Family Office PA - West End (Office Based) This is an interesting and involving role for someone with 4 - 5 years+ experience in a busy multi tasking role supporting a busy UHNW individual, within a Family Office, as a household PA or similar. Dealing with the day to day operations and requirements within several divisions. The role is based in a newly established family office of an UHNW family and you will assist and report into the charming and extremely busy Chief of Staff/Head of Operations and learn & grow in the role. Hand on and detailed orientated you will take pride in your work and checking will come second nature to you. Excellent tech skills and able to juggle priorities and expectations whilst keeping calm and focused. The role is summarised as below but will change and grow as time goes on:- • Property and maintenance management Scheduling and attending site visits with contractors and suppliers on behalf of the team, sourcing and comparing quotes for maintenance and improvement works, and researching and vetting new providers. • Supplier and vendor management Making initial contact with suppliers, requesting information and pricing, and presenting findings in a clear and comparable format for review. • Travel logistics support Liaising with travel agents and booking platforms to obtain flight options, transfers and accommodation details, and compiling travel information into clear itineraries for review. • Research and sourcing Conducting supplier, product and service research, and presenting options in a structured format with clear recommendations. • Spreadsheet and data management Building and maintaining Excel trackers for property, staffing, costs and scheduling, while ensuring all operational records remain accurate and up to date. • Project and event tracking Maintaining live project trackers across multiple workstreams, monitoring progress against deadlines, flagging delays and ensuring actions are followed up. This also includes tracking logistics and timelines for events, moves, inventories, refurbishments and other scheduled activities. • Presentation and document preparation Creating and formatting presentations, spreadsheets and Word documents to a high standard for both internal use and client review. • Manuals and directories Creating and maintaining operational manuals, household guides and standard operating procedures, as well as building and updating supplier, contractor and contact directories. • Administrative support Providing diary management support, scheduling meetings, following up on outstanding actions, filing and assisting with general office administration. The role will also involve creating schedules and rotas for household staff. Skills required • Excellent organational skills with strong attention to detail • Proficient in Microsoft Excel, Word and PowerPoint, with intermediate to advanced Excel skills preferred • Confident and professional communicator with strong common sense and a proactive approach • Comfortable working independently and using initiative • Calm under pressure and able to manage competing priorities • Discreet and trustworthy, with an understanding of the standards expected within a private client environment • Previous experience in a Private PA, house management or private operations support role preferred
May 12, 2026
Full time
Family Office PA - West End (Office Based) This is an interesting and involving role for someone with 4 - 5 years+ experience in a busy multi tasking role supporting a busy UHNW individual, within a Family Office, as a household PA or similar. Dealing with the day to day operations and requirements within several divisions. The role is based in a newly established family office of an UHNW family and you will assist and report into the charming and extremely busy Chief of Staff/Head of Operations and learn & grow in the role. Hand on and detailed orientated you will take pride in your work and checking will come second nature to you. Excellent tech skills and able to juggle priorities and expectations whilst keeping calm and focused. The role is summarised as below but will change and grow as time goes on:- • Property and maintenance management Scheduling and attending site visits with contractors and suppliers on behalf of the team, sourcing and comparing quotes for maintenance and improvement works, and researching and vetting new providers. • Supplier and vendor management Making initial contact with suppliers, requesting information and pricing, and presenting findings in a clear and comparable format for review. • Travel logistics support Liaising with travel agents and booking platforms to obtain flight options, transfers and accommodation details, and compiling travel information into clear itineraries for review. • Research and sourcing Conducting supplier, product and service research, and presenting options in a structured format with clear recommendations. • Spreadsheet and data management Building and maintaining Excel trackers for property, staffing, costs and scheduling, while ensuring all operational records remain accurate and up to date. • Project and event tracking Maintaining live project trackers across multiple workstreams, monitoring progress against deadlines, flagging delays and ensuring actions are followed up. This also includes tracking logistics and timelines for events, moves, inventories, refurbishments and other scheduled activities. • Presentation and document preparation Creating and formatting presentations, spreadsheets and Word documents to a high standard for both internal use and client review. • Manuals and directories Creating and maintaining operational manuals, household guides and standard operating procedures, as well as building and updating supplier, contractor and contact directories. • Administrative support Providing diary management support, scheduling meetings, following up on outstanding actions, filing and assisting with general office administration. The role will also involve creating schedules and rotas for household staff. Skills required • Excellent organational skills with strong attention to detail • Proficient in Microsoft Excel, Word and PowerPoint, with intermediate to advanced Excel skills preferred • Confident and professional communicator with strong common sense and a proactive approach • Comfortable working independently and using initiative • Calm under pressure and able to manage competing priorities • Discreet and trustworthy, with an understanding of the standards expected within a private client environment • Previous experience in a Private PA, house management or private operations support role preferred
An exceptional opportunity has arisen for a highly polished, proactive and commercially astute Executive Assistant to support an entrepreneurial and fast-moving CEO within a boutique, high-performing business based in Sloane Square. This is a true right-hand role, requiring an EA who is confident operating at pace, able to think strategically, and who takes real ownership of their workload. The CEO is dynamic, detail-focused and values an EA who can anticipate needs, bring structure and drive efficiency across both business and personal matters. The Role A broad and fast-paced position, you will act as a central point of coordination across the business, ensuring the CEO is fully supported, prepared and operating at maximum efficiency. Extensive and ever-changing diary and inbox management, prioritising effectively across competing demands Coordinating meetings, travel, events and logistics to a meticulous standard Acting as gatekeeper and ambassador, liaising with stakeholders at all levels Preparing briefing packs, presentations, reports and first-draft communications Proactively identifying improvements and implementing new ways of working to support the CEO and wider team Managing internal and external communications, screening calls and responding where appropriate Ensuring the CEO is fully briefed ahead of meetings, with all materials prepared in advance Tracking actions, following up and ensuring completion across multiple workstreams Maintaining accurate databases, filing systems and documentation You will also take ownership of a range of operational and business support functions, including: Coordinating expenses, invoices and purchase orders Supporting health & safety processes, reporting and committee coordination Assisting with HR administration, staff engagement initiatives and internal policies Supporting marketing, PR coordination and website/content updates Minute-taking and preparation of board and committee papers In addition, there will be occasional personal support, including management of personal administration, properties and ad hoc tasks. The Candidate Minimum 4-5 years' experience supporting at C-suite level A true self-starter with the ability to work autonomously and take initiative Highly organised with exceptional attention to detail Calm, personable and articulate with strong emotional intelligence A natural problem solver with a "can do" attitude and strong work ethic Able to juggle multiple priorities and see tasks through to completion Crucially, you will be highly tech-savvy and confident leveraging AI tools and digital systems to streamline workflows, improve efficiency and enhance output across the CEO's office. The Offering Hybrid working model - Mondays WFH Collaborative, high-calibre environment thats growing A varied and impactful role with real ownership Exposure to senior decision-making and business operations This is a standout opportunity for a career EA who enjoys being fully embedded in a business, adding value at every level and working closely with a driven and ambitious CEO.
May 04, 2026
Full time
An exceptional opportunity has arisen for a highly polished, proactive and commercially astute Executive Assistant to support an entrepreneurial and fast-moving CEO within a boutique, high-performing business based in Sloane Square. This is a true right-hand role, requiring an EA who is confident operating at pace, able to think strategically, and who takes real ownership of their workload. The CEO is dynamic, detail-focused and values an EA who can anticipate needs, bring structure and drive efficiency across both business and personal matters. The Role A broad and fast-paced position, you will act as a central point of coordination across the business, ensuring the CEO is fully supported, prepared and operating at maximum efficiency. Extensive and ever-changing diary and inbox management, prioritising effectively across competing demands Coordinating meetings, travel, events and logistics to a meticulous standard Acting as gatekeeper and ambassador, liaising with stakeholders at all levels Preparing briefing packs, presentations, reports and first-draft communications Proactively identifying improvements and implementing new ways of working to support the CEO and wider team Managing internal and external communications, screening calls and responding where appropriate Ensuring the CEO is fully briefed ahead of meetings, with all materials prepared in advance Tracking actions, following up and ensuring completion across multiple workstreams Maintaining accurate databases, filing systems and documentation You will also take ownership of a range of operational and business support functions, including: Coordinating expenses, invoices and purchase orders Supporting health & safety processes, reporting and committee coordination Assisting with HR administration, staff engagement initiatives and internal policies Supporting marketing, PR coordination and website/content updates Minute-taking and preparation of board and committee papers In addition, there will be occasional personal support, including management of personal administration, properties and ad hoc tasks. The Candidate Minimum 4-5 years' experience supporting at C-suite level A true self-starter with the ability to work autonomously and take initiative Highly organised with exceptional attention to detail Calm, personable and articulate with strong emotional intelligence A natural problem solver with a "can do" attitude and strong work ethic Able to juggle multiple priorities and see tasks through to completion Crucially, you will be highly tech-savvy and confident leveraging AI tools and digital systems to streamline workflows, improve efficiency and enhance output across the CEO's office. The Offering Hybrid working model - Mondays WFH Collaborative, high-calibre environment thats growing A varied and impactful role with real ownership Exposure to senior decision-making and business operations This is a standout opportunity for a career EA who enjoys being fully embedded in a business, adding value at every level and working closely with a driven and ambitious CEO.
Executive Assistant to CEO & CFO - City of London (Hybrid: up to 2 days WFH) We are seeking a highly experienced Executive Assistant to support the CEO and CFO of a fast-paced, high-growth financial services organisation based in the City of London. This is a pivotal role requiring proven experience supporting senior executives within Private Equity, investment management, or similarly demanding environments within financial services. This position is suited to someone who thrives in complexity, anticipates needs before they arise, and brings structure, pace, and precision to senior leadership. You will act as a trusted partner to the CEO and CFO, ensuring their time, focus, and energy are aligned to the organisation's highest priorities. Key Responsibilities Executive Support & Prioritisation Provide proactive, high-level EA support to the CEO and CFO, acting as a trusted extension of both roles Own and manage complex, constantly shifting diaries, applying rigorous prioritisation aligned to strategic and commercial objectives Act as gatekeeper, managing access, protecting focus time, and ensuring alignment to high-value activity Oversee and manage the CEO's inbox, ensuring timely responses, follow-ups, and effective delegation Planning, Coordination & Governance Plan and coordinate executive meetings including Board, investor, leadership, and external engagements Prepare agendas, board papers, presentations, and briefing materials to a high standard Track actions and ensure follow-through on key decisions and commitments Anticipate priorities, deadlines, and risks, proactively addressing issues before they arise Stakeholder Management & Communication Act as a key liaison between the CEO/CFO and senior stakeholders including Board members, investors, and external partners Draft, edit, and format high-quality correspondence and presentations Ensure clear and effective information flow across the Executive Office and wider business Travel, Administration & Operations Coordinate complex domestic and international travel, accommodation, and itineraries with contingency planning Manage expenses accurately and in line with policy Maintain strict confidentiality and high standards of document control Provide occasional personal support to the CEO where required Continuous Improvement & Productivity Act as a sounding board and problem-solver on day-to-day executive matters Continuously improve Executive Office processes and ways of working Leverage AI tools (e.g. Copilot) to enhance efficiency, planning, and output quality Key Requirements Proven experience supporting CEO and/or CFO-level executives within Private Equity, investment management, or a high-pressure financial services environment (essential) Strong track record operating at Board level with exposure to governance and investor interaction Exceptional organisational and prioritisation skills, with the ability to manage ambiguity and rapid change Highly credible communicator, confident dealing with senior stakeholders Excellent written skills with meticulous attention to detail Discreet, professional, and experienced in handling highly confidential information Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel, Teams) Strong working knowledge of AI tools (e.g. Copilot) and digital collaboration platforms About the Role This is a critical hire within a high-performing, people-focused organisation that values professionalism, pace, and collaboration. You will play a key role in enabling senior leadership to operate effectively, contributing directly to the success and efficiency of the business.
May 02, 2026
Full time
Executive Assistant to CEO & CFO - City of London (Hybrid: up to 2 days WFH) We are seeking a highly experienced Executive Assistant to support the CEO and CFO of a fast-paced, high-growth financial services organisation based in the City of London. This is a pivotal role requiring proven experience supporting senior executives within Private Equity, investment management, or similarly demanding environments within financial services. This position is suited to someone who thrives in complexity, anticipates needs before they arise, and brings structure, pace, and precision to senior leadership. You will act as a trusted partner to the CEO and CFO, ensuring their time, focus, and energy are aligned to the organisation's highest priorities. Key Responsibilities Executive Support & Prioritisation Provide proactive, high-level EA support to the CEO and CFO, acting as a trusted extension of both roles Own and manage complex, constantly shifting diaries, applying rigorous prioritisation aligned to strategic and commercial objectives Act as gatekeeper, managing access, protecting focus time, and ensuring alignment to high-value activity Oversee and manage the CEO's inbox, ensuring timely responses, follow-ups, and effective delegation Planning, Coordination & Governance Plan and coordinate executive meetings including Board, investor, leadership, and external engagements Prepare agendas, board papers, presentations, and briefing materials to a high standard Track actions and ensure follow-through on key decisions and commitments Anticipate priorities, deadlines, and risks, proactively addressing issues before they arise Stakeholder Management & Communication Act as a key liaison between the CEO/CFO and senior stakeholders including Board members, investors, and external partners Draft, edit, and format high-quality correspondence and presentations Ensure clear and effective information flow across the Executive Office and wider business Travel, Administration & Operations Coordinate complex domestic and international travel, accommodation, and itineraries with contingency planning Manage expenses accurately and in line with policy Maintain strict confidentiality and high standards of document control Provide occasional personal support to the CEO where required Continuous Improvement & Productivity Act as a sounding board and problem-solver on day-to-day executive matters Continuously improve Executive Office processes and ways of working Leverage AI tools (e.g. Copilot) to enhance efficiency, planning, and output quality Key Requirements Proven experience supporting CEO and/or CFO-level executives within Private Equity, investment management, or a high-pressure financial services environment (essential) Strong track record operating at Board level with exposure to governance and investor interaction Exceptional organisational and prioritisation skills, with the ability to manage ambiguity and rapid change Highly credible communicator, confident dealing with senior stakeholders Excellent written skills with meticulous attention to detail Discreet, professional, and experienced in handling highly confidential information Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel, Teams) Strong working knowledge of AI tools (e.g. Copilot) and digital collaboration platforms About the Role This is a critical hire within a high-performing, people-focused organisation that values professionalism, pace, and collaboration. You will play a key role in enabling senior leadership to operate effectively, contributing directly to the success and efficiency of the business.
Head Global Administration - Central London (Office Based) International Company Overseeing Global Administration (worldwide) and providing a crucial (probably London-focused) employee engagement conduit. You will be an exceptional candidate, dedicated, solutions driven and used to a very high standard of delivery. The role has many Chief of Staff style requirements whereby you will liaise with many departments, distil information and report back to the COO and occasionally the CEO The role is based within a very busy and performance driven team of 80 who are targeted and very professional. You will be degree standard, professional and very well presented as you are representing the company across the board. The company is privately owned and pursue excellence. The role requires someone with excellent corporate intelligence, who is a systems-thinker and process-builder as well as problem-solver. Your background will be in professional services, Private Equity or an extremely busy and target driven Family Office or similar. The new Head of Operations will report into the COO, will oversee that scope and work closely with HR and Corporate Operations (including legal and finance) to ensure an aligned approach The Head of Global Administration/Operations will be responsible for: The management of the Global Administration function - responsible for offices, facilities & services across the organisation (currently 8 offices); Overseeing the efficient and professional operation of the London headquarters, overseeing a facilities manager to ensure high standards and disciplined execution (and replicating that work globally) Overseeing the Administrative/EA team assisting when required when problems arise. Working with HR and Corporate Operations with regard to London team engagement and management, individually and collectively. This is a very important role for the company and your cv will demonstrate 5 years+ in a similar role of high responsibility within a professional services company similar in Operations/Administration. Able to build relationships quickly and have top corporate and emotional intelligence, able to read the room and liaise with the COO with condensed and targeted information. You will be a great support to the COO in the management and running of the various offices and the effective handling of the administration. A top understanding and working knowledge of the latest systems and procedures you will add value to the company to streamline the processes. Excellent Tech and AI knowledge this is an "Orchestra Leader" role which has pace and requires top multi tasking skills. Excellent package + discretionary bonus
May 02, 2026
Full time
Head Global Administration - Central London (Office Based) International Company Overseeing Global Administration (worldwide) and providing a crucial (probably London-focused) employee engagement conduit. You will be an exceptional candidate, dedicated, solutions driven and used to a very high standard of delivery. The role has many Chief of Staff style requirements whereby you will liaise with many departments, distil information and report back to the COO and occasionally the CEO The role is based within a very busy and performance driven team of 80 who are targeted and very professional. You will be degree standard, professional and very well presented as you are representing the company across the board. The company is privately owned and pursue excellence. The role requires someone with excellent corporate intelligence, who is a systems-thinker and process-builder as well as problem-solver. Your background will be in professional services, Private Equity or an extremely busy and target driven Family Office or similar. The new Head of Operations will report into the COO, will oversee that scope and work closely with HR and Corporate Operations (including legal and finance) to ensure an aligned approach The Head of Global Administration/Operations will be responsible for: The management of the Global Administration function - responsible for offices, facilities & services across the organisation (currently 8 offices); Overseeing the efficient and professional operation of the London headquarters, overseeing a facilities manager to ensure high standards and disciplined execution (and replicating that work globally) Overseeing the Administrative/EA team assisting when required when problems arise. Working with HR and Corporate Operations with regard to London team engagement and management, individually and collectively. This is a very important role for the company and your cv will demonstrate 5 years+ in a similar role of high responsibility within a professional services company similar in Operations/Administration. Able to build relationships quickly and have top corporate and emotional intelligence, able to read the room and liaise with the COO with condensed and targeted information. You will be a great support to the COO in the management and running of the various offices and the effective handling of the administration. A top understanding and working knowledge of the latest systems and procedures you will add value to the company to streamline the processes. Excellent Tech and AI knowledge this is an "Orchestra Leader" role which has pace and requires top multi tasking skills. Excellent package + discretionary bonus
