Project Start Recruitment Solutions
Fleet and Stores Coordinator Location: Westbury, Wiltshire JOB OVERVIEW Co-ordination and management of the company s vehicle fleet infrastructure. Ensuring operational efficiency across vehicle logistics. Supporting colleagues whilst maintaining compliance and performance. Co-ordination and management of the company s stores department. Ensuring efficient operations, maintaining accurate records and delivering compliance in line with health and safety standards. JOB RESPONSIBILITIES Fleet Conduct weekly van audits, follow-up on outstanding audit sheet completion and any issues identified Coordination of vehicle repairs, servicing and MOTs, including supply of replacement vehicles Perform small vehicle repairs to reduce downtime and cost (e.g. mirror replacements, sliding door runners, cleaning of headlights) Purchasing of vehicle equipment, ensuring all remain in date (e.g. fire extinguishers, roof racks, van vaults, shelving) Maintain and update Continuum system, to include driver s licence checks, addition of new starters and removal of leavers, updating of any changes to driver records and management of consent forms Maintain insurance policies (additions/removal of drivers) and our insurance database (MID) Checking of grey fleet business cover insurance Monitor and management of the Mi Parking system, including vehicle linking and parking fines Monitoring and management of Bath Clean Air Zone portal Administration of penalty notices Administer the fuel card system, including ordering, replacements, monitoring spend and renewals Clean and inspect vans for new starters/leavers Ensure road tax compliance for all vehicles Maintain vehicle schedules and availability, including the disposal of unrequired vehicles Provide round the clock telephone support for vehicle breakdowns and driver support Coordinate LOLER inspections and cherry picker maintenance Fitting and removing of tracker systems Management of the tracker systems, including the running of reports, adding new vehicles, new starters and removing leavers Allocating new vehicles and associated resources Handle damage claims, accident forms, estimates and repair coordination Liaise and co-ordinate with external vehicle artwork suppliers Update and re-issue fleet related policies Stores Unlocking of the office and stores each morning First point of contact for all deliveries and collections Control and manage ordering, receiving, storing, issuing and dispatching of store items, tools, uniform, PPE and any other related equipment Inspect incoming goods against delivery notes and purchase orders, informing relevant departments of arrivals Liaising with relevant manager to resolve any delivery discrepancies Maintain accurate stock records and conduct regular stock taking/audits, reconciling any discrepancies Implement stock control systems to prevent shortages and delays Support budgetary control and financial reporting Identify and recommend alternative suppliers to reduce budget costs Maintain a safe and organised stores environment in line with health and safety standards Ensure goods are stored in accordance with Health and Safety, suppliers and site requirements Carryout and record relevant health and safety checks on equipment and tools, including ladders Ensure stores and goods in areas are kept clean and tidy Ensure tools are suitably calibrated to the required timeline, with associated records completed Drop off and collect tools/equipment that require repair from external sources Co-ordinate the delivery, emptying and collection of external bins and skips Litter pick and walk the carpark with a magnet to retrieve any metal fixings Salt the yard during cold weather spells Manage the ordering and delivery of the Aqa water bottle refills Ordering of staff kitchen and bathroom supplies SKILLS / QUALIFICAITONS REQUIRED Strong organisational and multitasking abilities Excellent communication and problem-solving skills Ability to work independently and manage multiple priorities IT literature in Microsoft Office application, including Word, Excel and Outlook, with the ability to learn and adapt to new software and systems as required Valid UK driving license SALARY / BENEFITS £27K - £30K Hours: 6.30am to 3.30pm Monday to Friday (1/2 hour unpaid for lunch) Please call Jo Harrington on (phone number removed) for more detail and please apply to this advert
Fleet and Stores Coordinator Location: Westbury, Wiltshire JOB OVERVIEW Co-ordination and management of the company s vehicle fleet infrastructure. Ensuring operational efficiency across vehicle logistics. Supporting colleagues whilst maintaining compliance and performance. Co-ordination and management of the company s stores department. Ensuring efficient operations, maintaining accurate records and delivering compliance in line with health and safety standards. JOB RESPONSIBILITIES Fleet Conduct weekly van audits, follow-up on outstanding audit sheet completion and any issues identified Coordination of vehicle repairs, servicing and MOTs, including supply of replacement vehicles Perform small vehicle repairs to reduce downtime and cost (e.g. mirror replacements, sliding door runners, cleaning of headlights) Purchasing of vehicle equipment, ensuring all remain in date (e.g. fire extinguishers, roof racks, van vaults, shelving) Maintain and update Continuum system, to include driver s licence checks, addition of new starters and removal of leavers, updating of any changes to driver records and management of consent forms Maintain insurance policies (additions/removal of drivers) and our insurance database (MID) Checking of grey fleet business cover insurance Monitor and management of the Mi Parking system, including vehicle linking and parking fines Monitoring and management of Bath Clean Air Zone portal Administration of penalty notices Administer the fuel card system, including ordering, replacements, monitoring spend and renewals Clean and inspect vans for new starters/leavers Ensure road tax compliance for all vehicles Maintain vehicle schedules and availability, including the disposal of unrequired vehicles Provide round the clock telephone support for vehicle breakdowns and driver support Coordinate LOLER inspections and cherry picker maintenance Fitting and removing of tracker systems Management of the tracker systems, including the running of reports, adding new vehicles, new starters and removing leavers Allocating new vehicles and associated resources Handle damage claims, accident forms, estimates and repair coordination Liaise and co-ordinate with external vehicle artwork suppliers Update and re-issue fleet related policies Stores Unlocking of the office and stores each morning First point of contact for all deliveries and collections Control and manage ordering, receiving, storing, issuing and dispatching of store items, tools, uniform, PPE and any other related equipment Inspect incoming goods against delivery notes and purchase orders, informing relevant departments of arrivals Liaising with relevant manager to resolve any delivery discrepancies Maintain accurate stock records and conduct regular stock taking/audits, reconciling any discrepancies Implement stock control systems to prevent shortages and delays Support budgetary control and financial reporting Identify and recommend alternative suppliers to reduce budget costs Maintain a safe and organised stores environment in line with health and safety standards Ensure goods are stored in accordance with Health and Safety, suppliers and site requirements Carryout and record relevant health and safety checks on equipment and tools, including ladders Ensure stores and goods in areas are kept clean and tidy Ensure tools are suitably calibrated to the required timeline, with associated records completed Drop off and collect tools/equipment that require repair from external sources Co-ordinate the delivery, emptying and collection of external bins and skips Litter pick and walk the carpark with a magnet to retrieve any metal fixings Salt the yard during cold weather spells Manage the ordering and delivery of the Aqa water bottle refills Ordering of staff kitchen and bathroom supplies SKILLS / QUALIFICAITONS REQUIRED Strong organisational and multitasking abilities Excellent communication and problem-solving skills Ability to work independently and manage multiple priorities IT literature in Microsoft Office application, including Word, Excel and Outlook, with the ability to learn and adapt to new software and systems as required Valid UK driving license SALARY / BENEFITS £27K - £30K Hours: 6.30am to 3.30pm Monday to Friday (1/2 hour unpaid for lunch) Please call Jo Harrington on (phone number removed) for more detail and please apply to this advert
