Join a prestigious and dynamic investment bank renowned for its innovative strategies and commitment to excellence. This firm are seeking a proactive and organised individual to join our team as a Team Assistant on a 6-month rolling contract basis. This is an exciting opportunity to contribute to a leading institution in the finance industry and gain invaluable experience in a fast-paced environment. Client Details An Investment Bank. Description Key Responsibilities: Manage calendars, schedule meetings, and coordinate appointments for team members. Prepare and distribute correspondence, reports, and presentations as needed. Assist with the organisation and coordination of team events, conferences, and client meetings. Handle incoming calls, emails, and inquiries, directing them appropriately. Maintain and update databases, files, and records with accuracy and confidentiality. Collaborate with internal departments to support cross-functional projects and initiatives. Perform general administrative tasks such as filing, copying, and scanning documents. Provide additional support to team members as required to ensure operational efficiency. Profile The successful Candidate: Strong organisational skills with the ability to prioritise tasks and manage multiple deadlines. Excellent communication skills, both written and verbal, with a professional demeanour. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Attention to detail and high level of accuracy in all work activities. Ability to maintain confidentiality and handle sensitive information with discretion. Proactive mindset with a willingness to take initiative and problem-solve independently. Flexibility to adapt to changing priorities and work effectively in a fast-paced environment. Positive attitude and team-oriented approach with a commitment to excellence. Job Offer Join this world renowned firm in a role with lots of developmental and growth opportunities, on a 6 month rolling contract, in a supportive and collaborative environment!
Mar 29, 2024
Full time
Join a prestigious and dynamic investment bank renowned for its innovative strategies and commitment to excellence. This firm are seeking a proactive and organised individual to join our team as a Team Assistant on a 6-month rolling contract basis. This is an exciting opportunity to contribute to a leading institution in the finance industry and gain invaluable experience in a fast-paced environment. Client Details An Investment Bank. Description Key Responsibilities: Manage calendars, schedule meetings, and coordinate appointments for team members. Prepare and distribute correspondence, reports, and presentations as needed. Assist with the organisation and coordination of team events, conferences, and client meetings. Handle incoming calls, emails, and inquiries, directing them appropriately. Maintain and update databases, files, and records with accuracy and confidentiality. Collaborate with internal departments to support cross-functional projects and initiatives. Perform general administrative tasks such as filing, copying, and scanning documents. Provide additional support to team members as required to ensure operational efficiency. Profile The successful Candidate: Strong organisational skills with the ability to prioritise tasks and manage multiple deadlines. Excellent communication skills, both written and verbal, with a professional demeanour. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Attention to detail and high level of accuracy in all work activities. Ability to maintain confidentiality and handle sensitive information with discretion. Proactive mindset with a willingness to take initiative and problem-solve independently. Flexibility to adapt to changing priorities and work effectively in a fast-paced environment. Positive attitude and team-oriented approach with a commitment to excellence. Job Offer Join this world renowned firm in a role with lots of developmental and growth opportunities, on a 6 month rolling contract, in a supportive and collaborative environment!
Job Introduction Part Time / Flexible Working Considered Remote Applicants Considered Do you want to help build a brighter future for communities and individuals in Hammersmith & Fulham doing a highly rewarding job. Turning Point's drug & alcohol services are currently expanding during a really exciting time in the sector with new funding and investment. We have a range of roles for people passionate about supporting others to make change. At Turning Point, we are recognised leaders in provision of service for people with substance use and mental health problems. By providing the right support at the right time and making sure that people can find all the help they need through a single point of contact, we have grown into one of the largest providers of substance use services in England. We are looking for a talented Practitioner Psychologist to ensure the high quality development and provision of psychologically informed interventions within our Drug & Alcohol Wellbeing Services in Hammersmith & Fulham and bring a psychologically informed perspective to multiagency working. Role Responsibility You will use your expertise to offer psychological assessment and formulation and build on a range of evidence-based psychological treatment approaches to support the recovery journey of people experiencing substance use and/or mental health difficulties. In addition to offering psychological therapy to a small caseload of service users with complex needs, you will be expected to consult with colleagues on psychological aspects of treatment and ensure the offer of a psychological perspective within the multi-disciplinary team. Line managing staff such as Advanced Practitioners, Group Leads, Assistant Psychologists, providing clinical supervision for Assistant Psychologists and practice supervision to staff offering psychosocial interventions will be a vital part of your role. In addition to these responsibilities, you will be expected to lead on the development of integrated care pathways with primary mental health partner agencies. Beyond the operational level, you will oversee the use of outcome measures for psychosocial interventions and lead on the management of databases, audit and evaluation related to psychosocial and psychological provision. You will explore ways to continuously improve our services by participating in national psychosocial service development in response to needs analysis, supporting the development and governance of psychosocial and psychological interventions and training and coaching in psychosocial and psychological approaches for local Turning Point staff and external partner agencies. You will be invited to work with our national team of Clinical, Counselling and Forensic Psychologists to lead selected national psychology team work streams. The Ideal Candidate Along with current registration through the Health and Social Professions Council (HCPC) as a Clinical, Counselling or Forensic Psychologist, you will need a doctorate in your professional specialism and proven ability to deliver psychological services. You will have experience of providing, practice managerial or clinical supervision and of offering psychological therapies to people with mental health and/or substance use difficulties. Excellent communication skills, knowledge of IT systems, passion, energy and enthusiasm to be an advocate for change and support staff teams through change, to be person centred in your approach to colleagues and people we support and to add to the delivery of positive outcomes, will all contribute to you becoming a vital member of our clinical team. About us What Benefits Will I Receive? We know reward looks different to each person and so whether its ways to make your money go further, a culture supporting recognition and celebration, or opportunities to boost your career - we want to support you in every way we can with our total reward package that includes: Comprehensive learning and development opportunities so we can invest in your future - we're proud to have a silver accreditation from Investors in People. Choose from our range of courses to gain recognised qualifications 33 days' paid holiday a year, increasing with each year of service up to 35 days. Plus the option to buy additional holidays and spread the cost An exclusive discounts hub for TP colleagues, to help make your money go further - including high street shopping, pubs and restaurants, mobile phones, gym memberships, and much more. You'll also have access to the Blue Light Card, for even more discounts and savings! Flexible working solutions to support your work-life balance Life Assurance of up to 3x annual salary and a competitive Pension Scheme to support your savings and security Access to our Rightsteps Therapy service - free, confidential telephone based counselling sessions, access to an online wellbeing platform, and a Financial Education hub to support your total wellbeing A 24/7 Employee Assistance Programme including a Digital GP, legal advice and more - all free to you and your immediate family Recognition awards to recognise colleagues' inspirational work and dedication, as well as Long Service bonuses to celebrate your commitment to u Flexible benefit options including a Cycle to Work scheme and interest-free Season Ticket Loans A £300 bonus if you successfully refer a friend as a new colleague through our Refer a Friend scheme, as a thanks from us! We reserve the right to close this advert early if we are able to appoint to the vacancy before the advertised closed date. Turning Point Attached documents SM - Highly Specialist Practitioner Psychologist.pdf Apply
Mar 29, 2024
Full time
Job Introduction Part Time / Flexible Working Considered Remote Applicants Considered Do you want to help build a brighter future for communities and individuals in Hammersmith & Fulham doing a highly rewarding job. Turning Point's drug & alcohol services are currently expanding during a really exciting time in the sector with new funding and investment. We have a range of roles for people passionate about supporting others to make change. At Turning Point, we are recognised leaders in provision of service for people with substance use and mental health problems. By providing the right support at the right time and making sure that people can find all the help they need through a single point of contact, we have grown into one of the largest providers of substance use services in England. We are looking for a talented Practitioner Psychologist to ensure the high quality development and provision of psychologically informed interventions within our Drug & Alcohol Wellbeing Services in Hammersmith & Fulham and bring a psychologically informed perspective to multiagency working. Role Responsibility You will use your expertise to offer psychological assessment and formulation and build on a range of evidence-based psychological treatment approaches to support the recovery journey of people experiencing substance use and/or mental health difficulties. In addition to offering psychological therapy to a small caseload of service users with complex needs, you will be expected to consult with colleagues on psychological aspects of treatment and ensure the offer of a psychological perspective within the multi-disciplinary team. Line managing staff such as Advanced Practitioners, Group Leads, Assistant Psychologists, providing clinical supervision for Assistant Psychologists and practice supervision to staff offering psychosocial interventions will be a vital part of your role. In addition to these responsibilities, you will be expected to lead on the development of integrated care pathways with primary mental health partner agencies. Beyond the operational level, you will oversee the use of outcome measures for psychosocial interventions and lead on the management of databases, audit and evaluation related to psychosocial and psychological provision. You will explore ways to continuously improve our services by participating in national psychosocial service development in response to needs analysis, supporting the development and governance of psychosocial and psychological interventions and training and coaching in psychosocial and psychological approaches for local Turning Point staff and external partner agencies. You will be invited to work with our national team of Clinical, Counselling and Forensic Psychologists to lead selected national psychology team work streams. The Ideal Candidate Along with current registration through the Health and Social Professions Council (HCPC) as a Clinical, Counselling or Forensic Psychologist, you will need a doctorate in your professional specialism and proven ability to deliver psychological services. You will have experience of providing, practice managerial or clinical supervision and of offering psychological therapies to people with mental health and/or substance use difficulties. Excellent communication skills, knowledge of IT systems, passion, energy and enthusiasm to be an advocate for change and support staff teams through change, to be person centred in your approach to colleagues and people we support and to add to the delivery of positive outcomes, will all contribute to you becoming a vital member of our clinical team. About us What Benefits Will I Receive? We know reward looks different to each person and so whether its ways to make your money go further, a culture supporting recognition and celebration, or opportunities to boost your career - we want to support you in every way we can with our total reward package that includes: Comprehensive learning and development opportunities so we can invest in your future - we're proud to have a silver accreditation from Investors in People. Choose from our range of courses to gain recognised qualifications 33 days' paid holiday a year, increasing with each year of service up to 35 days. Plus the option to buy additional holidays and spread the cost An exclusive discounts hub for TP colleagues, to help make your money go further - including high street shopping, pubs and restaurants, mobile phones, gym memberships, and much more. You'll also have access to the Blue Light Card, for even more discounts and savings! Flexible working solutions to support your work-life balance Life Assurance of up to 3x annual salary and a competitive Pension Scheme to support your savings and security Access to our Rightsteps Therapy service - free, confidential telephone based counselling sessions, access to an online wellbeing platform, and a Financial Education hub to support your total wellbeing A 24/7 Employee Assistance Programme including a Digital GP, legal advice and more - all free to you and your immediate family Recognition awards to recognise colleagues' inspirational work and dedication, as well as Long Service bonuses to celebrate your commitment to u Flexible benefit options including a Cycle to Work scheme and interest-free Season Ticket Loans A £300 bonus if you successfully refer a friend as a new colleague through our Refer a Friend scheme, as a thanks from us! We reserve the right to close this advert early if we are able to appoint to the vacancy before the advertised closed date. Turning Point Attached documents SM - Highly Specialist Practitioner Psychologist.pdf Apply
Your new company Our client, a reputable organisation in the housing sector, are currently seeking an Administration Assistant to join their dynamic team. This role offers an exciting opportunity to contribute to the organisation's growth and make a meaningful impact. Your new role Tenant Support: Be the first point of contact for tenants, addressing their queries via phone and email. Business Development: Contribute to social media projects and assist in marketing to drive the business forward. Administrative Tasks: Handle various administrative duties, including document creation, filing, database management, and calendar bookings. Site Support: Assist the wider site team with check-in, check-out, and room turnaround processes. This is an excellent opportunity with scope to progress and diversify your role. What you'll need to succeed Excellent Communication: Strong interpersonal skills and a passion for delivering excellent customer service. Administrative Experience: Previous experience in administration, along with proficiency in IT tools and software. Organisational Skills: Excellent time management and organisational abilities. Marketing Knowledge: While not compulsory, familiarity with marketing concepts would be advantageous. What you'll get in return Leave: Enjoy 33 days of holiday annually. Staff Discounts: Access discounts across sister organisations. Company Events: Participate in exciting company events. Bright Benefits: Unlock discounts at various stores and activities across the UK. Parking: Free parking in the city centre provided What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Mar 29, 2024
Full time
Your new company Our client, a reputable organisation in the housing sector, are currently seeking an Administration Assistant to join their dynamic team. This role offers an exciting opportunity to contribute to the organisation's growth and make a meaningful impact. Your new role Tenant Support: Be the first point of contact for tenants, addressing their queries via phone and email. Business Development: Contribute to social media projects and assist in marketing to drive the business forward. Administrative Tasks: Handle various administrative duties, including document creation, filing, database management, and calendar bookings. Site Support: Assist the wider site team with check-in, check-out, and room turnaround processes. This is an excellent opportunity with scope to progress and diversify your role. What you'll need to succeed Excellent Communication: Strong interpersonal skills and a passion for delivering excellent customer service. Administrative Experience: Previous experience in administration, along with proficiency in IT tools and software. Organisational Skills: Excellent time management and organisational abilities. Marketing Knowledge: While not compulsory, familiarity with marketing concepts would be advantageous. What you'll get in return Leave: Enjoy 33 days of holiday annually. Staff Discounts: Access discounts across sister organisations. Company Events: Participate in exciting company events. Bright Benefits: Unlock discounts at various stores and activities across the UK. Parking: Free parking in the city centre provided What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Manpower are recruiting for a Helpdesk Customer Service Assistant to work for one of our well known clients based in the City Centre of Glasgow. Estates Services continually develops its enhanced customer relationship management strategy, encompassing its wide range of activities. This post is vital to that process. Salary - 25,742 - 28,759 Open Contract Monday - Friday (8am-5pm / 35 hours per week) You will be responsible for: Realising a customer care philosophy that ensures consistent support for our service users. Lease between our customers and the various sections of the department, primarily the trade's operatives but also external contractors. Work closely with the maintenance staff (Chargehands, Foremen and Supervisors) and assist them with providing data, performance measures and customer updates. You will be required to work closely with contractors clearing them for visits and managing their planned preventative maintenance tasks. Ensure contractor has a site-specific Risk Assessment and is aware of its contents or will produce a copy of a dynamic RA if this is required Raise purchase orders on Agresso and assist with placing orders for various maintenance activities Requirements for the role: Significant experience of working in a Helpdesk function, within either a facilities management or construction environment Experience of working with Microsoft Office suite and maintaining, updating, and manipulating records within a variety of databases Demonstrable ability to communicate technical details of repair and maintenance work requests Excellent understanding and demonstrable evidence of good customer service and its application Excellent organisational and planning skills Customer focused with a friendly and helpful attitude HNC Level qualified or equivalent / Customer Services qualification (or equivalent experience Desirable) Interested apply now!
Mar 29, 2024
Seasonal
Manpower are recruiting for a Helpdesk Customer Service Assistant to work for one of our well known clients based in the City Centre of Glasgow. Estates Services continually develops its enhanced customer relationship management strategy, encompassing its wide range of activities. This post is vital to that process. Salary - 25,742 - 28,759 Open Contract Monday - Friday (8am-5pm / 35 hours per week) You will be responsible for: Realising a customer care philosophy that ensures consistent support for our service users. Lease between our customers and the various sections of the department, primarily the trade's operatives but also external contractors. Work closely with the maintenance staff (Chargehands, Foremen and Supervisors) and assist them with providing data, performance measures and customer updates. You will be required to work closely with contractors clearing them for visits and managing their planned preventative maintenance tasks. Ensure contractor has a site-specific Risk Assessment and is aware of its contents or will produce a copy of a dynamic RA if this is required Raise purchase orders on Agresso and assist with placing orders for various maintenance activities Requirements for the role: Significant experience of working in a Helpdesk function, within either a facilities management or construction environment Experience of working with Microsoft Office suite and maintaining, updating, and manipulating records within a variety of databases Demonstrable ability to communicate technical details of repair and maintenance work requests Excellent understanding and demonstrable evidence of good customer service and its application Excellent organisational and planning skills Customer focused with a friendly and helpful attitude HNC Level qualified or equivalent / Customer Services qualification (or equivalent experience Desirable) Interested apply now!
Our client is looking for a bright Italian speaking office administrator to join their team on a 3 month temporary contract on a full time basis. Within this role you will be provide a wide range of administrative support to a busy team. The company is a well known public sector organisation which is based in the very centre of Manchester. Your responsibilities will include: Providing general secretarial and administrative support Being the main point of contact for staff members and clients, ensuring smooth communication at all times Ensuring all materials are accurate and are documented efficiently and correctly on the database Maintaining and updating all project files and project documents About you: In order to succeed in this role as a Italian speaking Office Administrator you will have a solid administration background and be a self-motivated, dynamic and able to take initiative in order to achieve the end-result in this rewarding role. This vacancy would be suitable for a professional and dedicated Italian speaker who sought to develop their administrative career within a respected organisation where you really can add value into your role as well as making a difference to the environment. Profile: Required to be fluent in Italian and English, both written and spoken Previous experience as an Office Manager, Administrator, Administration Executive, Administration Coordinator or Team Assistant Proven experience of working in a secretarial or administrative role Strong prioritisation and multitasking skills and excellent attention to detail Exceptional communication, organisational and time management skills Switched-on and able to work well in a fast-paced environment To apply, please send your CV in English and in Word format to Valentina. languagematters is acting as an employment business in relation to this vacancy.
Mar 29, 2024
Full time
Our client is looking for a bright Italian speaking office administrator to join their team on a 3 month temporary contract on a full time basis. Within this role you will be provide a wide range of administrative support to a busy team. The company is a well known public sector organisation which is based in the very centre of Manchester. Your responsibilities will include: Providing general secretarial and administrative support Being the main point of contact for staff members and clients, ensuring smooth communication at all times Ensuring all materials are accurate and are documented efficiently and correctly on the database Maintaining and updating all project files and project documents About you: In order to succeed in this role as a Italian speaking Office Administrator you will have a solid administration background and be a self-motivated, dynamic and able to take initiative in order to achieve the end-result in this rewarding role. This vacancy would be suitable for a professional and dedicated Italian speaker who sought to develop their administrative career within a respected organisation where you really can add value into your role as well as making a difference to the environment. Profile: Required to be fluent in Italian and English, both written and spoken Previous experience as an Office Manager, Administrator, Administration Executive, Administration Coordinator or Team Assistant Proven experience of working in a secretarial or administrative role Strong prioritisation and multitasking skills and excellent attention to detail Exceptional communication, organisational and time management skills Switched-on and able to work well in a fast-paced environment To apply, please send your CV in English and in Word format to Valentina. languagematters is acting as an employment business in relation to this vacancy.
Regional Finance Assistant Reports to: Finance Manager Location: North London (home school Ark Isaac Newton Academy, Ilford) Contract: Permanent Pattern: Term Time only plus 4 weeks - 37.5 hours per week Closing date: 08/04/2023 at 10am Interviews: Interviews will be arranged as suitable candidates are identified, so early application is strongly advised Full Time Salary: £24,000 to £30,000 (depending on experience) Term Time Only Salary: £22,862 to £28,578 (depending on experience) About the role: This is a school-based position located at an Ark all-through academy in Ilford. You will work closely with (and report to) the Finance Manager and will also work with the Principal and Operations Director at the school. You may be required to support other schools within the region should the need arise (this would primarily be remote support). As Finance Assistant, you will be an integral part of the school, responsible for ensuring high standards of financial integrity. You assist the finance manager in the day-to-day financial processes and administrative procedures required of the academy, ensuring compliance with the requirements of the Academies Financial Handbook. Key Responsibilities: To ensure high standards of financial probity and value for money within the academy To assist the Finance Manager, with the day-to-day financial processes and procedures required of the academy, ensuring compliance with the requirements of the Academies Financial Handbook Take responsibility for the processing of financial transactions within the academy, including purchase orders, invoicing, credit card reconciliation, BACS payments and petty cash Undertake monthly bank reconciliations Be responsible for the receipt, safekeeping and banking of all monies received by the academy Work with the Finance Manager to achieve the most competitive pricing for goods and services in compliance with current and relevant procurement legislation Accurately administrate and manage the school resources ordering system across both primary and secondary phases Key Requirements: English and Maths GCSE grade A-C, or equivalent Part-qualified AAT, ACCA, CIMA, ACA Experience of running effective administrative and financial systems, ideally within a school environment High level of proficiency with Microsoft Office, especially excel, PSF financials and Concur Experience using financial databases and confidence and interest in learning new technologies Strong organisational and time-management skills and the ability to delegate appropriately Ability to skilfully manage and maintain effective working relationships with colleagues and other stakeholders High standards and a keen eye for detail Keen to learn and further develop own skills About Ark We're an international charity, transforming lives through education. We exist to give every young person, regardless of their background, a great education and real choices in life. In the UK, we're a network of 39 schools, educating around 28,500 pupils in areas where we can make the biggest difference and we're recognised as one of the highest achieving academy groups in the country. We want to change the lives of children everywhere, not just in our own schools. So, we create and incubate Ventures designed not only to help pupils in Ark schools, but also to improve education systems. You'll be joining a group of like-minded, ambitious individuals who work collaboratively and are all committed to our core mission, that every child has the potential to succeed. Having just celebrated our 20 th anniversary, we are shaping our goals for the next 20 and there has never been a more exciting time to join us. Benefits 27 days annual leave plus bank holidays, rising with each year of service up to 30 days after 3-years' service. This entitlement is pro rata for part time employees. This entitlement excludes bank holidays Full office closure between Christmas and New Year As an Ark employee, you will have the opportunity to be part of the TPT (The Pension Trust) scheme, our workplace pension scheme where we make an 11% contribution; you are not required to contribute towards this scheme unless you choose to. Depending on your role you may also be entitled to LGPS which is a defined benefit scheme where you contribute a percentage based on how much you earn (as do we) in exchange for a guaranteed amount in your pension pot every year Access to high-quality professional learning throughout your career, offering both face-to-face sessions and a bespoke online learning platform Access to Ark Rewards scheme offering savings from over 3,000 major retailers, interest-free loans available for season tickets or a bike, gym discounts offering up to 40% off your local gym and free eye tests How to Apply: Apply with a CV and cover letter on our online recruitment portal. Applications to be submitted by Monday 8 th April 2024 at 10am but please note : we will be reviewing applications on an on-going basis and this advert may close earlier than advertised depending on the level of response. This ATS application form should take no longer 20 minutes to complete. At any time, you can pause, save, and log back in. If you have any difficulty with meeting the deadline for application, please contact Interviews will be arranged as suitable candidates are identified, so early application is strongly advised. Ark is committed to safeguarding and promoting the welfare of children and young people in its academies. In order to meet this responsibility, its academies follow a rigorous selection process to discourage and screen out unsuitable applicants. Ark requires all employees to undertake an enhanced DBS check. You are required, before appointment, to disclose any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975. Non-disclosure may lead to termination of employment. However, disclosure of a criminal background will not necessarily debar you from employment - this will depend upon the nature of the offence(s) and when they occurred. To read more about Ark's safer recruitment process, please click this link . We aim to build a diverse and inclusive organisation where everyone - staff and students - can do their best work and achieve their full potential. We want to reflect and represent diverse perspectives across our organisation because we know that doing so will make us stronger and more effective. To know more about Ark's diversity and inclusion commitments, please click on this link.
Mar 29, 2024
Full time
Regional Finance Assistant Reports to: Finance Manager Location: North London (home school Ark Isaac Newton Academy, Ilford) Contract: Permanent Pattern: Term Time only plus 4 weeks - 37.5 hours per week Closing date: 08/04/2023 at 10am Interviews: Interviews will be arranged as suitable candidates are identified, so early application is strongly advised Full Time Salary: £24,000 to £30,000 (depending on experience) Term Time Only Salary: £22,862 to £28,578 (depending on experience) About the role: This is a school-based position located at an Ark all-through academy in Ilford. You will work closely with (and report to) the Finance Manager and will also work with the Principal and Operations Director at the school. You may be required to support other schools within the region should the need arise (this would primarily be remote support). As Finance Assistant, you will be an integral part of the school, responsible for ensuring high standards of financial integrity. You assist the finance manager in the day-to-day financial processes and administrative procedures required of the academy, ensuring compliance with the requirements of the Academies Financial Handbook. Key Responsibilities: To ensure high standards of financial probity and value for money within the academy To assist the Finance Manager, with the day-to-day financial processes and procedures required of the academy, ensuring compliance with the requirements of the Academies Financial Handbook Take responsibility for the processing of financial transactions within the academy, including purchase orders, invoicing, credit card reconciliation, BACS payments and petty cash Undertake monthly bank reconciliations Be responsible for the receipt, safekeeping and banking of all monies received by the academy Work with the Finance Manager to achieve the most competitive pricing for goods and services in compliance with current and relevant procurement legislation Accurately administrate and manage the school resources ordering system across both primary and secondary phases Key Requirements: English and Maths GCSE grade A-C, or equivalent Part-qualified AAT, ACCA, CIMA, ACA Experience of running effective administrative and financial systems, ideally within a school environment High level of proficiency with Microsoft Office, especially excel, PSF financials and Concur Experience using financial databases and confidence and interest in learning new technologies Strong organisational and time-management skills and the ability to delegate appropriately Ability to skilfully manage and maintain effective working relationships with colleagues and other stakeholders High standards and a keen eye for detail Keen to learn and further develop own skills About Ark We're an international charity, transforming lives through education. We exist to give every young person, regardless of their background, a great education and real choices in life. In the UK, we're a network of 39 schools, educating around 28,500 pupils in areas where we can make the biggest difference and we're recognised as one of the highest achieving academy groups in the country. We want to change the lives of children everywhere, not just in our own schools. So, we create and incubate Ventures designed not only to help pupils in Ark schools, but also to improve education systems. You'll be joining a group of like-minded, ambitious individuals who work collaboratively and are all committed to our core mission, that every child has the potential to succeed. Having just celebrated our 20 th anniversary, we are shaping our goals for the next 20 and there has never been a more exciting time to join us. Benefits 27 days annual leave plus bank holidays, rising with each year of service up to 30 days after 3-years' service. This entitlement is pro rata for part time employees. This entitlement excludes bank holidays Full office closure between Christmas and New Year As an Ark employee, you will have the opportunity to be part of the TPT (The Pension Trust) scheme, our workplace pension scheme where we make an 11% contribution; you are not required to contribute towards this scheme unless you choose to. Depending on your role you may also be entitled to LGPS which is a defined benefit scheme where you contribute a percentage based on how much you earn (as do we) in exchange for a guaranteed amount in your pension pot every year Access to high-quality professional learning throughout your career, offering both face-to-face sessions and a bespoke online learning platform Access to Ark Rewards scheme offering savings from over 3,000 major retailers, interest-free loans available for season tickets or a bike, gym discounts offering up to 40% off your local gym and free eye tests How to Apply: Apply with a CV and cover letter on our online recruitment portal. Applications to be submitted by Monday 8 th April 2024 at 10am but please note : we will be reviewing applications on an on-going basis and this advert may close earlier than advertised depending on the level of response. This ATS application form should take no longer 20 minutes to complete. At any time, you can pause, save, and log back in. If you have any difficulty with meeting the deadline for application, please contact Interviews will be arranged as suitable candidates are identified, so early application is strongly advised. Ark is committed to safeguarding and promoting the welfare of children and young people in its academies. In order to meet this responsibility, its academies follow a rigorous selection process to discourage and screen out unsuitable applicants. Ark requires all employees to undertake an enhanced DBS check. You are required, before appointment, to disclose any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975. Non-disclosure may lead to termination of employment. However, disclosure of a criminal background will not necessarily debar you from employment - this will depend upon the nature of the offence(s) and when they occurred. To read more about Ark's safer recruitment process, please click this link . We aim to build a diverse and inclusive organisation where everyone - staff and students - can do their best work and achieve their full potential. We want to reflect and represent diverse perspectives across our organisation because we know that doing so will make us stronger and more effective. To know more about Ark's diversity and inclusion commitments, please click on this link.
This Assistant Accountant position requires a dedicated individual with a strong eye for detail to support our not-for-profit organisation's accounting and finance department in Leeds. The successful candidate will contribute to our team's efficiency by providing accounting support and ensuring compliance with financial regulations. Client Details Our client is a well-established not-for-profit organisation in Leeds. Offering hybrid working and fantastic staff benefits. Description Providing accounting support to the accounting and finance department Ensuring compliance with financial regulations and standards Assisting with budget preparation and financial planning processes Supporting the finance department in monthly closings and preparation of monthly financial statements Reconciling account balances Reviewing and implementing financial policies Creating ad-hoc reports for various business needs Preparing documents for audit Profile A successful Assistant Accountant should have: AAT Level 4 - essential Experience in an accounting or finance role Proficient with database and accounting software Strong numerical skills and attention to detail A deep understanding of financial regulations and accounting processes Excellent problem-solving skills Job Offer An estimated salary range of £27,456 to £33,558 per annum Generous holiday allowance of 25 days per year An inclusive and supportive company culture The opportunity to contribute to a meaningful not-for-profit organisation
Mar 28, 2024
Full time
This Assistant Accountant position requires a dedicated individual with a strong eye for detail to support our not-for-profit organisation's accounting and finance department in Leeds. The successful candidate will contribute to our team's efficiency by providing accounting support and ensuring compliance with financial regulations. Client Details Our client is a well-established not-for-profit organisation in Leeds. Offering hybrid working and fantastic staff benefits. Description Providing accounting support to the accounting and finance department Ensuring compliance with financial regulations and standards Assisting with budget preparation and financial planning processes Supporting the finance department in monthly closings and preparation of monthly financial statements Reconciling account balances Reviewing and implementing financial policies Creating ad-hoc reports for various business needs Preparing documents for audit Profile A successful Assistant Accountant should have: AAT Level 4 - essential Experience in an accounting or finance role Proficient with database and accounting software Strong numerical skills and attention to detail A deep understanding of financial regulations and accounting processes Excellent problem-solving skills Job Offer An estimated salary range of £27,456 to £33,558 per annum Generous holiday allowance of 25 days per year An inclusive and supportive company culture The opportunity to contribute to a meaningful not-for-profit organisation
The Senior Assistant Registrar for King's College Junior School will be a part of the King's Admissions team, working to ensure that we continue to be a destination of choice for the most talented candidates and their families. Whilst working closely with Admissions colleagues, they will lead on running the main entry points to King's College Junior School (7+, 8+ and 9+) ensuring that these are consistent and aligned with the entry points in senior school to reflect our whole school approach. From dealing with parent enquiries, through to organising visits and admissions events, assessments and interviews to inductions and first day at school, the successful candidate will find this an exciting, challenging and rewarding post in one of the world's leading schools. The role will require the delivery of the highest quality of customer service and will include, but not be limited to, the following: Communicating with prospective parents, feeder school staff and colleagues in a consistent, professional and friendly manner that best reflects the ethos and excellence of the school Ensuring that the admissions experience reflects the warmth and welcome of the King's community Ensuring that pupil wellbeing is at the heart of all our admissions work Taking a lead in organising and attending junior school admissions events. This will include, liaising with all relevant stakeholders, including the junior school Headmaster's PA, on all arrangements Managing and acknowledging registrations and ensuring all associated information is complete and up to date Liaising with feeder schools to request references for registered candidates Organising assessments and ensuring all candidates have clear and comprehensive communications in a timely fashion Liaising with the junior school senior management team and the Admissions Department to ensure all relevant information (e.g. on web pages and in marketing materials) is up to date and reflects a whole school approach Working closely with the junior school Deputy Head, Head of Admissions and other support staff to manage the planning and logistics of the assessment days Producing accurate documentation for and attending decision-making meetings Communicating the outcomes of the assessments to all candidates and feeder schools; preparing the offer packs, monitoring the acceptances and managing the reserve list, keeping key stakeholders updated throughout the process Assisting the junior school Deputy Head in providing feedback about assessment performance where requested, in a professional and timely manner Preparing reports for the board of governors Building and maintaining excellent, warm and open relationships with our feeder schools Developing and maintaining up to date and extensive knowledge of local schools and competitors Continually evaluating and improving our systems and procedures and working closely with colleagues to ensure that admissions processes are aligned with current best practice and implemented consistently Supporting colleagues across the Admissions team as necessary Establishing and maintaining good working relationships with colleagues in all areas across the school Person Specification This is an ideal opportunity for a high calibre individual to make their mark in a busy and successful school. The ideal candidate will: Have previous experience of admissions work Have a warm, personable and professional manner with an excellent work ethic Demonstrate excellent attention to detail Be a confident, assured communicator, both in written and verbal forms Have the ability to build strong relationships at all levels Be committed to the wider aims and ethos of the school Demonstrate strong IT and database skills (experience of school database systems is desirable but not essential) Be flexible in their approach to events and be prepared to support the work of the whole admissions team Have a desire to work with children and be immersed in the life of a busy junior school Be able to work collaboratively and independently within a team King's is an extremely sought-after school with outstanding academic results and a vibrant co-curriculum. It strives to appoint able, committed and compassionate colleagues to help ensure every child at the school achieves their best. Overlooking Wimbledon Common, the school is situated in one of the most attractive parts of south east England and benefits from exceptional grounds and facilities. Terms and Conditions Start date: June 2024 Salary: £40,775 per annum based on the full time equivalent of £45,550 This is based on a 40 hour working week. Some flexibility around working hours will be required Term-time only, plus an additional 7 weeks To apply for this role, please register your details online via our website (under useful information / career opportunities). Once you have registered your details with us, you can apply for vacancies by logging into the candidate area using your email address and chosen password. Please provide a covering letter addressed to Ms Tanya Allen, HR Director. Closing date: Wednesday 17 th April 2024 at 9am Interviews: Friday 26 th April 2024 Interviews may be staged and we may choose to appoint at any time during the application process. The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. King's College School is fully committed to the principles of equality, diversity and inclusivity in its recruitment of teaching and support staff.
Mar 28, 2024
Full time
The Senior Assistant Registrar for King's College Junior School will be a part of the King's Admissions team, working to ensure that we continue to be a destination of choice for the most talented candidates and their families. Whilst working closely with Admissions colleagues, they will lead on running the main entry points to King's College Junior School (7+, 8+ and 9+) ensuring that these are consistent and aligned with the entry points in senior school to reflect our whole school approach. From dealing with parent enquiries, through to organising visits and admissions events, assessments and interviews to inductions and first day at school, the successful candidate will find this an exciting, challenging and rewarding post in one of the world's leading schools. The role will require the delivery of the highest quality of customer service and will include, but not be limited to, the following: Communicating with prospective parents, feeder school staff and colleagues in a consistent, professional and friendly manner that best reflects the ethos and excellence of the school Ensuring that the admissions experience reflects the warmth and welcome of the King's community Ensuring that pupil wellbeing is at the heart of all our admissions work Taking a lead in organising and attending junior school admissions events. This will include, liaising with all relevant stakeholders, including the junior school Headmaster's PA, on all arrangements Managing and acknowledging registrations and ensuring all associated information is complete and up to date Liaising with feeder schools to request references for registered candidates Organising assessments and ensuring all candidates have clear and comprehensive communications in a timely fashion Liaising with the junior school senior management team and the Admissions Department to ensure all relevant information (e.g. on web pages and in marketing materials) is up to date and reflects a whole school approach Working closely with the junior school Deputy Head, Head of Admissions and other support staff to manage the planning and logistics of the assessment days Producing accurate documentation for and attending decision-making meetings Communicating the outcomes of the assessments to all candidates and feeder schools; preparing the offer packs, monitoring the acceptances and managing the reserve list, keeping key stakeholders updated throughout the process Assisting the junior school Deputy Head in providing feedback about assessment performance where requested, in a professional and timely manner Preparing reports for the board of governors Building and maintaining excellent, warm and open relationships with our feeder schools Developing and maintaining up to date and extensive knowledge of local schools and competitors Continually evaluating and improving our systems and procedures and working closely with colleagues to ensure that admissions processes are aligned with current best practice and implemented consistently Supporting colleagues across the Admissions team as necessary Establishing and maintaining good working relationships with colleagues in all areas across the school Person Specification This is an ideal opportunity for a high calibre individual to make their mark in a busy and successful school. The ideal candidate will: Have previous experience of admissions work Have a warm, personable and professional manner with an excellent work ethic Demonstrate excellent attention to detail Be a confident, assured communicator, both in written and verbal forms Have the ability to build strong relationships at all levels Be committed to the wider aims and ethos of the school Demonstrate strong IT and database skills (experience of school database systems is desirable but not essential) Be flexible in their approach to events and be prepared to support the work of the whole admissions team Have a desire to work with children and be immersed in the life of a busy junior school Be able to work collaboratively and independently within a team King's is an extremely sought-after school with outstanding academic results and a vibrant co-curriculum. It strives to appoint able, committed and compassionate colleagues to help ensure every child at the school achieves their best. Overlooking Wimbledon Common, the school is situated in one of the most attractive parts of south east England and benefits from exceptional grounds and facilities. Terms and Conditions Start date: June 2024 Salary: £40,775 per annum based on the full time equivalent of £45,550 This is based on a 40 hour working week. Some flexibility around working hours will be required Term-time only, plus an additional 7 weeks To apply for this role, please register your details online via our website (under useful information / career opportunities). Once you have registered your details with us, you can apply for vacancies by logging into the candidate area using your email address and chosen password. Please provide a covering letter addressed to Ms Tanya Allen, HR Director. Closing date: Wednesday 17 th April 2024 at 9am Interviews: Friday 26 th April 2024 Interviews may be staged and we may choose to appoint at any time during the application process. The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. King's College School is fully committed to the principles of equality, diversity and inclusivity in its recruitment of teaching and support staff.
Records Control Assistant (Sketcher) Location: Aldershot Salary: £27.3k - £32.7k per annum (Dependent on skills & qualifications) Reference: REQ3778 Do you want to be a part of an innovative and supportive team, where there are great opportunities for career progression and development? There is an opportunity for the position of Records Control Assistant, based in North Construction, reporting to the Resource Manager. What will you be doing day to day? Travel to Replacement Project sites across our operational area and take measurements of laid and abandoned mains pipework in order to produce an accurate "as laid" drawing pack for digitalisationLog accurate stats of laid and abandoned pipework to assist in updating our network records and contractor paymentsUndertake "as laid" drawings for services where requiredEnsure that compliance targets are met in relation to the roleReport and submit any network inaccuracies via Error Management reporting processPromote safe behaviours within the company and with our contract partners What you'll need You should possess a keen attention to detail and good time management with a methodical approachHave good computer skills with a proactive approach to business challengesHave the ability to work on your own initiative but also as part of a team achieving the business resultsThe role involves a varied combination of office/computer work and project site visits across our operational areaThe successful candidate must have a flexible approach to work and hold a full valid manual driving licence. Van is provided for the role.
Mar 28, 2024
Full time
Records Control Assistant (Sketcher) Location: Aldershot Salary: £27.3k - £32.7k per annum (Dependent on skills & qualifications) Reference: REQ3778 Do you want to be a part of an innovative and supportive team, where there are great opportunities for career progression and development? There is an opportunity for the position of Records Control Assistant, based in North Construction, reporting to the Resource Manager. What will you be doing day to day? Travel to Replacement Project sites across our operational area and take measurements of laid and abandoned mains pipework in order to produce an accurate "as laid" drawing pack for digitalisationLog accurate stats of laid and abandoned pipework to assist in updating our network records and contractor paymentsUndertake "as laid" drawings for services where requiredEnsure that compliance targets are met in relation to the roleReport and submit any network inaccuracies via Error Management reporting processPromote safe behaviours within the company and with our contract partners What you'll need You should possess a keen attention to detail and good time management with a methodical approachHave good computer skills with a proactive approach to business challengesHave the ability to work on your own initiative but also as part of a team achieving the business resultsThe role involves a varied combination of office/computer work and project site visits across our operational areaThe successful candidate must have a flexible approach to work and hold a full valid manual driving licence. Van is provided for the role.
Our Client is a key player within the Fresh Produce sector, supplying Fruit products to major retailers and well versed in growing & supplying a strong portfolio of Fruit crops. We offer a new opportunity within their soft fruit team as Research and Development Assistant The opportunity of Research and Development Assistant offers a fantastic opportunity to join a key player in the industry and become an integral part of the management team. Key areas of responsibility Work with Lab partner to organize regular samples for paneling. Work with growers, breeders and internal stakeholders to collate samples of new and existing varieties to be sent to lab partner for testing. Organize samples to be transported to the lab on agreed dates for panels to take place. Measure brix and brix acid ratios for varieties and log in product evaluation database. Upload results to Product Evaluation database, ensuring data is accurate, consistent, and easily reported upon Analyses data and creates season overview on varietal performance and suggestions for changes in varietal tiering lists. Complete end of season reviews for each product type highlighting best performers and conduct trial work as required. We require; Evidence of extensive experience working in a comparable Research, Development role, preferably within the Fruit / soft fruit sector Exposure to working with Breeders, growers and Lab teams An awareness of conducting fruit crop trials Strong report and data writing with excellent communication skills A full driving licence is essential, due to travel required. Suitable candidates for this role would have an interest in product, varietal development. Have a keen interest in data analysis and data trending. Taking the results from consumer panels to identify trends and preferences which will have driven varietal development and placement of varieties in the future. Salary; up to 35k + benefits Location; Kent, with UK travel
Mar 28, 2024
Full time
Our Client is a key player within the Fresh Produce sector, supplying Fruit products to major retailers and well versed in growing & supplying a strong portfolio of Fruit crops. We offer a new opportunity within their soft fruit team as Research and Development Assistant The opportunity of Research and Development Assistant offers a fantastic opportunity to join a key player in the industry and become an integral part of the management team. Key areas of responsibility Work with Lab partner to organize regular samples for paneling. Work with growers, breeders and internal stakeholders to collate samples of new and existing varieties to be sent to lab partner for testing. Organize samples to be transported to the lab on agreed dates for panels to take place. Measure brix and brix acid ratios for varieties and log in product evaluation database. Upload results to Product Evaluation database, ensuring data is accurate, consistent, and easily reported upon Analyses data and creates season overview on varietal performance and suggestions for changes in varietal tiering lists. Complete end of season reviews for each product type highlighting best performers and conduct trial work as required. We require; Evidence of extensive experience working in a comparable Research, Development role, preferably within the Fruit / soft fruit sector Exposure to working with Breeders, growers and Lab teams An awareness of conducting fruit crop trials Strong report and data writing with excellent communication skills A full driving licence is essential, due to travel required. Suitable candidates for this role would have an interest in product, varietal development. Have a keen interest in data analysis and data trending. Taking the results from consumer panels to identify trends and preferences which will have driven varietal development and placement of varieties in the future. Salary; up to 35k + benefits Location; Kent, with UK travel
Assistant Winemaker Location: South East England A fantastic opportunity has arisen to step into a highly responsible winemaking role with a leading wine institution. Our client has produced internationally award winning wines and sets a high benchmark for the industry. The role: The successful candidate will provide a comprehensive range of winemaking services contributing to the effective running of the winery including managing key reporting processes. You will be responsible for achieving the quality objectives of winery operations, taking ownership of relevant tasks, systems and procedures. Duties to include but not limited to: Provide a comprehensive range of winemaking services contributing to the effective running of the winery Managing designated reporting processes taking ownership of relevant tasks, systems and procedures Managing technical matters relating to market compliance (domestic and export) for all winery products and operations Responsible for achieving the quality objectives of designated winery operations Managing and/or overseeing permanent and temporary staff as required. This is a multi-faceted role that requires the individual to get involved in a wide range of tasks. The successful candidate will report to the Senior Winemaker and work closely with the winery team. What we want: This is a demanding role that requires a confident person, who is able to integrate quickly into a full and active production and be able to take the initiative. The successful candidate will have an oenology degree, winery experience and excellent attention to detail as well as outstanding communication abilities. Essential requirements are: Minimum 3 years experience working as a cellar manager or assistant winemaker Outstanding winemaking technical knowledge e.g. Oenology/winemaking degree or certification Proven team leadership abilities (verbal and written) Proven skills in making sensory analysis decisions in a commercial winery setting Ability to work under pressure and cope with conflicting priorities Intermediate excel skills and winery database management would be advantageous Working to FSSC accreditation standards desirable All applications to be received by : 29th March We regret that only successful applicants will be contacted regarding shortlist for interview. Unfortunately, sponsorship can not be offered for this vacancy. You will need to obtain your own right to work in the UK. Harris Lord is acting as the employment agency for this vacancy
Mar 28, 2024
Full time
Assistant Winemaker Location: South East England A fantastic opportunity has arisen to step into a highly responsible winemaking role with a leading wine institution. Our client has produced internationally award winning wines and sets a high benchmark for the industry. The role: The successful candidate will provide a comprehensive range of winemaking services contributing to the effective running of the winery including managing key reporting processes. You will be responsible for achieving the quality objectives of winery operations, taking ownership of relevant tasks, systems and procedures. Duties to include but not limited to: Provide a comprehensive range of winemaking services contributing to the effective running of the winery Managing designated reporting processes taking ownership of relevant tasks, systems and procedures Managing technical matters relating to market compliance (domestic and export) for all winery products and operations Responsible for achieving the quality objectives of designated winery operations Managing and/or overseeing permanent and temporary staff as required. This is a multi-faceted role that requires the individual to get involved in a wide range of tasks. The successful candidate will report to the Senior Winemaker and work closely with the winery team. What we want: This is a demanding role that requires a confident person, who is able to integrate quickly into a full and active production and be able to take the initiative. The successful candidate will have an oenology degree, winery experience and excellent attention to detail as well as outstanding communication abilities. Essential requirements are: Minimum 3 years experience working as a cellar manager or assistant winemaker Outstanding winemaking technical knowledge e.g. Oenology/winemaking degree or certification Proven team leadership abilities (verbal and written) Proven skills in making sensory analysis decisions in a commercial winery setting Ability to work under pressure and cope with conflicting priorities Intermediate excel skills and winery database management would be advantageous Working to FSSC accreditation standards desirable All applications to be received by : 29th March We regret that only successful applicants will be contacted regarding shortlist for interview. Unfortunately, sponsorship can not be offered for this vacancy. You will need to obtain your own right to work in the UK. Harris Lord is acting as the employment agency for this vacancy
We are a successful and long established company who continue to grow and develop. We are recognised and respected and we are now recruiting for an additional member of staff within the administration support team providing administration support across the business. The role would suit candidates seeking a busy and varied administration role whereby you will be carrying out a range of tasks to ensure the accurate and timely processing of a range of documents and correspondence. With over 30 years' worth of experience, we have regularly won business awards and are recognised within our field as being a professional and successful company. To be successful you should have some administration experience gained within an office environment but you could be a recent graduate or have gained administration skills from another industry sector and be looking to progress your career into a fully office based role. You may simply be looking to move to a new admin role to gain a fresh challenge.Working Mon-Fri ideally 9 - 5.30pm, we are offering a starting salary up to £25k (depending on experience) plus full training and career development if desired, free parking, 25 days' holiday, life cover, private healthcare and a company pension. Key Responsibilities:As a member of the administration team, you will be expected to provide administration duties and support to internal colleagues and our client base.Duties to include:Liaising with the sales department to ensure application forms and information are accurate and completed fully.Generating database records to establish new customer accounts in a timely and accurate manner.Maintaining and recording client data and transactions.Distributing incoming mail to the appropriate recipient.Updating and maintaining database records accurately and efficiently.Generate standard client correspondence.Maintaining schedule of dates to process all administrative duties.Logging copies of all correspondence under appropriate references.Handling client phone calls, processing and forwarding accordingly.Photocopying and printing off standard database reports, both routinely, and upon request.Undertaking other tasks at the consultant's request to ensure efficient operation of the office. To be successful you should have some administration experience gained within an office environment but you could be a recent graduate or have gained administration skills from another sector and be looking to progress your career into a fully office based role. You may simply be looking to move to a new admin role to gain a fresh challenge. You should have strong PC skills and the ability to work in a busy administrative environment. The successful candidates will have excellent communication skills (written and verbal), be highly accurate and able to prioritise your own workload and work to time deadlines. You should be a quick learner and have a professional, confident and efficient approach.In return we can offer a starting salary of £25k, plus excellent benefits and career development opportunities, with a well-respected and successful company. Please submit your CV asap for immediate consideration.
Mar 28, 2024
Full time
We are a successful and long established company who continue to grow and develop. We are recognised and respected and we are now recruiting for an additional member of staff within the administration support team providing administration support across the business. The role would suit candidates seeking a busy and varied administration role whereby you will be carrying out a range of tasks to ensure the accurate and timely processing of a range of documents and correspondence. With over 30 years' worth of experience, we have regularly won business awards and are recognised within our field as being a professional and successful company. To be successful you should have some administration experience gained within an office environment but you could be a recent graduate or have gained administration skills from another industry sector and be looking to progress your career into a fully office based role. You may simply be looking to move to a new admin role to gain a fresh challenge.Working Mon-Fri ideally 9 - 5.30pm, we are offering a starting salary up to £25k (depending on experience) plus full training and career development if desired, free parking, 25 days' holiday, life cover, private healthcare and a company pension. Key Responsibilities:As a member of the administration team, you will be expected to provide administration duties and support to internal colleagues and our client base.Duties to include:Liaising with the sales department to ensure application forms and information are accurate and completed fully.Generating database records to establish new customer accounts in a timely and accurate manner.Maintaining and recording client data and transactions.Distributing incoming mail to the appropriate recipient.Updating and maintaining database records accurately and efficiently.Generate standard client correspondence.Maintaining schedule of dates to process all administrative duties.Logging copies of all correspondence under appropriate references.Handling client phone calls, processing and forwarding accordingly.Photocopying and printing off standard database reports, both routinely, and upon request.Undertaking other tasks at the consultant's request to ensure efficient operation of the office. To be successful you should have some administration experience gained within an office environment but you could be a recent graduate or have gained administration skills from another sector and be looking to progress your career into a fully office based role. You may simply be looking to move to a new admin role to gain a fresh challenge. You should have strong PC skills and the ability to work in a busy administrative environment. The successful candidates will have excellent communication skills (written and verbal), be highly accurate and able to prioritise your own workload and work to time deadlines. You should be a quick learner and have a professional, confident and efficient approach.In return we can offer a starting salary of £25k, plus excellent benefits and career development opportunities, with a well-respected and successful company. Please submit your CV asap for immediate consideration.
To be the first point of contact for all prospect inquiries and undertake all assigned duties in a timely fashion, with awareness of internal and external deadlines, with attention to detail and accuracy. Key Responsibilities of a Client Service Assistant Identify, introduce, and arrange initial discussions with the appropriate manager or director. Weekly follow-up on prospects to ensure a fee quote has been sent and document reasons for lost prospects. Raise client engagement/disengagement letters for review by the tax manager/director for final approval. Transfer all WIP from Prospect code when created as a client on CCH. This action needs to be made when the engagement letter is signed. Send engagement letters via e-sign/OneClick for client signature, chasing weekly and updating the tax manager/director. Assist in the collation of Anti-money Laundering (AML) documents, certification, and record-keeping. Assist in the creation, modification, and/or maintenance of client records on Microsoft Access, CCH/Access, eSign/OneClick, Database, and Microsoft Outlook. Assist in monitoring and updating all action items/requests in the Databases and CCH from the designated mailboxes from the technical staff to ensure all updates are recorded on all respective databases, targeting 100% accuracy in database records. Assist in the creation and/or annual update of CCH document templates, UK and US tax organisers/client information requests, e-mail, and transmittal letters, actioning any additional items raised from the practice management meetings. Assist in raising weekly data reports for the Senior Management Team. Assist with external IT consultants, relating to the databases used within the CS Team. Assist the Senior Client Relationship and Operations Manager with ad hoc projects. Assist the tax teams with the packaging and sending of client tax filings. Assist with the E-filing for all tax filings, ensuring that all filings are confirmed, notifying the technical team of any rejections, and updating the database. Assist the tax teams with tax-related administrative tasks such as drafting letters to HMRC and other taxing agencies. Raise and send letters from the tax team for client-related tax affairs. All company post relating to clients and prospects must be sorted, scanned to CCH, emailed to the tax team, filed, and/or returned via post as per the instructions of the tax team. Answer all incoming client and prospect calls, taking messages for, or transferring to the tax team. Key Competencies of a Client Service Assistant Demonstrate effective listening and communication skills to determine the needs of both clients and staff alike. Demonstrate the ability to work both independently, as part of a small team, and in a wider group. Demonstrate analytical skills concerning problem-solving throughout the day. Proven ability to work quickly, under pressure, and to deadlines. Demonstrate a high degree of accuracy. Demonstrate efficient time-management skills relative to the task at hand. Demonstrate flexibility concerning task adjustments throughout the day. Proficiency in Microsoft Office suite and general IT knowledge. Due to the large volume of applications we receive for each position we will only be able to respond to applications received with the relevant skills. Should you not hear from us within a week, unfortunately on this occasion your application has been unsuccessful. March Recruitment is an equal opportunities employer and complies with all relevant UK legislation. Please note that by applying for this vacancy you accept March Recruitment s Privacy Policy and GDPR Policy which can be found on our website and therefore give us consent to contact you. Consultant: Donna Jackson
Mar 28, 2024
Full time
To be the first point of contact for all prospect inquiries and undertake all assigned duties in a timely fashion, with awareness of internal and external deadlines, with attention to detail and accuracy. Key Responsibilities of a Client Service Assistant Identify, introduce, and arrange initial discussions with the appropriate manager or director. Weekly follow-up on prospects to ensure a fee quote has been sent and document reasons for lost prospects. Raise client engagement/disengagement letters for review by the tax manager/director for final approval. Transfer all WIP from Prospect code when created as a client on CCH. This action needs to be made when the engagement letter is signed. Send engagement letters via e-sign/OneClick for client signature, chasing weekly and updating the tax manager/director. Assist in the collation of Anti-money Laundering (AML) documents, certification, and record-keeping. Assist in the creation, modification, and/or maintenance of client records on Microsoft Access, CCH/Access, eSign/OneClick, Database, and Microsoft Outlook. Assist in monitoring and updating all action items/requests in the Databases and CCH from the designated mailboxes from the technical staff to ensure all updates are recorded on all respective databases, targeting 100% accuracy in database records. Assist in the creation and/or annual update of CCH document templates, UK and US tax organisers/client information requests, e-mail, and transmittal letters, actioning any additional items raised from the practice management meetings. Assist in raising weekly data reports for the Senior Management Team. Assist with external IT consultants, relating to the databases used within the CS Team. Assist the Senior Client Relationship and Operations Manager with ad hoc projects. Assist the tax teams with the packaging and sending of client tax filings. Assist with the E-filing for all tax filings, ensuring that all filings are confirmed, notifying the technical team of any rejections, and updating the database. Assist the tax teams with tax-related administrative tasks such as drafting letters to HMRC and other taxing agencies. Raise and send letters from the tax team for client-related tax affairs. All company post relating to clients and prospects must be sorted, scanned to CCH, emailed to the tax team, filed, and/or returned via post as per the instructions of the tax team. Answer all incoming client and prospect calls, taking messages for, or transferring to the tax team. Key Competencies of a Client Service Assistant Demonstrate effective listening and communication skills to determine the needs of both clients and staff alike. Demonstrate the ability to work both independently, as part of a small team, and in a wider group. Demonstrate analytical skills concerning problem-solving throughout the day. Proven ability to work quickly, under pressure, and to deadlines. Demonstrate a high degree of accuracy. Demonstrate efficient time-management skills relative to the task at hand. Demonstrate flexibility concerning task adjustments throughout the day. Proficiency in Microsoft Office suite and general IT knowledge. Due to the large volume of applications we receive for each position we will only be able to respond to applications received with the relevant skills. Should you not hear from us within a week, unfortunately on this occasion your application has been unsuccessful. March Recruitment is an equal opportunities employer and complies with all relevant UK legislation. Please note that by applying for this vacancy you accept March Recruitment s Privacy Policy and GDPR Policy which can be found on our website and therefore give us consent to contact you. Consultant: Donna Jackson
Helpdesk Coordinator Facilities - Bury Town Centre Up to £26,000 About the Company We are working with a growing UK Wide Facilities Management organisation who are looking for a couple of people for their growing Helpdesk based in Bury Town Centre. Helpdesk Coordinator The Rewards Salary up to £26,000 dependant on experience in a similar role. Benefits Helpdesk Coordinator Requirements To monitor the helpdesk and proactively manage reactive and planned tasks through the CAFM system. To manage the maintenance office administration systems. To manage & update computerised PPM and work records. To ensure PPM work orders are produced via help desk orders and documents. To respond on the telephone / email to client requests and dispatch the appropriate engineer. To manage and produce reports, survey data and general maintenance related business letters. To input completed work orders and produce associated reports from the database. To monitor outstanding work orders and produce backlog reports. To assist in invoice disputes by document preparation and control. Motivate and manage other Admin staff and manage their training requirements. Requiring someone who has worked on a helpdesk already if possible Helpdesk Coordinator Responsibilities To proactively manage reactive and planned tasks through their CAFM system, undertake general administration and telephone duties. Produce maintenance related documents, generate work orders and reports, data inputting of completed work orders, time sheets and service reports. This role would suit a Helpdesk Team Leader, Customer Service Administrator, Helpdesk Assistant, Help desk Coordinator, Helpdesk Manager, Service co-ordinator, Service assistant, Service Planner, Service Scheduler, or Facilities Assistant. About Us Detail2Recruitment acts as an employment agency in respect of this position. Please note, due to a high volume of applications, you may not receive a response if unsuccessful. For information on how we may use, process, store and disclose your Personal Information, please refer to (url removed)/privacy-policy
Mar 28, 2024
Full time
Helpdesk Coordinator Facilities - Bury Town Centre Up to £26,000 About the Company We are working with a growing UK Wide Facilities Management organisation who are looking for a couple of people for their growing Helpdesk based in Bury Town Centre. Helpdesk Coordinator The Rewards Salary up to £26,000 dependant on experience in a similar role. Benefits Helpdesk Coordinator Requirements To monitor the helpdesk and proactively manage reactive and planned tasks through the CAFM system. To manage the maintenance office administration systems. To manage & update computerised PPM and work records. To ensure PPM work orders are produced via help desk orders and documents. To respond on the telephone / email to client requests and dispatch the appropriate engineer. To manage and produce reports, survey data and general maintenance related business letters. To input completed work orders and produce associated reports from the database. To monitor outstanding work orders and produce backlog reports. To assist in invoice disputes by document preparation and control. Motivate and manage other Admin staff and manage their training requirements. Requiring someone who has worked on a helpdesk already if possible Helpdesk Coordinator Responsibilities To proactively manage reactive and planned tasks through their CAFM system, undertake general administration and telephone duties. Produce maintenance related documents, generate work orders and reports, data inputting of completed work orders, time sheets and service reports. This role would suit a Helpdesk Team Leader, Customer Service Administrator, Helpdesk Assistant, Help desk Coordinator, Helpdesk Manager, Service co-ordinator, Service assistant, Service Planner, Service Scheduler, or Facilities Assistant. About Us Detail2Recruitment acts as an employment agency in respect of this position. Please note, due to a high volume of applications, you may not receive a response if unsuccessful. For information on how we may use, process, store and disclose your Personal Information, please refer to (url removed)/privacy-policy
Team Assistant required for a top Architectural firm in the City with a background ideally in Architecture or Design. Duties will include managing and coordinating sg enior Team Leaders calenders for projects as well as scheduling external meetings and have overall responsibility for hosting clients as well as the setting of meeting rooms. You will also manage complex travel arrangements as well as organise visa applications. You will assist with general administrative duties as well as database management. Team Assistant required with 1-2 years administrative experience ideally in a creative environment with ideally experience of managing weekly timesheets, expenses reports and expenses. Good IT skills are required for the role and previous experience within an achitecture/engineering firm is highly desirable. Immediate start for the right candidate. You will be working one day from home and the company offers excellent benefits.
Mar 28, 2024
Full time
Team Assistant required for a top Architectural firm in the City with a background ideally in Architecture or Design. Duties will include managing and coordinating sg enior Team Leaders calenders for projects as well as scheduling external meetings and have overall responsibility for hosting clients as well as the setting of meeting rooms. You will also manage complex travel arrangements as well as organise visa applications. You will assist with general administrative duties as well as database management. Team Assistant required with 1-2 years administrative experience ideally in a creative environment with ideally experience of managing weekly timesheets, expenses reports and expenses. Good IT skills are required for the role and previous experience within an achitecture/engineering firm is highly desirable. Immediate start for the right candidate. You will be working one day from home and the company offers excellent benefits.
Recruitment Manager BCR/AK/11061 Birmingham, Newtown (phone number removed) Bell Cornwall Recruitment's client is one of the UK's largest and most successful apprenticeship providers. They are recruiting for a new Recruitment Manager, a position which manages and coordinates the recruitment of apprentices. This role is solely delivery focused, working with candidates and existing clients to find the right match for both parties. The Recruitment Manager Role: Oversee apprentice recruitment processes, overseeing applications and discussing with candidates Arranging employer interviews Updating and searching database of apprentices when clients have requirements Producing profiles for candidates Client and candidate management Coordinating and attending outreach days at local educational organisations The Ideal Candidate: Must be a driver, in order to attend events Will have experience with recruitment, whether in house or agency Will be able to build rapport with apprentices and clients Will be accustomed to maintaining a large number of relationships at any given time Will understand the principles of assessing people Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Mar 28, 2024
Full time
Recruitment Manager BCR/AK/11061 Birmingham, Newtown (phone number removed) Bell Cornwall Recruitment's client is one of the UK's largest and most successful apprenticeship providers. They are recruiting for a new Recruitment Manager, a position which manages and coordinates the recruitment of apprentices. This role is solely delivery focused, working with candidates and existing clients to find the right match for both parties. The Recruitment Manager Role: Oversee apprentice recruitment processes, overseeing applications and discussing with candidates Arranging employer interviews Updating and searching database of apprentices when clients have requirements Producing profiles for candidates Client and candidate management Coordinating and attending outreach days at local educational organisations The Ideal Candidate: Must be a driver, in order to attend events Will have experience with recruitment, whether in house or agency Will be able to build rapport with apprentices and clients Will be accustomed to maintaining a large number of relationships at any given time Will understand the principles of assessing people Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
This is a generic admin team, their role as a whole is to provide administrative and clerical support to the gas service, capital works service and electrical service as well as providing general administrative support to Housing Asset Management Team and all other sections of housing services, based in county offices, flint. MAIN DUTIES & RESPONSIBILITIES: 1. Prepare and collate all building work contracts and supporting documents between the Capital Works Team and Private Building Contractors for work to be carried out on the upgrade of all Council properties. These must be scrutinised rigorously, countersigned and forwarded to the Legal Directorate within strict deadlines. Regular contact with the Legal Directorate is required throughout the process to ensure all information is kept up to date; any delay in this can result in Finance withholding payments to the Building Contractors. As the designated main user of the Computerised Housing Database System within Capital Works the potholders have the responsibility of uploading the contracts on to the system for the rest of the Planned and Programmed module. The potholders are then responsible to manage, maintain and update these records at all times.
Mar 28, 2024
Full time
This is a generic admin team, their role as a whole is to provide administrative and clerical support to the gas service, capital works service and electrical service as well as providing general administrative support to Housing Asset Management Team and all other sections of housing services, based in county offices, flint. MAIN DUTIES & RESPONSIBILITIES: 1. Prepare and collate all building work contracts and supporting documents between the Capital Works Team and Private Building Contractors for work to be carried out on the upgrade of all Council properties. These must be scrutinised rigorously, countersigned and forwarded to the Legal Directorate within strict deadlines. Regular contact with the Legal Directorate is required throughout the process to ensure all information is kept up to date; any delay in this can result in Finance withholding payments to the Building Contractors. As the designated main user of the Computerised Housing Database System within Capital Works the potholders have the responsibility of uploading the contracts on to the system for the rest of the Planned and Programmed module. The potholders are then responsible to manage, maintain and update these records at all times.
Helpdesk Coordinator - Building Services & FM - Blackburn - Up to £25,000 About the company We are working with a growing Maintenance organisation who are looking for an additional Facilities Helpdesk co-ordinator for their growing team at their Head office in Blackburn. Helpdesk Coordinator - The Rewards Basic Salary £23,000 - £25,000 dependant on experience in a similar role. Helpdesk Coordinator - Requirements & Responsibilities To proactively schedule and plan reactive and PPM tasks for their field engineers through their system, undertake administration and other duties. Produce related documents, generate work orders and reports, data inputting of completed work orders, time sheets and service reports. To manage the maintenance office administration systems. To monitor the helpdesk and proactively manage reactive and planned tasks through the CAFM system. To manage & update computerised PPM and work records. To ensure PPM work orders are produced via help desk orders and documents. To respond on the telephone / email to client requests and dispatch the appropriate engineer. To manage and produce reports, survey data and general maintenance related business letters. To input completed work orders and produce associated reports from the database. To monitor outstanding work orders and produce backlog reports. To assist in invoice disputes by document preparation and control. Motivate and manage other Admin staff and manage their training requirements. Requiring someone who has worked on a helpdesk already and understands scheduling/planning and has worked within an FM or Building services or similar other maintenance environment previously. This role would suit a Helpdesk Assistant, Planner, Scheduler, Help desk Coordinator, Helpdesk Manager, Service co-ordinator, Service Assistant, Service Planner, Service Scheduler, or Facilities Assistant. About Us Detail2Recruitment acts as an employment agency in respect of this position. Due to the volume of applications we receive, we are unable to give feedback on unsuccessful applications. For information on how we use your personal information, please refer to (url removed)/privacy-policy
Mar 28, 2024
Full time
Helpdesk Coordinator - Building Services & FM - Blackburn - Up to £25,000 About the company We are working with a growing Maintenance organisation who are looking for an additional Facilities Helpdesk co-ordinator for their growing team at their Head office in Blackburn. Helpdesk Coordinator - The Rewards Basic Salary £23,000 - £25,000 dependant on experience in a similar role. Helpdesk Coordinator - Requirements & Responsibilities To proactively schedule and plan reactive and PPM tasks for their field engineers through their system, undertake administration and other duties. Produce related documents, generate work orders and reports, data inputting of completed work orders, time sheets and service reports. To manage the maintenance office administration systems. To monitor the helpdesk and proactively manage reactive and planned tasks through the CAFM system. To manage & update computerised PPM and work records. To ensure PPM work orders are produced via help desk orders and documents. To respond on the telephone / email to client requests and dispatch the appropriate engineer. To manage and produce reports, survey data and general maintenance related business letters. To input completed work orders and produce associated reports from the database. To monitor outstanding work orders and produce backlog reports. To assist in invoice disputes by document preparation and control. Motivate and manage other Admin staff and manage their training requirements. Requiring someone who has worked on a helpdesk already and understands scheduling/planning and has worked within an FM or Building services or similar other maintenance environment previously. This role would suit a Helpdesk Assistant, Planner, Scheduler, Help desk Coordinator, Helpdesk Manager, Service co-ordinator, Service Assistant, Service Planner, Service Scheduler, or Facilities Assistant. About Us Detail2Recruitment acts as an employment agency in respect of this position. Due to the volume of applications we receive, we are unable to give feedback on unsuccessful applications. For information on how we use your personal information, please refer to (url removed)/privacy-policy
Medical Operations Assistant: Specialty Care As an experienced administrator with a knack for project management and a passion for supporting high-functioning teams, you may be looking at your next role! A career with us is about discovering breakthroughs that change patients' lives. You will play an essential role in this by helping to drive medical strategies forward and enhance operational efficiency. Your advanced skills as Senior Administrator will be appreciated by our medical affairs department, as you'll coordinate meetings, manage diaries and resolve routine issues with ease. Your proactive approach , proficiency in digital platforms and operational excellence will enable effective delivery of key projects. You will use your initiative to resolve issues and propose innovative solutions to problems We'd love to hear from you if you enjoy professional independence , have strong organisational skills and a passion for making a positive difference. The position will play a critical role in supporting medical teams with operational activities across the Pfizer UK medical affairs department. The role will partner with the teams to support delivery of medical strategies, tactics and projects and will enable effective and efficient processes and use of systems. MAIN REPONSIBILITIES / DUTIES Proactively coordinate meetings, maintaining diary invites and efficiently resolving conflicts and routine issues. To provide timely and accurate responses to inquiries, including incoming telephone calls, emails and written mail; to read and respond where appropriate, file and manage these areas in the team's absence, always maintaining confidentiality. Take a lead role and fully participate in project work to identify, plan, manage and implement improvements and enhancements to existing working practices and/or develop new working practices ensuring all relevant stakeholders are engaged and involved where appropriate and colleagues receive necessary communications. Establish and maintain office procedures and systems (eg. filing or record-keeping systems, databases) to support processes in line with Pfizer SOPs and recognising, planning and applying improvements to office procedures and systems ensuring all relevant stakeholders are engaged and involved where appropriate and colleagues receive necessary communications. Support onboarding of new colleagues. Provide operational support to medical teams. Contribute ideas, fostering pace and enthusiasm, negotiating timely execution of work and developing self in order to maximise personal contribution to projects whilst maintaining high standards. Proactively share best practice. Collate and analyse information for use by teams and leaders in departmental decision-making, ensuring that such information is relevant, accurate and provided to set deadlines and participate in departmental decision-making, liaising with teams and leaders as appropriate. Plan, organise and prioritise work on a daily basis to meet deadlines and plan ahead to meet upcoming / cyclical deadlines. Act as a first point of contact and efficient liaison channel for the teams for both internal colleagues and external customers ensuring queries are dealt with effectively and sensitively where necessary. Taking the initiative to identify and handle problems / issues that arise on behalf of these colleagues. Co-ordinate arrangements for internal and external meetings, including travel arrangements for attendees, the appropriate facilities, resources and catering to meet general requirements and available budget. Co-ordinate issuing of agenda and meeting materials. Document minutes/action points for meetings. Produce routine documents such as letters, reports and other documentation such as presentations and spreadsheets. Management of professional records repository for medical affairs. Process financial / administrative information on behalf of the teams and leaders, checking and validating information for completeness and investigating errors and discrepancies. Acting as a point of contact to finance representatives when required on behalf of the teams and leaders. Management of forecasting and tracking of medical budget. Act as a source of information around the company, the industry, contact points, processes, policies or general advice and problem-solving solutions, providing relevant information/guidance and support to other colleagues as appropriate. REQUIRED SKILL SET Extensive experience in relevant senior secretarial or administrative role. May have qualification at 'higher education' level. Project management skills and experience. Must have clear and concise communication and coordination skills with an ability to respond with professionalism in verbal and written communications. Comprehensive knowledge of departmental policies and procedures (gained through extensive experience of working in an office environment). Must have good judgment with the ability to work with confidential documents and information. Where appropriate confidently challenge upwards professionally. Demonstrated planning skills with the capability to work independently, be pro-active, self motivated along with strong organizational skills. The ability to manage priorities, handle multiple tasks with frequent tight deadlines, work well in a team environment. Ability to co-ordinate the activities of others and to work under pressure, maintaining a calm and considered approach. Wide-ranging knowledge of how an organisation works, including international organisation and personnel (gained through extensive experience of working at a senior administrative level). Ability to take a wider perspective when making decisions. The core digital capabilities identified are as follows: Capability to use digital technology provided by the organisation Confident and competent with digital compliance requirements Experience in using a range of digital platforms Basic understanding of core digital metrics used by the organisation Awareness and integration of digital channels to meet our customer needs. N.B digital technology refers to equipment/applications and digital platform refers to the software/hardware used to host applications/ exchange of information. Work Location Assignment: Flexible, based at Walton Oaks, Tadworth (Surrey)
Mar 28, 2024
Full time
Medical Operations Assistant: Specialty Care As an experienced administrator with a knack for project management and a passion for supporting high-functioning teams, you may be looking at your next role! A career with us is about discovering breakthroughs that change patients' lives. You will play an essential role in this by helping to drive medical strategies forward and enhance operational efficiency. Your advanced skills as Senior Administrator will be appreciated by our medical affairs department, as you'll coordinate meetings, manage diaries and resolve routine issues with ease. Your proactive approach , proficiency in digital platforms and operational excellence will enable effective delivery of key projects. You will use your initiative to resolve issues and propose innovative solutions to problems We'd love to hear from you if you enjoy professional independence , have strong organisational skills and a passion for making a positive difference. The position will play a critical role in supporting medical teams with operational activities across the Pfizer UK medical affairs department. The role will partner with the teams to support delivery of medical strategies, tactics and projects and will enable effective and efficient processes and use of systems. MAIN REPONSIBILITIES / DUTIES Proactively coordinate meetings, maintaining diary invites and efficiently resolving conflicts and routine issues. To provide timely and accurate responses to inquiries, including incoming telephone calls, emails and written mail; to read and respond where appropriate, file and manage these areas in the team's absence, always maintaining confidentiality. Take a lead role and fully participate in project work to identify, plan, manage and implement improvements and enhancements to existing working practices and/or develop new working practices ensuring all relevant stakeholders are engaged and involved where appropriate and colleagues receive necessary communications. Establish and maintain office procedures and systems (eg. filing or record-keeping systems, databases) to support processes in line with Pfizer SOPs and recognising, planning and applying improvements to office procedures and systems ensuring all relevant stakeholders are engaged and involved where appropriate and colleagues receive necessary communications. Support onboarding of new colleagues. Provide operational support to medical teams. Contribute ideas, fostering pace and enthusiasm, negotiating timely execution of work and developing self in order to maximise personal contribution to projects whilst maintaining high standards. Proactively share best practice. Collate and analyse information for use by teams and leaders in departmental decision-making, ensuring that such information is relevant, accurate and provided to set deadlines and participate in departmental decision-making, liaising with teams and leaders as appropriate. Plan, organise and prioritise work on a daily basis to meet deadlines and plan ahead to meet upcoming / cyclical deadlines. Act as a first point of contact and efficient liaison channel for the teams for both internal colleagues and external customers ensuring queries are dealt with effectively and sensitively where necessary. Taking the initiative to identify and handle problems / issues that arise on behalf of these colleagues. Co-ordinate arrangements for internal and external meetings, including travel arrangements for attendees, the appropriate facilities, resources and catering to meet general requirements and available budget. Co-ordinate issuing of agenda and meeting materials. Document minutes/action points for meetings. Produce routine documents such as letters, reports and other documentation such as presentations and spreadsheets. Management of professional records repository for medical affairs. Process financial / administrative information on behalf of the teams and leaders, checking and validating information for completeness and investigating errors and discrepancies. Acting as a point of contact to finance representatives when required on behalf of the teams and leaders. Management of forecasting and tracking of medical budget. Act as a source of information around the company, the industry, contact points, processes, policies or general advice and problem-solving solutions, providing relevant information/guidance and support to other colleagues as appropriate. REQUIRED SKILL SET Extensive experience in relevant senior secretarial or administrative role. May have qualification at 'higher education' level. Project management skills and experience. Must have clear and concise communication and coordination skills with an ability to respond with professionalism in verbal and written communications. Comprehensive knowledge of departmental policies and procedures (gained through extensive experience of working in an office environment). Must have good judgment with the ability to work with confidential documents and information. Where appropriate confidently challenge upwards professionally. Demonstrated planning skills with the capability to work independently, be pro-active, self motivated along with strong organizational skills. The ability to manage priorities, handle multiple tasks with frequent tight deadlines, work well in a team environment. Ability to co-ordinate the activities of others and to work under pressure, maintaining a calm and considered approach. Wide-ranging knowledge of how an organisation works, including international organisation and personnel (gained through extensive experience of working at a senior administrative level). Ability to take a wider perspective when making decisions. The core digital capabilities identified are as follows: Capability to use digital technology provided by the organisation Confident and competent with digital compliance requirements Experience in using a range of digital platforms Basic understanding of core digital metrics used by the organisation Awareness and integration of digital channels to meet our customer needs. N.B digital technology refers to equipment/applications and digital platform refers to the software/hardware used to host applications/ exchange of information. Work Location Assignment: Flexible, based at Walton Oaks, Tadworth (Surrey)
Team Assistant - 12 month fixed term contract City, London - office based £28,000-£32,000 plus a fantastic bonus Is this the role for you: Are you looking to kick start your career as a Team Assistant? Do you have a small amount of experience and want to learn more? Are you wanting to muck in and help out various departments? Do you have a can-do attitude and want to be the hub of the office? This is the opportunity for you! What you will do: This is such an exciting and varied role - from putting the coffee machine on in the morning, to greeting visitors, coordinating travel arrangements, assist with projects, inputting expenses, maintaining the filling system, updating the database, to helping out the teams! This role will develop and grow, with a supportive team around you. What you will need: The successful candidate must have a strong work ethic and what to learn. You need to be super proactive and happy to help with various tasks - no matter how big or small! Professional service industry experience is desirable. What you will get in return: In return, you will have a great culture and team environment. They have fantastic benefits and impressive bonus. The role is full time office based. This is a 12 month fixed term contract, with a high possibility of going permanent.
Mar 28, 2024
Team Assistant - 12 month fixed term contract City, London - office based £28,000-£32,000 plus a fantastic bonus Is this the role for you: Are you looking to kick start your career as a Team Assistant? Do you have a small amount of experience and want to learn more? Are you wanting to muck in and help out various departments? Do you have a can-do attitude and want to be the hub of the office? This is the opportunity for you! What you will do: This is such an exciting and varied role - from putting the coffee machine on in the morning, to greeting visitors, coordinating travel arrangements, assist with projects, inputting expenses, maintaining the filling system, updating the database, to helping out the teams! This role will develop and grow, with a supportive team around you. What you will need: The successful candidate must have a strong work ethic and what to learn. You need to be super proactive and happy to help with various tasks - no matter how big or small! Professional service industry experience is desirable. What you will get in return: In return, you will have a great culture and team environment. They have fantastic benefits and impressive bonus. The role is full time office based. This is a 12 month fixed term contract, with a high possibility of going permanent.