Luton and Leighton Area Quaker Meeting

About Us The Luton and Leighton Area Quaker Meeting is a regional charity supporting nine local congregations across West Hertfordshire, Buckinghamshire, and Bedfordshire. We hold weekly silent worship and provide a welcoming and reflective community in Quaker practice. Rooted in the Quaker Christian tradition, we are an inclusive faith community that welcomes a wide range of spiritual perspectives, including members who identify as agnostic, humanist, or non-theist. Our work is guided by values of equality, peace, integrity, and compassion, with a strong commitment to supporting both people and the wider community. Job Purpose To deliver high quality administrative support as required by the AM clerking team and clerk of LLAM Trustees for 9 vibrant meetings Responsible to: Line Manager acting on behalf of the AM clerking Team and clerk of LLAM Trustees Location: Home based or at various locations within the organisation Hours: 15 hours per week 5 working days of 3 hours per day which may involve working at the weekend roughly 6 times a year. Alternative arrangements may be possible Main Duties and Responsibilities Minutes Formatting typing & distribution of minutes Keeping, indexing and archiving of Area Meeting minutes The proper storing and archiving of Minutes both paper and electronic Membership Correspondence relating to Membership matters with area meeting, local meetings, Britain Yearly Meeting Keeping and updating of Membership records Issuing and receiving Membership Certificates Compiling and submitting the annual Tabular Statement Training Events including Meetings for Learning and Summer Gathering Printing & sourcing and distribution of any training materials Preparing attendance lists for trainers and reception Being available on the day to support the smooth running of the event Area Meetings To support the distribution of papers needed for area meetings. To help build and maintain good relationships / communications with all stakeholders in the AM Arrange and operate zoom meetings General admin Answering the emails, corresponding and forwarding accordingly or taking appropriate action To photocopy, scan and distribute documents paper and electronic as appropriate. To sort and distribute internal and external documentation. To, ensuring Health & Safety requirements are adhered to at all times. To maintain a high standard of data quality To maintain confidentiality at all times To be aware of safeguarding requirements Personal Development Taking a shared responsibility for own development needs within this role. Setting personal development objectives annually with line manager. To attend mandatory training courses as indicated within AM policies and procedures and maintain personal records of training attended. Health, Safety and Security Assisting in maintaining a safe working environment for self, colleagues and others. To provide support to colleagues during sickness, annual leave and other absence as required. This is a description of the main duties and responsibilities of the post and as such is not intended to be exhaustive. The job description will be reviewed annually together with the employee and amended in light of changing needs of the organisation