Gray & Associates Recruitment Services

We are looking for a highly organised and proactive Project Coordinator to support the delivery of a portfolio of international research projects. This role focuses on non scientific project management, ensuring smooth coordination across finance, logistics, HR processes and stakeholder engagement. You will work closely with Principal Investigators, academic teams, international collaborators and funders to ensure projects are delivered on time, within budget and in compliance with funder requirements. Key Responsibilities Project Coordination & Delivery Coordinate end to end project logistics including meetings, events, international travel and visas Support planning and delivery of workshops, conferences and stakeholder engagements Maintain project documentation, timelines and reporting schedules Research Grants & Bids Support preparation and submission of research grant applications Liaise with academic staff and pre award teams to collate application materials Assist with proposal development, costing and compliance checks Financial Management Monitor project budgets and track expenditure Produce financial forecasts and variance reports Ensure compliance with funder and institutional financial regulations Stakeholder & Partner Engagement Act as a key point of contact for internal and external stakeholders Coordinate communication with international partners, funders and collaborators Support governance processes including steering committees and reporting HR & Resource Coordination Support recruitment processes and onboarding of project staff Assist with contract management and staff forecasting Maintain accurate staffing records linked to project funding Communications & Reporting Maintain project webpages and digital content Contribute to newsletters, reports and dissemination activities Support monitoring, evaluation and learning reporting Person Specification Essential Experience in project coordination within Higher Education, research or similar environment Proven experience supporting research grants or bid development Strong financial awareness including budget monitoring and forecasting Experience coordinating international logistics (travel, events, visas) Excellent stakeholder management and communication skills Highly organised with ability to manage multiple priorities Desirable Experience working with funders such as NIHR, EU or similar Knowledge of UK Higher Education systems and processes Experience with systems such as Agresso, SITS, or similar Experience supporting international collaborations Key Skills Project management and coordination Financial tracking and reporting Stakeholder engagement Attention to detail Problem solving and adaptability Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.