HAWK BROWN RECRUITMENT LTD

Personal Assistant West Byfleet £40K - £45K per annum Our client is seeking an experienced Personal Assistant to join their team in West Byfleet. You will be responsible for a range of PA duties alongside office management and supporting the business development team. You will: Manage complex diaries for three Directors, ensuring efficient scheduling and coordination Organise and coordinate recurring internal and external meetings Arrange business travel, including accommodation and logistics Act as the first point of contact for new client enquiries Arrange and coordinate initial client meetings Prepare and manage project documentation in both digital and hard copy formats Collect and organise site visit information, including photographic records Source and obtain supplier quotes, maintaining accurate records in spreadsheets Assist with the preparation of client presentations and proposal documents Produce acceptance letters and supporting documentation for project sign-off Coordinate project handovers, including preparation of presentations and client documentation Maintain organised records of potential projects and transfer documentation to live projects Support coordination between CAD and Quantity Surveying teams where required Assist with utility mapping and maintain accurate site address records Maintain and organise project-related documentation, including site images and updates Provide administrative support to Project Managers as needed Assist with Health & Safety file management and compliance documentation Coordinate staff accommodation and travel for project requirements Ensure project records and tracking systems are kept up to date Manage company social media accounts and schedule content Coordinate branding materials, including signage and promotional banners Maintain and update corporate identity materials such as templates, forms, and documents Prepare and distribute meeting minutes and follow-up actions Oversee day-to-day office operations, including supplies, equipment, and facilities Manage supplier relationships for office essentials Coordinate office maintenance, security systems, and general upkeep Organise company events and seasonal activities, including gifts and cards Manage deliveries, waste schedules, and general office logistics Support staff training coordination and compliance requirements Oversee health and safety responsibilities, including fire safety checks and equipment testing Be responsible for the management of fleet which includes repairs and MOT's, record management, tolls and congestion charges The ideal candidate will: Have previous experience in a similar role Have working knowledge in Microsoft Office Have excellent communication skills Have excellent attention to detail Be a strong team player Work well within a demanding environment Working hours are Monday to Friday 7am to 4pm or 8am to 5pm. Benefits include 20 days holiday plus time off over Christmas plus BH. Parking on site and company pension.

Legal Secretary Beaconsfield and Marlow office - Office based Competitive Salary An exciting opportunity has arisen for a Legal Secretary to join my clients team working across 2 branches in Beaconsfield and Marlow. You will providing secretarial and administrative support within both branches. You will: Respond to client enquiries promptly and courteously Coordinate diaries and schedule appointments Keep clients informed on the progress of their matters Process client payments and communicate details to the Accounts team in a timely manner Stay up to date with client care and anti-money laundering obligations Open and maintain client files, ensuring all compliance documents are completed Provide audio typing support for multiple offices as required Prepare correspondence and draft legal documents Perform copy typing, scanning, and photocopying tasks efficiently Monitor office supplies and ensure smooth day-to-day operations Receive and distribute incoming mail appropriately Assist with marketing activities and initiatives Keep filing systems and office calendars organised Attend internal meetings and contribute to team projects Adhere to Health & Safety requirements in the office Assist with compliance-related tasks, including file audits and maintaining trackers Support equality, diversity, and inclusion initiatives Maintain the highest level of confidentiality at all times The ideal candidate will: Have experience in a Legal Secretary or similar role Have strong organisational and time management skills Have excellent audio typing and document production skills Have professional communication and client-focused approach Have the ability to multitask in a fast-paced environment Be proactive and supportive team player Have strong IT skills including case management systems Have a high level of discretion and confidentiality Have the understanding of compliance and regulatory requirements Working hours are Monday to Friday 9am to 5.30pm. In return our client offers a market leading bonus with potential to earn up to an additional 24% of basic salary per year, BUPA private healthcare, enhanced contribution pension scheme, 25 days holiday + BH, career development, a range of wellbeing activities, ability to support local charities, free parking and regular staff events.