Holman Fenwick Willan LLP

Resource (work allocation) Executive sought to join the resource management team. The Role The Resource Executive will support the Firm's resource management function, enhancing the established work allocation structure and driving the implementation and adoption of resource management practices across the global firm. Duties & Responsibilities Work allocation and staff deployment: Optimise the allocation of work and staff deployment based on pipeline, utilisation and fee earner forecasted capacity. Highlight trends to partner group and advise on potential deployment strategies. Data reporting and insights: Create and distribute regular data reports and management information to share insights and trends with Partners and HR. Risk management: Identify potential risks from resource shortages or imbalances and develop strategies to mitigate these challenges. Career development alignment: Collaborate with fee earners and Resource Assistants across all locations to ensure matter portfolios align with individual career development needs and interests, where possible. Engage with HR to align these with promotion opportunities within the firm. Maintain an understanding of individual skills, development needs, experiences and personal / professional aspirations to inform resourcing decisions. Recruitment support: Assist partner group and HR with recruitment advice regarding skills gaps and capacity / utilisation trends. Onboarding oversight: Oversee new joiners to ensure they understand the Resource Management role and monitor their utilisation Progress. Opportunity board management: Maintain the resource management opportunities board and co-ordinate with various departments regarding postings. Training and development: Provide ad hoc time recording training and liaise with the Learning & Development department as needed. Technical support: Assist with technical queries relating to Intapp and liaise with IT. Non-billable time monitoring: Monitor non-billable time and liaise with Business Managers. Additional duties: Perform any other ad hoc duties as required. Key Skills & Experience Required At least one year's prior experience in work allocation or resource management, ideally within the legal industry, or other professional services organisation. Strong commercial and business awareness. Outstanding communication and negotiation skills with the ability to influence senior stakeholders. Strong client focus. Proactive and adaptable, able to work on own initiative. Experience working with resource management software. Ability to implement pragmatic work allocation solutions. Coaching and mentoring skills. Additional Information Kindly note, this job description is not contractual. It will be reviewed periodically and may be amended or altered to meet the needs of the firm. HFW aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff. All applications will be considered only on merit and the applicant's suitability to meet the requirements of the role. HFW collects and processes personal data relating to job applicants to manage its recruitment process. The firm is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations. For information on how the firm will process your data, please see our Privacy Notice on our website (), in the section "What we collect and how we use it". HFW is a sector focused global law firm with a focus on construction, shipping, aerospace, commodities, energy and insurance. We have over 600 lawyers working across Australia, Asia, Europe, Middle East and the Americas. With a progressive approach to our roles in commercial business, thinking creatively and pragmatically to support our clients, we are dynamic, entrepreneurial and leaders in our specialist areas.