Aspire Jobs

Location : Poole Salary : to £40k DOE Hours:- 8.30am 5.00pm, Mon-Fri office based Benefits: 25 days hols + Bank hols, paid for parking, pension, Health Insurance, regular socials PLEASE NOTE YOU MUST DRIVE AND HAVE YOUR OWN CAR FOR THIS ROLE Aspire Jobs are delighted to be working exclusively with our client a successful well established and growing Poole-based company. They re a close-knit, professional team who pride themselves on high standards, collaboration, and delivering results. This is a pivotal opportunity to join their senior leadership support function, providing first-class executive assistance to a dynamic team of Directors. About the Role As PA/EA, you ll play a key role in ensuring the smooth, efficient running of the Executive Team. You ll provide confidential, high-level support to the CEO, MD, and FD managing diaries, coordinating meetings, preparing documents, and handling sensitive matters with professionalism and discretion. You ll also take responsibility for HR administration and organising company social and charitable events. This is a busy, varied role that would suit someone who thrives in a fast-paced environment and enjoys juggling multiple priorities. Key Responsibilities Executive Support Provide confidential PA support to the CEO, MD, and FD Manage complex diaries, emails, and meeting coordination Prepare and distribute monthly Management Meeting packs, take accurate minutes, and circulate promptly Organise bi-annual meetings for an associated company and take minutes Manage the company credit card and reconcile monthly statements Print and prepare weekly reports for the MD Conduct document searches within electronic legal filing systems Provide general administrative and ad hoc support as needed HR Administration Maintain accurate employee records (electronic and hard copy) Prepare and issue employment letters (offers, probation confirmations, salary reviews, terminations, etc.) Distribute and collate annual appraisal forms Maintain the company telephone contact sheet Communications & Events Track and manage incoming complaints, ensuring background information is gathered for effective responses Handle sponsorship requests and coordinate follow-up actions Manage Subject Access Requests (SARs) Organise company social and charity events (some off-site attendance required) Prepare and circulate the quarterly company newsletter and update the intranet About You You ll be an experienced, proactive PA or EA who loves being at the centre of a busy operation and takes pride in anticipating needs before they arise. You ll combine professionalism with approachability and always maintain absolute confidentiality. You will have: Previous PA/EA experience supporting senior leaders Strong IT skills Outlook, Word, Excel, and PowerPoint Excellent organisational skills and attention to detail The ability to multitask and manage competing deadlines A flexible, can-do attitude happy to help at short notice The highest levels of discretion and professionalism Ideally, shorthand skills (not essential) A full UK driving licence and access to your own vehicle You ll also provide some personal PA support to the CEO, including travel arrangements and diary management for both business and social commitments. Why You ll Love This Role If you re looking for a hands-on, rewarding PA/EA position where no two days are the same, this is the perfect fit. You ll work closely with an ambitious leadership team, play a key role in their growth journey, and enjoy a supportive and friendly working environment.

Location: Poole Hours: Monday Friday, 8am-5pm office based Salary: c £45k DOE + Co bonus paid monthly and annually Benefits: 22 days rising after 2 years, Holiday buy-back scheme, Pension, Growth by sharing bonus scheme, on-site parking, Modern open-plan offices, Free lunch every Friday, Company sick pay, company social and corporate events, monthly + annual bonus structure, training provided. PLEASE NOTE, YOU MUST DRIVE AND HAVE YOUR OWN CAR FOR THIS ROLE. Aspire Jobs are delighted to be working with our client who are a well-established family run business who are on a growth trajectory and who are now looking for to recruit a Category Manager to join their hardworking team at their office based in Poole, Dorset. This role will see you working across multiple categories, with a positive approach where you can consolidate, de-risk and project manage that category. You will naturally have a very customer centric approach to your work. The successful Category Manager will have: - Senior buying/procurement experience at high level (FMCG or high-volume component parts as an example) Able to work at fast pace with high SKUs s A real ownership/can do mindset Superb Excel and data analysis experience Ability to build relationships confidently with suppliers some travel will be required Strategic category or project management experience from a procurement background Be commercially minded and entrepreneurial Be good with systems Be able to think for yourself on a daily basis/self-starter Ability to prioritise and manage your own workload Job duties for the Category Manager are: - Supplier Management including supplier scoping, right sizing and risk management Relationship building with strategic suppliers Category Planning Complete annual category strategy pack with execution plan for GP improvement, savings and consolidation projects that are road mapped and tracked through to delivery in line with business and team goals Understand slow moving lines and backlog of stock with plan of how to reduce Price negotiation and tracking of savings and consolidation targets achieved Looking for opportunities within the categories to grow and scale their own brand product offer Understanding the volumes and product requirements to ensure the right supply base is used effectively Create data sheets and tech packs to ensure we maintain all control over IP on new products introduced to the range. Oversee all quality control of new products to ensure standards and expectations are met on first deliveries. This role would suit someone with Senior buying, procurement, purchasing experience.

Location : Christchurch Salary : £24K - £26K Hours: 36.25 hours, Mon-Fri, 9am 5.15pm, 1 hour lunch, office based Benefits for the Residential Property Secretary 20 days holiday + Bank Holidays, private healthcare, health cash plan, life insurance, annual paid sick allowance, 50% subsidised parking. Amazing work culture with lots of social events and the ability to grow Aspire Jobs are delighted to be working with our client who are a growing, forward-thinking company with a great reputation based in Christchurch. They are now recruiting for a Residential Property Secretary to support the legal team. This is an extremely varied and challenging role. Requirements of the Residential Property Secretary Proven Secretarial/PA background in Residential Property - min 2 years Case Management experience Computer literate and proficient with MS Office applications Strong administration and secretarial skills Excellent organisational skills Fast accurate typing skills First class communication skills both written and verbal Ability to communicate effectively at all levels Strong attention to detail Methodical and process driven Ability to prioritise workload Audio typing experience ideally but not essential Responsibilities of the Residential Property Secretary To provide support to the Fee Earners within the Residential Property team. Handling residential enquiries Typing correspondence Organisation of meetings and providing refreshments where required Producing documents and reports as required Producing monthly reports for invoicing Filing, scanning and archiving when required

Location: Ringwood Salary: £24K - £26K Hours: 36.25 hours, Mon-Fri, 9am 5.15pm, 1 hour lunch, office based Benefits for the Residential Property Assistant: 20 days holiday + Bank Holidays, private healthcare, health cash plan, life insurance, annual paid sick allowance, 50% subsidised parking. Amazing work culture with lots of social events and the ability to grow Location: Christchurch Salary: £24K - £26K Hours: 36.25 hours, Mon-Fri, 9am 5.15pm, 1 hour lunch, office based Benefits for the Residential Property Secretary 20 days holiday + Bank Holidays, private healthcare, health cash plan, life insurance, annual paid sick allowance, 50% subsidised parking. Amazing work culture with lots of social events and the ability to grow Aspire Jobs are delighted to be working with our client who are a growing, forward-thinking company with a great reputation based in Christchurch. They are now recruiting for a Residential Property Secretary to support the legal team. This is an extremely varied and challenging role. Requirements of the Residential Property Secretary Proven Secretarial/PA background in Residential Property - min 2 years Case Management experience Computer literate and proficient with MS Office applications Strong administration and secretarial skills Excellent organisational skills Fast accurate typing skills First class communication skills both written and verbal Ability to communicate effectively at all levels Strong attention to detail Methodical and process driven Ability to prioritise workload Audio typing experience ideally but not essential Responsibilities of the Residential Property Secretary To provide support to the Fee Earners within the Residential Property team. Handling residential enquiries Typing correspondence Organisation of meetings and providing refreshments where required Producing documents and reports as required Producing monthly reports for invoicing Filing, scanning and archiving when required

Location: Wimborne Salary: £24K-£26K dependent on experience Hours: 9.00am 5.15pm, Mon-Fri, 36.25 hours per week, office based Benefits : 20 days holiday + Bank Holidays pro rata, private healthcare, health cash plan, life insurance, annual paid sick allowance, 50% subsidised parking. Amazing work culture with lots of social events and the ability to grow. Aspire Jobs are working exclusively with our professional services client who are growing and are opening new offices in Wimborne. They are now looking to recruit 3 x experienced Secretaries to join their Commercial, Family and Wills & Tax Law, and Residential Property teams. Based in central Wimborne, you will be joining a progressive and growing practice who has been established for a long time and who have a fantastic reputation. This is a perfect time to join a growing and progressively thinking team and firm. The successful Secretary will provide support to fee earners and partners who are focused on providing a very high-quality legal service to their clients. The role would suit someone with experience of working as a Secretary within Commercial, Family and Wills & Tax Law and Residential Property or someone with min 2 years secretariail experience who has transferable skills. The successful candidates will be IT literate, will be able to manage a varied workload to include secretarial assistance, answering calls, filing, typing (inc audio), document production, file and diary management and general office administration. There is scope for the Secretary to have a really positive impact in this team. Legal secretarial experience is essential. The key requirements for the role are: Experience of liaising with clients, on the phone and on email. Strong organisational skills and the ability to self-motivate. Ability to work well as part of a team to meet tight deadlines. Attention to detail and problem-solving skills. An excellent understanding and working knowledge of Microsoft Office. Experience using modern document management systems. Experience working as a Secretary previously is essential.

Location : Nr Wimborne Salary: £28K - £32K doe Hours: 8.30am - 5.00pm, office based Benefits: 23 days hols rising to 25 plus Bank Holidays, Free Parking PLEASE NOTE YOU MUST DRIVE FOR THIS OPERATIONS COORDINATOR ROLE My client is now seeking an Operations Coordinator to work in their well-established and respected technology business based in the Wimborne area. Job Description The Operations Coordinator role is primarily focused on coordinating the engineering and project teams who install and support their solutions and services. Allocating and scheduling the projects and workload to the teams are key functions of the role. The Operations Coordinator works closely with the Operations Manager, who manages these teams and the department as a whole. You will have the helicopter view of projects coming in from the sales team and managing those accordingly. To be successful in this role, you will be able to work in a fast-paced environment, as there will be a lot of juggling of tasks, including projects, arranging meetings and allocating tasks and escalating workload. You will be able to remain calm under pressure where there is a dynamic, ever-changing picture. Key Requirements for the ideal Operations Coordinator include: Being highly organised Strong communication skills are critical, to constantly liaise with colleagues, customers, and suppliers to co-ordinate the jobs, tickets and the department as a whole to run effectively, efficiently and most importantly to deliver excellent customer service! A good multi-tasker Confident, professional and a logical thinker Proficient with IT and good IT acumen Proactive Excellent problem solving skills to find the most effective way to utilize the available resources, to maximise the quality and efficiency of service delivery Ability to work under deadlines and pressure Ideally, this role will suit someone who has a background as a PA or Senior Administrator or Project Coordinator. You will be able to work at pace and constantly juggle ever changing priorities.

Operations and Facilities Manager Location: Southampton Salary: c £40k DOE Hours : 35 hours pw, flex. Core hours 10am-4pm office based Benefits : 25 days hols, pension, cycle to work scheme, EAP, Income Protection scheme, free fruit, tea and coffee, some parking Aspire Jobs are delighted to be working exclusively with our professional services client to recruit an experienced Operations and Facilities Manager. The Operations and Facilities Manager is responsible for the smooth running of the office and central admin function. Reporting to the Managing Director, the Operations and Facilities Manager will be responsible for ensuring that key office, IT and central admin functions operate effectively and for providing a positive experience for clients and employees. You will also be responsible for cost monitoring and some elements of change management. The successful Operations and Facilities Manager will be able to demonstrate: A minimum of 3 years experience in an operations and facilities role, ideally in a professional practice Ability to manage a team (around 5-6 administration staff) Curiosity and a professional, commercial approach Strong verbal and written communication skills Excellent administration, planning and organisational skills Ability to balance workload and consistently meet deadlines You will be working in an open plan office alongside helpful and supportive colleagues. The company has a real "family feel" to its culture and the team are very focused but supportive. They look to promote from within where possible and have a lot of longevity within the team. With some impressive growth plans over the next 5 years this is a great time to join them. The responsibilities of the Operations & Facilities Manager will include: Managing a small central admin team and overseeing the co-ordination of central admin activities with a view to providing excellent service to internal stakeholders Ensuring that processes and procedures are in place to ensure that office facilities are managed effectively and provide a safe and pleasant environment for the benefit of staff and visitors. This will include: Day to day cleaning and facilities management Repairs and improvement management Management of IT service provider including onsite engineer Car park management. Desk resource management Management of key supplier contracts including cleaning and maintenance service providers, utility providers, insurance providers Overhead cost management Oversight of compliance activities and reporting to regulators (ICAEW, UK200, PII, H&S, AML, GDPR etc.) Oversight of professional indemnity monitoring Managing key central software services such as Docusign and Veriphy