World Vision International (New)

Executive Administrator page is loaded Executive Administratorlocations: London, United Kingdom: Home Working, United Kingdom: Home Working, United Kingdomtime type: Full timeposted on: Publicado hoytime left to apply: Fecha final: 2 de marzo de 2026 (Quedan 6 días para realizar la solicitud)job requisition id: JR48387With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children's life stories!Key Responsibilities: Position's location : World Vision International Executive Office, United Kingdom. Romero House, 55 Westminster Bridge Road, London, England (near Waterloo) JOB PURPOSE This role provides administrative support for the Office of the International President & CEO, ensuring the smooth running of the department and the provision of support services to the team within the President's office.Assisting the Executive Assistant with diary and occasional inbox management, complex travel co-ordination, meeting and event planning, composing correspondence, processing expenses and responding to enquiries from internal and external stakeholders. The role reports to the President's Executive Assistant and works closely with the President's Advisor and the International President.This role will also provide administrative support to the Chief Administrative & Finance Officer (CAFO). KEY RESPONSABILITIES Assist with planning the President's travel. Work with the President's EA to coordinate the President's travel itineraries and aim to be in alignment with WVI's wise stewardship commitment as bookings are made. Research flight and train options, aiming to maximise the use of time in each location. Book tickets, coordinate logistical details including accommodation, visas, security, safety and medical requirements (e.g. vaccinations). Assist the President's Advisor and EA in arranging the President's field trips. Ensure good relations are maintained with key stakeholders involved across the partnership and externally, and cultural sensitivities of the host locations are respected. Provide professional and confidential administrative support for the Office of the President. Keep up to date through regular catch-ups with the President and his EA to be able to support with scheduling and managing the President's calendar effectively. Prepare the President's monthly expenses on Concur and ensure they are submitted in a timely fashion. Purchase supplies, process invoices, liaise with procurement as required. Prepare messages to senior leaders on behalf of the President and his spouse. Keep the WV Central page for the Executive Leadership Team (ExL) up to date and user-friendly. Draft quarterly communications to the WV children the President and his wife sponsor. Provide holiday cover for the President's EA, including managing the President's inbox and ensuring he is prepared with the necessary documents and information for upcoming meetings and travel. Provide project management support for internal and external meetings associated with the Office of the President and the WVI Board. Engage with those involved and participate in planning internal and external meetings and events. Liaise with meeting venues and participants, as directed, to ensure facilities meet requirements and are set up as needed. Provide logistical support before and during the meetings and attend when required. Ensure good relations are maintained with key stakeholders involved across the partnership and externally, and with the host locations. Support with coordinating the President's 1:1s with National Directors and CEOs across the partnership, both virtually and in-person. Calendar management for the Chief Administrative and Finance Officer (CAFO) Manage CAFO's calendar, ensuring it is up to date with all WVI-related Board meetings and events as well as external Board commitments. Schedule meetings and calls as requested, regularly checking-in with CAFO to ensure calendar priorities are understood. Monitor and flag any meeting conflicts that arise, and promptly suggest alternative solutions. Arrange travel as required. REQUIRED PROFESSIONAL EXPERIENCE, EDUCATION, TRAINING, LICENSE, REGISTRATION, AND /OR CERTIFICATION: Associate's Degree (or equivalent) or at least three years of experience supporting senior executives. Proficient in Microsoft Office applications, including but not limited to MS Teams, Word, Excel, and Outlook. Experience of travel management, planning and booking flights, accommodation and ground transportation, arranging visas and ensuring smooth and efficient travel. A highly motivated, enthusiastic and efficient administrative professional. Proven experience gained ideally within a large international organisation. Experience of working at a senior level, with confidential information. Excellent written and verbal communication skills. Strong communication skills. Detail-Oriented Able to adapt to changing priorities and work effectively in a dynamic environment. PREFERRED QUALIFICATIONS: Time management skills and the ability to prioritize requests. Ability to self-organize and handle multiple priorities effectively. Ability to stay focused and problem-solve without direct supervision. Cultural sensitivity and awareness. Language Requirements: Excellent speaking, writing and listening skills in English. Travel and/or Work Environment Requirement : Work will be primarily in the office, with some flexibility for remote work. Occasional travel within the UK may be required to support meetings.Applicant Types Accepted:Local Applicants Only Nuestra visión para cada niño y niña, la vida en toda su plenitud. Nuestra oración por cada corazón y la voluntad de hacerlo posible. Como organización cristiana global de ayuda, desarrollo y defensoría, nuestro enfoque es ayudar a los niños y niñas más vulnerables a salir de la pobreza y llevar una vida plena. Ayudamos a niños y niñas de todos los orígenes, incluso en los lugares más peligrosos, inspirados por nuestra fe cristiana.Obtenga más información sobre nuestro trabajo enNuestra gente es nuestro mayor activo.Cada miembro del personal aporta su experiencia única y los talentos que Dios le ha dado para ayudar a la organización y, a cambio, World Vision brinda a los empleados un paquete competitivo de "Recompensas Totales" adaptado al contexto en el que trabajan.