Summary Key to the success of the Foundation's ambitious second decade will be the new position of Head of Finance and Operations, leading on finance and governance, and providing organisational oversight of the Foundation's operations. The new integrated role will work closely with the Director and Chief Operating Officer (COO) as part of the strategic leadership team, contributing to the foundation's future plans and delivery of its objectives. We are seeking a proactive and enthusiastic individual with combined experience of working in finance and facilities management. This is an exciting opportunity for someone looking to further their leadership skills within an organisation at a pivotal moment in its evolution. Role and Responsibilities Strategic management As part of the strategic leadership team, work closely with colleagues to deliver the Foundation's mission and strategic plan Manage the finance and operations team consisting of Finance Officer, Building & Operations Manager and Office Manager, setting and monitoring objectives consistent with delivering the foundation's strategic goals, and ensuring that all day-to-day tasks are carried out efficiently and accurately Provide financial insight and operational reporting to the COO, Director and Board of Trustees as required. Governance and Compliance Support the COO by delivering best practice in financial and risk management for the Foundation Ensure high level of internal controls to ensure effective and secure operations, including fraud prevention and data management Support colleagues across the foundation to understand and engage with financial information, governance and employment legislation Act as the Foundation's Company Secretary, ensuring compliance with all HMRC, Charity Commission and Companies House requirements and IRS financial regulatory requirements Ensure the Foundation's compliance with the US Private Foundations 5% minimum distribution rule Oversee the work of the Building & Operations Manager to ensure compliance with Health and Safety regulations. Financial Planning, Analysis and Investment Management Work closely with the Board of Trustees, Director and COO to ensure the Foundation's commitment to delivering its charitable objectives 'in perpetuity' Responsibility for treasury management: including day-to-day management of the Foundation's investment portfolio, foreign exchange and bank accounts Produce and monitor the Foundation's annual budget in consultation with the COO, strategic leadership team and budget holders, encouraging collaborative financial planning and accurate resource allocation Lead on bi-annual budget reconciliations and reforecasts of operational, capital and grants expenditure, supporting colleagues to anticipate and manage any variances Monitor ongoing financial performance by reviewing all monthly management accounts produced by the Finance Officer, including cost analysis, accruals and prepayments, and balance sheet reconciliations. Statutory Accounts and Tax Be the primary contact for the Foundation's auditor in the UK, ensuring a productive, communicative and efficient working relationship Lead the UK audit process, preparing statutory accounts and collating the required information for the Trustees' Annual Report Manage the Finance Officer in preparing all working schedules for the auditors and ensure the accounts are consistent with Financial Reporting Standards Lead on any potential amendments to our VAT position and returns to reflect on-going correspondence with HMRC and external VAT advisors UK Audit and US Tax filings Manage the US tax filing work, which includes providing information for the US FBAR, 990PF and estimated tax payments, in liaison with the Foundation's Grants team. Payments Review and approve the bi-monthly payment run by the Finance Officer, which includes purchase invoices, credit cards and expenses, bank and investment statements and cash book reconciliations Manage and update a complex grant payment schedule in collaboration with the Foundation's Grants team Manage IRS Payments and liaise with US advisors regarding the annual tax calculation, which is revised on a quarterly basis Schedule when payments need to be processed for cashflow and investment movement purposes. Human Resources Work closely with the COO on all HR matters, with lead responsibility for all HR processes ensuring all employment policies and contracts are updated in accordance with the UK Equality Act 2010, all relevant legislation and best practice in the charitable, arts and education sectors Support the COO by providing guidance on all HR and employment issues, seeking external advice from legal and HR advisors where necessary Lead on the Foundation's recruitment, induction, performance management and training policies, supporting line managers to understand their responsibilities Oversee the Office Manager and Building & Operations Manager in the maintaining of the Staff Handbook, updating the wider team on changes Oversee the Office Manager in the management of all HR records using efficient and robust systems in line with GDPR responsibilities Process the Foundation's monthly payroll including entering timesheets, overtime and holiday calculations for members of staff, depending on contract type Report on pension contributions to providers and produce a quarterly review of employee benefits. Operations Support the COO in the development of efficient facilities management structures and procedures for its new building, ensuring a welcoming, inspiring and fully accessible experience for staff and visitors Oversee the work of the Building & Operations Manager to ensure the safe, efficient and effective running of the new building, including operational maintenance, to managing the Front of house (FOH) Team and supporting with the logistics and delivery of public programmes Work with the COO and Building & Operations Manager to develop a plan for potential capital improvement works Manage procurement processes; reviewing tenders and contracts to ensure best value and standards of delivery Ensuring all insurance renewals are completed within the correct timeframes for both UK and US entities, and ensuring competitive rates are achieved Working closely with the Building & Operations Manager to manage all insurance for the Foundation, including employers and employees liability, data security, travel, contents, building and artworks. The above job description is intended to be an outline of the duties and responsibilities of this role. This is not exhaustive, and it is likely to change over time. You may be expected to undertake other duties that are commensurate with this role. Candidate Specification Essential Qualified accountant (ACA, ACCA, CIMA or equivalent) with previous experience in a senior financial management role and understanding of charity governance Strong understanding and experience of the statutory and regulatory compliance framework around finance, health & safety and equality and diversity Direct experience of financial planning including setting and monitoring budgets, assessing performance and managing risk Confident preparing and presenting complex financial information to inform decision making Experience leading on the audit process and preparation of statutory accounts for a charity Understanding of Employment Law best practice Experience of building / facilities management including implementing health and safety legislation and delivering accessible services Experience leading a team, with a supportive and inclusive management style with the ability to inspire and motivate others to deliver their objectives Willing to be proactive and hands-on in operational management, with experience of developing new systems and improving processes An understanding of and affinity with the mission, vision and work of Freelands Foundation Able to take a big picture view and contribute to our leadership team outside of your own specialism Flexible and solution focused approach, with a willingness to listen to others, as well as take difficult decisions when necessary Strong written and verbal communication skills, ensuring information and decision making is clear and transparent Knowledge IT / IS literate and able to use MS Excel and Word confidently. Desirable Experience and a strong interest in working within the visual arts or art education sector Health and Safety qualification (IOSH / NCRQ / NEBOSH) HR qualification (ACAS/CIPD) Experience with Xero accounting system Proven knowledge of data management and the associated legislative requirements Experience of managing capital projects including financial, operational and health and safety requirements The appointment is subject to a DBS check, and only candidates who pass the check will be offered employment. How to apply: Please submit a CV and a 2-page max cover letter, which outlines your interest in the role and how you meet the person specification, by email to Deadline: 10:00 on Monday 28th April 2025 . click apply for full job details
Apr 21, 2025
Full time
Summary Key to the success of the Foundation's ambitious second decade will be the new position of Head of Finance and Operations, leading on finance and governance, and providing organisational oversight of the Foundation's operations. The new integrated role will work closely with the Director and Chief Operating Officer (COO) as part of the strategic leadership team, contributing to the foundation's future plans and delivery of its objectives. We are seeking a proactive and enthusiastic individual with combined experience of working in finance and facilities management. This is an exciting opportunity for someone looking to further their leadership skills within an organisation at a pivotal moment in its evolution. Role and Responsibilities Strategic management As part of the strategic leadership team, work closely with colleagues to deliver the Foundation's mission and strategic plan Manage the finance and operations team consisting of Finance Officer, Building & Operations Manager and Office Manager, setting and monitoring objectives consistent with delivering the foundation's strategic goals, and ensuring that all day-to-day tasks are carried out efficiently and accurately Provide financial insight and operational reporting to the COO, Director and Board of Trustees as required. Governance and Compliance Support the COO by delivering best practice in financial and risk management for the Foundation Ensure high level of internal controls to ensure effective and secure operations, including fraud prevention and data management Support colleagues across the foundation to understand and engage with financial information, governance and employment legislation Act as the Foundation's Company Secretary, ensuring compliance with all HMRC, Charity Commission and Companies House requirements and IRS financial regulatory requirements Ensure the Foundation's compliance with the US Private Foundations 5% minimum distribution rule Oversee the work of the Building & Operations Manager to ensure compliance with Health and Safety regulations. Financial Planning, Analysis and Investment Management Work closely with the Board of Trustees, Director and COO to ensure the Foundation's commitment to delivering its charitable objectives 'in perpetuity' Responsibility for treasury management: including day-to-day management of the Foundation's investment portfolio, foreign exchange and bank accounts Produce and monitor the Foundation's annual budget in consultation with the COO, strategic leadership team and budget holders, encouraging collaborative financial planning and accurate resource allocation Lead on bi-annual budget reconciliations and reforecasts of operational, capital and grants expenditure, supporting colleagues to anticipate and manage any variances Monitor ongoing financial performance by reviewing all monthly management accounts produced by the Finance Officer, including cost analysis, accruals and prepayments, and balance sheet reconciliations. Statutory Accounts and Tax Be the primary contact for the Foundation's auditor in the UK, ensuring a productive, communicative and efficient working relationship Lead the UK audit process, preparing statutory accounts and collating the required information for the Trustees' Annual Report Manage the Finance Officer in preparing all working schedules for the auditors and ensure the accounts are consistent with Financial Reporting Standards Lead on any potential amendments to our VAT position and returns to reflect on-going correspondence with HMRC and external VAT advisors UK Audit and US Tax filings Manage the US tax filing work, which includes providing information for the US FBAR, 990PF and estimated tax payments, in liaison with the Foundation's Grants team. Payments Review and approve the bi-monthly payment run by the Finance Officer, which includes purchase invoices, credit cards and expenses, bank and investment statements and cash book reconciliations Manage and update a complex grant payment schedule in collaboration with the Foundation's Grants team Manage IRS Payments and liaise with US advisors regarding the annual tax calculation, which is revised on a quarterly basis Schedule when payments need to be processed for cashflow and investment movement purposes. Human Resources Work closely with the COO on all HR matters, with lead responsibility for all HR processes ensuring all employment policies and contracts are updated in accordance with the UK Equality Act 2010, all relevant legislation and best practice in the charitable, arts and education sectors Support the COO by providing guidance on all HR and employment issues, seeking external advice from legal and HR advisors where necessary Lead on the Foundation's recruitment, induction, performance management and training policies, supporting line managers to understand their responsibilities Oversee the Office Manager and Building & Operations Manager in the maintaining of the Staff Handbook, updating the wider team on changes Oversee the Office Manager in the management of all HR records using efficient and robust systems in line with GDPR responsibilities Process the Foundation's monthly payroll including entering timesheets, overtime and holiday calculations for members of staff, depending on contract type Report on pension contributions to providers and produce a quarterly review of employee benefits. Operations Support the COO in the development of efficient facilities management structures and procedures for its new building, ensuring a welcoming, inspiring and fully accessible experience for staff and visitors Oversee the work of the Building & Operations Manager to ensure the safe, efficient and effective running of the new building, including operational maintenance, to managing the Front of house (FOH) Team and supporting with the logistics and delivery of public programmes Work with the COO and Building & Operations Manager to develop a plan for potential capital improvement works Manage procurement processes; reviewing tenders and contracts to ensure best value and standards of delivery Ensuring all insurance renewals are completed within the correct timeframes for both UK and US entities, and ensuring competitive rates are achieved Working closely with the Building & Operations Manager to manage all insurance for the Foundation, including employers and employees liability, data security, travel, contents, building and artworks. The above job description is intended to be an outline of the duties and responsibilities of this role. This is not exhaustive, and it is likely to change over time. You may be expected to undertake other duties that are commensurate with this role. Candidate Specification Essential Qualified accountant (ACA, ACCA, CIMA or equivalent) with previous experience in a senior financial management role and understanding of charity governance Strong understanding and experience of the statutory and regulatory compliance framework around finance, health & safety and equality and diversity Direct experience of financial planning including setting and monitoring budgets, assessing performance and managing risk Confident preparing and presenting complex financial information to inform decision making Experience leading on the audit process and preparation of statutory accounts for a charity Understanding of Employment Law best practice Experience of building / facilities management including implementing health and safety legislation and delivering accessible services Experience leading a team, with a supportive and inclusive management style with the ability to inspire and motivate others to deliver their objectives Willing to be proactive and hands-on in operational management, with experience of developing new systems and improving processes An understanding of and affinity with the mission, vision and work of Freelands Foundation Able to take a big picture view and contribute to our leadership team outside of your own specialism Flexible and solution focused approach, with a willingness to listen to others, as well as take difficult decisions when necessary Strong written and verbal communication skills, ensuring information and decision making is clear and transparent Knowledge IT / IS literate and able to use MS Excel and Word confidently. Desirable Experience and a strong interest in working within the visual arts or art education sector Health and Safety qualification (IOSH / NCRQ / NEBOSH) HR qualification (ACAS/CIPD) Experience with Xero accounting system Proven knowledge of data management and the associated legislative requirements Experience of managing capital projects including financial, operational and health and safety requirements The appointment is subject to a DBS check, and only candidates who pass the check will be offered employment. How to apply: Please submit a CV and a 2-page max cover letter, which outlines your interest in the role and how you meet the person specification, by email to Deadline: 10:00 on Monday 28th April 2025 . click apply for full job details
Sue Ross Legal are working with a well-respected solicitors firm in Sheffield City Centre, who are seeking an experienced Dispute Resolution/Civil Litigation Secretary to join their dynamic team. This role is ideal for a highly organised and proactive individual with strong administrative skills, looking to support a busy litigation department. Key Responsibilities: Providing secretarial and administrative support to fee earners within the Dispute Resolution and Civil Litigation team. Preparing and formatting legal documents, correspondence, and court bundles. Managing diaries, scheduling appointments, and organising meetings. Handling client communications via telephone, email, and in person. Assisting with file management, including opening, maintaining, and closing case files. Liaising with courts, barristers, and third parties on behalf of fee earners. Audio and copy typing a rang of legal documentation Requirements: Previous experience as a legal secretary. Strong organisational skills with the ability to multitask and prioritise workloads. Excellent attention to detail and accuracy in document production. Proficiency in Microsoft Office and case management systems. Professional and confident communication skills, both written and verbal. A team player with a proactive and adaptable approach. This is a fantastic opportunity to join a well-established firm with a supportive and friendly team. If you are a skilled legal secretary looking for your next challenge, we would love to hear from you! Unfortunately due to the number of applications we receive, we are unable to provide individual feedback to all applicants. Please assume that if you do not hear from us within 72 hours that your application has been unsuccessful on this occasion. May we take this opportunity to thank you for expressing an interest in one of our roles and wish you the very best in your search for employment.
Apr 19, 2025
Full time
Sue Ross Legal are working with a well-respected solicitors firm in Sheffield City Centre, who are seeking an experienced Dispute Resolution/Civil Litigation Secretary to join their dynamic team. This role is ideal for a highly organised and proactive individual with strong administrative skills, looking to support a busy litigation department. Key Responsibilities: Providing secretarial and administrative support to fee earners within the Dispute Resolution and Civil Litigation team. Preparing and formatting legal documents, correspondence, and court bundles. Managing diaries, scheduling appointments, and organising meetings. Handling client communications via telephone, email, and in person. Assisting with file management, including opening, maintaining, and closing case files. Liaising with courts, barristers, and third parties on behalf of fee earners. Audio and copy typing a rang of legal documentation Requirements: Previous experience as a legal secretary. Strong organisational skills with the ability to multitask and prioritise workloads. Excellent attention to detail and accuracy in document production. Proficiency in Microsoft Office and case management systems. Professional and confident communication skills, both written and verbal. A team player with a proactive and adaptable approach. This is a fantastic opportunity to join a well-established firm with a supportive and friendly team. If you are a skilled legal secretary looking for your next challenge, we would love to hear from you! Unfortunately due to the number of applications we receive, we are unable to provide individual feedback to all applicants. Please assume that if you do not hear from us within 72 hours that your application has been unsuccessful on this occasion. May we take this opportunity to thank you for expressing an interest in one of our roles and wish you the very best in your search for employment.
Women for Women International-UK
Southwark, London
Reporting to: Senior Director Global Finance Hours: 35 hours a week Contract: Full-Time Location: Hybrid Working, Women for Women International Head Office, London UK Background Women for Women International invests where inequality is greatest by helping women who are forgotten - the women survivors of war and conflict. In Afghanistan, Bosnia and Herzegovina, the Democratic Republic of the Congo, Iraq, Kosovo, Nigeria, Rwanda, and South Sudan, women learn skills to rebuild their families and communities through the Women for Women International's Stronger Women, Stronger Nations Programme. They form support networks, are equipped with the skills to earn an income and save and gain knowledge and resources about health and their rights. Since 1993, our global community has invested in the power of over 550,000 women across 17 conflict-affected countries, to create a ripple effect that makes the world more equal, peaceful, and prosperous. The Role This is an exciting time to join the Finance team as Director of Finance - Supporter Country Offices (UK, Germany, US). This is a senior leadership position within the Global Support Center Operations team, responsible for strategic financial oversight, operational efficiency, risk management, and legal compliance across the Supporter Country Offices. The role will be reporting to the Senior Global Director of Finance and collaborating closely with the Managing Directors and relevant boards in the UK, Germany and US. This role ensures alignment of operational practices with organizational strategies, promoting cohesion and sustainability. This role would suit someone with the following: Fully qualified accountant (ACA, ACCA, CIMA, CPA) with deep knowledge of UK GAAP, IFRS, and ideally US GAAP and HGB (Germany); familiarity with UK Charity SORP a plus. Proven experience in statutory accounts, consolidations, audits, and board reporting, with the ability to translate financials into strategic insight for senior stakeholders. Strong understanding of UK Companies Act, board governance, risk management, and compliance frameworks, including experience acting as Company Secretary. Skilled at cross-functional and matrix management, including oversight of UK and Germany finance teams and collaboration with US-based functions. Exceptional leadership and communication skills, with a demonstrated ability to develop teams, mentor talent, and influence across international settings. Highly self-motivated, detail-oriented, and organized, with strong problem-solving abilities, a capacity to handle unpredictable workloads, and a focus on meeting deadlines under pressure. Diversity at Women for Women International is about inclusion, embracing differences, creating possibilities and growing together for better performance. We embrace diversity in our workforce. This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, political opinions, and pregnancy and maternity. Applications are welcomed and encouraged from all interested parties. All our staff are required to adhere to WfWI's Code of Conduct and Safeguarding policies and to our organizational values: Empowerment, Integrity, Respect, Resilience and the Leadership Principles: Decisive, Accountable, Courageous, Adaptable and Inclusive. To learn more about the power of women for women, visit womenforwomen.org.uk or on social media. To apply please complete an online application form on Pinpoint Closing date for applications is Sunday 27th April 2025, Midnight. 1st Interview will be online w/c 5th May 2025. 2nd Interview to be confirmed.
Apr 18, 2025
Full time
Reporting to: Senior Director Global Finance Hours: 35 hours a week Contract: Full-Time Location: Hybrid Working, Women for Women International Head Office, London UK Background Women for Women International invests where inequality is greatest by helping women who are forgotten - the women survivors of war and conflict. In Afghanistan, Bosnia and Herzegovina, the Democratic Republic of the Congo, Iraq, Kosovo, Nigeria, Rwanda, and South Sudan, women learn skills to rebuild their families and communities through the Women for Women International's Stronger Women, Stronger Nations Programme. They form support networks, are equipped with the skills to earn an income and save and gain knowledge and resources about health and their rights. Since 1993, our global community has invested in the power of over 550,000 women across 17 conflict-affected countries, to create a ripple effect that makes the world more equal, peaceful, and prosperous. The Role This is an exciting time to join the Finance team as Director of Finance - Supporter Country Offices (UK, Germany, US). This is a senior leadership position within the Global Support Center Operations team, responsible for strategic financial oversight, operational efficiency, risk management, and legal compliance across the Supporter Country Offices. The role will be reporting to the Senior Global Director of Finance and collaborating closely with the Managing Directors and relevant boards in the UK, Germany and US. This role ensures alignment of operational practices with organizational strategies, promoting cohesion and sustainability. This role would suit someone with the following: Fully qualified accountant (ACA, ACCA, CIMA, CPA) with deep knowledge of UK GAAP, IFRS, and ideally US GAAP and HGB (Germany); familiarity with UK Charity SORP a plus. Proven experience in statutory accounts, consolidations, audits, and board reporting, with the ability to translate financials into strategic insight for senior stakeholders. Strong understanding of UK Companies Act, board governance, risk management, and compliance frameworks, including experience acting as Company Secretary. Skilled at cross-functional and matrix management, including oversight of UK and Germany finance teams and collaboration with US-based functions. Exceptional leadership and communication skills, with a demonstrated ability to develop teams, mentor talent, and influence across international settings. Highly self-motivated, detail-oriented, and organized, with strong problem-solving abilities, a capacity to handle unpredictable workloads, and a focus on meeting deadlines under pressure. Diversity at Women for Women International is about inclusion, embracing differences, creating possibilities and growing together for better performance. We embrace diversity in our workforce. This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, political opinions, and pregnancy and maternity. Applications are welcomed and encouraged from all interested parties. All our staff are required to adhere to WfWI's Code of Conduct and Safeguarding policies and to our organizational values: Empowerment, Integrity, Respect, Resilience and the Leadership Principles: Decisive, Accountable, Courageous, Adaptable and Inclusive. To learn more about the power of women for women, visit womenforwomen.org.uk or on social media. To apply please complete an online application form on Pinpoint Closing date for applications is Sunday 27th April 2025, Midnight. 1st Interview will be online w/c 5th May 2025. 2nd Interview to be confirmed.
Our client has a permanent, full-time vacancy for an experienced Legal Secretary to join their Family Law team. Key responsibilities Supporting solicitors and partners with the day-to-day running of their files The production of documents and correspondence using audio/copy typing Experience of standard template documents for the respective areas Costing files on a monthly basis and the preparation of draft bills to include ensuring disbursements are claimed and paid Attending to clients and others, both on the telephone and in person, where possible dealing with initial enquiries and/or taking detailed messages to enable the appropriate person to deal with the matter on their return Management of Fee Earners diaries, including scheduling of appointments, arranging meetings, organising travel as appropriate. Ensure all meetings have appropriate facilities arranged eg meeting room booked, refreshments available; Setting up new files accurately and speedily on instruction Maintaining Fee Earners client details on the firm s database (ALB) and updating as and when required Dealing promptly and accurately all filing and storage/retrieval requirements in respect of client files Ensure all files are Lexcel compliant and management of money laundering checks and keeping the associated records; Assisting in the smooth running of the administration and secretarial support within the department, supporting other Fee Earners and secretarial support where appropriate Awareness of GDPR and the handling of sensitive information ensuring confidentiality and security of all practice and client data. Documentation and/or information Undertaking any other ad hoc duties as requested by the professional staff in the department Support as and when requested in firm-wide and departmental marketing events Requirements Previous experience as a legal secretary, preferably in Family Law, although other legal secretarial experience will be considered. Excellent interpersonal skills and clear written and oral communication Proven audio typing experience Excellent organisational skills Ability to communicate both in writing and orally with a wide range of people The ability to demonstrate a courteous, helpful and pleasant manner both in person and on the phone Efficiency, reliability and flexibility, able to organise the workload to meet challenging/changing deadlines ensuring prioritisation of different work matters across the team Self-motivation with the ability to be a self-starter and work independently or within a team Proven IT skills, including the use of case management systems, MS Word, Outlook and Excel Personal pride in the quality of their work which should be to a high standard and delivered within the required timeframes Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.
Apr 18, 2025
Full time
Our client has a permanent, full-time vacancy for an experienced Legal Secretary to join their Family Law team. Key responsibilities Supporting solicitors and partners with the day-to-day running of their files The production of documents and correspondence using audio/copy typing Experience of standard template documents for the respective areas Costing files on a monthly basis and the preparation of draft bills to include ensuring disbursements are claimed and paid Attending to clients and others, both on the telephone and in person, where possible dealing with initial enquiries and/or taking detailed messages to enable the appropriate person to deal with the matter on their return Management of Fee Earners diaries, including scheduling of appointments, arranging meetings, organising travel as appropriate. Ensure all meetings have appropriate facilities arranged eg meeting room booked, refreshments available; Setting up new files accurately and speedily on instruction Maintaining Fee Earners client details on the firm s database (ALB) and updating as and when required Dealing promptly and accurately all filing and storage/retrieval requirements in respect of client files Ensure all files are Lexcel compliant and management of money laundering checks and keeping the associated records; Assisting in the smooth running of the administration and secretarial support within the department, supporting other Fee Earners and secretarial support where appropriate Awareness of GDPR and the handling of sensitive information ensuring confidentiality and security of all practice and client data. Documentation and/or information Undertaking any other ad hoc duties as requested by the professional staff in the department Support as and when requested in firm-wide and departmental marketing events Requirements Previous experience as a legal secretary, preferably in Family Law, although other legal secretarial experience will be considered. Excellent interpersonal skills and clear written and oral communication Proven audio typing experience Excellent organisational skills Ability to communicate both in writing and orally with a wide range of people The ability to demonstrate a courteous, helpful and pleasant manner both in person and on the phone Efficiency, reliability and flexibility, able to organise the workload to meet challenging/changing deadlines ensuring prioritisation of different work matters across the team Self-motivation with the ability to be a self-starter and work independently or within a team Proven IT skills, including the use of case management systems, MS Word, Outlook and Excel Personal pride in the quality of their work which should be to a high standard and delivered within the required timeframes Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.
An exciting opportunity has arisen for Legal Secretary to join a private client department at a well-established law firm. This part-time role offers excellent benefits and a competitive salary. As a Legal Secretary, you will support a dynamic Private Client team, assisting fee earners with a range of secretarial duties to ensure smooth and efficient operations. What we are looking for. Previously worked as a Legal Secretary or in a similar role. Previous experience in a secretarial role, ideally within private client department. Strong typing and organisational skills. Familiarity with Word, Excel, and case management software. A professional telephone manners and strong communication skills. Apply now for this exceptional Legal Secretary opportunity to contribute to a dynamic legal team and advance your career. Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone, or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us. Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
Apr 17, 2025
Full time
An exciting opportunity has arisen for Legal Secretary to join a private client department at a well-established law firm. This part-time role offers excellent benefits and a competitive salary. As a Legal Secretary, you will support a dynamic Private Client team, assisting fee earners with a range of secretarial duties to ensure smooth and efficient operations. What we are looking for. Previously worked as a Legal Secretary or in a similar role. Previous experience in a secretarial role, ideally within private client department. Strong typing and organisational skills. Familiarity with Word, Excel, and case management software. A professional telephone manners and strong communication skills. Apply now for this exceptional Legal Secretary opportunity to contribute to a dynamic legal team and advance your career. Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone, or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us. Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
Job Title: Finance and Corporate Services Lead Hours: 30hpw Annual Salary: £40,000 FTE (£32,432 pro rata) Reports to: CEO Responsible for: Business Support Team Based: Hybrid - Home/Cynon Linc, Aberdare minimum 25% office based Contract Type: Permanent Non-contractual Benefits: Employee Assistance Programme 10% discount on Cynon Linc Hyb Menu Opportunity for flexible working Work issued mobile phone or contribution towards personal bill 45ppm Business Mileage Allowance Opportunities for personal development Birthday Booster The Big Picture Age Connects Morgannwg is the leading charity working with older people living in Rhondda Cynon Taf, Bridgend and Merthyr Tydfil (the Cwm Taf Morgannwg Health Board footprint). We have a strong history with over 45 years of supporting older people and their families through some of the most difficult times in their life. We also have a proven track record of listening to older people, learning what is important to them and caring about the way they are treated, perceived, and portrayed. Job Purpose As Finance and Corporate Services Lead, you will spearhead the development and leadership of the Business Support Team, delivering high-quality information and services to empower our staff, volunteers, and Trustees. You will play a central role in shaping the organisation s financial strategy, with key responsibilities including financial planning and analysis, budgeting, forecasting, and variance reporting. You will be responsible for producing regular management accounts for budget holders and Board, and year end accounts in preparation for the charity s independent annual audit. Your expertise will also support payroll and pension administration, KPI monitoring, Updated April 2025 - CEO and the development of robust costing methodologies. Acting as a strategic business partner, you will collaborate with both internal teams and external stakeholders. Proficiency in advanced Excel, Workday Adaptive Planning, Xero, and VAT management is essential to drive informed decision-making and operational efficiency. Key Objectives Leadership and Management: Lead and develop a high quality, dynamic team of people to support and deliver the charity s infrastructure services. Be committed to the charity s growth through volunteering opportunities and lifelong learning. Work alongside colleagues and the Board to drive, influence, advise and support the cultural and people aspects of organisational change, design, workforce planning, people processes and business improvement initiatives. Support wider organisational objectives including digital transformation and progress towards net zero through your work. Strong Governance: Work with the CEO (Company Secretary) and Board to put in place robust, transparent and effective systems, process and practice which reflect and promote good governance. Provide leadership on the charity s legal structure, having regard to its operational model(s) and various activities, to ensure the charity is using its resources efficiently and effectively. Development and Growth: Work with the senior leadership and operational management team to identify opportunities and areas of sustainable growth in line with the Strategic Plan. Contribute to the development of an income generation plan that secures sustainable income to support our work, and which maintains our strategic goal of generating 60% of income from unrestricted and independent sources. Main duties and responsibilities: Provide strategic financial leadership to the organisation, working closely with the Board, CEO and senior leadership team to produce sustainable and viable long-term business plans. Work closely with the CEO and Strategic Leadership Team to prepare the annual budget for the organisation and support the management team with preparation of budgets to support applications for funding Financial monitoring of all grant income and prepare appropriate grant claims Ensure that finance regulations, policies and procedures are adhered to and updated. Prepare the organisations management accounts for review by the Senior Management Team and the Board. Prepare the charity s year end accounts and work collaboratively with the charity s appointed Auditors Updated April 2025 - CEO Lead and manage the organisation s corporate and legal responsibilities to include Charity Commission, Companies House and statutory obligations. Manage the organisations corporate and legal responsibilities in respect of all ACM s offices or workplaces. This will include statutory obligations, Health & Safety, Office insurance, IT and internet policies and obligations. Manage the organisation s procurement process and oversee contractual relationships to ensure value for money is achieved and maintained Embrace new technology in your role and act as a digital champion for the wider team Work alongside Managers and Team Leaders to a) drive and support organisational change b) design workforce planning and business improvement initiatives and c) improve business efficiency allowing for greater flexibility and planned growth. Work closely with others to embed a performance management culture by ensuring clear objectives, feedback and the improvement of customer service through behaviours aligned with our values. Lead your operational team to develop, recommend and implement policies, procedures and tools in line with the business requirement, good practice, regulatory and legislative requirements Actively support the Board of Trustees and Chief Executive Officer to further to aims and objectives of Age Connects Morgannwg Work positively to enhance engagement/rapport with employees to develop their potential and build team spirit. Build positive and productive engagement/rapport with external organisations. Support to and deputise for Chief Executive Officer, where appropriate. Undertake any other responsibilities commensurate with the grade of the post. We place emphasis on our staff having the following personal characteristics Leads with integrity and takes ownership. Adaptable and receptive to change. Conscientious Confident and assertive Able to work at pace Solution focused and proactive. Cares about people Motivated and enthusiastic wants to do a great job and always does their best. Has initiative - doesn t wait to be told or asked Copes well with pressure Not afraid to make mistakes and will learn from them. Team player qualities Why Work For Us? Hybrid working Family friendly employer Mileage allowance Discount at Cynon Linc Access to independent financial advice Workplace wellbeing scheme Employee assistance programme All staff/volunteers working for Age Connects Morgannwg are expected to respond appropriately to any concerns that they may have regarding the abuse/inappropriate treatment of vulnerable adults. This will usually mean alerting their line manager. The protection of vulnerable adults is always a core responsibility. The above is a broad definition of the job responsibilities. It does not take into account every aspect of the job which the jobholder may be required to perform. Flexibility is essential since the jobholder s working hours will be determined by the requirements of the business.
Apr 17, 2025
Full time
Job Title: Finance and Corporate Services Lead Hours: 30hpw Annual Salary: £40,000 FTE (£32,432 pro rata) Reports to: CEO Responsible for: Business Support Team Based: Hybrid - Home/Cynon Linc, Aberdare minimum 25% office based Contract Type: Permanent Non-contractual Benefits: Employee Assistance Programme 10% discount on Cynon Linc Hyb Menu Opportunity for flexible working Work issued mobile phone or contribution towards personal bill 45ppm Business Mileage Allowance Opportunities for personal development Birthday Booster The Big Picture Age Connects Morgannwg is the leading charity working with older people living in Rhondda Cynon Taf, Bridgend and Merthyr Tydfil (the Cwm Taf Morgannwg Health Board footprint). We have a strong history with over 45 years of supporting older people and their families through some of the most difficult times in their life. We also have a proven track record of listening to older people, learning what is important to them and caring about the way they are treated, perceived, and portrayed. Job Purpose As Finance and Corporate Services Lead, you will spearhead the development and leadership of the Business Support Team, delivering high-quality information and services to empower our staff, volunteers, and Trustees. You will play a central role in shaping the organisation s financial strategy, with key responsibilities including financial planning and analysis, budgeting, forecasting, and variance reporting. You will be responsible for producing regular management accounts for budget holders and Board, and year end accounts in preparation for the charity s independent annual audit. Your expertise will also support payroll and pension administration, KPI monitoring, Updated April 2025 - CEO and the development of robust costing methodologies. Acting as a strategic business partner, you will collaborate with both internal teams and external stakeholders. Proficiency in advanced Excel, Workday Adaptive Planning, Xero, and VAT management is essential to drive informed decision-making and operational efficiency. Key Objectives Leadership and Management: Lead and develop a high quality, dynamic team of people to support and deliver the charity s infrastructure services. Be committed to the charity s growth through volunteering opportunities and lifelong learning. Work alongside colleagues and the Board to drive, influence, advise and support the cultural and people aspects of organisational change, design, workforce planning, people processes and business improvement initiatives. Support wider organisational objectives including digital transformation and progress towards net zero through your work. Strong Governance: Work with the CEO (Company Secretary) and Board to put in place robust, transparent and effective systems, process and practice which reflect and promote good governance. Provide leadership on the charity s legal structure, having regard to its operational model(s) and various activities, to ensure the charity is using its resources efficiently and effectively. Development and Growth: Work with the senior leadership and operational management team to identify opportunities and areas of sustainable growth in line with the Strategic Plan. Contribute to the development of an income generation plan that secures sustainable income to support our work, and which maintains our strategic goal of generating 60% of income from unrestricted and independent sources. Main duties and responsibilities: Provide strategic financial leadership to the organisation, working closely with the Board, CEO and senior leadership team to produce sustainable and viable long-term business plans. Work closely with the CEO and Strategic Leadership Team to prepare the annual budget for the organisation and support the management team with preparation of budgets to support applications for funding Financial monitoring of all grant income and prepare appropriate grant claims Ensure that finance regulations, policies and procedures are adhered to and updated. Prepare the organisations management accounts for review by the Senior Management Team and the Board. Prepare the charity s year end accounts and work collaboratively with the charity s appointed Auditors Updated April 2025 - CEO Lead and manage the organisation s corporate and legal responsibilities to include Charity Commission, Companies House and statutory obligations. Manage the organisations corporate and legal responsibilities in respect of all ACM s offices or workplaces. This will include statutory obligations, Health & Safety, Office insurance, IT and internet policies and obligations. Manage the organisation s procurement process and oversee contractual relationships to ensure value for money is achieved and maintained Embrace new technology in your role and act as a digital champion for the wider team Work alongside Managers and Team Leaders to a) drive and support organisational change b) design workforce planning and business improvement initiatives and c) improve business efficiency allowing for greater flexibility and planned growth. Work closely with others to embed a performance management culture by ensuring clear objectives, feedback and the improvement of customer service through behaviours aligned with our values. Lead your operational team to develop, recommend and implement policies, procedures and tools in line with the business requirement, good practice, regulatory and legislative requirements Actively support the Board of Trustees and Chief Executive Officer to further to aims and objectives of Age Connects Morgannwg Work positively to enhance engagement/rapport with employees to develop their potential and build team spirit. Build positive and productive engagement/rapport with external organisations. Support to and deputise for Chief Executive Officer, where appropriate. Undertake any other responsibilities commensurate with the grade of the post. We place emphasis on our staff having the following personal characteristics Leads with integrity and takes ownership. Adaptable and receptive to change. Conscientious Confident and assertive Able to work at pace Solution focused and proactive. Cares about people Motivated and enthusiastic wants to do a great job and always does their best. Has initiative - doesn t wait to be told or asked Copes well with pressure Not afraid to make mistakes and will learn from them. Team player qualities Why Work For Us? Hybrid working Family friendly employer Mileage allowance Discount at Cynon Linc Access to independent financial advice Workplace wellbeing scheme Employee assistance programme All staff/volunteers working for Age Connects Morgannwg are expected to respond appropriately to any concerns that they may have regarding the abuse/inappropriate treatment of vulnerable adults. This will usually mean alerting their line manager. The protection of vulnerable adults is always a core responsibility. The above is a broad definition of the job responsibilities. It does not take into account every aspect of the job which the jobholder may be required to perform. Flexibility is essential since the jobholder s working hours will be determined by the requirements of the business.
Conveyancing Secretary We are seeking an experienced Conveyancing Secretary to join our busy and well-respected property department. The ideal candidate will have a strong background in residential conveyancing and be confident supporting fee earners with a range of administrative and secretarial tasks. Key Responsibilities Providing full secretarial support to conveyancing fee earners Audio and copy typing of legal documents and correspondence Managing diaries and scheduling appointments Preparing contract packs, Land Registry applications, and SDLT forms Opening, maintaining, and closing client files (both paper and electronic) Liaising with clients, estate agents, mortgage lenders, and other solicitors Handling telephone and email enquiries in a professional and courteous manner Assisting with the post-completion process General administrative duties including filing, photocopying, and scanning Person Specification Previous experience in a conveyancing/legal secretarial role essential Strong audio and copy typing skills Familiarity with case management systems Excellent attention to detail and organisational skills Confident communicator with a professional telephone manner Able to work independently and as part of a team Proficient in Microsoft Word, Excel, and Outlook
Apr 17, 2025
Full time
Conveyancing Secretary We are seeking an experienced Conveyancing Secretary to join our busy and well-respected property department. The ideal candidate will have a strong background in residential conveyancing and be confident supporting fee earners with a range of administrative and secretarial tasks. Key Responsibilities Providing full secretarial support to conveyancing fee earners Audio and copy typing of legal documents and correspondence Managing diaries and scheduling appointments Preparing contract packs, Land Registry applications, and SDLT forms Opening, maintaining, and closing client files (both paper and electronic) Liaising with clients, estate agents, mortgage lenders, and other solicitors Handling telephone and email enquiries in a professional and courteous manner Assisting with the post-completion process General administrative duties including filing, photocopying, and scanning Person Specification Previous experience in a conveyancing/legal secretarial role essential Strong audio and copy typing skills Familiarity with case management systems Excellent attention to detail and organisational skills Confident communicator with a professional telephone manner Able to work independently and as part of a team Proficient in Microsoft Word, Excel, and Outlook
Job Title: Property Legal Secretary / Legal PA Salary: £Negotiable Location: Central London Hybrid: 3 Office / 2 Home Leading legal 500 law firm are looking for an experienced commercial or residential property legal secretary to join their busy real estate team and provide PA, legal secretarial, and administrative support. The team are looking for a legal secretary who will be pro-active, take the initiative, and will develop strong working relationships with their established clients. It is essential that you have at least two years' experience as a legal secretary / legal PA working for another real estate property team (commercial or residential property). You must be able to demonstrate strong knowledge of commercial and residential property procedures, land registry searches, and be familiar with relevant forms (SDLT etc.) and other documents. Strong organisation and communication skills are also essential. This is a fantastic opportunity to join a leading team of fee earners in a prestigious London law firm. The firm have a successful hybrid working policy (3 days office / 2 days home) as well as a good benefits package. Very friendly firm with a team-orientated culture. McKinlay Law endeavour to contact all successful candidates within 24 hours. However, due to the volume of applications that we receive, we are not able to respond to every candidate individually. If you have not heard from us within 24 hours your application has been unsuccessful and we have not retained your details.
Apr 17, 2025
Full time
Job Title: Property Legal Secretary / Legal PA Salary: £Negotiable Location: Central London Hybrid: 3 Office / 2 Home Leading legal 500 law firm are looking for an experienced commercial or residential property legal secretary to join their busy real estate team and provide PA, legal secretarial, and administrative support. The team are looking for a legal secretary who will be pro-active, take the initiative, and will develop strong working relationships with their established clients. It is essential that you have at least two years' experience as a legal secretary / legal PA working for another real estate property team (commercial or residential property). You must be able to demonstrate strong knowledge of commercial and residential property procedures, land registry searches, and be familiar with relevant forms (SDLT etc.) and other documents. Strong organisation and communication skills are also essential. This is a fantastic opportunity to join a leading team of fee earners in a prestigious London law firm. The firm have a successful hybrid working policy (3 days office / 2 days home) as well as a good benefits package. Very friendly firm with a team-orientated culture. McKinlay Law endeavour to contact all successful candidates within 24 hours. However, due to the volume of applications that we receive, we are not able to respond to every candidate individually. If you have not heard from us within 24 hours your application has been unsuccessful and we have not retained your details.
We are currently seeking a Conveyancing Legal Secretary to join a well-established and employee focused firm in Tenterden part of a busy Conveyancing team. You will provide full secretarial support, diary management, meeting and greeting clients, audio transcription, submitting searches and handling telephone queries from clients and/or third parties. The role: Audio copy typing - letters; legal forms (Oyez) Knowledge of Land Registry Portal, BigHand, Searchflow and/or Partner 4 Windows advantageous Answer the telephone in a polite and efficient manner Undertake administrative duties such as photocopying & updating client details Filing correspondence and ensuring files are kept up to date Arranging appointments and dealing with clients Work as part of a team, assisting with secretarial and telephone cover when required Handle all confidential information discreetly and in-line with GDPR/AML The ideal candidate: Proven experience working as a Legal Secretary within a busy Conveyancing department Excellent technical skills which include a fast and accurate typing speed The ability to manage a busy workload with minimal supervision and meet tight deadlines Good communication skills and a confident, friendly and outgoing manner both over the phone and in person Great attention to detail A good working knowledge of Word & Excel is essential This is a full-time and permanent role - Monday - Friday 9am - 5.30pm Immediate Interviews Available! Diamond Search Recruitment are acting as an employment agency in regard to this role.
Apr 17, 2025
Full time
We are currently seeking a Conveyancing Legal Secretary to join a well-established and employee focused firm in Tenterden part of a busy Conveyancing team. You will provide full secretarial support, diary management, meeting and greeting clients, audio transcription, submitting searches and handling telephone queries from clients and/or third parties. The role: Audio copy typing - letters; legal forms (Oyez) Knowledge of Land Registry Portal, BigHand, Searchflow and/or Partner 4 Windows advantageous Answer the telephone in a polite and efficient manner Undertake administrative duties such as photocopying & updating client details Filing correspondence and ensuring files are kept up to date Arranging appointments and dealing with clients Work as part of a team, assisting with secretarial and telephone cover when required Handle all confidential information discreetly and in-line with GDPR/AML The ideal candidate: Proven experience working as a Legal Secretary within a busy Conveyancing department Excellent technical skills which include a fast and accurate typing speed The ability to manage a busy workload with minimal supervision and meet tight deadlines Good communication skills and a confident, friendly and outgoing manner both over the phone and in person Great attention to detail A good working knowledge of Word & Excel is essential This is a full-time and permanent role - Monday - Friday 9am - 5.30pm Immediate Interviews Available! Diamond Search Recruitment are acting as an employment agency in regard to this role.
Location: Harlow Salary: Competitive, based on experience Job Type: Part - time 2 days per week Salary 45,000 - 60,000 pro rata (depending on experience) Job Summary: We are seeking a highly skilled CIMA-qualified Management Accountant/Company Secretary to head up our finance team. The successful candidate will play a key role in financial planning, budgeting, and business decision-making, ensuring the organisation remains financially healthy and aligned with strategic goals. Key Responsibilities: Prepare monthly management accounts, including variance analysis and performance reporting. Develop and maintain financial models to support decision-making and business planning. Monitor budgets and forecasts to ensure accurate financial projections. Provide insights on cost control, revenue optimisation, and financial efficiency. Support senior management with financial data and strategic recommendations. Ensure compliance with financial regulations, internal policies, and best practices. Collaborate with operational teams to improve financial performance and efficiency. Manage year-end audit processes and liaise with external auditors. Ensure the company complies with legal and regulatory requirements. File necessary documents with regulatory authorities (e.g., annual returns, financial statements). Ensure compliance with company laws, tax regulations, and corporate policies Required Qualifications & Skills: Fully CIMA-qualified (Chartered Institute of Management Accountants). Strong understanding of financial reporting, budgeting, and forecasting. Proficiency in financial software Advanced Excel skills and experience with data analytics. Excellent problem-solving abilities and strategic thinking. Strong communication and stakeholder management skills. Ability to work under pressure and meet deadlines in a fast-paced environment. Preferred Experience: 3+ years of experience in management accounting or financial analysis. Experience in manufacturing an advantage Knowledge of regulatory requirements and financial best practices. What We Offer: Competitive salary depending on experience. Flexible working arrangements and a supportive work environment. Employee benefits, flexible working, pension plan.
Apr 17, 2025
Full time
Location: Harlow Salary: Competitive, based on experience Job Type: Part - time 2 days per week Salary 45,000 - 60,000 pro rata (depending on experience) Job Summary: We are seeking a highly skilled CIMA-qualified Management Accountant/Company Secretary to head up our finance team. The successful candidate will play a key role in financial planning, budgeting, and business decision-making, ensuring the organisation remains financially healthy and aligned with strategic goals. Key Responsibilities: Prepare monthly management accounts, including variance analysis and performance reporting. Develop and maintain financial models to support decision-making and business planning. Monitor budgets and forecasts to ensure accurate financial projections. Provide insights on cost control, revenue optimisation, and financial efficiency. Support senior management with financial data and strategic recommendations. Ensure compliance with financial regulations, internal policies, and best practices. Collaborate with operational teams to improve financial performance and efficiency. Manage year-end audit processes and liaise with external auditors. Ensure the company complies with legal and regulatory requirements. File necessary documents with regulatory authorities (e.g., annual returns, financial statements). Ensure compliance with company laws, tax regulations, and corporate policies Required Qualifications & Skills: Fully CIMA-qualified (Chartered Institute of Management Accountants). Strong understanding of financial reporting, budgeting, and forecasting. Proficiency in financial software Advanced Excel skills and experience with data analytics. Excellent problem-solving abilities and strategic thinking. Strong communication and stakeholder management skills. Ability to work under pressure and meet deadlines in a fast-paced environment. Preferred Experience: 3+ years of experience in management accounting or financial analysis. Experience in manufacturing an advantage Knowledge of regulatory requirements and financial best practices. What We Offer: Competitive salary depending on experience. Flexible working arrangements and a supportive work environment. Employee benefits, flexible working, pension plan.
Job Title: Deputy Company Secretary Salary: Up to £70,000 plus benefits Hours: 37 hours per week Location: Walsall Our client is seeking a Deputy Company Secretary to join their dynamic team to lead governance excellence. Reporting to the General Counsel, you will drive compliance, deliver best-in-class board support, implement innovative policies, and shape corporate governance strategies. This is your chance to play a pivotal role in a forward-thinking organisation, collaborating with leadership and driving impactful change. If you're a detail-driven leader passionate about governance, they want you on board! About Them Our client is a trusted provider of essential services across regulated industries, delivering specialist engineering, asset management, and compliance services to a wide range of clients, including utility companies, local authorities, and organizations with critical infrastructure. With approaching 3000 employees across the UK and further afield, they're committed to upholding the highest standards, ensuring compliance, and supporting our clients infrastructure needs. The Role The Deputy Company Secretary will report to the General Counsel and lead the Secretariat function to ensure the provision of best practice company secretarial and governance services in accordance with statutory requirements and service level agreements. Key responsibilities: Ensure the Group's UK subsidiaries and holding companies are compliant with the Companies Act 2006 and all other relevant statutory requirements and that subsidiaries and holding companies in oversees jurisdictions are compliant with the relevant statutory requirements Staying up to date with company secretarial, and corporate governance matters, advise the General Counsel on changes in legislation affecting corporate governance Drafting and implementing best practice policies and procedures in company secretarial practice and governance Delivering technological solutions to improve efficiency, reduce risk and cost Deliver best practice company secretarial support for Boards, Committees, Executive Meetings and ad hoc meetings. Provide support to the General Counsel for the group board. Act as the lead support for their Board and its Committees. Ensure the Company Secretarial Assistant delivers support to the UK subsidiary companies Company secretarial support includes: Meeting planning and scheduling, agenda setting and preparation of meeting papers (in conjunction with Executive Assistants), attendance at Board, Committee and ad hoc meetings, maintenance of the forward planners, producing high quality minutes, tracking actions to completion, drafting resolutions Ensuring Board and Committee decision making complies with the Group Delegation of Authority Framework Ensure that the flow of information and decision making between Boards and Committees is appropriate Creating and maintaining electronic statutory records on Sharepoint for all UK Companies Ensuring all statutory filings are completed and filed within statutory timeframes Managing relationships and liaising with oversees company secretarial teams to ensure that all oversees companies are compliant with the statutory regime in which they operate Provide advice on and facilitate compliance with relevant statutory and regulatory company secretariat and governance requirements Ensuring terms of reference, reserved matters, forward planners and business compliance policies are communicated, reviewed and updated to reflect internal/external changes Managing the conflicts of interest policy, annual updates to conflict declarations and assessing/advising on director conflicts as they arise Managing the Director Information Portal in SharePoint Manage director appointments and resignations, support director induction, onboarding and training programmes (in conjunction with HR) Manage board effectiveness reviews (in conjunction with HR) Manage the annual skills matrix review Manage the production of the governance sections of the annual report and accounts for UK and oversees companies Managing individual company secretarial, governance and corporate projects What You ll Need Qualifications: Educated to degree level, ICSA or Chartered Secretary (min ACG) (at least 3 years relevant work experience) Experience: Proven experience in a similar role and ideally in a regulated sector Strong knowledge of corporate governance principals Experience of building a company secretarial function from the ground up, including implementing appropriate systems and procedures ideally Minute taking capability, of a consistent high-quality standard and conducive to serving a regulated entity Excellent verbal and written communication skills with the ability to build relationships at Board level. High-level attention to detail and accuracy. Ability to work independently and collaboratively as part of a team are essential What You ll Get in Return Competitive salary, depending on experience, car/allowance, private medical, matched pension and annual bonus The chance to shape the construction legal function and make a lasting impact in a growing organization Collaborative, values-driven culture with a focus on professionalism, trust, and community impact Opportunities to engage with key leaders, including the CEO, CFO, and other executives An environment that supports your professional growth and values innovative, impactful contributions REF-
Apr 17, 2025
Full time
Job Title: Deputy Company Secretary Salary: Up to £70,000 plus benefits Hours: 37 hours per week Location: Walsall Our client is seeking a Deputy Company Secretary to join their dynamic team to lead governance excellence. Reporting to the General Counsel, you will drive compliance, deliver best-in-class board support, implement innovative policies, and shape corporate governance strategies. This is your chance to play a pivotal role in a forward-thinking organisation, collaborating with leadership and driving impactful change. If you're a detail-driven leader passionate about governance, they want you on board! About Them Our client is a trusted provider of essential services across regulated industries, delivering specialist engineering, asset management, and compliance services to a wide range of clients, including utility companies, local authorities, and organizations with critical infrastructure. With approaching 3000 employees across the UK and further afield, they're committed to upholding the highest standards, ensuring compliance, and supporting our clients infrastructure needs. The Role The Deputy Company Secretary will report to the General Counsel and lead the Secretariat function to ensure the provision of best practice company secretarial and governance services in accordance with statutory requirements and service level agreements. Key responsibilities: Ensure the Group's UK subsidiaries and holding companies are compliant with the Companies Act 2006 and all other relevant statutory requirements and that subsidiaries and holding companies in oversees jurisdictions are compliant with the relevant statutory requirements Staying up to date with company secretarial, and corporate governance matters, advise the General Counsel on changes in legislation affecting corporate governance Drafting and implementing best practice policies and procedures in company secretarial practice and governance Delivering technological solutions to improve efficiency, reduce risk and cost Deliver best practice company secretarial support for Boards, Committees, Executive Meetings and ad hoc meetings. Provide support to the General Counsel for the group board. Act as the lead support for their Board and its Committees. Ensure the Company Secretarial Assistant delivers support to the UK subsidiary companies Company secretarial support includes: Meeting planning and scheduling, agenda setting and preparation of meeting papers (in conjunction with Executive Assistants), attendance at Board, Committee and ad hoc meetings, maintenance of the forward planners, producing high quality minutes, tracking actions to completion, drafting resolutions Ensuring Board and Committee decision making complies with the Group Delegation of Authority Framework Ensure that the flow of information and decision making between Boards and Committees is appropriate Creating and maintaining electronic statutory records on Sharepoint for all UK Companies Ensuring all statutory filings are completed and filed within statutory timeframes Managing relationships and liaising with oversees company secretarial teams to ensure that all oversees companies are compliant with the statutory regime in which they operate Provide advice on and facilitate compliance with relevant statutory and regulatory company secretariat and governance requirements Ensuring terms of reference, reserved matters, forward planners and business compliance policies are communicated, reviewed and updated to reflect internal/external changes Managing the conflicts of interest policy, annual updates to conflict declarations and assessing/advising on director conflicts as they arise Managing the Director Information Portal in SharePoint Manage director appointments and resignations, support director induction, onboarding and training programmes (in conjunction with HR) Manage board effectiveness reviews (in conjunction with HR) Manage the annual skills matrix review Manage the production of the governance sections of the annual report and accounts for UK and oversees companies Managing individual company secretarial, governance and corporate projects What You ll Need Qualifications: Educated to degree level, ICSA or Chartered Secretary (min ACG) (at least 3 years relevant work experience) Experience: Proven experience in a similar role and ideally in a regulated sector Strong knowledge of corporate governance principals Experience of building a company secretarial function from the ground up, including implementing appropriate systems and procedures ideally Minute taking capability, of a consistent high-quality standard and conducive to serving a regulated entity Excellent verbal and written communication skills with the ability to build relationships at Board level. High-level attention to detail and accuracy. Ability to work independently and collaboratively as part of a team are essential What You ll Get in Return Competitive salary, depending on experience, car/allowance, private medical, matched pension and annual bonus The chance to shape the construction legal function and make a lasting impact in a growing organization Collaborative, values-driven culture with a focus on professionalism, trust, and community impact Opportunities to engage with key leaders, including the CEO, CFO, and other executives An environment that supports your professional growth and values innovative, impactful contributions REF-
Family Secretary Permanent Full-Time Salary Dependent on Experienc Frome We are supporting our client in recruiting a Family Secretary to join their team in Frome, providing support to the Family Department. Key Responsibilities and Accountabilities: Audio typing, preparing and amending draft documents. Making and receiving telephone calls and dealing with emails. Dealing with clients both in person and on the telephone Making appointments and assisting with queries. Photocopying, filing and general office duties including opening files and preparing completed file storage. Assisting other members of the Private Client support team and liaising and assisting other members of staff as appropriate. Providing reception cover when required. Skills: Fast, accurate typing. Good presentation of letters and documentation. Good telephone manner and ability to deal with clients. Ability to deal with clients, intermediaries and other contacts. Use of the IT systems in the office. Benefits: 28 days holiday in addition to bank holidays. Hours of works are Monday to Friday 9.00am to 5.00pm By applying for this role you give permission for Purely Recruitment to submit your personal information contained within your CV or any other relevant information provided in order for the prospective employer to review your application for the specific role applied for. Purely recruitment will not submit or use your personal information for any other purposes other than for searching for alternative employment.
Apr 17, 2025
Full time
Family Secretary Permanent Full-Time Salary Dependent on Experienc Frome We are supporting our client in recruiting a Family Secretary to join their team in Frome, providing support to the Family Department. Key Responsibilities and Accountabilities: Audio typing, preparing and amending draft documents. Making and receiving telephone calls and dealing with emails. Dealing with clients both in person and on the telephone Making appointments and assisting with queries. Photocopying, filing and general office duties including opening files and preparing completed file storage. Assisting other members of the Private Client support team and liaising and assisting other members of staff as appropriate. Providing reception cover when required. Skills: Fast, accurate typing. Good presentation of letters and documentation. Good telephone manner and ability to deal with clients. Ability to deal with clients, intermediaries and other contacts. Use of the IT systems in the office. Benefits: 28 days holiday in addition to bank holidays. Hours of works are Monday to Friday 9.00am to 5.00pm By applying for this role you give permission for Purely Recruitment to submit your personal information contained within your CV or any other relevant information provided in order for the prospective employer to review your application for the specific role applied for. Purely recruitment will not submit or use your personal information for any other purposes other than for searching for alternative employment.
1. JOB PURPOSE The Chapter Clerk is the chief lay executive responsible for implementation of the decisions and directions of Chapter and the efficient operation of its activities. The role involves active support to the Chapter's decision-making processes by way of sound advice and wise counsel. The role includes liaison with the Companions and Officers of the Order of the Garter and high-level planning of state ceremonial events and coordination between all elements of the College of St George and the Royal Household. 2. JOB CONTEXT The College of St George was founded by Edward III to pray for and support the Sovereign and, thereby, the whole land. Daily Prayer has been offered by the College in unbroken succession through the centuries. At the heart of the College is St George's Chapel, the spiritual home of the Knights of the Garter, where daily worship continues to be offered at least three times a day. The College also includes St George's School (with approximately 300 pupils, about 20 of whom are Chapel Choristers), St George's House (a centre for consultations bringing people together to discuss matters of moral or ethical significance to make the world a better place), a Library and set of Archives increasingly used for research, the Military Knights of Windsor, and various departments including the Music Department, with its world-class Choir. The Clergy and Chapel of St George were granted exemption from Provincial and Diocesan authority by the Pope in 1352, and this direct relationship with the Sovereign was maintained at the Reformation in the form of the Chapel's Royal Peculiar status. As such, it is an independent, self-financing institution responsible for the maintenance of St George's Chapel and its surrounding buildings making up approximately one quarter of Windsor Castle. Discreet, prudent but determined fundraising is an important and ongoing task mostly undertaken by others and the Chapter Clerk actively supports that work. Well over 1 million people visit St George's Chapel and its shop in the Cloisters each year. As the Chapel is within the walls of Windsor Castle the visitors' care and welcome is coordinated between St George's and Royal Collection Trust. 3. ORGANISATIONAL CHART The Dean and Canons of Windsor I _Chapter Clerk . I I 2 Chapter Office Staff Capt. of Lay Stewards Virger Clerk of Works Accounts All depts 4. MAIN DUTIES Engagement with, support to and advice for, the Dean and Canons (Chapter). Effective operation of the Chapter's activities, with particular responsibility for: HR, safeguarding, legal, health & safety, data protection, security, tourist, retail and media matters (working closely with professional advisers); State, royal and ceremonial occasions (including Garter Services) within St George's Chapel usually in liaison with Buckingham Palace (working as appropriate with the Dean); communication within the College, including editing the Chapel's weekly newsletter. Coordination of non-liturgical events, such as concerts, within St George's Chapel. The Chapter Clerk is also: Chapter Secretary, a Director and Company Secretary of St George's Chapel shop, Company Secretary of The Foundation of the College of St George and the US Foundation. The main contact for one fifth of the parishes for which the Dean and Canons of Windsor are patrons. 5. DECISION MAKING Though all significant matters of decision, especially in relation to policy, flow through Chapter, the Chapter Clerk is required to show initiative in all areas of delegated responsibility (see Section 4) and to provide a sound lead in them, as well as contributing mature advice to Chapter and to College staff and members on all dimensions of the College's life. There is a considerable level of autonomy to the post, with the majority of the work being unsupervised; but there is proper accountability to the Chapter and the work can be subject to wider scrutiny whether in terms of paperwork and systems, the law, media coverage, an event backfiring, staff dissatisfaction etc. 6. WORKING CONTACTS Close working relationship with the Dean as Dean of College and Chair of Chapter, Register of the Order of the Garter and Senior Domestic Chaplain to The King. Close working relationships with the Canons as Canons of Windsor and members of Chapter and in their Chapter Offices (and, thereby, the departments they oversee) and other distinctive roles. Daily contact with personnel throughout the College. Frequent contact with Windsor Castle staff (maintaining an effective operational relationship with the Castle Superintendent in particular), the Companions and Officers of the Order of the Garter, the Royal Household, Royal Collection Trust, police and local authorities, the Earl Marshal's office, Eton College, Windsor Festival, the Attingham Trust, Church of England National Safeguarding team, Lambeth Palace, Lord Lieutenants association etc. 7. KNOWLEDGE AND SKILLS REQUIRED Personal qualities of integrity, selflessness, kindness and the ability to make good and constructive relationships are key, as is the need to be in full sympathy with the College's life and purpose, its ministry and mission. The skills to work well in a team, providing leadership as appropriate, are necessary, along with good interpersonal skills. Wide administrative and managerial experience are vital, together with media handling skills. The ability to work under pressure and with discretion, to be flexible and accessible, responsive and resourceful. To apply please send a covering letter, CV and application form to Ms Andra Rigby (PA to the Right Reverend Dr Christopher Cocksworth, Dean of Windsor) no later than 30 April 2025 First round interviews will take place on Tuesday 13 May 2025. Second round interviews will take place on Wednesday 28 May 2025. Interviewees will be given an opportunity to view the accommodation.
Apr 17, 2025
Full time
1. JOB PURPOSE The Chapter Clerk is the chief lay executive responsible for implementation of the decisions and directions of Chapter and the efficient operation of its activities. The role involves active support to the Chapter's decision-making processes by way of sound advice and wise counsel. The role includes liaison with the Companions and Officers of the Order of the Garter and high-level planning of state ceremonial events and coordination between all elements of the College of St George and the Royal Household. 2. JOB CONTEXT The College of St George was founded by Edward III to pray for and support the Sovereign and, thereby, the whole land. Daily Prayer has been offered by the College in unbroken succession through the centuries. At the heart of the College is St George's Chapel, the spiritual home of the Knights of the Garter, where daily worship continues to be offered at least three times a day. The College also includes St George's School (with approximately 300 pupils, about 20 of whom are Chapel Choristers), St George's House (a centre for consultations bringing people together to discuss matters of moral or ethical significance to make the world a better place), a Library and set of Archives increasingly used for research, the Military Knights of Windsor, and various departments including the Music Department, with its world-class Choir. The Clergy and Chapel of St George were granted exemption from Provincial and Diocesan authority by the Pope in 1352, and this direct relationship with the Sovereign was maintained at the Reformation in the form of the Chapel's Royal Peculiar status. As such, it is an independent, self-financing institution responsible for the maintenance of St George's Chapel and its surrounding buildings making up approximately one quarter of Windsor Castle. Discreet, prudent but determined fundraising is an important and ongoing task mostly undertaken by others and the Chapter Clerk actively supports that work. Well over 1 million people visit St George's Chapel and its shop in the Cloisters each year. As the Chapel is within the walls of Windsor Castle the visitors' care and welcome is coordinated between St George's and Royal Collection Trust. 3. ORGANISATIONAL CHART The Dean and Canons of Windsor I _Chapter Clerk . I I 2 Chapter Office Staff Capt. of Lay Stewards Virger Clerk of Works Accounts All depts 4. MAIN DUTIES Engagement with, support to and advice for, the Dean and Canons (Chapter). Effective operation of the Chapter's activities, with particular responsibility for: HR, safeguarding, legal, health & safety, data protection, security, tourist, retail and media matters (working closely with professional advisers); State, royal and ceremonial occasions (including Garter Services) within St George's Chapel usually in liaison with Buckingham Palace (working as appropriate with the Dean); communication within the College, including editing the Chapel's weekly newsletter. Coordination of non-liturgical events, such as concerts, within St George's Chapel. The Chapter Clerk is also: Chapter Secretary, a Director and Company Secretary of St George's Chapel shop, Company Secretary of The Foundation of the College of St George and the US Foundation. The main contact for one fifth of the parishes for which the Dean and Canons of Windsor are patrons. 5. DECISION MAKING Though all significant matters of decision, especially in relation to policy, flow through Chapter, the Chapter Clerk is required to show initiative in all areas of delegated responsibility (see Section 4) and to provide a sound lead in them, as well as contributing mature advice to Chapter and to College staff and members on all dimensions of the College's life. There is a considerable level of autonomy to the post, with the majority of the work being unsupervised; but there is proper accountability to the Chapter and the work can be subject to wider scrutiny whether in terms of paperwork and systems, the law, media coverage, an event backfiring, staff dissatisfaction etc. 6. WORKING CONTACTS Close working relationship with the Dean as Dean of College and Chair of Chapter, Register of the Order of the Garter and Senior Domestic Chaplain to The King. Close working relationships with the Canons as Canons of Windsor and members of Chapter and in their Chapter Offices (and, thereby, the departments they oversee) and other distinctive roles. Daily contact with personnel throughout the College. Frequent contact with Windsor Castle staff (maintaining an effective operational relationship with the Castle Superintendent in particular), the Companions and Officers of the Order of the Garter, the Royal Household, Royal Collection Trust, police and local authorities, the Earl Marshal's office, Eton College, Windsor Festival, the Attingham Trust, Church of England National Safeguarding team, Lambeth Palace, Lord Lieutenants association etc. 7. KNOWLEDGE AND SKILLS REQUIRED Personal qualities of integrity, selflessness, kindness and the ability to make good and constructive relationships are key, as is the need to be in full sympathy with the College's life and purpose, its ministry and mission. The skills to work well in a team, providing leadership as appropriate, are necessary, along with good interpersonal skills. Wide administrative and managerial experience are vital, together with media handling skills. The ability to work under pressure and with discretion, to be flexible and accessible, responsive and resourceful. To apply please send a covering letter, CV and application form to Ms Andra Rigby (PA to the Right Reverend Dr Christopher Cocksworth, Dean of Windsor) no later than 30 April 2025 First round interviews will take place on Tuesday 13 May 2025. Second round interviews will take place on Wednesday 28 May 2025. Interviewees will be given an opportunity to view the accommodation.
We are looking for legal candidates who have experience within private client, for legal assistant and paralegal opportunities within a firm in East Grinstead. We are seeking a highly organised and efficient Legal Secretary to join our dynamic legal team. The ideal candidate will possess excellent administrative skills and a keen attention to detail, ensuring that all legal documents and correspondence are managed effectively. This role requires a proactive individual who can manage multiple tasks in a fast-paced environment while maintaining the highest standards of professionalism. Responsibilities Provide comprehensive administrative support to legal professionals, including managing calendars and scheduling appointments. Prepare, proofread, and format legal documents, correspondence, and reports using Microsoft Word and Excel. Conduct audio typing for dictations and transcriptions with accuracy and efficiency. Maintain an organised filing system for both electronic and paper documents to ensure easy retrieval of information. Communicate effectively with clients, colleagues, and external parties, ensuring all inquiries are handled promptly and professionally. Assist in the preparation of case files for court proceedings and meetings. Manage office supplies inventory and coordinate with vendors as necessary. Utilise IT skills to maintain office systems and troubleshoot minor technical issues. Experience Proven experience as a Legal Secretary or in a similar administrative role within a legal environment is preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential. Strong time management skills with the ability to prioritise tasks effectively. Excellent organisational skills with a meticulous approach to detail. Ability to communicate clearly and professionally, both verbally and in writing. Familiarity with audio typing techniques is advantageous but not mandatory; training can be provided. If you are an enthusiastic individual looking to contribute to a professional legal team, we encourage you to apply for this exciting opportunity as a Legal Secretary.
Apr 17, 2025
Full time
We are looking for legal candidates who have experience within private client, for legal assistant and paralegal opportunities within a firm in East Grinstead. We are seeking a highly organised and efficient Legal Secretary to join our dynamic legal team. The ideal candidate will possess excellent administrative skills and a keen attention to detail, ensuring that all legal documents and correspondence are managed effectively. This role requires a proactive individual who can manage multiple tasks in a fast-paced environment while maintaining the highest standards of professionalism. Responsibilities Provide comprehensive administrative support to legal professionals, including managing calendars and scheduling appointments. Prepare, proofread, and format legal documents, correspondence, and reports using Microsoft Word and Excel. Conduct audio typing for dictations and transcriptions with accuracy and efficiency. Maintain an organised filing system for both electronic and paper documents to ensure easy retrieval of information. Communicate effectively with clients, colleagues, and external parties, ensuring all inquiries are handled promptly and professionally. Assist in the preparation of case files for court proceedings and meetings. Manage office supplies inventory and coordinate with vendors as necessary. Utilise IT skills to maintain office systems and troubleshoot minor technical issues. Experience Proven experience as a Legal Secretary or in a similar administrative role within a legal environment is preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential. Strong time management skills with the ability to prioritise tasks effectively. Excellent organisational skills with a meticulous approach to detail. Ability to communicate clearly and professionally, both verbally and in writing. Familiarity with audio typing techniques is advantageous but not mandatory; training can be provided. If you are an enthusiastic individual looking to contribute to a professional legal team, we encourage you to apply for this exciting opportunity as a Legal Secretary.
Paralegal - Family Law Salary - c 23,900 - 25,000.00 Nottingham City Centre Monday - Friday 9am - 5:30pm We have a great opportunity for an experienced paralegal for a prestigious law firm based in the Family Department to work alongside partners specialising in Children Law and Domestic Abuse The role of Paralegal will involve: Advising and representing clients either on the telephone, video conferencing or in person Completing legal aid applications for clients assessed as being eligible. Supporting case workers, working on progression and management of case files Making appointments, arranging meetings and managing fee earner's diary as required Undertaking fee earning responsibilities to support case workers - undertake legal research, drafting of proformas and court documents as necessary Complying with SQM (Specialist Quality Mark) and all internal transaction criteria and procedures Maintaining case files via the computerised case management system The ideal candidate for the role of Paralegal will have: Experience of working as a paralegal or legal exec / secretary looking to take the next step. A background within family law is preferred but not essential. Excellent oral and written communication skills with the ability to record meticulously. Strong analytical skills and ability to apply law to fact Competent negotiation skills (both written and oral) Proficiency using Microsoft Word 365 (Outlook, Word and Excel) Don't miss out apply today! Unfortunately, due to the volume of applications received we are unable to respond with feedback to all applicants. If you have not heard from us via telephone or email within 3 days, please assume that your application has been unsuccessful on this occasion. Thank you for applying with us. TurnerFox Recruitment Team
Apr 17, 2025
Full time
Paralegal - Family Law Salary - c 23,900 - 25,000.00 Nottingham City Centre Monday - Friday 9am - 5:30pm We have a great opportunity for an experienced paralegal for a prestigious law firm based in the Family Department to work alongside partners specialising in Children Law and Domestic Abuse The role of Paralegal will involve: Advising and representing clients either on the telephone, video conferencing or in person Completing legal aid applications for clients assessed as being eligible. Supporting case workers, working on progression and management of case files Making appointments, arranging meetings and managing fee earner's diary as required Undertaking fee earning responsibilities to support case workers - undertake legal research, drafting of proformas and court documents as necessary Complying with SQM (Specialist Quality Mark) and all internal transaction criteria and procedures Maintaining case files via the computerised case management system The ideal candidate for the role of Paralegal will have: Experience of working as a paralegal or legal exec / secretary looking to take the next step. A background within family law is preferred but not essential. Excellent oral and written communication skills with the ability to record meticulously. Strong analytical skills and ability to apply law to fact Competent negotiation skills (both written and oral) Proficiency using Microsoft Word 365 (Outlook, Word and Excel) Don't miss out apply today! Unfortunately, due to the volume of applications received we are unable to respond with feedback to all applicants. If you have not heard from us via telephone or email within 3 days, please assume that your application has been unsuccessful on this occasion. Thank you for applying with us. TurnerFox Recruitment Team
Our client, a highly reputable IP firm are seeking a highly organised and experienced Patent Paralegal Assistant to join their dynamic intellectual property team in London. The ideal candidate will provide comprehensive and crucial support to the fee-earners handling primarily patents caseload with some trade marks. The successful candidate will possess a sound Patent experience, and exposure to Trade Marks would be an added bonus. Those with the CIPA qualification will be looked upon favourably. This role requires an in-depth understanding of patent procedures, exceptional attention to detail, and the ability to work in a fast-paced, deadline-driven environment. The role would suit those from a patent paralegal, patent administration or patent secretary background. In return for your hard work, an enticing salary is on offer along with a nice hybrid working arrangement, flexible working hours to fit in with a good work/life balance. Interested? Apply NOW! Dawn Ellmore Employment aims to respond to all applicants, however due to the number of applications received this is regrettably not always possible. If you have not received a response within three working days, you may assume that your application has been unsuccessful on this occasion.
Apr 16, 2025
Full time
Our client, a highly reputable IP firm are seeking a highly organised and experienced Patent Paralegal Assistant to join their dynamic intellectual property team in London. The ideal candidate will provide comprehensive and crucial support to the fee-earners handling primarily patents caseload with some trade marks. The successful candidate will possess a sound Patent experience, and exposure to Trade Marks would be an added bonus. Those with the CIPA qualification will be looked upon favourably. This role requires an in-depth understanding of patent procedures, exceptional attention to detail, and the ability to work in a fast-paced, deadline-driven environment. The role would suit those from a patent paralegal, patent administration or patent secretary background. In return for your hard work, an enticing salary is on offer along with a nice hybrid working arrangement, flexible working hours to fit in with a good work/life balance. Interested? Apply NOW! Dawn Ellmore Employment aims to respond to all applicants, however due to the number of applications received this is regrettably not always possible. If you have not received a response within three working days, you may assume that your application has been unsuccessful on this occasion.
Position: Legal Secretary Private Client/Conveyancing Location: Ayr Pertemps are recruiting a Legal Secretary to join our client, a local law firm. The idea candidate will have experience working in with a legal firm and ideally exposure to Private Client or Conveyancing work. Key Responsibilities: Provide comprehensive administrative support Draft, format and proofread legal documents, correspondence, click apply for full job details
Apr 15, 2025
Full time
Position: Legal Secretary Private Client/Conveyancing Location: Ayr Pertemps are recruiting a Legal Secretary to join our client, a local law firm. The idea candidate will have experience working in with a legal firm and ideally exposure to Private Client or Conveyancing work. Key Responsibilities: Provide comprehensive administrative support Draft, format and proofread legal documents, correspondence, click apply for full job details
East Reading Legal Secretary - Conveyancing Our client is seeking a Legal Secretary with property experience to support their busy team. They are looking for applications from experienced Legal Secretaries who have worked in residential conveyancing. You will carry out all secretarial tasks and help where necessary with all administrative requirements click apply for full job details
Apr 15, 2025
Full time
East Reading Legal Secretary - Conveyancing Our client is seeking a Legal Secretary with property experience to support their busy team. They are looking for applications from experienced Legal Secretaries who have worked in residential conveyancing. You will carry out all secretarial tasks and help where necessary with all administrative requirements click apply for full job details
Thrive Group are delighted to be working with our Marlborough based client who are actively seeking to engage a Legal Secretary to support their Commercial Department. What you will be doing: Supporting the fee earners within the department, you will be tasked with a wide range of secretarial and administrative duties to include; Drafting legal documentation and correspondence Digital dictation and c click apply for full job details
Apr 15, 2025
Full time
Thrive Group are delighted to be working with our Marlborough based client who are actively seeking to engage a Legal Secretary to support their Commercial Department. What you will be doing: Supporting the fee earners within the department, you will be tasked with a wide range of secretarial and administrative duties to include; Drafting legal documentation and correspondence Digital dictation and c click apply for full job details
Role: Private Client Legal Secretary Location: Leamington Spa Job Type: Full-Time, Permanent Salary: Competitive Depending on Experience About the Role: My client is currently seeking a Legal Secretary o join the Private Client department in their Leamington Spa office. This is a full-time opportunity within a Legal 500 firm. The successful candidate will provide full secretarial and administrative support to multiple Fee Earners, supporting the team with a varied workload, including Wills, Powers of Attorney, and Estate Administration. Key Responsibilities: Provide typing and secretarial support to multiple Fee Earners within the Private Client Department Handle client calls, liaise with Fee Earners, and arrange appointments Greet clients in Reception and ensure a professional and courteous experience Carry out conflict checks and assist with new client file opening procedures Maintain and update filing systems, both paper-based and digital Prepare invoices and cost schedules under Fee Earner supervision Provide general administrative support as required, including reception cover when needed Handle sensitive client matters with professionalism and discretion About You: Minimum of 1 year's experience working in a Private Client Department, including exposure to Wills, Powers of Attorney, and Estate Administration Proficient keyboard skills and confident using Microsoft Outlook and Word Friendly and professional with a proactive, dynamic approach Strong communication and organisational skills Team player with a flexible and adaptable mindset Able to manage sensitive situations and maintain confidentiality What We Offer: The chance to work with one of the region's most respected Legal 500 firms A supportive and collaborative working environment Opportunities for training and career progression Competitive salary and benefits Hybrid working and flexible working can be discussed How to Apply: To take the next step in your legal career with a firm that values professionalism, care, and client service, send your CV over or apply below!
Apr 15, 2025
Full time
Role: Private Client Legal Secretary Location: Leamington Spa Job Type: Full-Time, Permanent Salary: Competitive Depending on Experience About the Role: My client is currently seeking a Legal Secretary o join the Private Client department in their Leamington Spa office. This is a full-time opportunity within a Legal 500 firm. The successful candidate will provide full secretarial and administrative support to multiple Fee Earners, supporting the team with a varied workload, including Wills, Powers of Attorney, and Estate Administration. Key Responsibilities: Provide typing and secretarial support to multiple Fee Earners within the Private Client Department Handle client calls, liaise with Fee Earners, and arrange appointments Greet clients in Reception and ensure a professional and courteous experience Carry out conflict checks and assist with new client file opening procedures Maintain and update filing systems, both paper-based and digital Prepare invoices and cost schedules under Fee Earner supervision Provide general administrative support as required, including reception cover when needed Handle sensitive client matters with professionalism and discretion About You: Minimum of 1 year's experience working in a Private Client Department, including exposure to Wills, Powers of Attorney, and Estate Administration Proficient keyboard skills and confident using Microsoft Outlook and Word Friendly and professional with a proactive, dynamic approach Strong communication and organisational skills Team player with a flexible and adaptable mindset Able to manage sensitive situations and maintain confidentiality What We Offer: The chance to work with one of the region's most respected Legal 500 firms A supportive and collaborative working environment Opportunities for training and career progression Competitive salary and benefits Hybrid working and flexible working can be discussed How to Apply: To take the next step in your legal career with a firm that values professionalism, care, and client service, send your CV over or apply below!
