed objectives) Access to healthcare benefits Workplace pension Free on-site parking Free daily meals To be considered for this role, please upload your CV or contact Naomi on (phone number removed). Vibe Recruit is acting as an Employment Agency in relation to this vacancy.

Sales & Marketing Executive Role Purpose A small, specialist design and manufacturing business now has a great opportunity for an ambitious Sales & Marketing Executive, to help build and organise their sales and marketing activity. This is an ideal opportunity for a recent graduate who wants hands-on experience in marketing, customer engagement, and business development within a technical/engineering environment, or a Marketing Assistant now looking for the next step up! You will be supported and guided but given real responsibility and the chance to make a visible impact on the business profitability and personal remuneration. Key Responsibilities Customer & Data Support Help review and organise past and current customer records into a clear database Assist with contacting previous customers to obtain feedback on product application and performance Help identify common customer applications and industries Sales & Relationship Support Support re-contacting existing and past customers to explore new opportunities Assist with gathering customer testimonials, referrals, and endorsements Contact UK universities and research institutions with introductory emails and information packs Support distributor activity by checking marketing visibility and stock presence Marketing & Digital Support Website & Online Activity Support the development of a new company website by: Researching suitable website suppliers Helping review content and structure Learning how to use basic analytics Assist with updating website content and exploring multi-language options Content & Communication Help improve product documentation and marketing materials Assist with creating email campaigns and mailshots Review website subscribers and help re-engage them Social Media & Brand Awareness Help manage and update company social media profiles Support the creation and uploading of YouTube videos, including product demos Marketing Activities & Promotion Help research trade exhibitions and events and advertising in publications etc Assist with basic SEO tasks, including keyword research Support Google Pay-Per-Click activity under guidance Skills & Experience Profile The nature of the role requires someone with excellent interpersonal skills, a go-getter comfortable working within a small team environment but able to take responsibility for key deliverables. Essential: Education: Ideally educated to degree level in marketing or business. Knowledge of social media or digital marketing Technical aptitude: the ability to quickly grasp and communicate technical concepts. Communication: exceptional written and verbal communication skills, specifically for creating compelling, concise sales-focused content. Good IT skills using Excel, Word, and PowerPoint. Valid UK driving licence. Desirable: Experience: previous experience in a marketing, marketing operations, or sales support role within a B2B, industrial or technical/engineering environment. UK focus: excellent understanding of the UK sales landscape, including experience managing regional events and local campaigns. Experience with video editing and graphic design tools. Familiarity with website development, WordPress, or content editing. Basic skills in Power BI. Interested, please contact Graeme at Vibe Recruit on (phone number removed) or apply immediately Vibe Recruit is acting as an Employment Agency in relation to this vacancy.

We are seeking a Customer Operations Administrator to support sales and service operations. This is a full time, permanent role working 37.5 hours a week, Monday - Friday. If you have relevant experience in customer support, order processing, service administration and logistics coordination, please read on. This role is responsible for delivering high-quality administration and customer support across the full customer journey. You will act as the dedicated administrator for an allocated portfolio of UK customers, ensuring efficient order processing, smooth service activity, proactive communication, and accurate documentation. Key Responsibilities Sales Administration Accurately enter customer orders and resolve order-related queries Issue sales order acknowledgements Communicate confirmed shipment dates once provided by Planning Raise pro-forma invoices for pre-payments and process card payments Issue customer invoices following shipment Provide administrative support to Sales Account Managers for your assigned customer portfolio Service Administration Send service acknowledgements upon receipt of booking-in information Arrange collection of units from customers Issue repair quotations to customers Raise pro-forma invoices where pre-payment applies Raise final invoices upon repair completion and process purchase orders Ensure fault reports and final service documentation are issued post-repair Arrange disposal of unrepairable units where applicable Logistics & Compliance Arrange UK logistics and liaise with couriers to ensure timely dispatch and collection Ensure delivery documentation is complete and recorded To be considered for this role, please upload your CV or call Naomi on (phone number removed). Vibe Recruit is acting as an Employment Agency in relation to this vacancy.