PropRec

I m currently partnering with a leading property management organisation to recruit an experienced Occupier Facilities Manager to manage a portfolio of residential buildings across the West End . This opportunity would suit a Facilities Manager who enjoys a structured, office-based position with a strong administrative and financial focus , alongside responsibility for overseeing multiple sites, stakeholders, and service partners. The Role Reporting into the Senior Occupier Facilities Manager, you ll play a key role in delivering a high-quality facilities management service across a West End portfolio . While regular site visits and inspections form part of the role, it is predominantly office based and involves a significant amount of administration , particularly around service charges, budgets, reconciliations, and compliance reporting . Key Responsibilities Maintain accurate and up-to-date operational, compliance, and H&S systems across all managed buildings Ensure full statutory and health & safety compliance, maintaining a minimum 85% risk assessment rating Prepare, manage, and action risk assessments and quarterly compliance reporting Carry out scheduled inspections across the West End portfolio in line with management agreements Manage contractors and service partners, ensuring delivery against agreed specifications Act as first point of contact during emergency situations, coordinating stakeholders to achieve timely resolution Prepare draft service charge budgets with detailed explanatory notes for each building Track expenditure against budget, approve invoices, and manage financial reporting Own and manage service charge reconciliations from draft through to completion Record and monitor utility consumption and update relevant systems Maintain high standards of presentation, cleaning, and repair within agreed budgets Build and maintain strong client relationships through regular engagement and reporting Mentor and support Assistant Facilities Managers and FM Apprentices within the portfolio Manage site staff performance, appraisals, and workload planning Support mobilisation and demobilisation of properties within the portfolio About You Proven experience managing multiple residential buildings or a portfolio Comfortable in a detail-heavy, admin-focused role , particularly around service charges, budgets, and reconciliations NEBOSH or IOSH Managing Safely qualified (or working towards) Highly organised with strong time management and prioritisation skills Confident handling financial data, reporting platforms, and compliance systems Professional, client-focused communicator Why Apply? Portfolio role managing high-quality West End office buildings Predominantly office-based with structured Monday Friday hours Strong exposure to budgets, service charges, and financial control Opportunity to develop and mentor junior FM staff

Property Manager Residential Portfolio (West End) I m currently partnering with a leading property management organisation to recruit an experienced Residential Property Manager to oversee a West End residential portfolio . This role will suit a Property Manager who is confident managing day-to-day building operations , including PPM schedules, reactive maintenance, and contractor performance , while also handling the administrative and financial responsibilities that come with managing residential buildings. The Role Reporting into senior management, you ll be responsible for the effective management of a residential portfolio across the West End. The role is predominantly office based, with regular site visits, and requires a strong balance between operational delivery and detailed property management administration , including service charges, budgets, and compliance. Key Responsibilities Day-to-day management of residential buildings across the portfolio Oversee and manage PPM programmes and reactive maintenance works Instruct, manage, and monitor contractors and managing agents, ensuring works are completed to specification Carry out regular site inspections and follow up on actions Ensure full compliance with health & safety and statutory requirements Prepare, manage, and action risk assessments and compliance reporting Act as point of contact for emergencies and major building issues Prepare and manage service charge budgets and expenditure tracking Own service charge reconciliations from draft through to completion Approve invoices and monitor spend against budget Maintain high standards of repair, presentation, and cleanliness Build strong relationships with residents, clients, and stakeholders Support mobilisation and transition of new residential properties About You Proven experience managing a residential property portfolio Confident managing PPM schedules, reactive works, and contractors Strong understanding of service charges, budgets, and financial reporting Highly organised with excellent attention to detail Comfortable working in an office-based, admin-heavy role with site exposure Professional, confident communicator with a customer-focused approach Why Apply? Manage a high-quality residential portfolio in the West End Broad role combining property management, compliance, and building operations Strong exposure to service charges and financial control Structured Monday Friday working pattern

Our client is a well-established UK manufacturer based in Great Barr, with over 100 years of engineering expertise and an excellent reputation within the industry. With a £5m annual turnover, a loyal and long-standing workforce, and customers worldwide, they are now looking to strengthen their team with an Administrator. Salary is up to £27,500 depending on experience and benefits include: 33 days holiday including Bank Holidays Clear opportunity for development and progression Early finish at 3:30pm every 3rd Friday of the month Free on-site car parking Hours: 8:30am 5:00pm, Monday to Friday Location: Office-based, 5 days per week This is a key role within the Sales department, ideal for someone who is self-motivated, proactive, and eager to develop. You will take ownership of managing and developing the CRM system to support Business Development activity and acting as a vital link between internal departments and external partners. Every day will bring variety, responsibility, and the chance to make a real impact. As the Administrator, you will: Work as an effective and collaborative member of the sales team, liaising closely with colleagues as well as the Production and Purchasing departments to ensure smooth order processing and delivery. Maintain and update the company CRM system accurately, working in close liaison with the Business Development function to support sales activity and customer management. Liaise with key suppliers to source and select products outside of the company s own manufacturing capability, ensuring suitability and availability. Proactively drive sales growth by identifying opportunities to increase order intake and overall sales performance, working closely with Business Development team. Actively manage and progress customer orders through to completion, responding promptly to customer enquiries regarding order status. Proactively communicate with customers regarding changes to delivery dates or any potential issues affecting sales orders. Gather, monitor, and communicate relevant market intelligence and competitor activity to support sales strategy and decision-making. Operate in accordance with established sales and technical procedures, company policies, and overall sales strategy. As the Administrator, you will have: Previous experience working within a similar position. Experienced working within a fast-paced environment, either within manufacturing, distribution, reseller or any other similar industry. Strong communicator with excellent telephone skills. IT literate, with solid knowledge of MS Office (Excel & Outlook essential). Experience with Zoho software is an advantage, however, this is not essential. Flexible, reliable, and driven with a strong work ethic. Positive, professional, and adaptable, with a willingness to learn and embrace change.