AV Project Manager (Production) London, UK Salary: £42,000 - £50,000 (dependant on experience) Your perspective: Private Healthcare with no excess payments for the employee Employee supported volunteering Enhanced family leave provisions Perkbox and Employee assistance Programme Company sick pay Employee recognition scheme Generous employee referral scheme Clearly defined Career path (and all the important support along the way) Access to state-of-the-art technology Global presence and opportunities worldwide Long Service Programme Position Overview - Project Manager The Project Manager is responsible for managing project scope all scales of events. This position will monitor progress and performance against the project plan, identifying, resolving, escalating operational problems, and minimising delays. This position is responsible for the end-to-end execution of projects from event design and development through closing. The Project Manager will ensure successful and profitable execution of events by following Technical and Production Standards and supporting the implementation of processes and SOP's that drive consistency in event production. This position will partner with Project Management, Sales, and Operations teams in determining event technical requirements and communicating event execution plan with all parties. The Project Manager will report to the Director, Project Management or General Manager in area. Key Job Responsibilities Event Project Management Prepare and communicate technical production & labour schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to team members, vendors and venue partners. Determine and secure the resources required to successfully complete each project. Drive Results - Maintain focus on client needs by attending client meetings, creating and maintaining organised show documentation and responding to client concerns and questions. Monitor project scope throughout the event planning process and adjust as necessary to ensure the successful completion of the project. Assist sales and operations teams to help determine equipment needs and technical solutions for the project. Assist with the creation of technical diagrams when required. Review all sales documents to confirm that the equipment and technical positions will meet the client's needs. Deliver World Class Service - Develop and maintain strong relationships with clients at all levels of their organisation and provide outstanding customer service while focusing on client retention. Provide leadership for Technical teams on events. Ensure that all the necessary HSE documentations including but not limited to Risk Assessments and Method Statements are in place and communicated to the project delivery team prior to the execution of an event. Event Execution See the Bigger Picture - Act as the project leader and onsite contact for the client throughout the event. Manage all phases of event technical execution from load-in through run of show to load-out. Assume ownership of inventory management throughout the event. Communicate the project plan and client expectations to event team. Manage onsite changes, including schedule, equipment or workforce modifications. Value People - Mentor and communicate with Encore Team Members on event execution and best practices to help improve the local knowledge base and experience in the market. Do the Right Thing - Ensure compliance with established Technical Standards and Production Standards. At all times, the Project Manager is expected to abide by all health and safety requirements to company and international standards and to ensure that all team members and subcontractors working onsite adhere to the same. Follow up with clients on-site to ensure that their needs are met and the equipment setup is working properly. Financial Management Assist in the creation, analysis, and execution of the project budget, partnering with regional leadership to mitigate external workforce and sub-rental spend. Manage event costs to align with budget and ensure all onsite changes are communicated to sales for billing purposes. Assist with the completion of post-event client invoice. Work with operations management to ensure the prompt payment of all external vendors Ensure compliance with Encore Policies and Procedures to minimise company's exposure to liability claims and property damage, theft and misappropriation. Administrative & Training Complete Encore post-event process, to include the completion of all post-show reporting, confirming all workforce hours are accurately entered and ensuring that outsourced equipment is returned to appropriate provider. Participate in the development of Project Management SOP's. Conduct review and analysis of proposed events as required. Job Requirements 4+ years in corporate production 1+ year of Supervisory experience preferred Strong written and oral communication skills Strong Technical Background Strong Client relationship skills Familiarity with budgets and cost control Operational logistics experience Works well under pressure Ability to manage multiple complex job functions within a fast-paced environment MS Office experience required Technical diagram knowledge / experience preferred Ability to travel up to 50% may be required Competencies Optimises Work Processes Financial Acumen Detail Oriented Problem Solving Drives Quality Results Communicates Effectively Plans and Aligns Hospitality Builds Effective Teams Decision Quality Responsiveness Manages Complexity Team members must be able to meet the physical demands above in order to successfully perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Aug 15, 2025
Full time
AV Project Manager (Production) London, UK Salary: £42,000 - £50,000 (dependant on experience) Your perspective: Private Healthcare with no excess payments for the employee Employee supported volunteering Enhanced family leave provisions Perkbox and Employee assistance Programme Company sick pay Employee recognition scheme Generous employee referral scheme Clearly defined Career path (and all the important support along the way) Access to state-of-the-art technology Global presence and opportunities worldwide Long Service Programme Position Overview - Project Manager The Project Manager is responsible for managing project scope all scales of events. This position will monitor progress and performance against the project plan, identifying, resolving, escalating operational problems, and minimising delays. This position is responsible for the end-to-end execution of projects from event design and development through closing. The Project Manager will ensure successful and profitable execution of events by following Technical and Production Standards and supporting the implementation of processes and SOP's that drive consistency in event production. This position will partner with Project Management, Sales, and Operations teams in determining event technical requirements and communicating event execution plan with all parties. The Project Manager will report to the Director, Project Management or General Manager in area. Key Job Responsibilities Event Project Management Prepare and communicate technical production & labour schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to team members, vendors and venue partners. Determine and secure the resources required to successfully complete each project. Drive Results - Maintain focus on client needs by attending client meetings, creating and maintaining organised show documentation and responding to client concerns and questions. Monitor project scope throughout the event planning process and adjust as necessary to ensure the successful completion of the project. Assist sales and operations teams to help determine equipment needs and technical solutions for the project. Assist with the creation of technical diagrams when required. Review all sales documents to confirm that the equipment and technical positions will meet the client's needs. Deliver World Class Service - Develop and maintain strong relationships with clients at all levels of their organisation and provide outstanding customer service while focusing on client retention. Provide leadership for Technical teams on events. Ensure that all the necessary HSE documentations including but not limited to Risk Assessments and Method Statements are in place and communicated to the project delivery team prior to the execution of an event. Event Execution See the Bigger Picture - Act as the project leader and onsite contact for the client throughout the event. Manage all phases of event technical execution from load-in through run of show to load-out. Assume ownership of inventory management throughout the event. Communicate the project plan and client expectations to event team. Manage onsite changes, including schedule, equipment or workforce modifications. Value People - Mentor and communicate with Encore Team Members on event execution and best practices to help improve the local knowledge base and experience in the market. Do the Right Thing - Ensure compliance with established Technical Standards and Production Standards. At all times, the Project Manager is expected to abide by all health and safety requirements to company and international standards and to ensure that all team members and subcontractors working onsite adhere to the same. Follow up with clients on-site to ensure that their needs are met and the equipment setup is working properly. Financial Management Assist in the creation, analysis, and execution of the project budget, partnering with regional leadership to mitigate external workforce and sub-rental spend. Manage event costs to align with budget and ensure all onsite changes are communicated to sales for billing purposes. Assist with the completion of post-event client invoice. Work with operations management to ensure the prompt payment of all external vendors Ensure compliance with Encore Policies and Procedures to minimise company's exposure to liability claims and property damage, theft and misappropriation. Administrative & Training Complete Encore post-event process, to include the completion of all post-show reporting, confirming all workforce hours are accurately entered and ensuring that outsourced equipment is returned to appropriate provider. Participate in the development of Project Management SOP's. Conduct review and analysis of proposed events as required. Job Requirements 4+ years in corporate production 1+ year of Supervisory experience preferred Strong written and oral communication skills Strong Technical Background Strong Client relationship skills Familiarity with budgets and cost control Operational logistics experience Works well under pressure Ability to manage multiple complex job functions within a fast-paced environment MS Office experience required Technical diagram knowledge / experience preferred Ability to travel up to 50% may be required Competencies Optimises Work Processes Financial Acumen Detail Oriented Problem Solving Drives Quality Results Communicates Effectively Plans and Aligns Hospitality Builds Effective Teams Decision Quality Responsiveness Manages Complexity Team members must be able to meet the physical demands above in order to successfully perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EC have an opportunity for a multi-discipline Technical Project Manager to join our team. In this role, reporting into our Head of Production, you'll organise the technical delivery of projects. Using technical creativity skills, you will be responsible for ensuring the projects you are working on are quoted, specified, and delivered on budget and on time. Always working with teams either big or small you are an integral part of the event process, lending experience and knowledge throughout the event cycle. You would be based in our London office and then delivering in some of the most iconic venues in London along with the rest of the UK and sometimes abroad. So, if you are an engineer looking to step up or a seasoned professional wanting a new challenge then this exciting role could be for you. Who are we? At EC, we blend creative event agency thinking and production company doing to deliver extraordinary events and everlasting experiences. Enabling our clients to deliver lasting experiences that matter, for the people that matter to them. Our partnerships with our clients underpin everything, because when they dream big, so can we but it's our amazing team that turn those dreams, into reality. Our client promise is to make the extraordinary, everlasting. We want to make your time with us extraordinary and everlasting too! Who are you? You have demonstrable experience in a technical role within the live events industry. You have a good working knowledge of event technology, including audio, video and lighting with the ability to confidently kit-list projects in at least two disciplines. You have experience working on a variety of project types such as conferences or private events. You are a strong project manager, with the ability to be involved in multiple events simultaneously, working to deadlines. You're a creative problem-solver with the ability to think on your feet and resolve technical challenges under pressure on site. You have good verbal and written communication skills and can communicate effectively with internal stakeholders and clients. You have an awareness of the role of health and safety in the industry such as risk assessments and advocating for best working practices on site. Day to day responsibilities: Project planning. Working with our production and agency teams to provide technical support, planning and quotations. Liaising between the Technical, Production, Operations and Warehouse Teams at all times to create a streamlined project flow. Producing equipment lists, technical plans and other relevant documents for events. Monitoring technical budgets for projects to ensure margins are maintained. Producing H&S documentation for events. Act as point of contact for internal or external stakeholders in the event of any changes or additional requests throughout the project. Representing the company at site meetings. Project execution: Provide clear and accurate briefings to internal and freelance event technicians. Oversee technical equipment and crew on-site and act as representative of the company, to the client. Representing the Company: Assist in marketing projects as requested. Attending trade shows and other industry events as necessary. Undertake client visits and venue visits as directed. Living and demonstrating our company values in your day-to-day work. Ensure that the Company's policies, rules, procedures and obligations are observed in carrying out the above duties. Actively helping us to deliver on our ambitious 2030 Pledge (check it out on our website). Risk Management & Compliance: Ensure all technical aspects of the event adhere to health and safety regulations, including RAMS and other requirements. Proactively identify potential risks and develop contingency plans in the planning stages of an event. Promote safe working practices at all times when on site. Innovation & Continuous Improvement: Collaborate with other stakeholders within the business to shape our approach to technical equipment purchasing in line with industry trends and requirements. Stay updated on the latest technical and production innovations and trends to maintain our competitive edge in the market. Actively contribute to the continuous improvement of internal technical processes, introducing best practices and industry-leading techniques. Why EC? We create experiences that matter for the people that matter to our clients, but nothing we do is possible without our people. When we ask our people 'what is it you love about working at EC?' the top answer is always the same "the people!" We teach each other, we learn from each other and there will always be someone who has your back. We make the extraordinary, everlasting. Your voice. Your growth. Your experience.
Feb 13, 2025
Full time
EC have an opportunity for a multi-discipline Technical Project Manager to join our team. In this role, reporting into our Head of Production, you'll organise the technical delivery of projects. Using technical creativity skills, you will be responsible for ensuring the projects you are working on are quoted, specified, and delivered on budget and on time. Always working with teams either big or small you are an integral part of the event process, lending experience and knowledge throughout the event cycle. You would be based in our London office and then delivering in some of the most iconic venues in London along with the rest of the UK and sometimes abroad. So, if you are an engineer looking to step up or a seasoned professional wanting a new challenge then this exciting role could be for you. Who are we? At EC, we blend creative event agency thinking and production company doing to deliver extraordinary events and everlasting experiences. Enabling our clients to deliver lasting experiences that matter, for the people that matter to them. Our partnerships with our clients underpin everything, because when they dream big, so can we but it's our amazing team that turn those dreams, into reality. Our client promise is to make the extraordinary, everlasting. We want to make your time with us extraordinary and everlasting too! Who are you? You have demonstrable experience in a technical role within the live events industry. You have a good working knowledge of event technology, including audio, video and lighting with the ability to confidently kit-list projects in at least two disciplines. You have experience working on a variety of project types such as conferences or private events. You are a strong project manager, with the ability to be involved in multiple events simultaneously, working to deadlines. You're a creative problem-solver with the ability to think on your feet and resolve technical challenges under pressure on site. You have good verbal and written communication skills and can communicate effectively with internal stakeholders and clients. You have an awareness of the role of health and safety in the industry such as risk assessments and advocating for best working practices on site. Day to day responsibilities: Project planning. Working with our production and agency teams to provide technical support, planning and quotations. Liaising between the Technical, Production, Operations and Warehouse Teams at all times to create a streamlined project flow. Producing equipment lists, technical plans and other relevant documents for events. Monitoring technical budgets for projects to ensure margins are maintained. Producing H&S documentation for events. Act as point of contact for internal or external stakeholders in the event of any changes or additional requests throughout the project. Representing the company at site meetings. Project execution: Provide clear and accurate briefings to internal and freelance event technicians. Oversee technical equipment and crew on-site and act as representative of the company, to the client. Representing the Company: Assist in marketing projects as requested. Attending trade shows and other industry events as necessary. Undertake client visits and venue visits as directed. Living and demonstrating our company values in your day-to-day work. Ensure that the Company's policies, rules, procedures and obligations are observed in carrying out the above duties. Actively helping us to deliver on our ambitious 2030 Pledge (check it out on our website). Risk Management & Compliance: Ensure all technical aspects of the event adhere to health and safety regulations, including RAMS and other requirements. Proactively identify potential risks and develop contingency plans in the planning stages of an event. Promote safe working practices at all times when on site. Innovation & Continuous Improvement: Collaborate with other stakeholders within the business to shape our approach to technical equipment purchasing in line with industry trends and requirements. Stay updated on the latest technical and production innovations and trends to maintain our competitive edge in the market. Actively contribute to the continuous improvement of internal technical processes, introducing best practices and industry-leading techniques. Why EC? We create experiences that matter for the people that matter to our clients, but nothing we do is possible without our people. When we ask our people 'what is it you love about working at EC?' the top answer is always the same "the people!" We teach each other, we learn from each other and there will always be someone who has your back. We make the extraordinary, everlasting. Your voice. Your growth. Your experience.
You Me Bum Bum Train is renowned for creating interactive theatre experiences that audiences have described as life-changing. Our previous work has been critically acclaimed, receiving numerous five-star reviews. Performances take place in empty London landmark buildings, with each production becoming more elaborate, inventive, and ambitious than the one before. YMBBT is a creative, not-for-profit enterprise. The production is supported by an army of committed professionals, supporters, and volunteers who together bring the show to life. YMBBT has an exciting opportunity to come on board as their Head of Lighting and AV for their much-anticipated new show coming in Winter 2024. Head of Lighting and AV is a freelance, senior position, and you will be a full-time member of our production team. We are seeking a highly motivated, enthusiastic individual to join our team. This individual should be multi-skilled with a broad knowledge of Technical Theatre Production, i.e., Audio, Video & Lighting. The role will be ideal for someone looking for impactful experience within live events. The successful candidate will play a vital role in assisting with kit prep, design, installation, maintenance, operation and testing, show night timed operation and get out. Although a senior position, this member of staff will be supported by members of the creative and technical teams. Specialist technical training will be provided also. WHAT YOU WILL DO Maintain all Lighting and AV equipment as instructed by the creative team, aligning with artistic requirements. Manage the lighting department, a team of volunteers, including scheduling staff and liaising with training. Adhere to health and safety guidelines and maintain a well-organised, clean and tidy technical space. Able to work in high-pressure situations, to fixed deadlines. Manage the Lighting and AV systems during all stages of YMBBT including the build installation, operation and testing, show nights and the get out. This will involve manual handling of kit, truss, set and staging. Collaborate and communicate effectively with other departments (Creative Directors, Producers, off-site specialists, equipment donors, and Stage Managers). Operate and maintain lighting and AV equipment as specified by the creative team. Carry out daily safety checks on all equipment and systems in use, keeping a log and actioning repair or maintenance activities where required, keeping the head of technical informed where action is required. Monitoring and recording of any mandatory equipment inspection/testing regimes such as LOLER or PAT, ensuring equipment safety compliance is adhered to, at all times. Interpret lighting and AV designers' plans. Order required equipment from design plans and maintain an audit trail of equipment used on site and its location. Build relationships with the headline Lighting and AV suppliers, Christie Lites and 80six, for delivery and ongoing support of the show systems. Adhere to YMBBT Ltd's Volunteer Agreement, NDA, Acceptable Use Policy and Code of Conduct. YOU WILL BRING Previous experience of Lighting and AV installation and show running, preferably in a large scale theatrical production. Knowledge and awareness of current H&S Legislation and industry best practice. Experience in leading a team. CONTRACT TERM: ASAP to February/March 2025 To APPLY: Send your application to quoting reference HOLAV
Feb 04, 2025
Full time
You Me Bum Bum Train is renowned for creating interactive theatre experiences that audiences have described as life-changing. Our previous work has been critically acclaimed, receiving numerous five-star reviews. Performances take place in empty London landmark buildings, with each production becoming more elaborate, inventive, and ambitious than the one before. YMBBT is a creative, not-for-profit enterprise. The production is supported by an army of committed professionals, supporters, and volunteers who together bring the show to life. YMBBT has an exciting opportunity to come on board as their Head of Lighting and AV for their much-anticipated new show coming in Winter 2024. Head of Lighting and AV is a freelance, senior position, and you will be a full-time member of our production team. We are seeking a highly motivated, enthusiastic individual to join our team. This individual should be multi-skilled with a broad knowledge of Technical Theatre Production, i.e., Audio, Video & Lighting. The role will be ideal for someone looking for impactful experience within live events. The successful candidate will play a vital role in assisting with kit prep, design, installation, maintenance, operation and testing, show night timed operation and get out. Although a senior position, this member of staff will be supported by members of the creative and technical teams. Specialist technical training will be provided also. WHAT YOU WILL DO Maintain all Lighting and AV equipment as instructed by the creative team, aligning with artistic requirements. Manage the lighting department, a team of volunteers, including scheduling staff and liaising with training. Adhere to health and safety guidelines and maintain a well-organised, clean and tidy technical space. Able to work in high-pressure situations, to fixed deadlines. Manage the Lighting and AV systems during all stages of YMBBT including the build installation, operation and testing, show nights and the get out. This will involve manual handling of kit, truss, set and staging. Collaborate and communicate effectively with other departments (Creative Directors, Producers, off-site specialists, equipment donors, and Stage Managers). Operate and maintain lighting and AV equipment as specified by the creative team. Carry out daily safety checks on all equipment and systems in use, keeping a log and actioning repair or maintenance activities where required, keeping the head of technical informed where action is required. Monitoring and recording of any mandatory equipment inspection/testing regimes such as LOLER or PAT, ensuring equipment safety compliance is adhered to, at all times. Interpret lighting and AV designers' plans. Order required equipment from design plans and maintain an audit trail of equipment used on site and its location. Build relationships with the headline Lighting and AV suppliers, Christie Lites and 80six, for delivery and ongoing support of the show systems. Adhere to YMBBT Ltd's Volunteer Agreement, NDA, Acceptable Use Policy and Code of Conduct. YOU WILL BRING Previous experience of Lighting and AV installation and show running, preferably in a large scale theatrical production. Knowledge and awareness of current H&S Legislation and industry best practice. Experience in leading a team. CONTRACT TERM: ASAP to February/March 2025 To APPLY: Send your application to quoting reference HOLAV