Gray & Associates Recruitment Services

Marvellous opportunity for someone with a minimum of two years PA or Legal secretarial experience to join one of London's truly lovey legal practices. Busy and involved role with great scope for you to develop your career, which is actively encouraged. This Company is very highly regarded within the Legal sector with a very professional yet welcoming environment. Smart, modern offices and an engaged friendly team who enjoy working together. They maintain a wide range of prestigious clients within the entertainment industry, we need a motivated, proactive individual to support two Partners and their team. Duties include but not limited to: Providing extensive calendar and diary management and co-ordination with external clients First point of contact for clients and maintaining client relationships, often with high profile clients Manage sensitive and confidential matters through the use of document management system and e-mail General secretarial and administrative tasks include: Digital Dictation of long reports, board minutes, attendance notes; drafting correspondence (letters, emails and invoices; copy typing; track change amendments; opening and closing files; paper and electronic filing) and document management (Partner for Windows) (creating new versions, amendments, creating comparisons to highlight changes; time recording; photocopying and scanning paper documents) Using the document management system to compile and locate documents/emails on a regular basis The ideal candidate will demonstrate: 2 years plus PA Secretarial experience preferably within the legal field or supporting a legal team. An eye for detail with excellent organisation and time-management skills Highly professional and effective communication skills both verbal and written, exceptional attention to detail and competent and confident in dealing with high profile clients The ability to work to tight deadlines maintaining accuracy of work, prioritise duties and be available to work closely with the team Strong administration skills; such as audio typing (a must), electronic case management and Microsoft Office skills (Word, Track Changes, Compare documents), knowledge of document management systems and digital dictation software Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

Fixed term role for 1 year. The Research Project Manager will be responsible for co-ordinating and supporting the work within the project. It will include administering a portfolio of high impact research projects as well as overseeing, planning, organising and communicating the activities generated from those projects. An interesting and diverse project content which supports assessment, projections and interventions that determine the economic and social welfare of people, businesses, governments and third sector agencies. . Post responsibilities will include: Coordinate and oversee the delivery of research projects. This will involve working with the research teams to outline the resource requirements for each project, to support them in applying for funding, to agree on clear milestones for each project, and to ensure that the deliverables are completed on schedule Working with the finance team to draw up detailed financial plans for each project Working alongside the communications team to disseminate the findings of each project Coordinate some of the programme's events, training, and knowledge exchange initiatives. Maintain up-to-date records that enable effective monitoring, control and evaluation of the programme's research initiatives Produce regular reports on activity to external partners and funders Perform resources planning and financial analysis for the programme. This will involve assisting in the preparation of the programme's budget, anticipating future staffing and operational needs, identifying potential funding sources, as well as managing the programme's office space and payment of expenses. Coordinate the delivery of strong programme governance. This will involve developing, writing, and editing reports and presentations for the senior leaders. Working with the HR team, organise the recruitment of additional programme researchers or administrative staff Provide day-to-day support to the Programme Director and programme research leadership. Person Specification: Strong project management and organisational skills: the ability to plan, execute, and keep on schedule numerous projects in an organised fashion. Budget management and financial processes. The ability to form and maintain relationships with a wide range of people at all levels Accurate and up to date knowledge of Research Project Management in an Academic environment with internal and external stakeholders. Adapts services and systems to meet customers' needs and identifies ways of improving standards. Learns from complaints and takes action to resolve them. Proactive approach to managing stakeholders and identifying opportunities for collaboration. Independently make decisions which impact themselves or immediate team members. Escalate decisions where appropriate. Recommend and advise on available options for decisions that affect operational processes, taking into account any risks. Track record of excellent problem solving skills, ideally in setting which require multiple domain specialist cooperation. Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.