Galliford Try Ltd
Romford, Essex
Title - Admin Support Location - Romford To organise the day-to-day operations of the FM Project. To provide clerical support to our FM projects, managers, employees and coordinate all daily administrative activities. Note for Recruitment Agencies: We prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible for release. We do not accept speculative CVs from agencies. If speculative CVs are sent, no fee will be applicable - please direct all queries to the relevant Resourcing Partner. What you will be doing Supporting the Facilities Management Projects with processing of invoices via the Orbit System. Raising of Requisitions, Purchase orders and Sub-Contract orders in Orbit as instructed by the Line Manager. Taking ownership of Project related reports, working along side the Finance and Commercial Teams. Taking ownership of the financial "on-hold" report, dealing with queries raised off back of report and clearing these within the prompt payment code. Supporting the project with Administrational support working along side the Project Operations Teams. Taking ownership of invoice trackers and FM Contract trackers. Deal with all enquires to the project office from Clients, Customers, Galliford Try Facilities Management (GTFM) staff via telephone, email, or direct access/attendance at the project office. Deal with electronic communications in accordance with Galliford Try Policies. Raising and closing of Tasks in the CAFM system for Lifecycle, Variations or Chargeable works as instructed by the Line Manager. Supporting the Jeopardy & Planning Team for CAFM system updates. Receive and appropriately action subcontract or supplier invoices in accordance with Galliford Try policies and procedures. Undertake the filing of project and GTFM documents both in electronic and paper format as required. Assist in the generation of GTFM invoices to Clients and other recipients of GTFM services. Maintain the stock of office consumables, uniform, PPE for use by the GTFM team at the required levels and provide a proper control on the purchase and issue of stationery. About you The Administrator should be highly organised and able to multitask with ease. The ideal candidate would need experience as an Administrator, relevant administrative role. They should also be familiar with office software (e.g. MS Office), including word processors, spreadsheets and presentations. Excel knowledge is a must. What We Can Offer in Return With an impressive order book of over £4.1 billion we are one of the industry's leading principal contractors, affording you the opportunity to work on some of the UK's most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment. With an ambitious strategy, we're poised for further growth and success, so if you're committed, talented and enthusiastic, Galliford Try is the right place for you. We are committed to maintaining the physical and mental wellbeing of all our people, through our 'Be Well' programme which offers discounts on certain products, advice and support for a range of issues. We invest in high-quality training for employees of all levels, from our leadership development framework to our apprenticeship programmes. Through our Career Paths initiative, individuals receive tailored training and support to fulfil their potential. Our industry is all about creating talented teams that excel in their areas of expertise. As an employer, we know you are most motivated to give your best when you feel valued and engaged. Our Agile Working programme empowers you with flexibility in when, where and how you work. Where appropriate, site and office-based employees can take advantage of a wide variety of working practices, offering different amounts of structure, regularity and flexibility to suit your needs as well as those of your wider team. Our benefits Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase further holidays. A wide range of corporate discounts. Cycle to Work schemes. Comprehensive pension plan. Competitive family leave policy. Regular Save as You Earn share purchase scheme. Private medical scheme options are available for all salaried employees, and our employee assistance programme also provides free 24/7 support to those who need it. Paid for yearly membership to one recognised professional association relevant to your role. About us Our purpose is to improve people's lives through building the facilities and infrastructure that communities need, providing opportunities for our people to learn, grow and progress, working with our supply chain to promote the very best working practice and caring for the environment in which we work. We do this by holding true to our values, delivering excellence for our clients and the community, being passionate about our role in providing vital services, putting integrity at the heart of our business by doing the right thing, and collaborating with our clients, supply chain and stakeholders to deliver lasting change and long-term value. For more information on this role or to enquire about other positions available within our business please contact Skyemarie Bree - Additional Information Galliford Try welcomes applications from candidates who would like to work full time, reduced hours or flexibly and this will be discussed in more detail as part of the recruitment process. We encourage, and would be grateful if, you could confirm any requirements we can reasonably fulfil to make this application a positive experience for you. Don't meet every requirement of the role? Studies have shown that some people are less likely to apply for jobs unless they meet every single qualification. At Galliford Try, we are committed to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every requirement of the role, we encourage you to apply anyway. You may be just the right candidate for this or other roles. As a Disability Confident employer, we have committed to offer an interview to any candidate with a long-term health condition or disability that meet the essential criteria for the advertised position. Please contact the Resourcing Partner listed within the job advert if you believe this applies to you. We will also take the opportunity to discuss any adjustments required for your interview. A full job description for this role is available upon request.
Title - Admin Support Location - Romford To organise the day-to-day operations of the FM Project. To provide clerical support to our FM projects, managers, employees and coordinate all daily administrative activities. Note for Recruitment Agencies: We prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible for release. We do not accept speculative CVs from agencies. If speculative CVs are sent, no fee will be applicable - please direct all queries to the relevant Resourcing Partner. What you will be doing Supporting the Facilities Management Projects with processing of invoices via the Orbit System. Raising of Requisitions, Purchase orders and Sub-Contract orders in Orbit as instructed by the Line Manager. Taking ownership of Project related reports, working along side the Finance and Commercial Teams. Taking ownership of the financial "on-hold" report, dealing with queries raised off back of report and clearing these within the prompt payment code. Supporting the project with Administrational support working along side the Project Operations Teams. Taking ownership of invoice trackers and FM Contract trackers. Deal with all enquires to the project office from Clients, Customers, Galliford Try Facilities Management (GTFM) staff via telephone, email, or direct access/attendance at the project office. Deal with electronic communications in accordance with Galliford Try Policies. Raising and closing of Tasks in the CAFM system for Lifecycle, Variations or Chargeable works as instructed by the Line Manager. Supporting the Jeopardy & Planning Team for CAFM system updates. Receive and appropriately action subcontract or supplier invoices in accordance with Galliford Try policies and procedures. Undertake the filing of project and GTFM documents both in electronic and paper format as required. Assist in the generation of GTFM invoices to Clients and other recipients of GTFM services. Maintain the stock of office consumables, uniform, PPE for use by the GTFM team at the required levels and provide a proper control on the purchase and issue of stationery. About you The Administrator should be highly organised and able to multitask with ease. The ideal candidate would need experience as an Administrator, relevant administrative role. They should also be familiar with office software (e.g. MS Office), including word processors, spreadsheets and presentations. Excel knowledge is a must. What We Can Offer in Return With an impressive order book of over £4.1 billion we are one of the industry's leading principal contractors, affording you the opportunity to work on some of the UK's most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment. With an ambitious strategy, we're poised for further growth and success, so if you're committed, talented and enthusiastic, Galliford Try is the right place for you. We are committed to maintaining the physical and mental wellbeing of all our people, through our 'Be Well' programme which offers discounts on certain products, advice and support for a range of issues. We invest in high-quality training for employees of all levels, from our leadership development framework to our apprenticeship programmes. Through our Career Paths initiative, individuals receive tailored training and support to fulfil their potential. Our industry is all about creating talented teams that excel in their areas of expertise. As an employer, we know you are most motivated to give your best when you feel valued and engaged. Our Agile Working programme empowers you with flexibility in when, where and how you work. Where appropriate, site and office-based employees can take advantage of a wide variety of working practices, offering different amounts of structure, regularity and flexibility to suit your needs as well as those of your wider team. Our benefits Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase further holidays. A wide range of corporate discounts. Cycle to Work schemes. Comprehensive pension plan. Competitive family leave policy. Regular Save as You Earn share purchase scheme. Private medical scheme options are available for all salaried employees, and our employee assistance programme also provides free 24/7 support to those who need it. Paid for yearly membership to one recognised professional association relevant to your role. About us Our purpose is to improve people's lives through building the facilities and infrastructure that communities need, providing opportunities for our people to learn, grow and progress, working with our supply chain to promote the very best working practice and caring for the environment in which we work. We do this by holding true to our values, delivering excellence for our clients and the community, being passionate about our role in providing vital services, putting integrity at the heart of our business by doing the right thing, and collaborating with our clients, supply chain and stakeholders to deliver lasting change and long-term value. For more information on this role or to enquire about other positions available within our business please contact Skyemarie Bree - Additional Information Galliford Try welcomes applications from candidates who would like to work full time, reduced hours or flexibly and this will be discussed in more detail as part of the recruitment process. We encourage, and would be grateful if, you could confirm any requirements we can reasonably fulfil to make this application a positive experience for you. Don't meet every requirement of the role? Studies have shown that some people are less likely to apply for jobs unless they meet every single qualification. At Galliford Try, we are committed to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every requirement of the role, we encourage you to apply anyway. You may be just the right candidate for this or other roles. As a Disability Confident employer, we have committed to offer an interview to any candidate with a long-term health condition or disability that meet the essential criteria for the advertised position. Please contact the Resourcing Partner listed within the job advert if you believe this applies to you. We will also take the opportunity to discuss any adjustments required for your interview. A full job description for this role is available upon request.