Katie Bard is looking for a creative and highly organised Studio Coordinator to join a dynamic design consultancy in Warwick. This is a fantastic opportunity for someone who enjoys working in a fast-paced, design-led environment, ensuring the smooth running of the studio while supporting a wide range of operational and administrative functions. The Role: The Studio Coordinator will act as the operational heart of the studio, providing first-class support to ensure the office runs efficiently and remains an inspiring place to work. You'll also collaborate with other operational teams across the business, including Marketing, Finance, and People & Culture. Key Responsibilities: Act as the first point of contact for visitors, managing reception and general enquiries Coordinate meeting rooms, travel, couriers, and office supplies Ensure health & safety and facilities management processes are followed Support new starter onboarding and staff training records Assist with project administration, including formatting reports and maintaining project folders Support company initiatives such as ESG projects, marketing events, and social activities Liaise with suppliers, landlords, and contractors to ensure efficient operations Assist with reporting, timesheet completion, and project system updates What We're Looking For: Minimum 12 months' experience in an administrative, studio, or operations role, ideally within a creative, design, or professional services environment Strong communication and interpersonal skills, with a positive, can-do attitude Exceptional organisation and multitasking abilities Proficient in Microsoft Office (Word, Excel, PowerPoint) Confident working both independently and as part of a collaborative team A proactive and energetic approach, someone who enjoys bringing ideas to life and contributing to a positive office culture This is a brilliant permanent opportunity for a creative-minded professional who thrives on variety, responsibility, and people interaction. If you are already registered with Katie Bard, please contact your consultant directly. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities.
May 30, 2026
Full time
Katie Bard is looking for a creative and highly organised Studio Coordinator to join a dynamic design consultancy in Warwick. This is a fantastic opportunity for someone who enjoys working in a fast-paced, design-led environment, ensuring the smooth running of the studio while supporting a wide range of operational and administrative functions. The Role: The Studio Coordinator will act as the operational heart of the studio, providing first-class support to ensure the office runs efficiently and remains an inspiring place to work. You'll also collaborate with other operational teams across the business, including Marketing, Finance, and People & Culture. Key Responsibilities: Act as the first point of contact for visitors, managing reception and general enquiries Coordinate meeting rooms, travel, couriers, and office supplies Ensure health & safety and facilities management processes are followed Support new starter onboarding and staff training records Assist with project administration, including formatting reports and maintaining project folders Support company initiatives such as ESG projects, marketing events, and social activities Liaise with suppliers, landlords, and contractors to ensure efficient operations Assist with reporting, timesheet completion, and project system updates What We're Looking For: Minimum 12 months' experience in an administrative, studio, or operations role, ideally within a creative, design, or professional services environment Strong communication and interpersonal skills, with a positive, can-do attitude Exceptional organisation and multitasking abilities Proficient in Microsoft Office (Word, Excel, PowerPoint) Confident working both independently and as part of a collaborative team A proactive and energetic approach, someone who enjoys bringing ideas to life and contributing to a positive office culture This is a brilliant permanent opportunity for a creative-minded professional who thrives on variety, responsibility, and people interaction. If you are already registered with Katie Bard, please contact your consultant directly. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities.
Katie Bard is looking for a creative and highly organised Studio Coordinator to join a dynamic design consultancy in Warwick. This is a fantastic opportunity for someone who enjoys working in a fast-paced, design-led environment, ensuring the smooth running of the studio while supporting a wide range of operational and administrative functions. The Role: The Studio Coordinator will act as the operational heart of the studio, providing first-class support to ensure the office runs efficiently and remains an inspiring place to work. You'll also collaborate with other operational teams across the business, including Marketing, Finance, and People & Culture. Key Responsibilities: Act as the first point of contact for visitors, managing reception and general enquiries Coordinate meeting rooms, travel, couriers, and office supplies Ensure health & safety and facilities management processes are followed Support new starter onboarding and staff training records Assist with project administration, including formatting reports and maintaining project folders Support company initiatives such as ESG projects, marketing events, and social activities Liaise with suppliers, landlords, and contractors to ensure efficient operations Assist with reporting, timesheet completion, and project system updates What We're Looking For: Minimum 12 months' experience in an administrative, studio, or operations role, ideally within a creative, design, or professional services environment Strong communication and interpersonal skills, with a positive, can-do attitude Exceptional organisation and multitasking abilities Proficient in Microsoft Office (Word, Excel, PowerPoint) Confident working both independently and as part of a collaborative team A proactive and energetic approach, someone who enjoys bringing ideas to life and contributing to a positive office culture This is a brilliant permanent opportunity for a creative-minded professional who thrives on variety, responsibility, and people interaction. If you are already registered with Katie Bard, please contact your consultant directly. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities.
May 28, 2026
Full time
Katie Bard is looking for a creative and highly organised Studio Coordinator to join a dynamic design consultancy in Warwick. This is a fantastic opportunity for someone who enjoys working in a fast-paced, design-led environment, ensuring the smooth running of the studio while supporting a wide range of operational and administrative functions. The Role: The Studio Coordinator will act as the operational heart of the studio, providing first-class support to ensure the office runs efficiently and remains an inspiring place to work. You'll also collaborate with other operational teams across the business, including Marketing, Finance, and People & Culture. Key Responsibilities: Act as the first point of contact for visitors, managing reception and general enquiries Coordinate meeting rooms, travel, couriers, and office supplies Ensure health & safety and facilities management processes are followed Support new starter onboarding and staff training records Assist with project administration, including formatting reports and maintaining project folders Support company initiatives such as ESG projects, marketing events, and social activities Liaise with suppliers, landlords, and contractors to ensure efficient operations Assist with reporting, timesheet completion, and project system updates What We're Looking For: Minimum 12 months' experience in an administrative, studio, or operations role, ideally within a creative, design, or professional services environment Strong communication and interpersonal skills, with a positive, can-do attitude Exceptional organisation and multitasking abilities Proficient in Microsoft Office (Word, Excel, PowerPoint) Confident working both independently and as part of a collaborative team A proactive and energetic approach, someone who enjoys bringing ideas to life and contributing to a positive office culture This is a brilliant permanent opportunity for a creative-minded professional who thrives on variety, responsibility, and people interaction. If you are already registered with Katie Bard, please contact your consultant directly. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities.
Studio Coordinator - Birmingham Our client is a multi-disciplinary design House. Their Birmingham studio is one of their busiest with a constant flow of clients, visitors, and creative energy and they are looking for a Studio Coordinator who thrives at the centre of that. This isn't a passive role. You will be the first face clients see, the reason the studio runs smoothly, and the person the team looks to when something needs organising. You will also need the attention to detail to support fee earners with project administration tracking resources, managing project data, and helping pull together bids and documentation. Studio & Front of House: Managing reception and being an exceptional first point of contact for clients and visitors Maintaining high housekeeping standards and owning the day-to-day feel of the studio Organising meeting rooms, supplies, couriers, and facilities Supporting onboarding of new starters and coordinating employee training Working with the Health & Safety Officer to ensure compliance across the studio Driving studio social initiatives and contributing to a positive team culture Project & Office Administration: Supporting directors and project managers with documentation, correspondence, and reports Updating and monitoring project data including resource allocation and invoicing schedules Assisting with bid collation, proofreading, and digital distribution Maintaining quality and environmental management protocols Contributing to practice-wide operations alongside a wider coordinator team Applicants will have experience in a client facing role who thrives on a buzzy office and creating a vibrant culture. Experience in a client facing coordinator role is key ideally in a similar environment. This role is office based Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities.
May 23, 2026
Full time
Studio Coordinator - Birmingham Our client is a multi-disciplinary design House. Their Birmingham studio is one of their busiest with a constant flow of clients, visitors, and creative energy and they are looking for a Studio Coordinator who thrives at the centre of that. This isn't a passive role. You will be the first face clients see, the reason the studio runs smoothly, and the person the team looks to when something needs organising. You will also need the attention to detail to support fee earners with project administration tracking resources, managing project data, and helping pull together bids and documentation. Studio & Front of House: Managing reception and being an exceptional first point of contact for clients and visitors Maintaining high housekeeping standards and owning the day-to-day feel of the studio Organising meeting rooms, supplies, couriers, and facilities Supporting onboarding of new starters and coordinating employee training Working with the Health & Safety Officer to ensure compliance across the studio Driving studio social initiatives and contributing to a positive team culture Project & Office Administration: Supporting directors and project managers with documentation, correspondence, and reports Updating and monitoring project data including resource allocation and invoicing schedules Assisting with bid collation, proofreading, and digital distribution Maintaining quality and environmental management protocols Contributing to practice-wide operations alongside a wider coordinator team Applicants will have experience in a client facing role who thrives on a buzzy office and creating a vibrant culture. Experience in a client facing coordinator role is key ideally in a similar environment. This role is office based Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities.
Client Support Analyst Our client is currently looking for a proactive and detail-oriented Client Support Analyst to join a growing team in an international Financial Tech company. This position acts as first point of contact for clients, whilst also providing both 1st and 2nd Line support. This role is based in Birmingham city centre, within their modern and stylish office. Key Responsibilities: Efficiently managing customer and internal support queries across multiple channels. Investigating issues and providing timely resolutions. Supporting compliance, rebate, sourcing, and supplier onboarding activities. Completing administrative tasks, maintaining accurate records, and ensuring data quality. Supporting invoice processing and helping to accelerate client payments. Building strong relationships with clients, suppliers, and colleagues. Assisting with process improvements and operational tasks across the business. Key Requirements: Ability to adapt quickly, remain focused, and prioritise workload effectively. Working knowledge of Microsoft Office applications. Prior administrative skills. Desirable to have prior experience with CRM systems Some exposure to finance. We are seeking someone who is motivated, reliable, and eager to learn. The ideal candidate will thrive in a fast-paced environment, enjoy solving problems, and take pride in delivering excellent support and service. If you have any queries about the role contact Eve on . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities. Katie Bard is acting as an agency and is an equal opportunities employer.
May 22, 2026
Full time
Client Support Analyst Our client is currently looking for a proactive and detail-oriented Client Support Analyst to join a growing team in an international Financial Tech company. This position acts as first point of contact for clients, whilst also providing both 1st and 2nd Line support. This role is based in Birmingham city centre, within their modern and stylish office. Key Responsibilities: Efficiently managing customer and internal support queries across multiple channels. Investigating issues and providing timely resolutions. Supporting compliance, rebate, sourcing, and supplier onboarding activities. Completing administrative tasks, maintaining accurate records, and ensuring data quality. Supporting invoice processing and helping to accelerate client payments. Building strong relationships with clients, suppliers, and colleagues. Assisting with process improvements and operational tasks across the business. Key Requirements: Ability to adapt quickly, remain focused, and prioritise workload effectively. Working knowledge of Microsoft Office applications. Prior administrative skills. Desirable to have prior experience with CRM systems Some exposure to finance. We are seeking someone who is motivated, reliable, and eager to learn. The ideal candidate will thrive in a fast-paced environment, enjoy solving problems, and take pride in delivering excellent support and service. If you have any queries about the role contact Eve on . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities. Katie Bard is acting as an agency and is an equal opportunities employer.
Legal PA - Property Birmingham City Centre, Monday to Friday, 35 hours a week, full time, permanent, hybrid 3 days in office, 2 days WFH We are seeking a highly organised and proactive Legal PA to provide professional support to our clients property team in Birmingham. The Role This is a key position providing high-level administrative and organisational support to lawyers across the group. Working collaboratively within a team-focused environment, you will ensure the smooth running of daily operations while delivering excellent internal and external client service. You will support a number of assigned lawyers while also working flexibly across the wider team to meet business needs. Key Responsibilities: Proactively manage complex diaries, meetings and appointments Coordinate UK and international travel and accommodation arrangements Prepare meeting materials and ensure lawyers are fully briefed ahead of commitments Screen and manage incoming emails, calls, post and voicemail Produce, amend and format legal documentation to a high standard Coordinate transcription and document production services Draft correspondence, letters, emails and legal documentation Build strong relationships with internal teams and external clients Support client events and contribute to client service initiatives Prioritise workloads effectively and anticipate support requirements Experience: Previous Legal PA experience in property is essential for this role. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities. Katie Bard is acting as an agency and is an equal opportunities employer.
May 20, 2026
Full time
Legal PA - Property Birmingham City Centre, Monday to Friday, 35 hours a week, full time, permanent, hybrid 3 days in office, 2 days WFH We are seeking a highly organised and proactive Legal PA to provide professional support to our clients property team in Birmingham. The Role This is a key position providing high-level administrative and organisational support to lawyers across the group. Working collaboratively within a team-focused environment, you will ensure the smooth running of daily operations while delivering excellent internal and external client service. You will support a number of assigned lawyers while also working flexibly across the wider team to meet business needs. Key Responsibilities: Proactively manage complex diaries, meetings and appointments Coordinate UK and international travel and accommodation arrangements Prepare meeting materials and ensure lawyers are fully briefed ahead of commitments Screen and manage incoming emails, calls, post and voicemail Produce, amend and format legal documentation to a high standard Coordinate transcription and document production services Draft correspondence, letters, emails and legal documentation Build strong relationships with internal teams and external clients Support client events and contribute to client service initiatives Prioritise workloads effectively and anticipate support requirements Experience: Previous Legal PA experience in property is essential for this role. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities. Katie Bard is acting as an agency and is an equal opportunities employer.
Looking for a Data Protection Executive with strong analytical and communication skills working within a large international corporation based in Birmingham city centre. Within this role, you will be responsible for completing work including data protection impact assessments, providing internal stakeholders advice on data confidentiality breaches, and completing requests from clients, including freedom of information requests and subject access requests when required. The ideal candidates will have previous experience of data protection and GDPR guidelines, with great attention to detail, analysing data efficiently and accurately. Previous experience or interest in working within property or the public sector would be extremely beneficial. Apply now or contact Bard on 3 for any queries on the role.
May 19, 2026
Full time
Looking for a Data Protection Executive with strong analytical and communication skills working within a large international corporation based in Birmingham city centre. Within this role, you will be responsible for completing work including data protection impact assessments, providing internal stakeholders advice on data confidentiality breaches, and completing requests from clients, including freedom of information requests and subject access requests when required. The ideal candidates will have previous experience of data protection and GDPR guidelines, with great attention to detail, analysing data efficiently and accurately. Previous experience or interest in working within property or the public sector would be extremely beneficial. Apply now or contact Bard on 3 for any queries on the role.
We are looking for a Legal Admin Support Manager to join a large national law firm with beautiful offices and a relaxed and nurturing atmosphere! This role is offering up to £43-45k a year, on a hybrid basis within their Nottingham City Centre office. This role is perfect for someone who has come from a similar background as a practice support manager within legal or good professional services management experience. The role would be responsible for the successful delivery of the legal support service and the operational day to day management of the practice assistants and team assistants and being the main point of contact by working closely with all the members of the team. The day-to-day duties of the role would include: - Manage individual performance such as meetings, annual appraisals, probation reviews and objective setting - Co-ordinating the day to day running of the team such as approval of expenses and overtime - Ensuring smooth induction of new starters, transfer and maternity returns to the department - Acting as a coach to the team and providing pastoral care and management of the wellbeing of the team - Performance management through identifying training needs and personal development through feedback - Managing resource allocation - Developing relationships with the fee earns to understand client requirements - Responsible for the prioritisation of work across the support team - Line management of the practice assistants and team assistants to work proactively and collectively to ensure productivity - Manage headcount in line with business needs and budget - Arrange and chair legal support meetings - Reviewing processes and introducing new improvements and services - Ensuring full compliance with legal teams of our policies and procedures The skills needed for this role would be excellent communication skills, managing multiple stakeholders, ability to balance conflicting priorities, forward-thinking and proactiveness. If you have any specific queries about the role contact Katie on . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities. Katie Bard is acting as an agency and is an equal opportunities employer.
May 19, 2026
Full time
We are looking for a Legal Admin Support Manager to join a large national law firm with beautiful offices and a relaxed and nurturing atmosphere! This role is offering up to £43-45k a year, on a hybrid basis within their Nottingham City Centre office. This role is perfect for someone who has come from a similar background as a practice support manager within legal or good professional services management experience. The role would be responsible for the successful delivery of the legal support service and the operational day to day management of the practice assistants and team assistants and being the main point of contact by working closely with all the members of the team. The day-to-day duties of the role would include: - Manage individual performance such as meetings, annual appraisals, probation reviews and objective setting - Co-ordinating the day to day running of the team such as approval of expenses and overtime - Ensuring smooth induction of new starters, transfer and maternity returns to the department - Acting as a coach to the team and providing pastoral care and management of the wellbeing of the team - Performance management through identifying training needs and personal development through feedback - Managing resource allocation - Developing relationships with the fee earns to understand client requirements - Responsible for the prioritisation of work across the support team - Line management of the practice assistants and team assistants to work proactively and collectively to ensure productivity - Manage headcount in line with business needs and budget - Arrange and chair legal support meetings - Reviewing processes and introducing new improvements and services - Ensuring full compliance with legal teams of our policies and procedures The skills needed for this role would be excellent communication skills, managing multiple stakeholders, ability to balance conflicting priorities, forward-thinking and proactiveness. If you have any specific queries about the role contact Katie on . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities. Katie Bard is acting as an agency and is an equal opportunities employer.
Client Support Assistant Birmingham City Centre, Full time, Permanent, Hybrid (2days in office), Salary of 26-27k a year We're looking for an Client Support Assistant to join a tech business based in Birmingham City Centre. You will be acting as the first point of contact for clients and delivering high-quality second-line support for compliance. Responsibilities: Manage and respond to client queries from multiple channels. Investigate issues and work quickly to find effective solutions. Build strong product knowledge across our suite of services. Keep stakeholders informed on issue resolution and progress. Communicate confidently via phone, email, and other platforms. Provide specialist support for compliance and rebate calculations. Onboard new suppliers into systems and reports with attention to detail and quality. Collaborate directly with clients and their systems to process invoices. Build strong relationships and identify ways to improve processes. Experience: For this role we are looking for graduate calibre, strong communication skills and the ability to solve problems effectively with relevant administration experience and experience working with invoicing. Ideally you will have previous administration experience within a professional service background. If you have any queries about the role contact Katie on . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities.
May 18, 2026
Full time
Client Support Assistant Birmingham City Centre, Full time, Permanent, Hybrid (2days in office), Salary of 26-27k a year We're looking for an Client Support Assistant to join a tech business based in Birmingham City Centre. You will be acting as the first point of contact for clients and delivering high-quality second-line support for compliance. Responsibilities: Manage and respond to client queries from multiple channels. Investigate issues and work quickly to find effective solutions. Build strong product knowledge across our suite of services. Keep stakeholders informed on issue resolution and progress. Communicate confidently via phone, email, and other platforms. Provide specialist support for compliance and rebate calculations. Onboard new suppliers into systems and reports with attention to detail and quality. Collaborate directly with clients and their systems to process invoices. Build strong relationships and identify ways to improve processes. Experience: For this role we are looking for graduate calibre, strong communication skills and the ability to solve problems effectively with relevant administration experience and experience working with invoicing. Ideally you will have previous administration experience within a professional service background. If you have any queries about the role contact Katie on . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities.
Personal Assistant Executive in Innovation and Legal Location: Macclesfield Reporting to: Head of Transformation Salary : £30-35k Full time, permanent, hybrid (2 days in office) About the Role We're looking for a highly organised and proactive Personal Assistant Executive in Innovation within Legal . This position sits at the heart of the client's transformation activity, supporting the delivery of key initiatives and ensuring innovation is effectively implemented, scaled, and sustained. Working closely with the Head of Transformation, you will help drive clarity, pace, and coordination across a dynamic portfolio of work. Key Responsibilities including general PA and administration duties including: Coordinate priorities, actions, and information flow to support effective decision-making Prepare high-quality drafts, briefings, notes, and documentation Support programme rollouts, including administrative, data, and reporting tasks Maintain plans, tracking systems, and process documentation to ensure consistency and visibility Contribute to the smooth running of transformation initiatives. Experience: Previous PA experience in a PA role or similar e.g. co-ordination in a professional service role or corporate business is essential. If you have any queries about the role contact Katie on . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities. Katie Bard is acting as an agency and is an equal opportunities employer.
May 18, 2026
Full time
Personal Assistant Executive in Innovation and Legal Location: Macclesfield Reporting to: Head of Transformation Salary : £30-35k Full time, permanent, hybrid (2 days in office) About the Role We're looking for a highly organised and proactive Personal Assistant Executive in Innovation within Legal . This position sits at the heart of the client's transformation activity, supporting the delivery of key initiatives and ensuring innovation is effectively implemented, scaled, and sustained. Working closely with the Head of Transformation, you will help drive clarity, pace, and coordination across a dynamic portfolio of work. Key Responsibilities including general PA and administration duties including: Coordinate priorities, actions, and information flow to support effective decision-making Prepare high-quality drafts, briefings, notes, and documentation Support programme rollouts, including administrative, data, and reporting tasks Maintain plans, tracking systems, and process documentation to ensure consistency and visibility Contribute to the smooth running of transformation initiatives. Experience: Previous PA experience in a PA role or similar e.g. co-ordination in a professional service role or corporate business is essential. If you have any queries about the role contact Katie on . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities. Katie Bard is acting as an agency and is an equal opportunities employer.
Personal Assistant to Directors in Birmingham City Centre Offering up between £34-36k a year, hybrid, full time and permanent Join a team where Personal Assistants play a pivotal role in driving excellence. As a trusted partner to key executives, directors and associates, you'll provide exceptional organisational support, keep assignments on track, and deliver clear, professional communication to clients and candidates. What You'll Do Manage complex diaries, inboxes, travel, expenses, and online systems Coordinate business development activity and ensure GDPR compliance Track assignment progress, prioritise effectively, and drive timelines Oversee end-to-end recruitment process coordination Prepare high-quality documents, reports, and presentations Maintain accurate database records and liaise with the advertising team Arrange interviews, complete candidate due diligence, and manage invoicing Build trusted relationships with clients and candidates, handling enquiries with professionalism If you're proactive, organised, and thrive in a fast-paced environment, this is an opportunity to make an impact. Experience Previous experience within a support role in a corporate environment is essential or previous personal assistant experience. If you have any queries about the role contact Katie on . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities. Katie Bard is acting as an agency and is an equal opportunities employer.
May 16, 2026
Full time
Personal Assistant to Directors in Birmingham City Centre Offering up between £34-36k a year, hybrid, full time and permanent Join a team where Personal Assistants play a pivotal role in driving excellence. As a trusted partner to key executives, directors and associates, you'll provide exceptional organisational support, keep assignments on track, and deliver clear, professional communication to clients and candidates. What You'll Do Manage complex diaries, inboxes, travel, expenses, and online systems Coordinate business development activity and ensure GDPR compliance Track assignment progress, prioritise effectively, and drive timelines Oversee end-to-end recruitment process coordination Prepare high-quality documents, reports, and presentations Maintain accurate database records and liaise with the advertising team Arrange interviews, complete candidate due diligence, and manage invoicing Build trusted relationships with clients and candidates, handling enquiries with professionalism If you're proactive, organised, and thrive in a fast-paced environment, this is an opportunity to make an impact. Experience Previous experience within a support role in a corporate environment is essential or previous personal assistant experience. If you have any queries about the role contact Katie on . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities. Katie Bard is acting as an agency and is an equal opportunities employer.
Marketing & Events Assistant Birmingham City Centre Hybrid Working 15 Month FTC £28,000 A forward-thinking and rapidly growing technology business is seeking a Marketing & Events Assistant to join its dynamic Birmingham City Centre team on a 15-month fixed term contract. This is an exciting opportunity for a highly organised and creative individual looking to build their experience within a modern, fast-paced tech environment. Working closely with the marketing and leadership teams, you will support the delivery of events, campaigns, communications and brand activity across the business. The organisation offers a collaborative and innovative culture, modern offices and the opportunity to gain exposure to a broad range of marketing and event projects within a growing sector. The Role This is a varied and hands-on position where you will play an integral role supporting both strategic campaigns and day-to-day coordination across the marketing function. Responsibilities will include: Supporting the planning and coordination of corporate events, client events and internal initiatives Assisting with marketing campaigns across digital, email and social platforms Coordinating event logistics including venues, suppliers, invitations and attendee management Creating and updating marketing collateral, presentations and branded materials Supporting website and social media content updates Liaising with external agencies, suppliers and internal stakeholders Monitoring campaign activity and maintaining marketing databases Providing wider administrative and project support to the marketing team About You Previous experience within marketing, events, communications or a fast-paced administrative role Strong organisational skills with excellent attention to detail Confident managing multiple projects and deadlines simultaneously Excellent communication skills both written and verbal Strong IT skills including Microsoft Office A proactive and adaptable approach with a willingness to learn Interest in technology, innovation or digital environments would be advantageous Experience within a corporate or professional environment preferred Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities. Katie Bard is acting as an agency and is an equal opportunities employer.
May 15, 2026
Contractor
Marketing & Events Assistant Birmingham City Centre Hybrid Working 15 Month FTC £28,000 A forward-thinking and rapidly growing technology business is seeking a Marketing & Events Assistant to join its dynamic Birmingham City Centre team on a 15-month fixed term contract. This is an exciting opportunity for a highly organised and creative individual looking to build their experience within a modern, fast-paced tech environment. Working closely with the marketing and leadership teams, you will support the delivery of events, campaigns, communications and brand activity across the business. The organisation offers a collaborative and innovative culture, modern offices and the opportunity to gain exposure to a broad range of marketing and event projects within a growing sector. The Role This is a varied and hands-on position where you will play an integral role supporting both strategic campaigns and day-to-day coordination across the marketing function. Responsibilities will include: Supporting the planning and coordination of corporate events, client events and internal initiatives Assisting with marketing campaigns across digital, email and social platforms Coordinating event logistics including venues, suppliers, invitations and attendee management Creating and updating marketing collateral, presentations and branded materials Supporting website and social media content updates Liaising with external agencies, suppliers and internal stakeholders Monitoring campaign activity and maintaining marketing databases Providing wider administrative and project support to the marketing team About You Previous experience within marketing, events, communications or a fast-paced administrative role Strong organisational skills with excellent attention to detail Confident managing multiple projects and deadlines simultaneously Excellent communication skills both written and verbal Strong IT skills including Microsoft Office A proactive and adaptable approach with a willingness to learn Interest in technology, innovation or digital environments would be advantageous Experience within a corporate or professional environment preferred Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities. Katie Bard is acting as an agency and is an equal opportunities employer.
Our client, a progressive law firm is seeking an organised, proactive PA to support their Employment team. This is an excellent opportunity for someone who enjoys providing high-level administrative support in a fast-paced, professional services environment with international exposure. As the key point of contact for a group of fee earners, you will provide exceptional organisational and administrative support. The role involves managing complex workflows, handling confidential client matters and helping the team deliver high-quality work to overseas healthcare regulators, government bodies and private sector organisations. The role will entail: Handling client enquiries, calls and communications with professionalism and cultural sensitivity. Manage diaries, travel, itineraries, international meeting arrangements and agendas. Support pitch documents, presentations and tender submissions for international work. Assist with organising internal and external events, training sessions and client briefings. Monitor team inboxes, prepare draft responses and manage correspondence. Provide cross-team support where needed and help balance workflow. Support billing processes and prepare accurate invoices for international matters. Manage expenses, payments and financial administration tasks. Ensure all compliance, information security and data-handling standards are met. Applicants must have: Experience as a PA in a legal, professional services or similarly structured environment. Excellent communication and relationship building skills. Strong organisational skills and ability to prioritise a varied workload. A positive, "can do" attitude. Adaptability and confidence in a fast-moving environment. Strong Microsoft Office Proficiency. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities. Katie Bard is acting as an agency and is an equal opportunities employer.
May 13, 2026
Full time
Our client, a progressive law firm is seeking an organised, proactive PA to support their Employment team. This is an excellent opportunity for someone who enjoys providing high-level administrative support in a fast-paced, professional services environment with international exposure. As the key point of contact for a group of fee earners, you will provide exceptional organisational and administrative support. The role involves managing complex workflows, handling confidential client matters and helping the team deliver high-quality work to overseas healthcare regulators, government bodies and private sector organisations. The role will entail: Handling client enquiries, calls and communications with professionalism and cultural sensitivity. Manage diaries, travel, itineraries, international meeting arrangements and agendas. Support pitch documents, presentations and tender submissions for international work. Assist with organising internal and external events, training sessions and client briefings. Monitor team inboxes, prepare draft responses and manage correspondence. Provide cross-team support where needed and help balance workflow. Support billing processes and prepare accurate invoices for international matters. Manage expenses, payments and financial administration tasks. Ensure all compliance, information security and data-handling standards are met. Applicants must have: Experience as a PA in a legal, professional services or similarly structured environment. Excellent communication and relationship building skills. Strong organisational skills and ability to prioritise a varied workload. A positive, "can do" attitude. Adaptability and confidence in a fast-moving environment. Strong Microsoft Office Proficiency. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities. Katie Bard is acting as an agency and is an equal opportunities employer.
An international law firm is actively seeking a Personal Assistant to provide high level support offering up to 30-32k with excellent benefits in a modern city centre office in their Employment team! Based in Birmingham City Centre, this globally recognised law firm is offering an excellent opportunity for driven legal PA who wants to work within the insurance team. This is a hybrid, full time permanent role within a fast-paced environment which will assist one or more fee earners with daily management tasks. Responsibilities include: Coordinating internal and external client meetings ensuring facilities are booked accordingly Diary and inbox management Assisting fee earners with the organisation of meetings including preparation of agendas Arranging travel bookings for both national and international travel Completing financial reports Accurate use of their financial management system and internal document management system Billing relevant subject matter when needed Client entertaining This role is varied, and the applicant must have great communication and problem solving skills, excellent attention to detail, reliability and very good time management skills. The successful candidate will have experience in a PA role, secretary or similar environment ideally within legal or similar. You will be accustomed to supporting multiple fee earners, have strong organisational and teamwork skills. If you think this role it suited to you, apply now! If you have any queries about the role contact Katie on . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer. Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to our privacy notice which will explain how we as an organisation will manage your data on our website. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful, we will delete your application within 6 weeks and all record of your data. Katie Bard is acting as an employment agency.
May 11, 2026
Full time
An international law firm is actively seeking a Personal Assistant to provide high level support offering up to 30-32k with excellent benefits in a modern city centre office in their Employment team! Based in Birmingham City Centre, this globally recognised law firm is offering an excellent opportunity for driven legal PA who wants to work within the insurance team. This is a hybrid, full time permanent role within a fast-paced environment which will assist one or more fee earners with daily management tasks. Responsibilities include: Coordinating internal and external client meetings ensuring facilities are booked accordingly Diary and inbox management Assisting fee earners with the organisation of meetings including preparation of agendas Arranging travel bookings for both national and international travel Completing financial reports Accurate use of their financial management system and internal document management system Billing relevant subject matter when needed Client entertaining This role is varied, and the applicant must have great communication and problem solving skills, excellent attention to detail, reliability and very good time management skills. The successful candidate will have experience in a PA role, secretary or similar environment ideally within legal or similar. You will be accustomed to supporting multiple fee earners, have strong organisational and teamwork skills. If you think this role it suited to you, apply now! If you have any queries about the role contact Katie on . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer. Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to our privacy notice which will explain how we as an organisation will manage your data on our website. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful, we will delete your application within 6 weeks and all record of your data. Katie Bard is acting as an employment agency.
Calling all Paralegals! An exciting opportunity has arisen for an exceptional Paralegal to work within a leading international law firm based at their glossy offices in Macclesfield. This role is working within the Housing and Litigation team. Key Responsibilities: Progress client claims and cases efficiently Conduct legal research and analyse evidence Attend meetings and take clear notes Organise key resources Draft legal documents accurately Support business development activities Handle case administration Record time accurately and consistently The successful candidate will have administrative experience within professional services. If you think this role it suited to you, apply now! If you have any queries about the role contact Eve on . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer. Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to our privacy notice which will explain how we as an organisation will manage your data on our website. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful, we will delete your application within 6 weeks and all record of your data. Katie Bard is acting as an employment agency.
May 11, 2026
Full time
Calling all Paralegals! An exciting opportunity has arisen for an exceptional Paralegal to work within a leading international law firm based at their glossy offices in Macclesfield. This role is working within the Housing and Litigation team. Key Responsibilities: Progress client claims and cases efficiently Conduct legal research and analyse evidence Attend meetings and take clear notes Organise key resources Draft legal documents accurately Support business development activities Handle case administration Record time accurately and consistently The successful candidate will have administrative experience within professional services. If you think this role it suited to you, apply now! If you have any queries about the role contact Eve on . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer. Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to our privacy notice which will explain how we as an organisation will manage your data on our website. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful, we will delete your application within 6 weeks and all record of your data. Katie Bard is acting as an employment agency.
A highly regarded organisation is seeking an outstanding candidate to undertake a varied and fast-moving coordination role The opportunity could be ideal if you are: Someone who has recently graduate and are keen to explore positions before taking a permanent position Looking to begin a law conversion or training contract this year or in 2027 and are keen for various administrative roles to build experience Looking to gain experience with a fantastic organisation and strengthen your CV Motivated by earning potential and performance We are looking for individuals who are: Highly articulate and confident individuals Recent graduates who are ready to jump straight into a role Confident communicators with a professional approach Collaborative team players Dedicated, adaptable and willing to go the extra mile If this sounds like the right fit for you, we encourage you to apply today REF: ENT/G
May 10, 2026
Full time
A highly regarded organisation is seeking an outstanding candidate to undertake a varied and fast-moving coordination role The opportunity could be ideal if you are: Someone who has recently graduate and are keen to explore positions before taking a permanent position Looking to begin a law conversion or training contract this year or in 2027 and are keen for various administrative roles to build experience Looking to gain experience with a fantastic organisation and strengthen your CV Motivated by earning potential and performance We are looking for individuals who are: Highly articulate and confident individuals Recent graduates who are ready to jump straight into a role Confident communicators with a professional approach Collaborative team players Dedicated, adaptable and willing to go the extra mile If this sounds like the right fit for you, we encourage you to apply today REF: ENT/G
Data Protection Executive £35,000 Hybrid (3 Days in office) Birmingham City Centre Our client is a Professional Services firm with an outstanding reputation. An opportunity has arisen for Data Protection Executive to join its dedicated Information Governance and Data Protection team in Birmingham city centre. This is a hybrid role offering exposure to a broad range of data protection and information governance matters across public sector, housing and corporate transactions. You will support the Data Protection Department Leader and contribute to both client-facing and internal governance work. This varied and busy role will entail: Conducting Data Protection Impact Assessments (DPIAs) and governance reviews Advising on data breaches and confidentiality matters Managing Subject Access Requests (SARs) and Freedom of Information (FoI) responses Supporting DP due diligence and data sharing documentation in corporate transactions Reviewing legal enquiry responses and identifying data protection risks Delivering data protection training to clients Requirements Knowledge of UK GDPR and data protection legislation Experience of advising and responding to SAR Request Good Knowledge of FOI's and DPIAs Strong written communication and analytical skills Ability to manage a varied workload with accuracy Applicants MUST BE BIRMINGHAM BASED Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities. Katie Bard is acting as an agency and is an equal opportunities employer.
May 08, 2026
Full time
Data Protection Executive £35,000 Hybrid (3 Days in office) Birmingham City Centre Our client is a Professional Services firm with an outstanding reputation. An opportunity has arisen for Data Protection Executive to join its dedicated Information Governance and Data Protection team in Birmingham city centre. This is a hybrid role offering exposure to a broad range of data protection and information governance matters across public sector, housing and corporate transactions. You will support the Data Protection Department Leader and contribute to both client-facing and internal governance work. This varied and busy role will entail: Conducting Data Protection Impact Assessments (DPIAs) and governance reviews Advising on data breaches and confidentiality matters Managing Subject Access Requests (SARs) and Freedom of Information (FoI) responses Supporting DP due diligence and data sharing documentation in corporate transactions Reviewing legal enquiry responses and identifying data protection risks Delivering data protection training to clients Requirements Knowledge of UK GDPR and data protection legislation Experience of advising and responding to SAR Request Good Knowledge of FOI's and DPIAs Strong written communication and analytical skills Ability to manage a varied workload with accuracy Applicants MUST BE BIRMINGHAM BASED Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities. Katie Bard is acting as an agency and is an equal opportunities employer.
Calling all proactive Legal PA's! Our client, a progressive law firm is seeking an organised, proactive PA to support their Real Estate/ Property. This is an excellent opportunity for someone who enjoys providing high-level administrative support in a fast-paced, professional services environment with international exposure. As the key point of contact for a group of fee earners, you will provide exceptional organisational and administrative support. The role involves managing complex workflows, handling confidential client matters and helping the team deliver high-quality work to overseas healthcare regulators, government bodies and private sector organisations. The role will entail: Handling client enquiries, calls and communications with professionalism and cultural sensitivity. Manage diaries, travel, itineraries, international meeting arrangements and agendas. Support pitch documents, presentations and tender submissions for international work. Assist with organising internal and external events, training sessions and client briefings. Monitor team inboxes, prepare draft responses and manage correspondence. Provide cross-team support where needed and help balance workflow. Support billing processes and prepare accurate invoices for international matters. Manage expenses, payments and financial administration tasks. Ensure all compliance, information security and data-handling standards are met. Applicants must have: Experience as a PA in a legal, professional services or similarly structured environment. Excellent communication and relationship building skills. Strong organisational skills and ability to prioritise a varied workload. A positive, "can do" attitude. Adaptability and confidence in a fast-moving environment. Strong Microsoft Office Proficiency. If you are already registered with Katie Bard, please contact your consultant directly. Katie Bard is an Equal Opportunities Employer. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities. Katie Bard is acting as an agency and is an equal opportunities employer.
May 08, 2026
Full time
Calling all proactive Legal PA's! Our client, a progressive law firm is seeking an organised, proactive PA to support their Real Estate/ Property. This is an excellent opportunity for someone who enjoys providing high-level administrative support in a fast-paced, professional services environment with international exposure. As the key point of contact for a group of fee earners, you will provide exceptional organisational and administrative support. The role involves managing complex workflows, handling confidential client matters and helping the team deliver high-quality work to overseas healthcare regulators, government bodies and private sector organisations. The role will entail: Handling client enquiries, calls and communications with professionalism and cultural sensitivity. Manage diaries, travel, itineraries, international meeting arrangements and agendas. Support pitch documents, presentations and tender submissions for international work. Assist with organising internal and external events, training sessions and client briefings. Monitor team inboxes, prepare draft responses and manage correspondence. Provide cross-team support where needed and help balance workflow. Support billing processes and prepare accurate invoices for international matters. Manage expenses, payments and financial administration tasks. Ensure all compliance, information security and data-handling standards are met. Applicants must have: Experience as a PA in a legal, professional services or similarly structured environment. Excellent communication and relationship building skills. Strong organisational skills and ability to prioritise a varied workload. A positive, "can do" attitude. Adaptability and confidence in a fast-moving environment. Strong Microsoft Office Proficiency. If you are already registered with Katie Bard, please contact your consultant directly. Katie Bard is an Equal Opportunities Employer. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities. Katie Bard is acting as an agency and is an equal opportunities employer.
Executive Assistant / Team PA - Private Investment Firm Birmingham Exceptional Offices High-Performance Environment A highly regarded and fast-moving private investment firm is seeking an exceptional Executive Assistant / Team PA to support a senior group of Partners and their Portfolio team. This is not a traditional support role. You will operate at the heart of a commercially driven, deal-focused environment, working closely with senior stakeholders who are actively investing in and scaling ambitious businesses across the UK. The firm is known for backing entrepreneurial management teams and driving growth through strategic investment. As part of the Birmingham office, you will play a key role in ensuring the smooth operation of a high-performing team where pace, precision and professionalism are critical. The Role You will provide seamless, proactive support to a team of senior Partners, acting as a trusted right-hand across both business and operational activity. This is a varied and high-trust role where no two days are the same, combining traditional EA responsibilities with office coordination, event management and exposure to investment-related activity. Key responsibilities will include: Complex diary and schedule management across multiple senior stakeholders Coordination of domestic and international travel, often at short notice Preparation and formatting of high-quality presentations, reports and investor materials Managing expenses, invoices and administrative processes with accuracy and discretion Supporting the production and distribution of portfolio and valuation reports Acting as the first point of contact for visitors and overseeing a polished front-of-house experience Coordinating high-profile events including client dinners, networking events and corporate engagements Supporting wider team operations and stepping in where needed across the EA function Conducting light-touch research to support business activity and decision-making This is a fast-paced, professional and highly collaborative office where standards are high and attention to detail matters. You will be working with individuals who are commercially focused, driven and used to operating at pace requiring a PA who can anticipate needs, stay ahead, and bring structure to a busy and evolving workload. In return, you will gain exposure to a sophisticated investment environment and work closely with senior decision-makers. Applicants must have: 3-5+ years' experience in a PA / EA role within a professional or corporate environment Strong experience supporting multiple senior stakeholders simultaneously Exceptional organisational skills with the ability to prioritise under pressure High attention to detail with strong written and verbal communication skills A proactive, solutions-focused mindset Confidence, professionalism and the ability to build relationships at all levels Katie Bard is acting as an agency and is an equal opportunities employer
May 05, 2026
Contractor
Executive Assistant / Team PA - Private Investment Firm Birmingham Exceptional Offices High-Performance Environment A highly regarded and fast-moving private investment firm is seeking an exceptional Executive Assistant / Team PA to support a senior group of Partners and their Portfolio team. This is not a traditional support role. You will operate at the heart of a commercially driven, deal-focused environment, working closely with senior stakeholders who are actively investing in and scaling ambitious businesses across the UK. The firm is known for backing entrepreneurial management teams and driving growth through strategic investment. As part of the Birmingham office, you will play a key role in ensuring the smooth operation of a high-performing team where pace, precision and professionalism are critical. The Role You will provide seamless, proactive support to a team of senior Partners, acting as a trusted right-hand across both business and operational activity. This is a varied and high-trust role where no two days are the same, combining traditional EA responsibilities with office coordination, event management and exposure to investment-related activity. Key responsibilities will include: Complex diary and schedule management across multiple senior stakeholders Coordination of domestic and international travel, often at short notice Preparation and formatting of high-quality presentations, reports and investor materials Managing expenses, invoices and administrative processes with accuracy and discretion Supporting the production and distribution of portfolio and valuation reports Acting as the first point of contact for visitors and overseeing a polished front-of-house experience Coordinating high-profile events including client dinners, networking events and corporate engagements Supporting wider team operations and stepping in where needed across the EA function Conducting light-touch research to support business activity and decision-making This is a fast-paced, professional and highly collaborative office where standards are high and attention to detail matters. You will be working with individuals who are commercially focused, driven and used to operating at pace requiring a PA who can anticipate needs, stay ahead, and bring structure to a busy and evolving workload. In return, you will gain exposure to a sophisticated investment environment and work closely with senior decision-makers. Applicants must have: 3-5+ years' experience in a PA / EA role within a professional or corporate environment Strong experience supporting multiple senior stakeholders simultaneously Exceptional organisational skills with the ability to prioritise under pressure High attention to detail with strong written and verbal communication skills A proactive, solutions-focused mindset Confidence, professionalism and the ability to build relationships at all levels Katie Bard is acting as an agency and is an equal opportunities employer
An exciting opportunity has arisen for an experienced Legal Secretary to join a well-established law firm, supporting their busy team on a full-time, temporary basis. This is a varied and fast-paced role where you will play a key part in keeping the team running smoothly while delivering high-quality support. The role: You will provide dedicated administrative and organisational support to fee earners, ensuring work is completed efficiently, accurately, and to a consistently high standard. Key responsibilities include: Managing diaries, coordinating meetings, and arranging travel. Preparing, formatting, and proofreading legal documents, correspondence, and court bundles. Maintaining and organising case files, ensuring accurate electronic filing and compliance with internal systems. Acting as a professional point of contact for clients and colleagues, handling queries with discretion. Supporting multiple fee earners, prioritising workloads and meeting tight deadlines. Assisting with matter management and billing processes. About you: Previous experience as a Legal Secretary, Legal Assistant, or in a similar role within a legal or professional services environment. Strong communication skills and a professional, confidential approach. Highly organised, with the ability to manage a busy and changing workload. Comfortable working in a fast-paced environment. Confident IT skills, including Microsoft Office (experience with legal systems is beneficial). This is a great opportunity to join a supportive team and gain valuable experience within a well-regarded firm. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities. Katie Bard is acting as an agency and is an equal opportunities employer.
May 05, 2026
Seasonal
An exciting opportunity has arisen for an experienced Legal Secretary to join a well-established law firm, supporting their busy team on a full-time, temporary basis. This is a varied and fast-paced role where you will play a key part in keeping the team running smoothly while delivering high-quality support. The role: You will provide dedicated administrative and organisational support to fee earners, ensuring work is completed efficiently, accurately, and to a consistently high standard. Key responsibilities include: Managing diaries, coordinating meetings, and arranging travel. Preparing, formatting, and proofreading legal documents, correspondence, and court bundles. Maintaining and organising case files, ensuring accurate electronic filing and compliance with internal systems. Acting as a professional point of contact for clients and colleagues, handling queries with discretion. Supporting multiple fee earners, prioritising workloads and meeting tight deadlines. Assisting with matter management and billing processes. About you: Previous experience as a Legal Secretary, Legal Assistant, or in a similar role within a legal or professional services environment. Strong communication skills and a professional, confidential approach. Highly organised, with the ability to manage a busy and changing workload. Comfortable working in a fast-paced environment. Confident IT skills, including Microsoft Office (experience with legal systems is beneficial). This is a great opportunity to join a supportive team and gain valuable experience within a well-regarded firm. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities. Katie Bard is acting as an agency and is an equal opportunities employer.
An excellent opportunity has arisen for a proactive and personable Facilities Coordinator to join a well-regarded commercial property organisation in Birmingham. This is a varied, people-focused role, ideal for someone who enjoys being hands-on, building relationships, and ensuring the smooth day-to-day running of a site. Key responsibilities: Providing a professional and welcoming front-of-house presence. Coordinating contractor visits, including arranging access, managing bookings, and directing activity on-site. Communicating effectively with residents, handling queries and gathering feedback. Carrying out welfare checks with a considerate and patient approach. Liaising with and reporting regularly to head office. Managing general maintenance queries and supporting overall site operations. About you: Calm, patient, and approachable. An excellent communicator with great interpersonal skills. Someone who enjoys helping others and being the go-to person. Proactive and capable of working independently Previous experience within facilities, property, or a similar setting is advantageous. Please note this is a part-time, temporary position, and a full driving licence is required. If you are already registered with Katie Bard, please contact your consultant directly. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities. Katie Bard is acting as an agency and is an equal opportunities employer.
May 04, 2026
Seasonal
An excellent opportunity has arisen for a proactive and personable Facilities Coordinator to join a well-regarded commercial property organisation in Birmingham. This is a varied, people-focused role, ideal for someone who enjoys being hands-on, building relationships, and ensuring the smooth day-to-day running of a site. Key responsibilities: Providing a professional and welcoming front-of-house presence. Coordinating contractor visits, including arranging access, managing bookings, and directing activity on-site. Communicating effectively with residents, handling queries and gathering feedback. Carrying out welfare checks with a considerate and patient approach. Liaising with and reporting regularly to head office. Managing general maintenance queries and supporting overall site operations. About you: Calm, patient, and approachable. An excellent communicator with great interpersonal skills. Someone who enjoys helping others and being the go-to person. Proactive and capable of working independently Previous experience within facilities, property, or a similar setting is advantageous. Please note this is a part-time, temporary position, and a full driving licence is required. If you are already registered with Katie Bard, please contact your consultant directly. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities. Katie Bard is acting as an agency and is an equal opportunities employer.
