Office Manager Office Manager Key Accountabilities: Overseeing reception processes corporate welcome, visitor sign-in, parking requests, meeting room set up, ensuring break out areas and working environment is clean and tidy, incoming and outgoing post arrangements, supporting on any queries or issues they may have Managing admin budget and expenditure. Reviewing and approving invoices for office rent, utilities, maintenance etc, ensuring inline with contracts. Approving orders for office supplies and managing to budget. Raising/approving PO s for invoice items or processing expense receipts for card payments. Sending and managing office-based comms Considering and managing processes for any changes Following up (doors left propped open, security issues ) Managing hot desking / working environment, finding solutions when at capacity and responding to colleagues queries / dissatisfaction on this Dealing with team complaints / frustrations Considering impact and where necessary implementing requests for improvements Arranging maintenance requests in line with budget and ensuring regulatory compliance Reviewing specific workstation needs / requests and arranging provisions in line with budget (on the back of DSE assessments) Arranging / overseeing office social events (Christmas Eve breakfast, office treats) Lead contact to respond and resolve any issues (24/7); office access, alarm, breakdowns etc. Provide consistent offering on supplies and processes at Clipper House, Horizon, TBW Pier and Embankment offices Review and manage requests for storage Reviewing meeting room space / workspace requirements and arrange alternative as required Sourcing and managing contracts and maintenance for photocopier (all office hubs), coffee machine etc Fire warden duties Office Manager Key Skills: Essential: Flexible approach including the requirement to be on call and work outside of normal operational hours, including weekends
May 06, 2026
Full time
Office Manager Office Manager Key Accountabilities: Overseeing reception processes corporate welcome, visitor sign-in, parking requests, meeting room set up, ensuring break out areas and working environment is clean and tidy, incoming and outgoing post arrangements, supporting on any queries or issues they may have Managing admin budget and expenditure. Reviewing and approving invoices for office rent, utilities, maintenance etc, ensuring inline with contracts. Approving orders for office supplies and managing to budget. Raising/approving PO s for invoice items or processing expense receipts for card payments. Sending and managing office-based comms Considering and managing processes for any changes Following up (doors left propped open, security issues ) Managing hot desking / working environment, finding solutions when at capacity and responding to colleagues queries / dissatisfaction on this Dealing with team complaints / frustrations Considering impact and where necessary implementing requests for improvements Arranging maintenance requests in line with budget and ensuring regulatory compliance Reviewing specific workstation needs / requests and arranging provisions in line with budget (on the back of DSE assessments) Arranging / overseeing office social events (Christmas Eve breakfast, office treats) Lead contact to respond and resolve any issues (24/7); office access, alarm, breakdowns etc. Provide consistent offering on supplies and processes at Clipper House, Horizon, TBW Pier and Embankment offices Review and manage requests for storage Reviewing meeting room space / workspace requirements and arrange alternative as required Sourcing and managing contracts and maintenance for photocopier (all office hubs), coffee machine etc Fire warden duties Office Manager Key Skills: Essential: Flexible approach including the requirement to be on call and work outside of normal operational hours, including weekends
Lead Engineering Production Controller This is a key role within the Engineering Department that may require working shifts. This role is responsible for planning, coordinating, monitoring and controlling all production activities to ensure vessel compliance is maintained and vessel modifications/projects are completed on time and within budget. This role acts as the key link between the engineers and technical teams. QUALIFICATIONS & EXPERIENCE Previous experience as Production controller/planning role in the transport sector. Marine engineering experience/knowledge Familiarisation with the management of ISM compliance. Familiarisation with the IMO High Speed Craft Code. Computer literate. KEY RESPONSIBILITIES Adhere to all Health and Safety regulations, including best working practices and housekeeping for an engineering environment. Compliance of the UBTC fleet of vessels through effective planning. Vessel Appearance by planning tasks for Vessel Appearance teams, days and nights. Vessel availability ensuring the maximum capacity is available for our customers whilst maintaining compliance at all times and ensuring vessel appearance is of the highest standards. Lead and motivate the production controllers, delegate tasks, and provide training as required. Develop a suite of KPIs that assist in identifying areas to focus on and assist in driving in improvements and efficiencies into the Engineering and Vessel Appearance teams. Work closely with the technical teams to ensure defects are planned in to work packs to ensure all high priority defects are cleared within 30 days. Assist with general engineering departmental functions including but not limited to holiday cover duties for other members of the Engineering support team, Centrik and Stock System. Act as role model and champion of our company values. Continuously seek ways to improve personal, team, business processes, environmental standards and overall business performance with a focus on safety, quality and customer experience Undertake any other relevant duties or reasonable request as requested by the HOD and any member of the senior management team. BEHAVIOURAL COMPETENCIES: Ability to work independently and as part of a team. Strong IT skills, particularly with Microsoft Excel, are required. Planning and organisational. Interpersonal, collaborative and influencing. Analysis and interpretation of data to enable production of optimised plans. Cope under pressure. Attention to detail. Computer literate. Multi task with various departments whilst maintaining a calm and professional attitude. Able to work on own initiative with minimal supervision. Excellent written and verbal communication skills Excellent communication and stakeholder management. Commitment to safety, compliance, and continuous improvement. Self starter. LOCATION AND TRAVEL: This role is based in London (Trinity Buoy Wharf and Tilbury dock) with occasional travel to other facilities within our network, key suppliers and shipyards.
Apr 30, 2026
Full time
Lead Engineering Production Controller This is a key role within the Engineering Department that may require working shifts. This role is responsible for planning, coordinating, monitoring and controlling all production activities to ensure vessel compliance is maintained and vessel modifications/projects are completed on time and within budget. This role acts as the key link between the engineers and technical teams. QUALIFICATIONS & EXPERIENCE Previous experience as Production controller/planning role in the transport sector. Marine engineering experience/knowledge Familiarisation with the management of ISM compliance. Familiarisation with the IMO High Speed Craft Code. Computer literate. KEY RESPONSIBILITIES Adhere to all Health and Safety regulations, including best working practices and housekeeping for an engineering environment. Compliance of the UBTC fleet of vessels through effective planning. Vessel Appearance by planning tasks for Vessel Appearance teams, days and nights. Vessel availability ensuring the maximum capacity is available for our customers whilst maintaining compliance at all times and ensuring vessel appearance is of the highest standards. Lead and motivate the production controllers, delegate tasks, and provide training as required. Develop a suite of KPIs that assist in identifying areas to focus on and assist in driving in improvements and efficiencies into the Engineering and Vessel Appearance teams. Work closely with the technical teams to ensure defects are planned in to work packs to ensure all high priority defects are cleared within 30 days. Assist with general engineering departmental functions including but not limited to holiday cover duties for other members of the Engineering support team, Centrik and Stock System. Act as role model and champion of our company values. Continuously seek ways to improve personal, team, business processes, environmental standards and overall business performance with a focus on safety, quality and customer experience Undertake any other relevant duties or reasonable request as requested by the HOD and any member of the senior management team. BEHAVIOURAL COMPETENCIES: Ability to work independently and as part of a team. Strong IT skills, particularly with Microsoft Excel, are required. Planning and organisational. Interpersonal, collaborative and influencing. Analysis and interpretation of data to enable production of optimised plans. Cope under pressure. Attention to detail. Computer literate. Multi task with various departments whilst maintaining a calm and professional attitude. Able to work on own initiative with minimal supervision. Excellent written and verbal communication skills Excellent communication and stakeholder management. Commitment to safety, compliance, and continuous improvement. Self starter. LOCATION AND TRAVEL: This role is based in London (Trinity Buoy Wharf and Tilbury dock) with occasional travel to other facilities within our network, key suppliers and shipyards.
