St Edmund's College, University of Cambridge
Cambridge, Cambridgeshire
Contract: Permanent, Full Time (36.5 hours per week, Monday to Friday) Location: Cambridge, St Edmund's College Responsibilities Line manage and motivate a team of ESAs, ensuring their engagement and professional development align with individual needs and aspirations. Supervise and oversee key tasks and processes throughout all annual admissions cycles, including workload planning for the team of administrators. Ensure that accurate records are maintained during each admissions cycle and compile and report on historic admissions data when required. Liaise with the University's International Student Office to ensure the timely and successful completion of the Confirmation of Acceptance for Studies (CAS) issuance process to ensure immigration compliance. Collaborate independently with various College teams and spearhead small scale operational projects, including resource planning and delivery. Regularly review procedures to ensure compliance with relevant College policies, University regulations and national legislative frameworks. Be the primary point of escalation for ESA queries within the Admissions team, directing them to appropriate resources or individuals as needed. Support departmental activities year round, including all Foundation Year, undergraduate and postgraduate application cycles, student in reach activities and provide support for Directors of Studies and others involved in admissions initiatives. Planning and delivery of outreach and recruitment activity online and in person, including evaluation of effectiveness. Ensure the admissions section of the College website is kept up to date and produce communication materials for the admissions team in keeping with the values and ethos of the College. Contribute to the development of social media campaigns in conjunction with the Communications Team. Attend admissions and outreach related meetings across the College and Intercollegiate University as appropriate, including liaising with Admissions and Outreach teams and administrators in other colleges Manage records of outreach activity and its outcomes, including entering data into the Higher Education Access Tracker (HEAT) database, and ensuring that confidentiality of information is maintained in line with data protection requirements. Assist senior colleagues in coordinating team resources for large scale operational projects. Implement continuous process improvement initiatives as directed by the Tutorial management team or external audits, updating documentation, policies, and procedures accordingly. Responsibilities of the role may change as we further develop the work of the Tutorial Department in response to operational or applicant/student needs. Qualifications A 2.1 in a bachelor's degree in any subject is essential. Relevant professional experience in either the secondary or further education sector, and higher education administration is desirable. Skills and knowledge Knowledge of the admissions policies and processes at Cambridge is desirable. Excellent organisation and planning skills, being able to identify gaps in the operational flow and elevate them accordingly. Strong time management with the capacity to oversee multiple tasks and projects simultaneously. Knowledge of MS Office is essential. Knowledge of internal Cambridge database systems, including CamSIS and the SMI is highly desirable. Excellent verbal and written communication skills, with the ability to communicate effectively with diverse stakeholders including staff, students, and external partners. Attention to detail and accuracy in reviewing procedures, documentation and policies to ensure compliance with regulatory requirements and organisational objectives. A collaborative attitude with a commitment to fostering teamwork and supporting colleagues across departments. Showcased emotional intelligence abilities. An empathetic approach when engaging with both students and staff. Understanding of health and safety policies and procedures, with a commitment to ensuring the well being and safety of staff and students. Familiarity with GDPR (General Data Protection Regulation) requirements and principles. Knowledge of data management practices is advantageous. Benefits As well as a great salary and friendly team you will also receive: Working daily allowance for food and drinks Free car parking (where available) 25 days holiday plus bank holidays (increasing with length of service) Discounts at restaurants, shops & more Death in service Access to LinkedIn Learning & Business Disability Forum We welcome all candidates regardless of their demographic characteristics such as gender, race, disability, neurodiversity, religion, age, sex & sexual identity to apply for our opportunities. Please note that this role is not eligible for visa sponsorship, as it does not meet the required criteria.
Contract: Permanent, Full Time (36.5 hours per week, Monday to Friday) Location: Cambridge, St Edmund's College Responsibilities Line manage and motivate a team of ESAs, ensuring their engagement and professional development align with individual needs and aspirations. Supervise and oversee key tasks and processes throughout all annual admissions cycles, including workload planning for the team of administrators. Ensure that accurate records are maintained during each admissions cycle and compile and report on historic admissions data when required. Liaise with the University's International Student Office to ensure the timely and successful completion of the Confirmation of Acceptance for Studies (CAS) issuance process to ensure immigration compliance. Collaborate independently with various College teams and spearhead small scale operational projects, including resource planning and delivery. Regularly review procedures to ensure compliance with relevant College policies, University regulations and national legislative frameworks. Be the primary point of escalation for ESA queries within the Admissions team, directing them to appropriate resources or individuals as needed. Support departmental activities year round, including all Foundation Year, undergraduate and postgraduate application cycles, student in reach activities and provide support for Directors of Studies and others involved in admissions initiatives. Planning and delivery of outreach and recruitment activity online and in person, including evaluation of effectiveness. Ensure the admissions section of the College website is kept up to date and produce communication materials for the admissions team in keeping with the values and ethos of the College. Contribute to the development of social media campaigns in conjunction with the Communications Team. Attend admissions and outreach related meetings across the College and Intercollegiate University as appropriate, including liaising with Admissions and Outreach teams and administrators in other colleges Manage records of outreach activity and its outcomes, including entering data into the Higher Education Access Tracker (HEAT) database, and ensuring that confidentiality of information is maintained in line with data protection requirements. Assist senior colleagues in coordinating team resources for large scale operational projects. Implement continuous process improvement initiatives as directed by the Tutorial management team or external audits, updating documentation, policies, and procedures accordingly. Responsibilities of the role may change as we further develop the work of the Tutorial Department in response to operational or applicant/student needs. Qualifications A 2.1 in a bachelor's degree in any subject is essential. Relevant professional experience in either the secondary or further education sector, and higher education administration is desirable. Skills and knowledge Knowledge of the admissions policies and processes at Cambridge is desirable. Excellent organisation and planning skills, being able to identify gaps in the operational flow and elevate them accordingly. Strong time management with the capacity to oversee multiple tasks and projects simultaneously. Knowledge of MS Office is essential. Knowledge of internal Cambridge database systems, including CamSIS and the SMI is highly desirable. Excellent verbal and written communication skills, with the ability to communicate effectively with diverse stakeholders including staff, students, and external partners. Attention to detail and accuracy in reviewing procedures, documentation and policies to ensure compliance with regulatory requirements and organisational objectives. A collaborative attitude with a commitment to fostering teamwork and supporting colleagues across departments. Showcased emotional intelligence abilities. An empathetic approach when engaging with both students and staff. Understanding of health and safety policies and procedures, with a commitment to ensuring the well being and safety of staff and students. Familiarity with GDPR (General Data Protection Regulation) requirements and principles. Knowledge of data management practices is advantageous. Benefits As well as a great salary and friendly team you will also receive: Working daily allowance for food and drinks Free car parking (where available) 25 days holiday plus bank holidays (increasing with length of service) Discounts at restaurants, shops & more Death in service Access to LinkedIn Learning & Business Disability Forum We welcome all candidates regardless of their demographic characteristics such as gender, race, disability, neurodiversity, religion, age, sex & sexual identity to apply for our opportunities. Please note that this role is not eligible for visa sponsorship, as it does not meet the required criteria.
St Edmund's College, University of Cambridge
Cambridge, Cambridgeshire
Executive Assistant to the Bursar & Senior Tutor Contract Type: Permanent, Full Time (36.5 hours per week, Monday to Friday) Location: Cambridge, St Edmund's College Are you an experienced PA or EA looking for your next challenge? StEdmund's College, one of the 31 Colleges within the University of Cambridge, is seeking a highly organised and proactive Executive Assistant to support both the Bursar and the Senior Tutor. The Executive Assistant to the Bursar & Senior Tutor is a pivotal role at the heart of College operations. As the first point of contact for two senior leaders, you will need exceptional interpersonal skills, sound judgement, and the ability to manage a varied and fast paced workload with confidence and discretion. As an Executive Assistant to the Bursar and Senior Tutor you will provide high quality executive support, coordinate complex diaries, prepare papers and briefings, and help ensure the smooth running of key College activities. If you thrive in a role where no two days are the same and enjoy building strong, professional relationships, we would love to hear from you. The working pattern for this role is 36.5 hours per week, Monday to Friday. Please note that, due to the nature of the position, it is fully on site. Job responsibilities Executive support and coordination Provide proactive executive support to Senior College Officers, acting as a first point of contact on their behalf and helping manage diaries, inboxes, priorities, scheduling and follow up in a busy and fast moving environment. Prioritise incoming correspondence and bring urgent, sensitive or important matters to the attention of the relevant College Officer. Drafting, correspondence and briefing Draft high quality emails, letters, invitations, papers, agendas, briefing notes and other written material following discussion or direction, producing clear first drafts for review and development. Handle correspondence and enquiries professionally, using tact, discretion and sound judgement. Where appropriate, prepare or send replies on behalf of senior colleagues, ensuring communications are timely, accurate and professionally presented. Meetings, minutes and action tracking Support meetings through effective administration, preparation of papers and agendas, accurate note taking, and clear synthesis of decisions and follow up actions. Support internal and external committees as required. Stakeholder liaison and relationship management Successfully manage enquiries and requests from internal and external stakeholders, building effective relationships across teams and responding sensitively and diplomatically to a wide range of needs, including matters that may be confidential, complex. Support hospitality and event arrangements on behalf of Senior College Officers, including liaising with Catering and other teams to coordinate refreshments, lunches, dinners, meetings and wider College functions, and helping host events where required. Team support, administration and wider contribution Maintain accurate and compliant records and administrative systems and actively support process improvements. Handle confidential student, staff and governance information. Support expenses and invoice processing in liaison with the Finance team and make travel arrangements where needed. Work flexibly across the wider team, deputise for colleagues during periods of leave or high demand, and provide occasional out of hours support where required. More information about the role can be found in the attached job description Successful Candidate Experience Experience of providing high level administrative or executive support in a complex and fast paced environment. Experience of managing competing priorities and supporting senior colleagues with discretion and sound judgement. Experience of drafting professional correspondence and documents to a high standard. Experience of supporting meetings, including preparing papers, capturing discussion and following up actions. Experience of working across teams and building effective relationships with a wide range of stakeholders. Skills Required Excellent written and spoken communication skills, with the ability to draft clearly, accurately and appropriately for different audiences. Strong organisational skills, with the ability to manage multiple priorities and maintain a high level of accuracy and attention to detail. Ability to synthesise discussion and information into concise, practical and well structured outputs. High level of discretion and the ability to handle confidential and sensitive matters with professionalism. Strong interpersonal skills, with a calm, tactful and politically sensitive approach. Ability to work with empathy and professionalism when dealing with people in sensitive or stressful situations. Confidence in using judgement, taking initiative and knowing when to escalate. High level of IT literacy, including Microsoft Office and confidence in using databases and digital systems. Ability to work collaboratively in a small team and contribute to wider service resilience. Flexibility to provide occasional out of hours support when required. Experience of supporting senior leaders in a higher education, charity, or similarly complex institutional setting. Experience of preparing papers, briefings or reports for senior meetings. Knowledge of data protection and records management good practice. As well as a great salary and friendly team you will also receive: Working daily allowance for food and drinks Free car parking (where available) 25 days holiday plus bank holidays (increasing with length of service) Discounts at restaurants, shops & more Death in service Access to LinkedIn Learning & Business Disability Forum About St Edmund's College St Edmund's College is one of the 31 constituent colleges of the University of Cambridge. Our vibrant student body is made up of around 420 post graduates and 130 mature undergraduates. With over 260 senior members - academics working at the cutting edge of their field or eminent members of their profession - and around 100 staff, you will be joining a dynamic and growing College with an ambitious vision for our role in shaping the future of higher education and collaborative research. The maturity of our community means that we have earned a reputation as the friendly college. Relaxed, non hierarchical and diverse, we pride ourselves on being a place in Cambridge where people of all backgrounds are welcomed, will feel at home and can flourish. Therefore, we welcome all candidates regardless of their demographic characteristics such as gender, race, disability, neurodiversity, religion, age, sex & sexual identity to apply for our opportunities. How to apply To apply, please send your cover letter and CV to the HR team at Closing date for completed applications: Sunday 12 April 2026 Interviews will be held the week commencing 27 April 2026 If you have informal enquiries about the post, please email the Head of College Services at In applying for this role, you will provide personal data which the College will process in accordance with its data protection obligations and its Data Protection Policy: Any offer of employment is subject to evidence of your right to work in the UK and the receipt of satisfactory references Please note that this role is not eligible for visa sponsorship, as it does not meet the required criteria.
Executive Assistant to the Bursar & Senior Tutor Contract Type: Permanent, Full Time (36.5 hours per week, Monday to Friday) Location: Cambridge, St Edmund's College Are you an experienced PA or EA looking for your next challenge? StEdmund's College, one of the 31 Colleges within the University of Cambridge, is seeking a highly organised and proactive Executive Assistant to support both the Bursar and the Senior Tutor. The Executive Assistant to the Bursar & Senior Tutor is a pivotal role at the heart of College operations. As the first point of contact for two senior leaders, you will need exceptional interpersonal skills, sound judgement, and the ability to manage a varied and fast paced workload with confidence and discretion. As an Executive Assistant to the Bursar and Senior Tutor you will provide high quality executive support, coordinate complex diaries, prepare papers and briefings, and help ensure the smooth running of key College activities. If you thrive in a role where no two days are the same and enjoy building strong, professional relationships, we would love to hear from you. The working pattern for this role is 36.5 hours per week, Monday to Friday. Please note that, due to the nature of the position, it is fully on site. Job responsibilities Executive support and coordination Provide proactive executive support to Senior College Officers, acting as a first point of contact on their behalf and helping manage diaries, inboxes, priorities, scheduling and follow up in a busy and fast moving environment. Prioritise incoming correspondence and bring urgent, sensitive or important matters to the attention of the relevant College Officer. Drafting, correspondence and briefing Draft high quality emails, letters, invitations, papers, agendas, briefing notes and other written material following discussion or direction, producing clear first drafts for review and development. Handle correspondence and enquiries professionally, using tact, discretion and sound judgement. Where appropriate, prepare or send replies on behalf of senior colleagues, ensuring communications are timely, accurate and professionally presented. Meetings, minutes and action tracking Support meetings through effective administration, preparation of papers and agendas, accurate note taking, and clear synthesis of decisions and follow up actions. Support internal and external committees as required. Stakeholder liaison and relationship management Successfully manage enquiries and requests from internal and external stakeholders, building effective relationships across teams and responding sensitively and diplomatically to a wide range of needs, including matters that may be confidential, complex. Support hospitality and event arrangements on behalf of Senior College Officers, including liaising with Catering and other teams to coordinate refreshments, lunches, dinners, meetings and wider College functions, and helping host events where required. Team support, administration and wider contribution Maintain accurate and compliant records and administrative systems and actively support process improvements. Handle confidential student, staff and governance information. Support expenses and invoice processing in liaison with the Finance team and make travel arrangements where needed. Work flexibly across the wider team, deputise for colleagues during periods of leave or high demand, and provide occasional out of hours support where required. More information about the role can be found in the attached job description Successful Candidate Experience Experience of providing high level administrative or executive support in a complex and fast paced environment. Experience of managing competing priorities and supporting senior colleagues with discretion and sound judgement. Experience of drafting professional correspondence and documents to a high standard. Experience of supporting meetings, including preparing papers, capturing discussion and following up actions. Experience of working across teams and building effective relationships with a wide range of stakeholders. Skills Required Excellent written and spoken communication skills, with the ability to draft clearly, accurately and appropriately for different audiences. Strong organisational skills, with the ability to manage multiple priorities and maintain a high level of accuracy and attention to detail. Ability to synthesise discussion and information into concise, practical and well structured outputs. High level of discretion and the ability to handle confidential and sensitive matters with professionalism. Strong interpersonal skills, with a calm, tactful and politically sensitive approach. Ability to work with empathy and professionalism when dealing with people in sensitive or stressful situations. Confidence in using judgement, taking initiative and knowing when to escalate. High level of IT literacy, including Microsoft Office and confidence in using databases and digital systems. Ability to work collaboratively in a small team and contribute to wider service resilience. Flexibility to provide occasional out of hours support when required. Experience of supporting senior leaders in a higher education, charity, or similarly complex institutional setting. Experience of preparing papers, briefings or reports for senior meetings. Knowledge of data protection and records management good practice. As well as a great salary and friendly team you will also receive: Working daily allowance for food and drinks Free car parking (where available) 25 days holiday plus bank holidays (increasing with length of service) Discounts at restaurants, shops & more Death in service Access to LinkedIn Learning & Business Disability Forum About St Edmund's College St Edmund's College is one of the 31 constituent colleges of the University of Cambridge. Our vibrant student body is made up of around 420 post graduates and 130 mature undergraduates. With over 260 senior members - academics working at the cutting edge of their field or eminent members of their profession - and around 100 staff, you will be joining a dynamic and growing College with an ambitious vision for our role in shaping the future of higher education and collaborative research. The maturity of our community means that we have earned a reputation as the friendly college. Relaxed, non hierarchical and diverse, we pride ourselves on being a place in Cambridge where people of all backgrounds are welcomed, will feel at home and can flourish. Therefore, we welcome all candidates regardless of their demographic characteristics such as gender, race, disability, neurodiversity, religion, age, sex & sexual identity to apply for our opportunities. How to apply To apply, please send your cover letter and CV to the HR team at Closing date for completed applications: Sunday 12 April 2026 Interviews will be held the week commencing 27 April 2026 If you have informal enquiries about the post, please email the Head of College Services at In applying for this role, you will provide personal data which the College will process in accordance with its data protection obligations and its Data Protection Policy: Any offer of employment is subject to evidence of your right to work in the UK and the receipt of satisfactory references Please note that this role is not eligible for visa sponsorship, as it does not meet the required criteria.