Pembroke College Oxford

Pembroke College, Oxford, is seeking to appoint a Donor Relations Officer to play a pivotal role in its fundraising and stewardship programme. This is an exciting opportunity for a motivated individual with excellent communication and organisational skills to contribute to the long-term development of one of Oxford s most forward-looking Colleges. Founded in 1624, Pembroke is an inclusive and dynamic College based on a central site in Oxford that joins award-winning new developments with historic quadrangles. The College has ambitious fundraising goals to support scholarships, academic posts, buildings, and other key priorities. The Donor Relations Officer will work closely with the Development Manager and Development Director to devise and implement a comprehensive stewardship strategy for Pembroke s major donors. The role involves producing bespoke donor reports, drafting proposals and gift agreements, coordinating stewardship events, and ensuring that donors receive appropriate recognition and communications. The post-holder will liaise closely with the Finance, Academic, and Communications teams, as well as Fellows, staff, and students, to ensure accurate and impactful donor reporting. This role offers excellent professional development opportunities and would suit someone with a background in alumni relations, fundraising, customer relations or a related field. The successful candidate will have excellent writing, project management and interpersonal skills, be proactive and detail-oriented, and able to manage confidential information with discretion. Benefits include membership of the University staff pension scheme, 30 days of annual leave, free lunches during working hours when the College kitchens are open, and training and professional development opportunities. Role Overview The Donor Relations Officer role focuses on stewardship and proposal writing. This involves devising a stewardship strategy for major donors, producing reports for donors, and drafting proposals and gift agreements for prospective donors. The post-holder reports to the Development Manager. Key Responsibilities The main duties to be carried out by the post-holder include: Stewardship Working with the Development Director and Development Manager, create a stewardship strategy for all major donors, ensuring that everyone receives annual reports on their giving and the appropriate level of recognition. Work with the College s Finance team to obtain annual reports on the status of restricted and endowed funds for inclusion in stewardship reporting. Take ownership of the College s stewardship groups for major donors, namely the Foundation Fellows, Sheppard Circle, and Master s Circle. Liaise with the Senior Alumni Relations Officer to create and deliver events for members of these groups and devise ways to further our relationship with them individually and collectively. Work with the Accounts Office and Academic Office to ensure that restricted funds are used in accordance with their purpose and to track and report on progress to donors in line with relevant gift agreements and pledges. Ensure donors receive appropriate recognition in all relevant College publications and other media and work in close collaboration with the Communications team to ensure donors receive relevant College and Campaign communications. Work with the Development team, Communications team, and others in College to create an annual report demonstrating the impact of philanthropy at Pembroke for distribution to donors to the College. Identify opportunities to publicise the impact of philanthropy at Pembroke through multimedia communications and digital platforms (e.g., videos, newsletters, digital campaigns). Once the programme is established there may be opportunities to undertake face-to-face stewardship meetings with donors. Proposal writing Support the Development Director and Development Manager in drafting bespoke proposals for major donor prospects. Assist in the production of fundraising documentation to appeal to potential major donors. Make effective use of donor records to ensure proposals and reports are data driven. Draft gift agreements for major donors. Internal collaboration Work collaboratively with the wider team and colleagues across Pembroke, supporting work outside your functional area where necessary. Build strong internal relationships with relevant stakeholders to ensure the stewardship programme is supported at the highest level. Work with Fellows, staff, and students to obtain reports and other stories relating to the impact of donor funding. To undertake such other duties as may be reasonably required by the Development Director, which may include travel and event attendance outside standard working hours.

Pembroke College, Oxford, is seeking a motivated and highly organised individual to join its Development team as a Development Coordinator. This role offers an excellent opportunity to gain broad experience in fundraising, alumni relations, and stewardship within a busy, supportive team. Founded in 1624, Pembroke is an inclusive and dynamic College based on a central site in Oxford that joins award-winning new developments with historic quadrangles. Pembroke s Fellowship is forward-looking and its Governing Body has ambitious plans for the future, including a significant fundraising programme to support its ongoing development. The Development Coordinator is a key member of the Development team, providing essential administrative support across alumni relations, donor stewardship, fundraising operations, and office management. The post-holder will serve as the first point of contact for alumni and supporters, manage team communications, coordinate event administration, maintain accurate donor records, and support a variety of projects to enhance alumni engagement and fundraising outcomes. The role is ideal for a candidate interested in a career in fundraising or higher education advancement. The successful candidate will be an excellent communicator with strong organisational and administrative skills, good attention to detail, discretion, and the ability to work both independently and collaboratively in a busy environment. Benefits include membership of the University staff pension scheme, 30 days of annual leave, free lunches during working hours when the College kitchens are open, and training and professional development opportunities. Role overview The Development Coordinator will provide administrative support to the Development team. The role is ideal for someone interested in pursuing a career in fundraising and alumni relations as the post-holder will be exposed to a wide range of experiences and training opportunities. Key responsibilities The main duties to be carried out by the post-holder include: Alumni Relations Manage the Development team inbox and act as the main point of contact for Pembroke s alumni and other supporters by email, phone, and in person. Deal with external communications to the office and forward queries to the appropriate colleague where required. Produce briefing notes for the Master, Fellows, and other key staff and volunteers prior to events for alumni relations, stewardship, and fundraising purposes. Ensure that the alumni pages of the College website are kept up-to-date and contribute to the generation of online content for social media. Process credit card payments for events and ensure accurate records are kept and card details handled securely. Provide administrative support to the Pembroke College Ambassador programme. Operations and Office Management Work with the Database and Insights Officer on projects to clean and improve data held on the university-wide DARS database. Process updates to contact and other details submitted by alumni. Deal with payment and pledge-related queries from donors and potential donors. Ensure that the database is maintained with accurate and up-to-date details on Pembroke alumni and other constituents. Provide logistical support for overseas trips and other visits undertaken by Development staff. Take minutes for meetings of the Campaign Board, Development Committee, Alumni Advisory Board, and other groups. Internal collaboration Work collaboratively with the wider team and colleagues across Pembroke, supporting work outside your functional area where necessary. Support fundraising colleagues with regular giving activities including telethons and mailings. Provide general support and assistance to the team, particularly for event administration and donor stewardship. Attend events as required and assist the Senior Alumni Relations Officer to ensure they are successfully delivered. Co-ordinate stationery and office supplies including fundraising and alumni relations materials. Collect and deliver post to the Porters Lodge. To undertake such other duties as may be reasonably required by the Development Director, which may include travel and event attendance outside standard working hours.