Madoc Recruitment

We re on the lookout for a sharp, organised, and people-focused HR Administrator to join our fast-moving facilities management team in Manchester . If you thrive in a hands-on role where every day brings something new, we want to hear from you. This role will cover a broad range of responsibilities, including recruitment, on-boarding and off-boarding, maintaining employee records, payroll support, and general HR administration . You ll act as a key point of contact for employees and managers, ensuring HR processes remain both efficient and compliant. The successful candidate will be confident handling routine HR queries, managing absence records, and supporting line managers with general HR matters. In addition, you ll have the chance to get involved in wider HR initiatives and projects under the guidance of the HR Manager. Job details: Maintain accurate employee records through HR system and HR databases. Manage absence records and support managers in absence management meetings. Ensure managers complete all Return-to-Work interviews promptly and accurately. Manage the entire off-boarding process from initiation to completion. Handle day-to-day HR queries and provide timely support to employees and managers. Generate HR reports and assist with audits when required. Provide administrative support for mid-year and end-of-year PDR reviews. Handling candidate communication throughout the recruitment process. Liaising with recruitment agencies to source talent. Scheduling interviews and ensuring a smooth candidate experience. Draft offer letters, contracts of employment, send on-boarding documents to new starters, and carry out employer reference checks. Act as a note taker in investigations, disciplinary and grievances for managers. Coordinating with line managers ahead of any investigations or disciplinary or grievances, as well as providing support in pre-meetings. Be able to ensure that the ACAS code of conduct is followed. Ensure confidentiality and compliance with company policies are followed. Qualifications / Experience: CIPD 3 qualified (Essential) . Previous experience in an HR administrative role (Essential) . Experience in note taking in informal or formal hearings (Essential) . Experience with dealing with short term and long-term sickness (Essential) . Previous experience with supporting managers with investigations, disciplinaries, grievances and pre-meetings (Essential) . Good understanding of HR processes and employment legislation. Proficient in Microsoft Office and HR software systems. What s on offer: Salary: Up to £27,000 Shift: Monday to Friday 7:30am - 4:00pm / 8:30 - 5:00pm Holiday allowance - 31 days (inc statutory) Pension scheme - 5.7% er / 3.3% ee Company Sick Pay Scheme. Employee of the month voucher. Birthday voucher. Exclusive discounts on holidays, bodyshop, cinema tickets and other retail stores. Please note: All applicants must have the right to work in the UK. Our client does not offer sponsorship.

Our client is a respected leader in the delivery of reliable, cost-effective, and energy-efficient building management, operational, and technical solutions. With a proven track record across diverse sectors, they have earned a strong reputation for quality and consistency. This is a key role within the business where you will be responsible for overseeing Quality, Health & Safety, and Environmental compliance across operations and supporting continuous improvement across all departments. Job details: Lead the implementation and ongoing management of ISO 9001 (Quality), ISO 14001 (Environmental), and ISO 45001 (Health & Safety) standards. Conduct internal audits, inspections, and QHSE reviews across sites to ensure full compliance and drive continual improvement. Develop, implement, and monitor health, safety, and environmental policies, procedures, and risk assessments. Lead and support the investigation of incidents, near misses, and RIDDOR events, including root cause analysis and corrective actions. Ensure all staff receive appropriate QHSE training, including inductions, toolbox talks, and refresher sessions. Ensure all statutory inspections and technical certifications (e.g. ECA, Gas Safe, Refcom) are scheduled and compliant. Monitor subcontractor compliance through onboarding, vetting, and ongoing performance reviews. Manage COSHH compliance, including up-to-date assessments and availability at point of use. Oversee waste management processes and ensure hazardous waste is disposed of correctly and legally. Track and analyse QHSE performance data and prepare monthly reports for the Operations Director. Drive sustainability initiatives and support ESG reporting in line with industry frameworks (e.g. GRI, CDP, TCFD). Act as the main contact for accreditation bodies and lead surveillance audit activity. Qualifications/Experience: Minimum of 3 years experience as a QHSE Manager within facilities management. Level 3 Health & Safety qualification I.e. NEBOSH or equivalent - or working towards. Knowledge of ESG reporting frameworks (e.g. GRI, CDP, TCFD) and sustainability practices. Establishment, maintenance and development of management systems. Understanding of emerging QHSE trends (digitalisation, well-being, sustainability). Able to develop solutions to complex QSHE challenges. What s on offer: Salary: Up to £50,000 (DOE) Monday to Friday 8:00am 5:00pm (1 hr lunch) Flexibility to work from home when meeting clients. 33 days annual leave, increasing to 35 after 5 years service. Company pension scheme. Opportunities for career advancement in a growing organisation. Vehicle with private mileage + Fuel card. Regular company socials. Please note: All applicants must have the right to work in the UK. Our client does not offer sponsorship.