Pulse Ltd

Our client, a leading, cutting-edge Digital Agency based in London, are looking for a Operations & Resourcing Coordinator to join their team on a one year contract. This role is hybrid, two days in the office, three remote working across global blue-chip clients. Duties for this role will include, but are not limited to: Manage and update resourcing plans across agency projects using specific tools Track team availability, monitor project pipeline, and resolve resourcing conflicts Collaborate with Producers, Account Managers, Creative and Strategy Leads on scheduling and capacity planning Generate regular resourcing reports for the Director of Operations & Leadership Team Oversee the day-to-day running of the office/studio space, ensuring it is organised and efficient Manage office supplies, equipment, facilities, and vendor relationships Support the onboarding and offboarding of staff and freelancers Help coordinate team events, meetings, and agency culture initiatives Assist Production and Creative teams with production planning and logistics Coordinate freelance bookings, crew scheduling, and production resources Help manage production documentation, talent contracts, and call sheets Support Producers with day-to-day production admin and coordination Be willing to jump in and assist on a wide range of creative production needs when required Ideal candidates for this role will have previous creative agency experience and have worked across various different projects - and comfortable with spinning many plates at the same time. To be considered for this fantastic contract role, get your CV across now and don't miss out! We exclusively represent many of London's leading creative and media companies. If you would like to register as a candidate, please call us or email CV "Joining Pulse has been my best career move to date. I set my sights high and, not to be daunted, the team at pulse did everything in their power to help my (somewhat 'overambitious') dream become a reality. Thanks to their dedication to my cause and their unwavering support, I have landed my dream job at Saatchi & Saatchi and couldn't be happier. I couldn't have done it without them and would like to take this opportunity to thank all of the team for all their help in getting me here " Bonnie O'Hara

We are seeking a highly organised and proactive Personal Assistant to support the senior Executives in various administrative tasks for this renowned brand. The ideal candidate will possess excellent communication skills, with a strong proficiency in all Microsoft applications. This role is essential for ensuring smooth day-to-day operations and providing comprehensive support to executives. Duties Maintaining a good understanding of the strategic direction of the business and Executives' goals Responsible for the proactive management of the Executives' calendar Anticipating diary/calendar changes and responding accordingly, including necessary meetings Actively find solutions to enable the Executives to complete tasks or attend meetings Processing expenses in a timely manner and in line with travel & expense policies Liaise with the support team or lead on travel arrangements, coordinating itineraries, ensuring smooth end-to-end process. Prepare and greet all visitors, ensuring room, access, catering and requirements are met Manage hospitality requests Act as an ambassador for, and promote the best interests of the brand, including the promotion of culture and core values Actively collaborate with colleagues to contribute to the development and delivery of current strategic, business and operational plans Undertake other duties as may be required from time to time as are consistent with the responsibilities of the post and the needs of the brand Attention to detail and a commitment to maintaining confidentiality and discretion If you are a motivated individual looking to contribute to a dynamic team while honing your administrative skills, we encourage you to apply for this exciting opportunity as a Personal Assistant. Don't miss out!

This essential Media industry body, who have been essential to the Media/Advertising industry for nearly a century, are looking for a talented and hard-working PA to join their team. A hybrid role partially based in their new London offices, this role will be supporting the Commercial Director and wider Commercial team. Duties include, but are not limited to: Proactively manage the Commercial Director's busy calendar/diary Schedule and arrange one-off and recurring meetings Fully brief and prep Commercial Director and wider team for essential meetings Manage travel booking and itineraries for the Commercial Director where necessary Handle correspondence directed to the Commercial Director, including managing inbox and replying on their behalf Support management with a range of administration tasks - such as meeting scheduling, CRM management, website, social media and newsletter activities. Effectively take meeting minutes and write them up subsequently Develop and maintain effective professional relationships as needed Manage all data effectively and proactively Supporting the team with invoicing and payment management Support the team in document creation such as reports, board papers and PowerPoint presentations Provide flexible administrative support for other departments as necessary, such as holiday and sickness cover Ad hoc support as and when required This rewarding and challenging role is one that could really see you make a difference within an essential organisation. Working 3 days a week in the office and 2 from home, get in touch now and don't miss out!