Facilities Coordinator Location: Central London Hours: Shift-based between 8:00am-6:00pm (office-based) Contract: Permanent Salary: Competitive Is this the role for you? We are seeking a proactive and hands-on Facilities Coordinator to join a fast-paced corporate environment. This is a varied role responsible for ensuring the smooth day-to-day running of office facilities, supporting a busy workplace, and delivering a high standard of service across all operations.This role is ideal for someone organised, responsive, and confident managing multiple priorities within a dynamic setting. What you will do: You will manage facilities requests through a ticketing system, taking ownership of tasks from initial request through to completion. You'll coordinate with vendors and contractors, oversee maintenance issues, and support internal office moves and desk setups.You will be responsible for managing post room operations, deliveries, courier services, and booking systems, as well as administering access cards, joiner/leaver processes, and contractor access. You'll also support procurement, maintaining stock levels and tracking purchases.In addition, you will liaise with suppliers, manage invoices, and ensure service standards are maintained across all facilities functions. What you'll bring: You will have at least 3 years' experience in a similar facilities or office management role, ideally within a fast-paced corporate or financial services environment. You'll be practical, proactive, and comfortable taking ownership of tasks.Strong communication skills, attention to detail, and the ability to manage competing priorities are essential. You'll be adaptable, solutions-focused, and a collaborative team player with a positive and professional approach. Why apply? This is a great opportunity to join a dynamic organisation where you will play a key role in maintaining a high-functioning and well-managed workplace environment.
Apr 20, 2026
Full time
Facilities Coordinator Location: Central London Hours: Shift-based between 8:00am-6:00pm (office-based) Contract: Permanent Salary: Competitive Is this the role for you? We are seeking a proactive and hands-on Facilities Coordinator to join a fast-paced corporate environment. This is a varied role responsible for ensuring the smooth day-to-day running of office facilities, supporting a busy workplace, and delivering a high standard of service across all operations.This role is ideal for someone organised, responsive, and confident managing multiple priorities within a dynamic setting. What you will do: You will manage facilities requests through a ticketing system, taking ownership of tasks from initial request through to completion. You'll coordinate with vendors and contractors, oversee maintenance issues, and support internal office moves and desk setups.You will be responsible for managing post room operations, deliveries, courier services, and booking systems, as well as administering access cards, joiner/leaver processes, and contractor access. You'll also support procurement, maintaining stock levels and tracking purchases.In addition, you will liaise with suppliers, manage invoices, and ensure service standards are maintained across all facilities functions. What you'll bring: You will have at least 3 years' experience in a similar facilities or office management role, ideally within a fast-paced corporate or financial services environment. You'll be practical, proactive, and comfortable taking ownership of tasks.Strong communication skills, attention to detail, and the ability to manage competing priorities are essential. You'll be adaptable, solutions-focused, and a collaborative team player with a positive and professional approach. Why apply? This is a great opportunity to join a dynamic organisation where you will play a key role in maintaining a high-functioning and well-managed workplace environment.
About the Role An exciting opportunity has arisen for an experienced and highly organised Executive Assistant to support a Senior Leadership Office within a well-established higher education institution. This role is central to ensuring the smooth and efficient operation of a fast-paced executive office. The successful candidate will provide high-level administrative and organisational support, enabling senior leaders to operate effectively and efficiently. Key Responsibilities Deliver comprehensive executive and administrative support to senior leadership Manage complex and sensitive diaries, scheduling meetings and appointments Coordinate communications and act as a key liaison point Organise and support high-level meetings, briefings, and events Prioritise and manage workloads to ensure deadlines are met Handle confidential information with discretion and professionalism About You You will be: An experienced Executive Assistant or senior administrator Highly organised with strong attention to detail A confident communicator with excellent interpersonal skills Able to manage competing priorities in a fast-paced environment Proactive, adaptable, and solutions-focused Trustworthy with a high level of integrity and confidentiality What's on Offer Competitive salary including London Allowance Generous annual leave and pension scheme Opportunities for professional development On-site parking and strong public transport links A supportive and professional working environment Working Pattern Monday to Friday Shift pattern between 08:30 - 17:30 Primarily office-based
Apr 08, 2026
Full time
About the Role An exciting opportunity has arisen for an experienced and highly organised Executive Assistant to support a Senior Leadership Office within a well-established higher education institution. This role is central to ensuring the smooth and efficient operation of a fast-paced executive office. The successful candidate will provide high-level administrative and organisational support, enabling senior leaders to operate effectively and efficiently. Key Responsibilities Deliver comprehensive executive and administrative support to senior leadership Manage complex and sensitive diaries, scheduling meetings and appointments Coordinate communications and act as a key liaison point Organise and support high-level meetings, briefings, and events Prioritise and manage workloads to ensure deadlines are met Handle confidential information with discretion and professionalism About You You will be: An experienced Executive Assistant or senior administrator Highly organised with strong attention to detail A confident communicator with excellent interpersonal skills Able to manage competing priorities in a fast-paced environment Proactive, adaptable, and solutions-focused Trustworthy with a high level of integrity and confidentiality What's on Offer Competitive salary including London Allowance Generous annual leave and pension scheme Opportunities for professional development On-site parking and strong public transport links A supportive and professional working environment Working Pattern Monday to Friday Shift pattern between 08:30 - 17:30 Primarily office-based
Personal Assistant Location: Central London (Hybrid) Hours: Full-time Contract: Permanent Salary: £40,000 Is this the role for you? We are seeking an organised and proactive Personal Assistant to support senior leaders within the scripted content and acquisitions team of a leading global media and entertainment business.This is a fast-paced role supporting senior executives responsible for international content acquisitions and distribution. The position requires someone who thrives in a dynamic environment and has previous experience within media, television, production, distribution, or a creative agency environment. What you will do: You will provide full PA support to senior executives, managing complex and ever-changing diaries, coordinating meetings across multiple time zones, and handling extensive international travel arrangements including visas, itineraries, and accommodation.The role also involves inbox management, client liaison, meeting preparation, and supporting conference events, screenings, and industry meetings. You will assist with presentations and reports, coordinate departmental administration such as expenses and purchase orders, and provide general support across the acquisitions team when required. What you'll bring: You will have proven PA experience within a media, television, production, distribution, or agency environment , along with strong organisational and communication skills.You'll be highly proactive, detail-focused, and comfortable managing multiple priorities in a fast-moving creative business. Strong IT skills, including Microsoft Office and Mac-based systems, are essential, along with a collaborative and adaptable approach. Why apply? This is a fantastic opportunity to work at the heart of a global entertainment business, supporting teams responsible for bringing world-class content to international audiences.
Apr 08, 2026
Full time
Personal Assistant Location: Central London (Hybrid) Hours: Full-time Contract: Permanent Salary: £40,000 Is this the role for you? We are seeking an organised and proactive Personal Assistant to support senior leaders within the scripted content and acquisitions team of a leading global media and entertainment business.This is a fast-paced role supporting senior executives responsible for international content acquisitions and distribution. The position requires someone who thrives in a dynamic environment and has previous experience within media, television, production, distribution, or a creative agency environment. What you will do: You will provide full PA support to senior executives, managing complex and ever-changing diaries, coordinating meetings across multiple time zones, and handling extensive international travel arrangements including visas, itineraries, and accommodation.The role also involves inbox management, client liaison, meeting preparation, and supporting conference events, screenings, and industry meetings. You will assist with presentations and reports, coordinate departmental administration such as expenses and purchase orders, and provide general support across the acquisitions team when required. What you'll bring: You will have proven PA experience within a media, television, production, distribution, or agency environment , along with strong organisational and communication skills.You'll be highly proactive, detail-focused, and comfortable managing multiple priorities in a fast-moving creative business. Strong IT skills, including Microsoft Office and Mac-based systems, are essential, along with a collaborative and adaptable approach. Why apply? This is a fantastic opportunity to work at the heart of a global entertainment business, supporting teams responsible for bringing world-class content to international audiences.
