Kinsley Power Systems
Frampton On Severn, Gloucestershire
ABOUT THE DEPARTMENT The Cambridge Fire Department consists of approximately 293 sworn personnel and six civilian staff members dedicated to serving the community. Its mission is to protect life and property in Cambridge by preventing and responding to fires, hazardous materials incidents, and other natural or human caused emergencies; to save lives through high quality emergency medical services; to advance fire prevention and public education; and to foster a workplace culture that values diversity, equity, and respect. ABOUT THE ROLE Responsible for leading the Department's fiscal and human resources team, the Director of Administration and Operations is a key member of Cambridge Fire Department leadership. Reporting to the Assistant Chief of Administrative Operations, this role oversees departmental budgeting, payroll, and personnel systems; coordinates labor management and policy matters; and ensures that administrative functions operate in alignment with City goals and regulations. This position directly supervises the Fiscal Manager and the Payroll Analyst, while also providing indirect supervision of supporting fiscal and administrative staff. In addition to overseeing the preparation of a $70+ million budget and all personnel related matters, this role serves as a strategic advisor to the Fire Chief and Assistant Chiefs, helping to modernize departmental systems, strengthen accountability, and enhance coordination across the Department. The role requires a collaborative, hands on leader who can balance long range planning with operational execution in a complex, highly unionized public safety environment. ESSENTIAL DUTIES & RESPONSIBILITIES The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Provide leadership and direction for the Fire Department's administrative operations, including fiscal management, payroll, human resources, procurement, and policy implementation. Serve as a principal administrative advisor to the Fire Chief and Assistant Chiefs on issues of departmental organization, resource allocation, and operational effectiveness. Lead and direct the department's human resource functions-including hiring, onboarding, performance management, and employee development-in collaboration with the City's HR Department. Participate in labor relations activities, including collective bargaining preparation, grievances, and joint labor management meetings, ensuring consistent application of contractual and City policies. Oversee the preparation, monitoring, and management of the department's operating and capital budgets; ensure fiscal compliance and responsible stewardship of departmental funds. Collaborate with the City's Budget, Finance, Purchasing, and IT departments to align administrative practices with City policies and ensure compliance with all procurement and fiscal regulations. Supervise, mentor, and evaluate administrative and fiscal staff; promote a collaborative culture emphasizing accountability, professional growth, and continuous improvement. Establish and refine departmental administrative systems and standard operating procedures to improve efficiency, transparency, and data driven decision making. Represent the Fire Department at City Council meetings, union discussions, and interdepartmental forums on administrative and fiscal matters as directed. Support organizational planning and strategic initiatives that enhance the department's capacity, succession planning, and long term sustainability. Coordinate the department's role in audits, accreditation, and compliance efforts, ensuring documentation and reporting meet City and state standards. Manage special projects and perform other related duties as assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. MINIMUM QUALIFICATIONS Education and Experience Bachelor's degree in public administration, business, finance, human resources, or a related field. At least five years of progressively responsible administrative or managerial experience, including supervision of technical, administrative, and clerical staff. Demonstrated experience in budget preparation, human resources administration, labor relations, and change management. Demonstrated experience facilitating meetings. Demonstrated leadership qualities and interpersonal skills necessary to work effectively and collaboratively with diverse groups, including leadership team and staff, community and higher education partners, and City leaders. Or any equivalent combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential duties of the job. Knowledge, Skills, and Abilities Considerable knowledge of human resources, labor relations, budgeting, payroll and planning, preferably in a municipal setting. Considerable knowledge of planning principles and techniques, including data collection and analysis. Considerable knowledge and skill with word processing, spreadsheet, and database management software. Ability to prepare and analyze comprehensive reports; manage multiple projects; supervise effectively; establish and maintain effective working relationships with employees, city officials, labor unions and the general public; facilitate collaboration among complex stakeholder groups; maintain confidentiality; and communicate effectively orally and in writing. Strong organizational, analytical and planning skills required. Commitment to anti racism, diversity, equity, and inclusion. The City of Cambridge's workforce, like the community it serves, is diverse. Applicants must have the ability to work and interact effectively with individuals and groups with a variety of identities, cultures, backgrounds, and ideologies. PREFERRED QUALIFICATIONS Master's degree in public administration, management, or a related field. Prior experience preparing and administering municipal budgets. Prior experience in municipal human resources or labor relations. Prior experience in a public safety or ununionized organization. Specific knowledge of Massachusetts' competitive bidding, collective bargaining and civil service laws. Knowledge of and ability to use Peoplesoft HR and Financials. Knowledge of the Cambridge community. WORK ENVIRONMENT Standard office environment. Fluorescent lighting, carpeted floors and air conditioning. Moderate noise level. This position may be eligible for hybrid work under the City's Telework Policy, depending on operational needs. PHYSICAL DEMANDS Ability to access, input and retrieve information from a computer. Ability to answer phones and maintain multiple files. Ability to lift a minimum of at least 10 pounds. Ability to travel offsite to meetings. REQUIRED DOCUMENTS Please upload the following documents to complete your application: Resume Cover Letter
ABOUT THE DEPARTMENT The Cambridge Fire Department consists of approximately 293 sworn personnel and six civilian staff members dedicated to serving the community. Its mission is to protect life and property in Cambridge by preventing and responding to fires, hazardous materials incidents, and other natural or human caused emergencies; to save lives through high quality emergency medical services; to advance fire prevention and public education; and to foster a workplace culture that values diversity, equity, and respect. ABOUT THE ROLE Responsible for leading the Department's fiscal and human resources team, the Director of Administration and Operations is a key member of Cambridge Fire Department leadership. Reporting to the Assistant Chief of Administrative Operations, this role oversees departmental budgeting, payroll, and personnel systems; coordinates labor management and policy matters; and ensures that administrative functions operate in alignment with City goals and regulations. This position directly supervises the Fiscal Manager and the Payroll Analyst, while also providing indirect supervision of supporting fiscal and administrative staff. In addition to overseeing the preparation of a $70+ million budget and all personnel related matters, this role serves as a strategic advisor to the Fire Chief and Assistant Chiefs, helping to modernize departmental systems, strengthen accountability, and enhance coordination across the Department. The role requires a collaborative, hands on leader who can balance long range planning with operational execution in a complex, highly unionized public safety environment. ESSENTIAL DUTIES & RESPONSIBILITIES The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Provide leadership and direction for the Fire Department's administrative operations, including fiscal management, payroll, human resources, procurement, and policy implementation. Serve as a principal administrative advisor to the Fire Chief and Assistant Chiefs on issues of departmental organization, resource allocation, and operational effectiveness. Lead and direct the department's human resource functions-including hiring, onboarding, performance management, and employee development-in collaboration with the City's HR Department. Participate in labor relations activities, including collective bargaining preparation, grievances, and joint labor management meetings, ensuring consistent application of contractual and City policies. Oversee the preparation, monitoring, and management of the department's operating and capital budgets; ensure fiscal compliance and responsible stewardship of departmental funds. Collaborate with the City's Budget, Finance, Purchasing, and IT departments to align administrative practices with City policies and ensure compliance with all procurement and fiscal regulations. Supervise, mentor, and evaluate administrative and fiscal staff; promote a collaborative culture emphasizing accountability, professional growth, and continuous improvement. Establish and refine departmental administrative systems and standard operating procedures to improve efficiency, transparency, and data driven decision making. Represent the Fire Department at City Council meetings, union discussions, and interdepartmental forums on administrative and fiscal matters as directed. Support organizational planning and strategic initiatives that enhance the department's capacity, succession planning, and long term sustainability. Coordinate the department's role in audits, accreditation, and compliance efforts, ensuring documentation and reporting meet City and state standards. Manage special projects and perform other related duties as assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. MINIMUM QUALIFICATIONS Education and Experience Bachelor's degree in public administration, business, finance, human resources, or a related field. At least five years of progressively responsible administrative or managerial experience, including supervision of technical, administrative, and clerical staff. Demonstrated experience in budget preparation, human resources administration, labor relations, and change management. Demonstrated experience facilitating meetings. Demonstrated leadership qualities and interpersonal skills necessary to work effectively and collaboratively with diverse groups, including leadership team and staff, community and higher education partners, and City leaders. Or any equivalent combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential duties of the job. Knowledge, Skills, and Abilities Considerable knowledge of human resources, labor relations, budgeting, payroll and planning, preferably in a municipal setting. Considerable knowledge of planning principles and techniques, including data collection and analysis. Considerable knowledge and skill with word processing, spreadsheet, and database management software. Ability to prepare and analyze comprehensive reports; manage multiple projects; supervise effectively; establish and maintain effective working relationships with employees, city officials, labor unions and the general public; facilitate collaboration among complex stakeholder groups; maintain confidentiality; and communicate effectively orally and in writing. Strong organizational, analytical and planning skills required. Commitment to anti racism, diversity, equity, and inclusion. The City of Cambridge's workforce, like the community it serves, is diverse. Applicants must have the ability to work and interact effectively with individuals and groups with a variety of identities, cultures, backgrounds, and ideologies. PREFERRED QUALIFICATIONS Master's degree in public administration, management, or a related field. Prior experience preparing and administering municipal budgets. Prior experience in municipal human resources or labor relations. Prior experience in a public safety or ununionized organization. Specific knowledge of Massachusetts' competitive bidding, collective bargaining and civil service laws. Knowledge of and ability to use Peoplesoft HR and Financials. Knowledge of the Cambridge community. WORK ENVIRONMENT Standard office environment. Fluorescent lighting, carpeted floors and air conditioning. Moderate noise level. This position may be eligible for hybrid work under the City's Telework Policy, depending on operational needs. PHYSICAL DEMANDS Ability to access, input and retrieve information from a computer. Ability to answer phones and maintain multiple files. Ability to lift a minimum of at least 10 pounds. Ability to travel offsite to meetings. REQUIRED DOCUMENTS Please upload the following documents to complete your application: Resume Cover Letter
Kinsley Power Systems
Frampton On Severn, Gloucestershire
ABOUT THE DEPARTMENT: The City's Auditing Division promotes an honest, effective, and fully accountable City government. It strives to provide independent, timely oversight of the City's finances and operations to ensure that City programs are implemented legally, efficiently, and effectively. The Division functions as a safeguard against potential fraud or misuse of City resources. Auditing contributes to deadline driven documents such as the Annual Comprehensive Financial Report, Schedule A, and the Per Pupil Report, which play a crucial role in providing financial and other information to the City Council, City Manager, the investment community, the state and federal governments, and the residents of Cambridge. The Auditing Division uses electronic processing of accounts payable payments and journal entries to reduce paper usage and create an efficient method for tracking information electronically. ESSENTIAL DUTIES & RESPONSIBILITIES: This position works as part of the Financial Reporting Team and reports directly to the General Ledger Accountant. This team works together to provide timely, accurate, and efficient financial reporting for the City of Cambridge and also produces a Comprehensive Annual Financial Report (CAFR), an A 133 Schedule of Expenditures of Federal Awards, and various state required reports. Responsibilities include daily/weekly/monthly reconciliations as well as a functional knowledge of accounting adjustments, audit procedures, and financial statement preparation. Specific duties include but are not limited to the following: Assist in monitoring the financial system, research, and resolve accounting errors or discrepancies. Prepare and post journal entries as needed. Reconcile and post accounts payable journals. Prepare monthly capital and grant fund balance reports. Assist with month end tasks. Monthly reconciliation of general ledger cash balance to treasury cash balance. Review budget journals for accuracy and reconcile with approved council orders. Complete accounts receivable roll forward. Monitor balance sheets to ensure receivables are in balance. Prepare monthly reconciliations for fixed assets and payroll withholding accounts. Participate in all financial system implementations, upgrades, and testing. Help all City Departments resolve any accounting, financial, or system inquiries. Assist with fiscal year end close and the preparation of all required financial statements. Assist in the compilation of the annual "Comprehensive Annual Financial Report" (CAFR) which may include but is not limited to: preparing adjusting journal entries in accordance with GAAP, maintaining a trial balance, populating footnotes, financial statements, and the statistical section of the report and other required information. Complete the State required 'Schedule A' report. Assist in the compilation of the A 133 Schedule of Expenditures of Federal Awards (SEFA). Support the General Ledger Accountant and external auditors on various projects as needed. Complete duties of other team members in their absence. Perform other duties/projects as needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. MINIMUM REQUIREMENTS: Bachelor's degree in accounting or related discipline required. Minimum of two years of successful accounting experience, preferably in a public sector organization or school district. Highly organized and detail oriented individual able to handle multiple tasks while working in both a team environment as well as independently with minimal supervision. Extensive working knowledge of computerized financial systems. Working knowledge of PeopleSoft Financials and/or HRMS and MUNIS a plus. Proficiency in the Microsoft Office Suite, particularly MS Excel and Word, is required. Strong interpersonal skills and excellent communications skills, both written and verbal required. PHYSICAL DEMANDS: Ability to access, input, and retrieve information from a computer using various software programs. Answer telephones and maintain multiple files. May require minimal lifting of up to 10 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. WORK ENVIRONMENT: General office environment with air conditioning and fluorescent lighting. Noise level can be high as the office is active with phone calls and walk ins. REQUIRED DOCUMENTS: Please upload the following documents to complete your application: Resume Cover Letter
ABOUT THE DEPARTMENT: The City's Auditing Division promotes an honest, effective, and fully accountable City government. It strives to provide independent, timely oversight of the City's finances and operations to ensure that City programs are implemented legally, efficiently, and effectively. The Division functions as a safeguard against potential fraud or misuse of City resources. Auditing contributes to deadline driven documents such as the Annual Comprehensive Financial Report, Schedule A, and the Per Pupil Report, which play a crucial role in providing financial and other information to the City Council, City Manager, the investment community, the state and federal governments, and the residents of Cambridge. The Auditing Division uses electronic processing of accounts payable payments and journal entries to reduce paper usage and create an efficient method for tracking information electronically. ESSENTIAL DUTIES & RESPONSIBILITIES: This position works as part of the Financial Reporting Team and reports directly to the General Ledger Accountant. This team works together to provide timely, accurate, and efficient financial reporting for the City of Cambridge and also produces a Comprehensive Annual Financial Report (CAFR), an A 133 Schedule of Expenditures of Federal Awards, and various state required reports. Responsibilities include daily/weekly/monthly reconciliations as well as a functional knowledge of accounting adjustments, audit procedures, and financial statement preparation. Specific duties include but are not limited to the following: Assist in monitoring the financial system, research, and resolve accounting errors or discrepancies. Prepare and post journal entries as needed. Reconcile and post accounts payable journals. Prepare monthly capital and grant fund balance reports. Assist with month end tasks. Monthly reconciliation of general ledger cash balance to treasury cash balance. Review budget journals for accuracy and reconcile with approved council orders. Complete accounts receivable roll forward. Monitor balance sheets to ensure receivables are in balance. Prepare monthly reconciliations for fixed assets and payroll withholding accounts. Participate in all financial system implementations, upgrades, and testing. Help all City Departments resolve any accounting, financial, or system inquiries. Assist with fiscal year end close and the preparation of all required financial statements. Assist in the compilation of the annual "Comprehensive Annual Financial Report" (CAFR) which may include but is not limited to: preparing adjusting journal entries in accordance with GAAP, maintaining a trial balance, populating footnotes, financial statements, and the statistical section of the report and other required information. Complete the State required 'Schedule A' report. Assist in the compilation of the A 133 Schedule of Expenditures of Federal Awards (SEFA). Support the General Ledger Accountant and external auditors on various projects as needed. Complete duties of other team members in their absence. Perform other duties/projects as needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. MINIMUM REQUIREMENTS: Bachelor's degree in accounting or related discipline required. Minimum of two years of successful accounting experience, preferably in a public sector organization or school district. Highly organized and detail oriented individual able to handle multiple tasks while working in both a team environment as well as independently with minimal supervision. Extensive working knowledge of computerized financial systems. Working knowledge of PeopleSoft Financials and/or HRMS and MUNIS a plus. Proficiency in the Microsoft Office Suite, particularly MS Excel and Word, is required. Strong interpersonal skills and excellent communications skills, both written and verbal required. PHYSICAL DEMANDS: Ability to access, input, and retrieve information from a computer using various software programs. Answer telephones and maintain multiple files. May require minimal lifting of up to 10 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. WORK ENVIRONMENT: General office environment with air conditioning and fluorescent lighting. Noise level can be high as the office is active with phone calls and walk ins. REQUIRED DOCUMENTS: Please upload the following documents to complete your application: Resume Cover Letter