Executive Assistant to CEO - Global Organisation If you haven't heard from us within 48 hours of submitting your CV then unfortunately your application hasn't been successful this time. Do keep an eye on our website for new roles that are being added every day. Job Description Dynamic, fast paced global business is looking for a well organised, super-efficient right-hand EA to look after incredibly busy CEO. This is a fabulous role for someone who enjoys working at pace, is super-efficient and organised and all over the detail. This is a lynch pin role, and the CEO really does rely on his EA to make sure that his office is running as efficiently and effectively as possible. This role involves extensive diary, meeting, and global travel arrangements as well as events and project work. You will be liaising internally and externally on his behalf and involved in high level meetings as and when appropriate. There may also be some ad hoc personal work. This is a great role for someone looking for an all-encompassing EA role at top level! Role: Global travel arrangements, including travel itineraries, accommodation, flights and transfers. Diary management, scheduling UK and International commitments and meetings. Preparing any documents for the CEO ahead of these meetings. CEO's itineraries at all meetings. Gatekeeper for all incoming communications to the CEO Prepare and draft outgoing internal and external communications on behalf of the CEO. First point of contact for internal and external stakeholders. Taking minutes, preparing, and distributing documents following meetings. General administration, projects, and updates. Ad hoc personal work as and when appropriate Skills: Experience in a similar C-Suite role Ability to work to tight deadlines in a highly pressurised environment. Confident with strong communication skills Ability to work in a fast paced and challenging environment. Excellent organisation and time management. Excellent interpersonal skills, self-confident and able to liaise at all levels Bain and Gray is an equal opportunities employer. Wecontinually strive to improve our processes around our diversity, equity andinclusion strategy. Bain and Gray specialise in administration and PArecruitment across London. Rolestypically include Receptionists, Team Assistants, EAs, Office Managers and PAsacross all industry sectors. We are aboutique agency and as a result, are unable to respond individually to the highvolume of applications. If you are already registered with us at Bain and Gray,please do not hesitate to contact your consultant directly. For clients Recruiting through Bain and Gray ensures you hire the best candidates and get up to date market information. We are here to listen, to understand and to recruit you into the right job.
Jun 27, 2025
Full time
Executive Assistant to CEO - Global Organisation If you haven't heard from us within 48 hours of submitting your CV then unfortunately your application hasn't been successful this time. Do keep an eye on our website for new roles that are being added every day. Job Description Dynamic, fast paced global business is looking for a well organised, super-efficient right-hand EA to look after incredibly busy CEO. This is a fabulous role for someone who enjoys working at pace, is super-efficient and organised and all over the detail. This is a lynch pin role, and the CEO really does rely on his EA to make sure that his office is running as efficiently and effectively as possible. This role involves extensive diary, meeting, and global travel arrangements as well as events and project work. You will be liaising internally and externally on his behalf and involved in high level meetings as and when appropriate. There may also be some ad hoc personal work. This is a great role for someone looking for an all-encompassing EA role at top level! Role: Global travel arrangements, including travel itineraries, accommodation, flights and transfers. Diary management, scheduling UK and International commitments and meetings. Preparing any documents for the CEO ahead of these meetings. CEO's itineraries at all meetings. Gatekeeper for all incoming communications to the CEO Prepare and draft outgoing internal and external communications on behalf of the CEO. First point of contact for internal and external stakeholders. Taking minutes, preparing, and distributing documents following meetings. General administration, projects, and updates. Ad hoc personal work as and when appropriate Skills: Experience in a similar C-Suite role Ability to work to tight deadlines in a highly pressurised environment. Confident with strong communication skills Ability to work in a fast paced and challenging environment. Excellent organisation and time management. Excellent interpersonal skills, self-confident and able to liaise at all levels Bain and Gray is an equal opportunities employer. Wecontinually strive to improve our processes around our diversity, equity andinclusion strategy. Bain and Gray specialise in administration and PArecruitment across London. Rolestypically include Receptionists, Team Assistants, EAs, Office Managers and PAsacross all industry sectors. We are aboutique agency and as a result, are unable to respond individually to the highvolume of applications. If you are already registered with us at Bain and Gray,please do not hesitate to contact your consultant directly. For clients Recruiting through Bain and Gray ensures you hire the best candidates and get up to date market information. We are here to listen, to understand and to recruit you into the right job.
Reference: HW17046 Salary: £25.00ph - £31.50ph +holiday pay Location: London Our client has a culture that is second to none, recognised as both thought and industry leader - this opportunity is not to be missed! The successful Executive Assistant will be joining an executive search firm that is globally respected - supporting in a 1.1 capacity. Supporting a very successful and well-liked Partner - you will be a true partnership working together on business-critical searches. Our client has stunning offices with great perks. The team work at a relentless pace, are ambitious, high achievers, collaborative, and value teamwork - they work hard but also socialise together and celebrate each other's successes. If you have executive search experience and are looking for your next step up - this is the perfect role. Due to the immediate need this is a temp to perm hire. Duties will include (but not be limited to): Proactively manage the Partner's extremely busy diary and inbox Manage the administration and end to end project management of the business development activities and search process Manage all client and candidate arrangements including scheduling calls, meetings and arranging travel Consistently build strong relationships and good rapport internally and externally, especially with clients and candidates Maintain the accuracy, quality, and integrity of all information in the database as well as in client documentation Support the team with account management and client relationships, including travel arrangements, consultant expenses, client invoices/receivables and other financial reports Support the organisation, preparation and follow up of Leadership Team meetings Provide administrative support to all strategic initiatives and special projects with the Partner Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy . Bain and Gray specialise in administration and PA recruitment across London. Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.
Jun 27, 2025
Full time
Reference: HW17046 Salary: £25.00ph - £31.50ph +holiday pay Location: London Our client has a culture that is second to none, recognised as both thought and industry leader - this opportunity is not to be missed! The successful Executive Assistant will be joining an executive search firm that is globally respected - supporting in a 1.1 capacity. Supporting a very successful and well-liked Partner - you will be a true partnership working together on business-critical searches. Our client has stunning offices with great perks. The team work at a relentless pace, are ambitious, high achievers, collaborative, and value teamwork - they work hard but also socialise together and celebrate each other's successes. If you have executive search experience and are looking for your next step up - this is the perfect role. Due to the immediate need this is a temp to perm hire. Duties will include (but not be limited to): Proactively manage the Partner's extremely busy diary and inbox Manage the administration and end to end project management of the business development activities and search process Manage all client and candidate arrangements including scheduling calls, meetings and arranging travel Consistently build strong relationships and good rapport internally and externally, especially with clients and candidates Maintain the accuracy, quality, and integrity of all information in the database as well as in client documentation Support the team with account management and client relationships, including travel arrangements, consultant expenses, client invoices/receivables and other financial reports Support the organisation, preparation and follow up of Leadership Team meetings Provide administrative support to all strategic initiatives and special projects with the Partner Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy . Bain and Gray specialise in administration and PA recruitment across London. Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.
If you haven't heard from us within 48 hours of submitting your CV then unfortunately your application hasn't been successful this time. Do keep an eye on our website for new roles that are being added every day. Job Description Job Description A phenomenal opportunity has arisen for a brilliant EA based in Dartford to support a Group Director. This opportunity is not to be missed! This is a 6-month fixed term contract within an incredible business that is seriously influential across London and globally. An innovative, cutting-edge and worldwide property business with stunning offices. This role is split 50/50 between EA and event coordination and delivery. We are seeking an EA who desires a super-fast paced role, with ambition and experience spanning both EA and events. EA Responsibilities will include: Provide efficient and effective support to the Group Director and co-ordinate day-to-day activities with their teams and key stakeholders. Manage complex diary management and diary changes. Arrange and prepare for meetings - in person & on Teams (globally). Communicate professionally with external key stakeholders and liaise effectively with internal teams, building strong collaborative relationships and a wide network of support. Manage sensitive and confidential data appropriately. Arrange travel, accommodation, and itineraries. Expenses management. Work with the Executives to create monthly operational review agendas. Provide holiday/sick cover to the Executive Personal Assistant to the CEO. Event Management Responsibilities will include: Manage logistics and coordination of internal corporate events. Duties include venue searching, budgeting, and invoicing tracking along with project management of the event from initial planning phase to execution. Coordinate with vendors and suppliers to ensure adherence to sustainable practices and secure value for the company. Develop event budgets and track expenses to ensure that projects are delivered within budgetary constraints. Analyse attendee feedback, survey responses, and other performance metrics to identify areas for improvement and inform future event planning efforts. Travel and out of hours work will be required for this role. We are seeking an EA who can work calmly and efficiently under pressure. This is an exciting role in a forward-thinking, people-driven firm! Please note this role is office based.
Feb 19, 2025
Full time
If you haven't heard from us within 48 hours of submitting your CV then unfortunately your application hasn't been successful this time. Do keep an eye on our website for new roles that are being added every day. Job Description Job Description A phenomenal opportunity has arisen for a brilliant EA based in Dartford to support a Group Director. This opportunity is not to be missed! This is a 6-month fixed term contract within an incredible business that is seriously influential across London and globally. An innovative, cutting-edge and worldwide property business with stunning offices. This role is split 50/50 between EA and event coordination and delivery. We are seeking an EA who desires a super-fast paced role, with ambition and experience spanning both EA and events. EA Responsibilities will include: Provide efficient and effective support to the Group Director and co-ordinate day-to-day activities with their teams and key stakeholders. Manage complex diary management and diary changes. Arrange and prepare for meetings - in person & on Teams (globally). Communicate professionally with external key stakeholders and liaise effectively with internal teams, building strong collaborative relationships and a wide network of support. Manage sensitive and confidential data appropriately. Arrange travel, accommodation, and itineraries. Expenses management. Work with the Executives to create monthly operational review agendas. Provide holiday/sick cover to the Executive Personal Assistant to the CEO. Event Management Responsibilities will include: Manage logistics and coordination of internal corporate events. Duties include venue searching, budgeting, and invoicing tracking along with project management of the event from initial planning phase to execution. Coordinate with vendors and suppliers to ensure adherence to sustainable practices and secure value for the company. Develop event budgets and track expenses to ensure that projects are delivered within budgetary constraints. Analyse attendee feedback, survey responses, and other performance metrics to identify areas for improvement and inform future event planning efforts. Travel and out of hours work will be required for this role. We are seeking an EA who can work calmly and efficiently under pressure. This is an exciting role in a forward-thinking, people-driven firm! Please note this role is office based.