ShelterBox Group

Whichever job you take on at ShelterBox, you will be working towards a world where no family goes without shelter after disaster. Our team are the foundations of ShelterBox. They create a framework in which we are able to transform lives. You would be joining ShelterBox at an exciting time of growth, helping us to continue to maximise both our reach and the impact of our work. Our team is full of positive, people focused individuals with a real passion for our cause. Do you have the skills, personality and ambition to help us write our next chapter? Grade: 3 Position type: Permanent, Full time, 37.5 hours per week, flexible hours considered Responsible to: Procurement Manager Location: Truro, Cornwall (hybrid) or Remote (UK only - with required travel to HQ up to 4 times a year) Main role and responsibilities Ensure effective procurement of goods, services and works by conducting market research, performing supplier due diligence, implementing rigorous contracting procedures, managing contracts, negotiating favourable terms, identifying cost saving opportunities, and preparing and maintaining documentation to guarantee best value, efficiency, and accountability to both donors and recipients. Handling a variety of stakeholders and manage expectations as well as delivering on promised outcomes. Management of a broad range of categories across the organisation, focussing predominantly on indirect, non-stock purchases. Work with Senior Management to identify procurement improvement priorities by analysing forecast spend, supply markets and specification options. Design, plan and lead the tender process for a variety of buying categories up to a contract value of £2m. Contribute to the specification-writing process, leading to formal technical, performance and supply specifications that can be used in tendering; it is expected that the individual will write the final versions of those specifications and hold them on file. Regularly review and improve procurement processes for allocated categories, adapting to organisational strategic change. Working with the team, assess and manage risk across all allocated categories. Write, negotiate and sign off contracts with suppliers to achieve the maximum value for ShelterBox. Develop and maintain appropriate supplier and contract management processes for all allocated categories. Report on cost savings and avoidance and added value. Upskill individuals across the organisation on commercial processes, offering strategic advice and ensuring compliance with internal policies. Manage procurement-led projects such as procedure implementation, and software introduction. Develop and deliver sustainability improvements within the procurement function according to the Environmental Policy. Keep up to date with legislative changes, industry trends and market developments. Sign off on supply chain compliance as per the delegation of authority level. Ensure that the procurement administration is kept up to date and that all filing is in accordance with policy. Support procurement-related projects across the organisation. Uphold ethical and professional procurement standards at all times. Maintain commercial confidence for internal matters, and matters pertaining to suppliers. Represent ShelterBox as required. Any other duties as required which are deemed appropriate to the level and grade of the post. Qualifications and skills ShelterBox is seeking a proactive individual with proven procurement experience to add capacity to the team. Attention to detail and diligence will be at the forefront of your skillset and you'll need to be comfortable with numbers, data and sensitively posing challenging questions to understand business requirements. We are looking for someone with excellent communications skills and the ability to balance multiple tasks with competing deadlines. The individual should be confident with developing and maintaining relationships both internally with other departments and externally with suppliers and partners. This role would suit someone currently in a Senior Procurement Role who is looking to expand their responsibilities and skillset. CIPs qualification is desirable. Charity experience is appreciated, but we welcome applicants with appropriate experience in any sector. ShelterBox is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected status, or any other characteristic protected under applicable law. At ShelterBox we are committed to safeguarding and protection of children and vulnerable people in our work.We will do everything possible to ensure that only those who are suitable to work with children and vulnerable people are recruited to work with us. Successful applicants will also be required to apply for and hold a valid DBS check.