Cantello Tayler Recruitment

Office Administrator Cantello Tayler Recruitment are currently recruiting for an Office Administrator to join our client based in Thorpe, Egham. Our client is seeking a proactive Business Administrator to provide comprehensive administrative support across our core business units: Commercial, IT & Operations, Finance, and HR. This vital cross-functional role demands exceptional organisational skills, attention to detail and the ability to manage competing priorities. Responsibilities include maintaining document filing systems using SharePoint, PandaDoc, Adobe, and MS Dynamics, upholding office standards, and ensuring compliance with ISO9001 and ISO27001 standards. The ideal candidate will possess strong interpersonal skills, adapt easily and embody our company values of Simplicity, Partnership and Mutual Value, consistently demonstrating accuracy, communication and timeliness in their work. The successful Office Administrator will be responsible for: Provide administrative support across all departments, maintaining consistent standards and alignment with ISO9001 (Quality) and ISO27001 (Information Security). Coordinate and control all document filing systems, both electronic and hard copy, with particular responsibility for SharePoint, PandaDoc, Adobe and MS Dynamics platforms. Ensure the day-to-day office environment is maintained to a high standard, including supplies, safety and general upkeep. Serve as the point of contact for office-related needs and liaise with relevant suppliers and service providers where necessary. Take on responsibilities as Fire Marshal and First Aider (training provided) Offer administrative support to the commercial team, actively contributing to the commercial administrative pipeline. Support with the control of documentation processes and versioning within the Integrated Management System. Support document migration projects and ensure alignment with current IT tools and platforms. Help to maintain the document matrix and structure for ease of access and compliance. Support the document control of financial policies and procedures, supporting internal governance. Assist in the supplier onboarding process, supporting the integration of new suppliers into our system. This includes coordinating with various departments, facilitating communication, and ensuring compliance with company standards and requirements. Support the HR function with onboarding and offboarding documentation for internal and external resources. Maintain Health & Safety documentation. Ensure documentation around performance and development. The Office Administrator will have: Proven experience in a similar administrative or operational role is essential. Familiarity with working in an ISO-certified environment is advantageous. Experience supporting cross-functional teams or business units. Strong organisational skills with excellent attention to detail and time management. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint); experience with Pipedrive, PandaDoc and QuickBooks is a plus. Flexible, adaptable and confident when managing multiple priorities. Strong interpersonal and communication skills - both written and verbal. Ability to take initiative, show discretion and handle sensitive information confidentially. Collaborative with a positive, professional attitude and a commitment to learning. This is a part time role, based in the office. 24 hours a week 30,000 full time equivalent. If this Office Administrator role is of interest to you, please click apply or contact Marie Spratley in our Egham office.

Personal Assistant Cantello Tayler Recruitment are currently recruiting for a Personal Assistant to join our client based in Egham. This role is a temporary to permanent opportunity, based in the office full time. An immediate requirement for an experienced Personal Assistant to be a key part of the team,taking full responsibility for looking after the needs of up to two Directors within the business. This is an exciting opportunity for an exceptional, experienced Personal Assistant to join an established operation with scope to drive and enhance the service at every opportunity. The successful Personal Assistant will be responsible for: Provide full secretarial support to the Directors, as well as other members of the management team where required. Typing of correspondence & managing emails. Ensure that all client requirements are dealt with or escalated in a timely fashion to meet established goals and objectives. Understanding of company policy & processes and adherence in both client and internal environments. Taking and typing minutes of meeting, audio dictation. Microsoft Dynamics; Office: creation and formatting PowerPoint presentations; creating, updating Excel spreadsheets; Outlook - management of emails; Sharepoint Liaison with colleagues, clients & suppliers Any personal tasks as assigned by the directors. Booking, aiding and evaluating travel requirements; cost analysis of travel to be considered Assisting with the creation and amendments of quotations & valuations. Organising and maintaining diaries, making appointments, organise and prioritise daily workload, coordinate reservations, send RSVPs to events, and schedule/assist with meetings as necessary. Assisting with event management and organisation of company events and employee engagement activities. Managing & submitting expenses for multiple directors. Assist with facilities management including liaising with suppliers, booking maintenance visits & manage & respond to the facilities mailbox enquiries. General admin duties - filing, maintaining of project files, systematic organisation of working environment. Screening telephone call, enquiries & requests and handling them when appropriate. The Personal Assistant will have: Excellent attention to detail Excellent typing skills Minute taking experience Experience supporting senior management If this Personal Assistant role is of interest to you, please click apply or contact Charlotte Harding in our Egham office.