Administrative Assistant Investment firm Up to £65,000 DOE Location - Westend, London Maternity Cover - 9-month FTC Office based Is this the role for you: Are you an Administrative Assistant looking for an exhilarating opportunity within an Investment firm in Westend, London? Join our client in providing administrative support for the Managing Partner and Investor Relations Team across various regions. Take the next step in your career journey. What you will do: Our client is seeking a multitasking professional for diary management of our Managing Partner and Investor Relations team, where no day is the same. Navigate complex schedules and international travel arrangements with finesse across multiple time zones. Your meticulous touch ensures seamless meeting scheduling and expense management, while also acting as the first point of contact for correspondence. Flexibility is key as you assist with personal errands and provide cover for our London Receptionist/Office Admin. Collaborate effectively, exhibiting excellent interpersonal skills, discretion, and thoughtfulness in handling confidential matters. Join our dynamic team, where every task adds to the intrigue of our industry. What you will need: Seeking an adept professional with project management prowess, ensuring on-time, on-budget project completion. Embrace continuous learning, sharing technical expertise and pursuing skill development. Solve conflicts with finesse, maintaining openness to new ideas. Display meticulous attention to detail in quality management. Uphold ethical standards, demonstrating sound judgement and professionalism under pressure. Show initiative, seizing opportunities and offering assistance. Join our team for an intriguing and rewarding career journey. Apply now if you're ready to excel in a dynamic environment where your skills and abilities are valued and nurtured. If you are a proactive and highly motivated individual with a passion for delivering exceptional Office Manager support, we would like to hear from you. Apply now for consideration.
Apr 18, 2024
Full time
Administrative Assistant Investment firm Up to £65,000 DOE Location - Westend, London Maternity Cover - 9-month FTC Office based Is this the role for you: Are you an Administrative Assistant looking for an exhilarating opportunity within an Investment firm in Westend, London? Join our client in providing administrative support for the Managing Partner and Investor Relations Team across various regions. Take the next step in your career journey. What you will do: Our client is seeking a multitasking professional for diary management of our Managing Partner and Investor Relations team, where no day is the same. Navigate complex schedules and international travel arrangements with finesse across multiple time zones. Your meticulous touch ensures seamless meeting scheduling and expense management, while also acting as the first point of contact for correspondence. Flexibility is key as you assist with personal errands and provide cover for our London Receptionist/Office Admin. Collaborate effectively, exhibiting excellent interpersonal skills, discretion, and thoughtfulness in handling confidential matters. Join our dynamic team, where every task adds to the intrigue of our industry. What you will need: Seeking an adept professional with project management prowess, ensuring on-time, on-budget project completion. Embrace continuous learning, sharing technical expertise and pursuing skill development. Solve conflicts with finesse, maintaining openness to new ideas. Display meticulous attention to detail in quality management. Uphold ethical standards, demonstrating sound judgement and professionalism under pressure. Show initiative, seizing opportunities and offering assistance. Join our team for an intriguing and rewarding career journey. Apply now if you're ready to excel in a dynamic environment where your skills and abilities are valued and nurtured. If you are a proactive and highly motivated individual with a passion for delivering exceptional Office Manager support, we would like to hear from you. Apply now for consideration.
A fantastic opportunity has arisen for an ambitious, driven and confident Legal EA/PA to join a dynamic and progressive international law firm based in the heart of London City. This is a permanent role starting as soon as possible. This exciting prospect has become available as the fee earner group is expanding and therefore in need of another Legal Executive Assistant to support in the team comprising of a Partner, Counsel and some Associates. You will support and deliver across a diverse portfolio of the following: Extensive diary and mailbox management Travel management both domestic, global and across various times zones Management of accommodation, transport and overall itineraries Client Liaison Internal and external stakeholder management and communication Document production & control Data/ CRM management Financial and billing administration Reporting and research Project and Event management A background in Corporate Law is not essential as our client is happy to consider suitable people from any practice group. Ideal candidate will have 2-3 years' minimum EA experience in a corporate/professional services environment. As a Legal Executive Assistant, you will collaborative and forward thinking with a positive and proactive approach to work. In return you will be rewarded with a great working culture and a firm that can offer progression and much more. The firm's hybrid working policy is 3 days in and 2 from home. Please apply immediately!
Apr 18, 2024
Full time
A fantastic opportunity has arisen for an ambitious, driven and confident Legal EA/PA to join a dynamic and progressive international law firm based in the heart of London City. This is a permanent role starting as soon as possible. This exciting prospect has become available as the fee earner group is expanding and therefore in need of another Legal Executive Assistant to support in the team comprising of a Partner, Counsel and some Associates. You will support and deliver across a diverse portfolio of the following: Extensive diary and mailbox management Travel management both domestic, global and across various times zones Management of accommodation, transport and overall itineraries Client Liaison Internal and external stakeholder management and communication Document production & control Data/ CRM management Financial and billing administration Reporting and research Project and Event management A background in Corporate Law is not essential as our client is happy to consider suitable people from any practice group. Ideal candidate will have 2-3 years' minimum EA experience in a corporate/professional services environment. As a Legal Executive Assistant, you will collaborative and forward thinking with a positive and proactive approach to work. In return you will be rewarded with a great working culture and a firm that can offer progression and much more. The firm's hybrid working policy is 3 days in and 2 from home. Please apply immediately!
Our client is a successful and well-established company, trading in over 65 countries offering a range of products. They are looking to hire a Finance & Logistics Assistant , ideally with a background in logistics and shipping, or a willingness to learn and develop in this sector. The successful candidate will be well organised with a desire to get things right first time with the attention to detail necessary to do so. The company handles shipments from every corner of the globe and each trade lane is different, which requires flexibility of mind to deal with the variety of issues that need to be addressed and solved daily. Experience of shipping logistics is desirable but not essential. The right person will, in a short time be able to show the initiative and intelligence to make a positive difference to the efficient running of the department. Location: South Croydon Salary: £28,000 to £35,000 dependent on experience Benefits : 20 days holiday, (increase by 1 day a year after 3 years to max 25 days), statutory pension scheme, discretionary annual bonus, local parking, life insurance Hours: Monday to Friday, 08:30 to 17:30 What will your working week be like? Management of freight shipping lines, including arranging rates, tracking bookings, approving invoices and raising disputes Monitoring contracts & shipment arrivals to ensure shipping & banking documentation arrives on time Checking specifications, preparing shipment confirmations & raising invoices Liaising with shipping lines to ensure correct Bills of Lading and other shipping documentation Entering and allocating receipts from the banks into the accounting system Checking and entering supplier invoices into the accounting system Arranging payments to suppliers in multiple currencies Arranging foreign exchange deals Ensuring customer and supplier enquiries are handled promptly & accurately. Processing and monitoring Bills of Exchange Liaising with the banks regarding Letters of Credit, monitoring charges and amendments Approving banks documentary collection schedules Close liaison with the selling team to ensure accurate contract documentation Filing and other ad hoc duties Assisting Traders with requests/ enquiries as and when they occur Who will suit this role? It is envisaged that you will have experience in dealing with financial transactions in an environment where accuracy & attention to detail is paramount. Knowledge of shipping / import & export documentation & International Banking would be a distinct advantage. Possessing good IT & numerical skills and a financial background Working in a multi-faceted role across various time zone and currencies essential Good communication and organisation skills are essential Proficient on all Microsoft packages advanced Excel Accurate with attention to detail Team player Flexible, time management Skills: banking, finance, currency, bills of exchange, numeric, import, export, logistics posting receipts, shipment, payments, administration, freight, invoices, sales, purchase. For your information: Interested? Please send your CV in as a Word format only Please only apply if you are already eligible to work in the UK (indefinitely & without sponsorship), Not for you but you know someone suitable? Take advantage of the YourRecruit paid referral fee Due to the large numbers of responses we receive, despite our best efforts it is not possible to respond to every application. Therefore, only short-listed candidates will be contacted for this particular role and if you haven't heard from us within 7 days please assume you have been unsuccessful on this occasion. Please feel free however to apply for further roles and we will certainly keep your details on file and contact you with suitable vacancies. YourRecruit Ltd does not discriminate on the grounds of age, race, gender or disability and complies with all relevant UK legislation. To stay safe in your job search we recommend that you visit JobsAware, a non-profit, joint industry and law enforcement organisation working to combat job scams. Visit the JobsAware website for information on common scams and to get free, expert advice for a safer job search.
Apr 17, 2024
Full time
Our client is a successful and well-established company, trading in over 65 countries offering a range of products. They are looking to hire a Finance & Logistics Assistant , ideally with a background in logistics and shipping, or a willingness to learn and develop in this sector. The successful candidate will be well organised with a desire to get things right first time with the attention to detail necessary to do so. The company handles shipments from every corner of the globe and each trade lane is different, which requires flexibility of mind to deal with the variety of issues that need to be addressed and solved daily. Experience of shipping logistics is desirable but not essential. The right person will, in a short time be able to show the initiative and intelligence to make a positive difference to the efficient running of the department. Location: South Croydon Salary: £28,000 to £35,000 dependent on experience Benefits : 20 days holiday, (increase by 1 day a year after 3 years to max 25 days), statutory pension scheme, discretionary annual bonus, local parking, life insurance Hours: Monday to Friday, 08:30 to 17:30 What will your working week be like? Management of freight shipping lines, including arranging rates, tracking bookings, approving invoices and raising disputes Monitoring contracts & shipment arrivals to ensure shipping & banking documentation arrives on time Checking specifications, preparing shipment confirmations & raising invoices Liaising with shipping lines to ensure correct Bills of Lading and other shipping documentation Entering and allocating receipts from the banks into the accounting system Checking and entering supplier invoices into the accounting system Arranging payments to suppliers in multiple currencies Arranging foreign exchange deals Ensuring customer and supplier enquiries are handled promptly & accurately. Processing and monitoring Bills of Exchange Liaising with the banks regarding Letters of Credit, monitoring charges and amendments Approving banks documentary collection schedules Close liaison with the selling team to ensure accurate contract documentation Filing and other ad hoc duties Assisting Traders with requests/ enquiries as and when they occur Who will suit this role? It is envisaged that you will have experience in dealing with financial transactions in an environment where accuracy & attention to detail is paramount. Knowledge of shipping / import & export documentation & International Banking would be a distinct advantage. Possessing good IT & numerical skills and a financial background Working in a multi-faceted role across various time zone and currencies essential Good communication and organisation skills are essential Proficient on all Microsoft packages advanced Excel Accurate with attention to detail Team player Flexible, time management Skills: banking, finance, currency, bills of exchange, numeric, import, export, logistics posting receipts, shipment, payments, administration, freight, invoices, sales, purchase. For your information: Interested? Please send your CV in as a Word format only Please only apply if you are already eligible to work in the UK (indefinitely & without sponsorship), Not for you but you know someone suitable? Take advantage of the YourRecruit paid referral fee Due to the large numbers of responses we receive, despite our best efforts it is not possible to respond to every application. Therefore, only short-listed candidates will be contacted for this particular role and if you haven't heard from us within 7 days please assume you have been unsuccessful on this occasion. Please feel free however to apply for further roles and we will certainly keep your details on file and contact you with suitable vacancies. YourRecruit Ltd does not discriminate on the grounds of age, race, gender or disability and complies with all relevant UK legislation. To stay safe in your job search we recommend that you visit JobsAware, a non-profit, joint industry and law enforcement organisation working to combat job scams. Visit the JobsAware website for information on common scams and to get free, expert advice for a safer job search.
Administrative Assistant Investment firm Up to £65,000 DOE Location - Westend, London Maternity Cover - 9-month FTC Office based Is this the role for you: Are you an Administrative Assistant looking for an exhilarating opportunity within an Investment firm in Westend, London? Join our client in providing administrative support for the Managing Partner and Investor Relations Team across various regions. Take the next step in your career journey. What you will do: Our client is seeking a multitasking professional for diary management of our Managing Partner and Investor Relations team, where no day is the same. Navigate complex schedules and international travel arrangements with finesse across multiple time zones. Your meticulous touch ensures seamless meeting scheduling and expense management, while also acting as the first point of contact for correspondence. Flexibility is key as you assist with personal errands and provide cover for our London Receptionist/Office Admin. Collaborate effectively, exhibiting excellent interpersonal skills, discretion, and thoughtfulness in handling confidential matters. Join our dynamic team, where every task adds to the intrigue of our industry. What you will need: Seeking an adept professional with project management prowess, ensuring on-time, on-budget project completion. Embrace continuous learning, sharing technical expertise and pursuing skill development. Solve conflicts with finesse, maintaining openness to new ideas. Display meticulous attention to detail in quality management. Uphold ethical standards, demonstrating sound judgement and professionalism under pressure. Show initiative, seizing opportunities and offering assistance. Join our team for an intriguing and rewarding career journey. Apply now if you're ready to excel in a dynamic environment where your skills and abilities are valued and nurtured. If you are a proactive and highly motivated individual with a passion for delivering exceptional Office Manager support, we would like to hear from you. Apply now for consideration.
Apr 17, 2024
Administrative Assistant Investment firm Up to £65,000 DOE Location - Westend, London Maternity Cover - 9-month FTC Office based Is this the role for you: Are you an Administrative Assistant looking for an exhilarating opportunity within an Investment firm in Westend, London? Join our client in providing administrative support for the Managing Partner and Investor Relations Team across various regions. Take the next step in your career journey. What you will do: Our client is seeking a multitasking professional for diary management of our Managing Partner and Investor Relations team, where no day is the same. Navigate complex schedules and international travel arrangements with finesse across multiple time zones. Your meticulous touch ensures seamless meeting scheduling and expense management, while also acting as the first point of contact for correspondence. Flexibility is key as you assist with personal errands and provide cover for our London Receptionist/Office Admin. Collaborate effectively, exhibiting excellent interpersonal skills, discretion, and thoughtfulness in handling confidential matters. Join our dynamic team, where every task adds to the intrigue of our industry. What you will need: Seeking an adept professional with project management prowess, ensuring on-time, on-budget project completion. Embrace continuous learning, sharing technical expertise and pursuing skill development. Solve conflicts with finesse, maintaining openness to new ideas. Display meticulous attention to detail in quality management. Uphold ethical standards, demonstrating sound judgement and professionalism under pressure. Show initiative, seizing opportunities and offering assistance. Join our team for an intriguing and rewarding career journey. Apply now if you're ready to excel in a dynamic environment where your skills and abilities are valued and nurtured. If you are a proactive and highly motivated individual with a passion for delivering exceptional Office Manager support, we would like to hear from you. Apply now for consideration.
TEAM ASSISTANT A global investment bank is seeking an experienced, well-organised and hardworking Assistant to assist in supporting the Controllers team in EMEA, working 5-days in the office per week. TEAM ASSISTANT ROLE: Providing MD level support Providing general support to the wider team in EMEA - Analyst, Associate, VP, MD in conjunction with 3 other senior assistants and a floor admin Updating and maintaining internal office systems (e.g. GS Space, RMS, Cyborg) Booking events Working with the team and Assistant team to on board new hires Being responsible for diary and calendar management for bankers Coordinating and scheduling of meetings and con calls across multiple time zones Managing high volume of phone calls and emails, relaying information in a timely and accurate manner Coordinating room bookings for internal and external meetings and VCs across multiple locations Coordinating travel arrangements for the team, including visa applications international flight and accommodation bookings and car bookings Undertaking expense management and preparation Taking on ad hoc tasks while maintaining workflow Supporting teams in day to day issues, needs and queries TEAM ASSISTANT ESSENTIALS: Minimum 4 years' experience in financial services, of which 2 years of direct experience as either a Personal Assistant or Administrative Assistant, preferably within Banking Excellent knowledge of Microsoft Office suite, particularly Outlook, Word, Excel, PowerPoint and SharePoint Ability to be proactive, use initiative and multi-task, as well as prioritise Team player with experience of working in a large team with strong interpersonal and organizational skills High level of discretion/confidentiality when handling sensitive and confidential information If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information . At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Apr 15, 2024
Full time
TEAM ASSISTANT A global investment bank is seeking an experienced, well-organised and hardworking Assistant to assist in supporting the Controllers team in EMEA, working 5-days in the office per week. TEAM ASSISTANT ROLE: Providing MD level support Providing general support to the wider team in EMEA - Analyst, Associate, VP, MD in conjunction with 3 other senior assistants and a floor admin Updating and maintaining internal office systems (e.g. GS Space, RMS, Cyborg) Booking events Working with the team and Assistant team to on board new hires Being responsible for diary and calendar management for bankers Coordinating and scheduling of meetings and con calls across multiple time zones Managing high volume of phone calls and emails, relaying information in a timely and accurate manner Coordinating room bookings for internal and external meetings and VCs across multiple locations Coordinating travel arrangements for the team, including visa applications international flight and accommodation bookings and car bookings Undertaking expense management and preparation Taking on ad hoc tasks while maintaining workflow Supporting teams in day to day issues, needs and queries TEAM ASSISTANT ESSENTIALS: Minimum 4 years' experience in financial services, of which 2 years of direct experience as either a Personal Assistant or Administrative Assistant, preferably within Banking Excellent knowledge of Microsoft Office suite, particularly Outlook, Word, Excel, PowerPoint and SharePoint Ability to be proactive, use initiative and multi-task, as well as prioritise Team player with experience of working in a large team with strong interpersonal and organizational skills High level of discretion/confidentiality when handling sensitive and confidential information If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information . At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Trade Floor Team Assistant - Leading Investment Bank On-going temp, with potential to convert to a permanent role Near St Pauls & Farringdon Office-based 5 days per week £20 - £25 per hour plus overtime 8am - 5 pm An amazing opportunity to be part of the hub of activity, on the trading floor, for a leading investment bank!Our client are looking for a Team Assistant who is familiar with supporting large teams and working in a fast-paced corporate environment, to hit the ground running in this fantastic opportunity. This role will involve a high volume of complex international travel, management of multiple busy diaries across multiple timezones, and the opportunity to get involved with projects and events. Teams tend to consist of 4-5 Managing Directors, with a wider team of 20-25, so you must be happy juggling multiple tasks, working under pressure and to a fast and accurate pace. WHAT YOU'LL DO: Diary and calendar management Coordinating and scheduling of meetings and conference calls across multiple time zones Managing high volume of phone calls and emails, relaying information in a timely and accurate manner Coordinating room bookings for internal/external meetings and VCs across multiple locations Coordinating travel arrangements for the team, including: Visa applications, International flight and accommodation bookings and car bookings Expense management and preparation Taking on ad hoc tasks while maintaining workflow Supporting teams in day to day issues, needs and queries Providing phone / holiday coverage for colleagues WHO YOU ARE: You must have experience of working as a Team Assistant within a busy and demanding corporate environment, supporting a team of 10+ people. Experience of working as a PA / Team Assistant within Financial Services would be highly advantageous Excellent Microsoft Word, Excel and Outlook skills Able to prioritize a variety of time-sensitive tasks Demonstrate dependability and high attention to detail along with the ability to multi-task Display a consistent, professional degree of communication skills in person, on phone and by e-mail to various levels Comfortable working with people at all organizational levels, internally and externally Must be a team player that works well under pressure within a changing environment Flexible and adaptable to work and support across multiple teams Be resourceful and able to use own initiative in solving issues Pro-active attitude when managing diaries Discretion to deal with confidential business matters Friendly and approachable with can do, muck in attitude. Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
Apr 14, 2024
Full time
Trade Floor Team Assistant - Leading Investment Bank On-going temp, with potential to convert to a permanent role Near St Pauls & Farringdon Office-based 5 days per week £20 - £25 per hour plus overtime 8am - 5 pm An amazing opportunity to be part of the hub of activity, on the trading floor, for a leading investment bank!Our client are looking for a Team Assistant who is familiar with supporting large teams and working in a fast-paced corporate environment, to hit the ground running in this fantastic opportunity. This role will involve a high volume of complex international travel, management of multiple busy diaries across multiple timezones, and the opportunity to get involved with projects and events. Teams tend to consist of 4-5 Managing Directors, with a wider team of 20-25, so you must be happy juggling multiple tasks, working under pressure and to a fast and accurate pace. WHAT YOU'LL DO: Diary and calendar management Coordinating and scheduling of meetings and conference calls across multiple time zones Managing high volume of phone calls and emails, relaying information in a timely and accurate manner Coordinating room bookings for internal/external meetings and VCs across multiple locations Coordinating travel arrangements for the team, including: Visa applications, International flight and accommodation bookings and car bookings Expense management and preparation Taking on ad hoc tasks while maintaining workflow Supporting teams in day to day issues, needs and queries Providing phone / holiday coverage for colleagues WHO YOU ARE: You must have experience of working as a Team Assistant within a busy and demanding corporate environment, supporting a team of 10+ people. Experience of working as a PA / Team Assistant within Financial Services would be highly advantageous Excellent Microsoft Word, Excel and Outlook skills Able to prioritize a variety of time-sensitive tasks Demonstrate dependability and high attention to detail along with the ability to multi-task Display a consistent, professional degree of communication skills in person, on phone and by e-mail to various levels Comfortable working with people at all organizational levels, internally and externally Must be a team player that works well under pressure within a changing environment Flexible and adaptable to work and support across multiple teams Be resourceful and able to use own initiative in solving issues Pro-active attitude when managing diaries Discretion to deal with confidential business matters Friendly and approachable with can do, muck in attitude. Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
Team Assistant - German Speaking Are you fluent in German and looking to fast-forward your Assistant career with a prestigious global investment bank?Our client is currently looking for a standout Team Assistant to join their high performing and hardworking team on a 6-month temporary basis with the possibility of moving into a permanent position. This role is within the Investment Banking Division working with a group of supportive Assistants who will provide support and guidance as your establish yourself.If you have 6-12 months experience in an Assistant role looking after busy diaries and happy to work in an office 5 days a week, this could be the job for you! Please do get in touch! Team Assistant Responsibilities: Diary and calendar management for bankers at Associate level Coordinating and scheduling of meetings and con calls across multiple time zones Managing high volume of phone calls and emails, relaying information in a timely and accurate manner Coordinating room bookings for internal/external meetings and VCs across multiple locations Coordinating travel arrangements, including visas applications, and flight, accommodation and car bookings Expense management and preparation Taking on ad hoc tasks while maintaining workflow Team Assistant Essentials: Fluent in German and English Excellent Microsoft Word, Excel and Outlook skills Able to manage competing time-sensitive priorities and tasks, often independently Demonstrates dependability and high attention to detail along with the ability to multi-task Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels Discretion to deal with confidential business matters Friendly, polite and approachable with a "can do, muck in" attitude If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Apr 13, 2024
Full time
Team Assistant - German Speaking Are you fluent in German and looking to fast-forward your Assistant career with a prestigious global investment bank?Our client is currently looking for a standout Team Assistant to join their high performing and hardworking team on a 6-month temporary basis with the possibility of moving into a permanent position. This role is within the Investment Banking Division working with a group of supportive Assistants who will provide support and guidance as your establish yourself.If you have 6-12 months experience in an Assistant role looking after busy diaries and happy to work in an office 5 days a week, this could be the job for you! Please do get in touch! Team Assistant Responsibilities: Diary and calendar management for bankers at Associate level Coordinating and scheduling of meetings and con calls across multiple time zones Managing high volume of phone calls and emails, relaying information in a timely and accurate manner Coordinating room bookings for internal/external meetings and VCs across multiple locations Coordinating travel arrangements, including visas applications, and flight, accommodation and car bookings Expense management and preparation Taking on ad hoc tasks while maintaining workflow Team Assistant Essentials: Fluent in German and English Excellent Microsoft Word, Excel and Outlook skills Able to manage competing time-sensitive priorities and tasks, often independently Demonstrates dependability and high attention to detail along with the ability to multi-task Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels Discretion to deal with confidential business matters Friendly, polite and approachable with a "can do, muck in" attitude If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Executive Assistant to Chief Human Resources Officer Location: Hybrid (3 days a week London 2 days from home) Salary: £40-53,000 + benefits + career opportunities The Executive Assistant to the Chief Human Resources Officer (CHRO) is a critical role to support both the CHRO and the HR Team of this global retail organisation. This role focuses on managing schedules, coordinating projects, providing technical and administrative support, and performing various administrative duties and responsibilities in support of the CHRO. The ideal candidate has prior experience working in a C-Suite office, demonstrates the highest level of confidentiality, and has a high service mindset. The person will thrive in a fast-paced, entrepreneurial environment. The role: Manage and organise (CHRO s) complex and demanding calendar. Assists the CHRO to ensure the are organised and has necessary availability for colleagues across the organisation while fielding internal and external scheduling requests and providing recommendations aligned with executives and teams priorities. Manging a complex travel agenda across multiple time zones Collaborate with internal stakeholders, other assistants, and leaders cross-functionally, helping to coordinate meetings, agendas, related logistics, and changing plans. Keep the (CHRO) well informed of activities across and help facilitate his/her decision-making. Handle highly confidential and/or sensitive departmental matters with discretion and tact. Taking responsibility for coordinating projects and ensuring all members of project teams are update and deadlines allocated to ensure project run to schedule with key stages being delivered. Proactively develop effective and collaborative relationships with key internal partners, build strong relationships, and be seen as a general go-to person for questions related to ways of working. Managing invoicing for the team from external vendors and partners Assist (CHRO) with team recognition and engagement to help boost appreciation and team morale. Plan and coordinate team all-hands meetings, internal events, off-sites, and all related logistical and budget requirements. Compile receipts to submit timely and accurate expense reports. Plan and coordinate travel, including air and ground transportation, hotel reservations, and itineraries. Coordinates and schedules and attends senior leadership meetings. Prepares agendas with clear outcomes. Records and distributes minutes or other notes when necessary. Supports the development of key presentation materials including items such as decks, handouts etc. with a dedication to quality and attention to detail as an extension of the team you support. Proactive in approach suggesting work that needs to be achieved Provide poised and resourceful administrative assistance to the CHRO and the Senior Leadership Team with a demonstrated ability to accomplish goals and meet deadlines in a fast-paced and complex work environment. Create, establish, implement, and oversee processes that enhance efficiency and effectiveness for the CHRO and the HR Sr. Leadership Team. Demonstrate strong communication skills as a leader in your role and a contributor in a team-driven environment. Excellent self-management skills: organisation, time-management, self-motivation, self-directing, stress management, reliability and accountability. Possess a level of detail and accuracy, drive for results, and anticipate business needs before requested. Establish great working relationships with key stakeholders including the executive committee and their assistants. Create a high level of trust and confidence acting with the utmost professionalism and discretion over the phone, through written communication and in person to accomplish requests and achieve goals. Plan and coordinate meetings, Town Halls, and special events. Demonstrate a strong interest in the business and specific goals. The person: Degree educated or equivalent Progressive experience supporting C-level executives ideally within an HR or people function Must have worked within a fast paced, large and complex organisation The ability to manage complex situations and make well-thought-out decisions. Always represent the CHRO and the HR team in a high service, professional, compassionate manner Demonstrated ability to embrace differences and partner with others inclusively. Curious, resourceful and with an entrepreneurial spirit Flexibility to assist in different types of roles and responsibilities as they come up. Excellent proficiency with Microsoft Office Suite products, including Word, PowerPoint and Excel Highly organised with the ability to reprioritise at a moment s notice. Strong attention to detail and accuracy with an emphasis on quality sophistication and maturity to deal directly with internal and external clients. Demonstrated ability to protect and manage confidential information appropriately. Outstanding written and verbal communication skills Initiative-taker with the ability to work independently. Ability to work a hybrid schedule onsite at our Clients London office three days a week, Workday or HR SuccessFactors system experience Strong leadership skills: agility, critical thinking, problem solving, teamwork, and collaboration. Highly proficient in Microsoft Office (Word, Excel, PowerPoint, Teams, and Outlook) required. Must be a progressive learner, organised, detail oriented, and professional. Ability to multi-task with shifting priorities in a fast-paced and complex environment. Must be flexible, resourceful, and demonstrate excellent time management skills. Experience working for a publicly held company preferred. To apply please email your CV
Apr 12, 2024
Full time
Executive Assistant to Chief Human Resources Officer Location: Hybrid (3 days a week London 2 days from home) Salary: £40-53,000 + benefits + career opportunities The Executive Assistant to the Chief Human Resources Officer (CHRO) is a critical role to support both the CHRO and the HR Team of this global retail organisation. This role focuses on managing schedules, coordinating projects, providing technical and administrative support, and performing various administrative duties and responsibilities in support of the CHRO. The ideal candidate has prior experience working in a C-Suite office, demonstrates the highest level of confidentiality, and has a high service mindset. The person will thrive in a fast-paced, entrepreneurial environment. The role: Manage and organise (CHRO s) complex and demanding calendar. Assists the CHRO to ensure the are organised and has necessary availability for colleagues across the organisation while fielding internal and external scheduling requests and providing recommendations aligned with executives and teams priorities. Manging a complex travel agenda across multiple time zones Collaborate with internal stakeholders, other assistants, and leaders cross-functionally, helping to coordinate meetings, agendas, related logistics, and changing plans. Keep the (CHRO) well informed of activities across and help facilitate his/her decision-making. Handle highly confidential and/or sensitive departmental matters with discretion and tact. Taking responsibility for coordinating projects and ensuring all members of project teams are update and deadlines allocated to ensure project run to schedule with key stages being delivered. Proactively develop effective and collaborative relationships with key internal partners, build strong relationships, and be seen as a general go-to person for questions related to ways of working. Managing invoicing for the team from external vendors and partners Assist (CHRO) with team recognition and engagement to help boost appreciation and team morale. Plan and coordinate team all-hands meetings, internal events, off-sites, and all related logistical and budget requirements. Compile receipts to submit timely and accurate expense reports. Plan and coordinate travel, including air and ground transportation, hotel reservations, and itineraries. Coordinates and schedules and attends senior leadership meetings. Prepares agendas with clear outcomes. Records and distributes minutes or other notes when necessary. Supports the development of key presentation materials including items such as decks, handouts etc. with a dedication to quality and attention to detail as an extension of the team you support. Proactive in approach suggesting work that needs to be achieved Provide poised and resourceful administrative assistance to the CHRO and the Senior Leadership Team with a demonstrated ability to accomplish goals and meet deadlines in a fast-paced and complex work environment. Create, establish, implement, and oversee processes that enhance efficiency and effectiveness for the CHRO and the HR Sr. Leadership Team. Demonstrate strong communication skills as a leader in your role and a contributor in a team-driven environment. Excellent self-management skills: organisation, time-management, self-motivation, self-directing, stress management, reliability and accountability. Possess a level of detail and accuracy, drive for results, and anticipate business needs before requested. Establish great working relationships with key stakeholders including the executive committee and their assistants. Create a high level of trust and confidence acting with the utmost professionalism and discretion over the phone, through written communication and in person to accomplish requests and achieve goals. Plan and coordinate meetings, Town Halls, and special events. Demonstrate a strong interest in the business and specific goals. The person: Degree educated or equivalent Progressive experience supporting C-level executives ideally within an HR or people function Must have worked within a fast paced, large and complex organisation The ability to manage complex situations and make well-thought-out decisions. Always represent the CHRO and the HR team in a high service, professional, compassionate manner Demonstrated ability to embrace differences and partner with others inclusively. Curious, resourceful and with an entrepreneurial spirit Flexibility to assist in different types of roles and responsibilities as they come up. Excellent proficiency with Microsoft Office Suite products, including Word, PowerPoint and Excel Highly organised with the ability to reprioritise at a moment s notice. Strong attention to detail and accuracy with an emphasis on quality sophistication and maturity to deal directly with internal and external clients. Demonstrated ability to protect and manage confidential information appropriately. Outstanding written and verbal communication skills Initiative-taker with the ability to work independently. Ability to work a hybrid schedule onsite at our Clients London office three days a week, Workday or HR SuccessFactors system experience Strong leadership skills: agility, critical thinking, problem solving, teamwork, and collaboration. Highly proficient in Microsoft Office (Word, Excel, PowerPoint, Teams, and Outlook) required. Must be a progressive learner, organised, detail oriented, and professional. Ability to multi-task with shifting priorities in a fast-paced and complex environment. Must be flexible, resourceful, and demonstrate excellent time management skills. Experience working for a publicly held company preferred. To apply please email your CV
Team EA - Investment £50,000 - £60,000 + bonus and benefits SW1 The successful candidate must have current PA/Team Assistant experience within Financial Services, and educated to degree level. A fantastic opportunity for an experienced Team EA to join a global Asset Management firm. You will support their Investment team in a fast-paced, pressured role involving research and projects. The Role: Providing administrative support to a growing team of fundamental Portfolio Managers and Analysts Working with sell-side brokers on conference schedule coordination, non-deal roadshows, and analyst calls Retrieving and collating information on stocks (annual reports, quarterly releases, presentations, research) Providing detailed and complex calendar management across several time zones (meetings and calls, travel details, earnings release dates and results calls) Coordinating extensive international travel and complex logistics Maintaining a Salesforce database as required Assisting in setting up interviews, stock tests and on-boarding new hires Managing and submitting expense reports in a timely manner through Concur Providing telephone coverage for teams Booking small team events Assisting with general administrative tasks (scanning, copying, printing, filing etc.) Essential requirements: Current PA/Team Assistant experience within Financial Services Educated to degree level Able to produce research for projects and collate information for reports Proactive and able to use initiative Extremely organised with an eye for detail Exceptional communication and interpersonal skills Our mission: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. To receive regular updates of our current vacancies why not set up job alerts. EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective ce of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified. CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998 Morgan Spencer Limited, registered in England & Wales No:
Apr 11, 2024
Full time
Team EA - Investment £50,000 - £60,000 + bonus and benefits SW1 The successful candidate must have current PA/Team Assistant experience within Financial Services, and educated to degree level. A fantastic opportunity for an experienced Team EA to join a global Asset Management firm. You will support their Investment team in a fast-paced, pressured role involving research and projects. The Role: Providing administrative support to a growing team of fundamental Portfolio Managers and Analysts Working with sell-side brokers on conference schedule coordination, non-deal roadshows, and analyst calls Retrieving and collating information on stocks (annual reports, quarterly releases, presentations, research) Providing detailed and complex calendar management across several time zones (meetings and calls, travel details, earnings release dates and results calls) Coordinating extensive international travel and complex logistics Maintaining a Salesforce database as required Assisting in setting up interviews, stock tests and on-boarding new hires Managing and submitting expense reports in a timely manner through Concur Providing telephone coverage for teams Booking small team events Assisting with general administrative tasks (scanning, copying, printing, filing etc.) Essential requirements: Current PA/Team Assistant experience within Financial Services Educated to degree level Able to produce research for projects and collate information for reports Proactive and able to use initiative Extremely organised with an eye for detail Exceptional communication and interpersonal skills Our mission: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. To receive regular updates of our current vacancies why not set up job alerts. EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective ce of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified. CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998 Morgan Spencer Limited, registered in England & Wales No:
We're looking for a Personal Assistant to join us in Hammersmith, London. Providing full PA duties and support to MD and act as a Team Assistant to the Team based in Hammersmith. This is a demanding and reactive role requiring adherence to deadlines, high standards and attention to detail and coordination across Finance and Executive functions. Dotted line reporting from PA to VPs to ensure cohesion for team support and activities and avoiding duplication of responsibilities. KEY ACCOUNTABILITIES Main responsibilities Working primarily as PA to MD; Team Assistant to the wider functional pillar team. Prioritise MD commitments and ensure that team responsibilities are achieved. Communicate efficiently and appropriately with the MD so that all activity is understood and planned for. Allow sensible and sufficient time for preparation, delegation and review of activity. Work closely with the CFO Office with relation to FLT, ELT and Board meetings. Monitor deadlines for materials and liaise with the MD and Team accordingly. Finance Support Group : key member of the team, liaising with and dotted line responsibility to Manager, T&D (CFO Office). Diary Management Full responsibility for managing the MD's diary; providing relevant meeting service (room bookings, calendar invitations, webex details etc). Maintain overview of team activities and movements People Embed and maintain team Goals and quarterly Connected Conversations Workday process and ensure compliance within the Team Maintain and update pillar organisation structure chart on a monthly basis Embed culture of Workday completion within Team (career profiles, logging leave, recording reviews etc) Track team absences and annual leave ensuring information is correctly uploaded to Workday Responsible for ensuring all team JDs are complete and up to date at all times Manage onboarding for new joiners and support rotating Graduates transitioning into team Communications Embed comms strategy, working with CFO Office for pillar inclusion in global Finance comms/events. Organise town halls & team meetings/events Manage team input to newsletter Central point of contact, keep team connected Cascade communication, circulate materials, send task reminders Learning and Development Represent pillar in working closely with pillar L&D champion and CFO Office on Finance L&D and Talent initiatives as required Significant support and activity to drive the Finance Academy Work with the CFO office to plan work experience as required. Encourage the team to take up the L&D available on Workday Performance monitor and record team L&D activity Travel & Expenses Travel bookings and related arrangements for the MD Research and propose best mode of travel, routing and timings Use the approved company online tool, being mindful of the T&E policy Prepare and provide itineraries, along with appropriate ticketing Prepare and submit expenses for the MD in a timely fashion and in line with the T&E policy Keep abreast with the T&E policy Operations Responsible within the team for creating related Purchase Orders using the Oracle system. Day to day maintenance eg stationery, subscriptions, team lunches and events Positively manage internal and external customers' interactions and expectations, representing Liberty Global in a professional and presentable manner at all times Team player in the wider organisation, working closely with other Assistants in Griffin House and the FLT team Carry out other ad hoc reasonable duties as requested KNOWLEDGE & EXPERIENCEPREFERRED EDUCATION/ QUALIFICATIONS: Minimum A level or equivalent SKILLS & ABILITIES: Proven relevant experience working as a PA/Team Assistant at a senior level in an international organisation with experience of working across multiple countries and time zones Enthusiastic self -starter, keen to take on responsibility and ownership Excellent communicator with good interpersonal skills Excellent multi-tasker - ability to juggle priorities sensibly and sensitively Excellent organisational, prioritisation, judgement and decision making skills Flexible with an approachable and friendly manner, calm under pressure Tactful, discreet and diplomatic Highly proficient in Microsoft Outlook, Word, PowerPoint, virtual meeting systems Intermediate Excel skills an advantage What's in it for you? Competitive salary + Bonus 25 days annual leave with the option to purchase 5 more Access to wellbeing and mental health benefits such as the Calm app, personal medical, critical illness cover and dental insurance Matched pension contribution up to 10% Access to our car benefit scheme Access to our online learning platform to continue to develop and grow your career with us The chance to join an innovative, fast-paced and passionate team Job Type: Full-time Benefits: Company pension Work Location: In person
Apr 10, 2024
Full time
We're looking for a Personal Assistant to join us in Hammersmith, London. Providing full PA duties and support to MD and act as a Team Assistant to the Team based in Hammersmith. This is a demanding and reactive role requiring adherence to deadlines, high standards and attention to detail and coordination across Finance and Executive functions. Dotted line reporting from PA to VPs to ensure cohesion for team support and activities and avoiding duplication of responsibilities. KEY ACCOUNTABILITIES Main responsibilities Working primarily as PA to MD; Team Assistant to the wider functional pillar team. Prioritise MD commitments and ensure that team responsibilities are achieved. Communicate efficiently and appropriately with the MD so that all activity is understood and planned for. Allow sensible and sufficient time for preparation, delegation and review of activity. Work closely with the CFO Office with relation to FLT, ELT and Board meetings. Monitor deadlines for materials and liaise with the MD and Team accordingly. Finance Support Group : key member of the team, liaising with and dotted line responsibility to Manager, T&D (CFO Office). Diary Management Full responsibility for managing the MD's diary; providing relevant meeting service (room bookings, calendar invitations, webex details etc). Maintain overview of team activities and movements People Embed and maintain team Goals and quarterly Connected Conversations Workday process and ensure compliance within the Team Maintain and update pillar organisation structure chart on a monthly basis Embed culture of Workday completion within Team (career profiles, logging leave, recording reviews etc) Track team absences and annual leave ensuring information is correctly uploaded to Workday Responsible for ensuring all team JDs are complete and up to date at all times Manage onboarding for new joiners and support rotating Graduates transitioning into team Communications Embed comms strategy, working with CFO Office for pillar inclusion in global Finance comms/events. Organise town halls & team meetings/events Manage team input to newsletter Central point of contact, keep team connected Cascade communication, circulate materials, send task reminders Learning and Development Represent pillar in working closely with pillar L&D champion and CFO Office on Finance L&D and Talent initiatives as required Significant support and activity to drive the Finance Academy Work with the CFO office to plan work experience as required. Encourage the team to take up the L&D available on Workday Performance monitor and record team L&D activity Travel & Expenses Travel bookings and related arrangements for the MD Research and propose best mode of travel, routing and timings Use the approved company online tool, being mindful of the T&E policy Prepare and provide itineraries, along with appropriate ticketing Prepare and submit expenses for the MD in a timely fashion and in line with the T&E policy Keep abreast with the T&E policy Operations Responsible within the team for creating related Purchase Orders using the Oracle system. Day to day maintenance eg stationery, subscriptions, team lunches and events Positively manage internal and external customers' interactions and expectations, representing Liberty Global in a professional and presentable manner at all times Team player in the wider organisation, working closely with other Assistants in Griffin House and the FLT team Carry out other ad hoc reasonable duties as requested KNOWLEDGE & EXPERIENCEPREFERRED EDUCATION/ QUALIFICATIONS: Minimum A level or equivalent SKILLS & ABILITIES: Proven relevant experience working as a PA/Team Assistant at a senior level in an international organisation with experience of working across multiple countries and time zones Enthusiastic self -starter, keen to take on responsibility and ownership Excellent communicator with good interpersonal skills Excellent multi-tasker - ability to juggle priorities sensibly and sensitively Excellent organisational, prioritisation, judgement and decision making skills Flexible with an approachable and friendly manner, calm under pressure Tactful, discreet and diplomatic Highly proficient in Microsoft Outlook, Word, PowerPoint, virtual meeting systems Intermediate Excel skills an advantage What's in it for you? Competitive salary + Bonus 25 days annual leave with the option to purchase 5 more Access to wellbeing and mental health benefits such as the Calm app, personal medical, critical illness cover and dental insurance Matched pension contribution up to 10% Access to our car benefit scheme Access to our online learning platform to continue to develop and grow your career with us The chance to join an innovative, fast-paced and passionate team Job Type: Full-time Benefits: Company pension Work Location: In person
Well established Global Commodity Trading is growing - will you be their new International Trade Assistant Based at Canary Wharf you be joining a small team with ambitious growth plans and yes you will be a specialist due to scope and responsibilities you will oversee. What does the role involve? Working closely with Traders to oversee operations relating to Contracts, payment, Documents, Coordination of cross-trade shipments with Suppliers/Customers/Ship. Ensuring that all obligations arising from the contract are carried out, and that any necessary requirements are complied with and ensure adherence to Sanctions compliance and any local regulations. Acting as the contact point between the operation teams of customers and suppliers during co-ordination and ensure smooth communication and operation of shipments and avoid unnecessary additional shipment costs. Monitor vessel movements by working closely with the shipping operations team. Processing Letter of Credit (LC): issuing LCs to suppliers, reviewing the LC from buyers, presenting the LC documents to negotiating bank, and Submitting the LC documents to issuing bank. Assist Traders to accomplish the KYC procedure for new deals. Ensure that all Operational Information is saved on company's systems in timely fashion and ensure that adequate records are kept. Who are you? Experienced in the above. Hands-on and diplomatic. Aware of professional environments and particularly Asian working culture. Prepared to work to different time zones and travel for extended periods of time to Asia or elsewhere. Fluent in English listening, speaking, reading and writing. Graduated with Business management, Accounting or other Business Management related. Good understanding of international trade. Strong organisational skills with attention to detail. Good communication skills, cross-departmental coordination and integration of external resources. Core Attributes: Teamwork. Willingness to learn. Self-motivation. Positive attitude, responsible and honest. Salary is dependent on experience and start date is April/May so don't delay in applying.
Apr 03, 2024
Full time
Well established Global Commodity Trading is growing - will you be their new International Trade Assistant Based at Canary Wharf you be joining a small team with ambitious growth plans and yes you will be a specialist due to scope and responsibilities you will oversee. What does the role involve? Working closely with Traders to oversee operations relating to Contracts, payment, Documents, Coordination of cross-trade shipments with Suppliers/Customers/Ship. Ensuring that all obligations arising from the contract are carried out, and that any necessary requirements are complied with and ensure adherence to Sanctions compliance and any local regulations. Acting as the contact point between the operation teams of customers and suppliers during co-ordination and ensure smooth communication and operation of shipments and avoid unnecessary additional shipment costs. Monitor vessel movements by working closely with the shipping operations team. Processing Letter of Credit (LC): issuing LCs to suppliers, reviewing the LC from buyers, presenting the LC documents to negotiating bank, and Submitting the LC documents to issuing bank. Assist Traders to accomplish the KYC procedure for new deals. Ensure that all Operational Information is saved on company's systems in timely fashion and ensure that adequate records are kept. Who are you? Experienced in the above. Hands-on and diplomatic. Aware of professional environments and particularly Asian working culture. Prepared to work to different time zones and travel for extended periods of time to Asia or elsewhere. Fluent in English listening, speaking, reading and writing. Graduated with Business management, Accounting or other Business Management related. Good understanding of international trade. Strong organisational skills with attention to detail. Good communication skills, cross-departmental coordination and integration of external resources. Core Attributes: Teamwork. Willingness to learn. Self-motivation. Positive attitude, responsible and honest. Salary is dependent on experience and start date is April/May so don't delay in applying.
Learning Support Assistant Newham Primary School Specialist SEN School for Autism (ASD) and Severe Learning Difficulties (SLD) Immediate Interview Start ASAP Small Classes (6-8) Part of a team of 1 Teacher and 2-3 TAs Learning Support Assistant - About the candidate: I am seeking to appoint an outstanding SEN LSA for long-term jobs at an outstanding Barking primary school. You will work with students who have complex learning difficulties and benefit from smaller classes, a personalised curriculum and additional support. These children are working at lower levels than their peers and need support in developing their communication skills. The students need to be coaxed into interacting with the outside world and as an LSA you will need to set clear boundaries, provide lots of positive reinforcement, be patience and understanding. The work can be challenging as pupils do struggle to express themselves and this can result in frustrations - students can lash out from time to time and some students pinch or scratch when agitated. Personal care tasks are part of the daily routine so applicants must be willing to help change, toilet and feed pupils. Learning Support Assistant - Additional Benefits: Great pay rates Free Specialist Accredited Training High quality professional development opportunities A calm, purposeful and well-resourced working environment Friendly Management Team Excellent Transport Links Zone 2 - Newham Learning Support Assistant - Skills and experience: Recent UK TA experience NVQ L2/3 Supporting Teaching & Learning in Schools GCSE Maths & English grades A-C Experience supporting learners with autism and complex learning difficulties Good BM Skills Reeson Education: REESON Education is London's Premier Recruitment Agency. Established in 2006 by experienced teachers, education professionals and recruitment specialists, we have built our business and reputation on the cores values of honesty, integrity and excellence. We care about education and the provision of education and have established an excellent reputation with schools and teachers alike. At REESON Education we work closely with a large network of Nurseries, Primary Schools, Secondary Schools and Colleges across London. Our client base provides us with an abundance of available daily supply, long term and permanent opportunities across all age groups in all areas of London. Please note that all daily/hourly rates quoted are inclusive of holiday pay at 12.07%
Mar 31, 2024
Contractor
Learning Support Assistant Newham Primary School Specialist SEN School for Autism (ASD) and Severe Learning Difficulties (SLD) Immediate Interview Start ASAP Small Classes (6-8) Part of a team of 1 Teacher and 2-3 TAs Learning Support Assistant - About the candidate: I am seeking to appoint an outstanding SEN LSA for long-term jobs at an outstanding Barking primary school. You will work with students who have complex learning difficulties and benefit from smaller classes, a personalised curriculum and additional support. These children are working at lower levels than their peers and need support in developing their communication skills. The students need to be coaxed into interacting with the outside world and as an LSA you will need to set clear boundaries, provide lots of positive reinforcement, be patience and understanding. The work can be challenging as pupils do struggle to express themselves and this can result in frustrations - students can lash out from time to time and some students pinch or scratch when agitated. Personal care tasks are part of the daily routine so applicants must be willing to help change, toilet and feed pupils. Learning Support Assistant - Additional Benefits: Great pay rates Free Specialist Accredited Training High quality professional development opportunities A calm, purposeful and well-resourced working environment Friendly Management Team Excellent Transport Links Zone 2 - Newham Learning Support Assistant - Skills and experience: Recent UK TA experience NVQ L2/3 Supporting Teaching & Learning in Schools GCSE Maths & English grades A-C Experience supporting learners with autism and complex learning difficulties Good BM Skills Reeson Education: REESON Education is London's Premier Recruitment Agency. Established in 2006 by experienced teachers, education professionals and recruitment specialists, we have built our business and reputation on the cores values of honesty, integrity and excellence. We care about education and the provision of education and have established an excellent reputation with schools and teachers alike. At REESON Education we work closely with a large network of Nurseries, Primary Schools, Secondary Schools and Colleges across London. Our client base provides us with an abundance of available daily supply, long term and permanent opportunities across all age groups in all areas of London. Please note that all daily/hourly rates quoted are inclusive of holiday pay at 12.07%
Hey there, Executive Assistants of the tech world! Are you ready to be the right-hand person to a dynamic team of innovators? Do not miss out on this unbelievable opportunity to help steer the ship towards groundbreaking achievements in the tech world! Job Title: Executive Assistant to CEO Company: Global Technology Company Hours: 9.00am - 18.00pm Start date: Must be immediately available, due to timings company not able to wait notice periods Duration: 4 weeks, possible extension Salary: up to 55,000 DOE (hourly pay equivalent up to 26.45ph) The office: A hybrid 'work from office / home' role. When in the office you will be based in a brand new office Hybrid: 1 day per week in office, 4 days from home! Able to do more office days if preferred Closest tube: Haggerston Perks: Stunning offices in the heart of the City, based near to Spitalfields market and Exchange Square. An extensive benefits package which includes massive discounts in high street stores, a fantastic well-being programme, holiday, pension scheme, social events + more! Culture: Fast paced start up technology company, people are incredibly passionate about the business, social and dynamic business Could this be your next opportunity? Working across multiple time zones on complex diary management Managing competing priorities efficiently and pragmatically Scheduling and preparing meetings with high profile figures in Fortune 500 companies and venture capital Coordinating national and international travel arrangements including transport and accommodation Dealing with day to day queries in a professional manner and fielding these to other stakeholders where required Leading on broader ad hoc projects Managing and supporting the Team Assistant What you will need to ace this position Previous experience as an Executive Assistant, ideally within a dynamic/fast-paced environment Experience using G suite, MS Office, Drive Strong communication skills, both verbal and written Enthusiastic, driven and focused with a hands-on, can do approach Effective at organising your own time as well as others Can work independently Love taking initiative and enjoy owning your own projects Keen to be an integral part of achieving something huge WE ARE EXPECTING A LOT OF INTEREST IN THIS FAB OPPORTUNITY, SO DO NOT DELAY APPLYING. NO COVER LETTER REQUIRED! NB: If this company and position appeals to you then please apply your CV on-line and please send your CV to (url removed) Advertised by Office Angels, Liverpool Street branch . Please note that due to a high volume of response Office Angels receive; only successful candidates will be contacted For the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Mar 31, 2024
Seasonal
Hey there, Executive Assistants of the tech world! Are you ready to be the right-hand person to a dynamic team of innovators? Do not miss out on this unbelievable opportunity to help steer the ship towards groundbreaking achievements in the tech world! Job Title: Executive Assistant to CEO Company: Global Technology Company Hours: 9.00am - 18.00pm Start date: Must be immediately available, due to timings company not able to wait notice periods Duration: 4 weeks, possible extension Salary: up to 55,000 DOE (hourly pay equivalent up to 26.45ph) The office: A hybrid 'work from office / home' role. When in the office you will be based in a brand new office Hybrid: 1 day per week in office, 4 days from home! Able to do more office days if preferred Closest tube: Haggerston Perks: Stunning offices in the heart of the City, based near to Spitalfields market and Exchange Square. An extensive benefits package which includes massive discounts in high street stores, a fantastic well-being programme, holiday, pension scheme, social events + more! Culture: Fast paced start up technology company, people are incredibly passionate about the business, social and dynamic business Could this be your next opportunity? Working across multiple time zones on complex diary management Managing competing priorities efficiently and pragmatically Scheduling and preparing meetings with high profile figures in Fortune 500 companies and venture capital Coordinating national and international travel arrangements including transport and accommodation Dealing with day to day queries in a professional manner and fielding these to other stakeholders where required Leading on broader ad hoc projects Managing and supporting the Team Assistant What you will need to ace this position Previous experience as an Executive Assistant, ideally within a dynamic/fast-paced environment Experience using G suite, MS Office, Drive Strong communication skills, both verbal and written Enthusiastic, driven and focused with a hands-on, can do approach Effective at organising your own time as well as others Can work independently Love taking initiative and enjoy owning your own projects Keen to be an integral part of achieving something huge WE ARE EXPECTING A LOT OF INTEREST IN THIS FAB OPPORTUNITY, SO DO NOT DELAY APPLYING. NO COVER LETTER REQUIRED! NB: If this company and position appeals to you then please apply your CV on-line and please send your CV to (url removed) Advertised by Office Angels, Liverpool Street branch . Please note that due to a high volume of response Office Angels receive; only successful candidates will be contacted For the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Think Specialist Recruitment are delighted to be working with an International business based within the Watford area. This leading organisation have an exciting opportunity for an experienced Executive Assistant to join the business. This person will be providing support to the Managing Director and wider Board. The successful candidate will have previous experience as an EA at c-suite level, with 5-10 years' experience. This candidate will need strong organisational skills, the ability to manage a heavy workload, strong communication skills, and the ability to build strong working relationships at all levels. Salary - 50,000 - 55,000 depending on experience, plus fantastic benefits Hybrid working with 3 days in the office and 2 days from home - flexibility required! Some of the duties will include: Complex diary management Managing and maintaining the MD's diary, sometimes working across different time-zones Handling incoming correspondence for the MD via email Acting as gatekeeper for Managing Director both internally and externally Ensuring the MD is fully briefed for all meetings Travel arrangements for the MD and other Directors as required, including detailed itineraries Managing the MD's expenses and submitting to the Finance Department Working with the HR Director to organise group meetings, including finding suitable venues, organising meeting rooms, dinner and overnight accommodation Organising and managing staff events Building strong working relationships across the organisation Managing expenditure on MD's company credit card, retaining receipts for all transactions for company expenses Organising company update meetings including lunch when required Purchasing tickets for corporate hospitality, negotiate corporate rates and contracts for hotels and hospitality The suitable candidate: Previous experience of working as an EA with 5-10 years' experience Strong organisational skills with the ability to manage a heavy workload Strong communication skills on all levels Ability to build strong working relationships at all levels Ability to work on own initiative Calm manner, with the ability to be firm when necessary Flexible in approach to work, with the ability to adapt Happy to be based within the Watford office 3 days a week
Mar 31, 2024
Full time
Think Specialist Recruitment are delighted to be working with an International business based within the Watford area. This leading organisation have an exciting opportunity for an experienced Executive Assistant to join the business. This person will be providing support to the Managing Director and wider Board. The successful candidate will have previous experience as an EA at c-suite level, with 5-10 years' experience. This candidate will need strong organisational skills, the ability to manage a heavy workload, strong communication skills, and the ability to build strong working relationships at all levels. Salary - 50,000 - 55,000 depending on experience, plus fantastic benefits Hybrid working with 3 days in the office and 2 days from home - flexibility required! Some of the duties will include: Complex diary management Managing and maintaining the MD's diary, sometimes working across different time-zones Handling incoming correspondence for the MD via email Acting as gatekeeper for Managing Director both internally and externally Ensuring the MD is fully briefed for all meetings Travel arrangements for the MD and other Directors as required, including detailed itineraries Managing the MD's expenses and submitting to the Finance Department Working with the HR Director to organise group meetings, including finding suitable venues, organising meeting rooms, dinner and overnight accommodation Organising and managing staff events Building strong working relationships across the organisation Managing expenditure on MD's company credit card, retaining receipts for all transactions for company expenses Organising company update meetings including lunch when required Purchasing tickets for corporate hospitality, negotiate corporate rates and contracts for hotels and hospitality The suitable candidate: Previous experience of working as an EA with 5-10 years' experience Strong organisational skills with the ability to manage a heavy workload Strong communication skills on all levels Ability to build strong working relationships at all levels Ability to work on own initiative Calm manner, with the ability to be firm when necessary Flexible in approach to work, with the ability to adapt Happy to be based within the Watford office 3 days a week
My client are looking for a qualified Bookkeeper / Senior Accounts Assistant with minimum AAT Level 3 or equivalent qualification. Bookkeeping knowledge and professional qualification, minimum AAT level Experience in the administration of the Construction Industry Scheme. Comfortable working with numbers. Organisational skills and time management. Data entry and technology, using Xero accounts package and MS Excel. Attention to detail, responsible for ensuring that records are accurate and error-free. Ensuring transactions conform to the company's financial policies. Integrity and transparency, protecting confidentiality. Problem solving and analytical skills. Commercial awareness and supportive of the company's aims. Able to manage relationships both internal and external, with effective communication and timely responses. Manage the Accounts email inbox. Set up new suppliers and clients. Create purchase orders, allocate expense codes and project cost centres. Match purchase invoices to purchase orders and process invoices into Xero. Process weekly direct labour subcontract invoices. Draw up weekly supplier payments list. Receive and reconcile monthly credit card and bank statements. Deal with ad hoc payments using company credit card. Create and issue client invoices. Reconcile receipts and payments in Xero. Process monthly employee expenses claims and enter into Xero. File digital and hard copy supplier invoices. Any other duties as instructed by the Business Administration Manager. Package: Salary 28,000 per annum, negotiable aae 23 days holiday per year plus bank holidays London zone 1 & 2 Travelcard benefit Support to continue with qualifications after a qualifying period. This opportunity is being advertised by the Office Angels West End team. Thank you for your interest in this role. All successful applications will be contacted within 5 working days. Due to the high volume of applications we receive we do ask for your patience to wait to hear from the consultant rather than to call us directly. If you have not heard after 5 working days then unfortunately we were unable to consider your application on this occasion. Office Angels West End branch look after roles in the following locations and all areas in between: Oxford Circus, Oxford Street, Covent Garden, Tottenham Court Road, Euston, Regent Street, Piccadilly, Leicester Square, Camden, Bond Street, Marble Arch, Marylebone, Mayfair, Baker Street, Edgware Road, Regents Park, St Johns Wood, Primrose Hill, Paddington, Hampstead. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Mar 25, 2024
Full time
My client are looking for a qualified Bookkeeper / Senior Accounts Assistant with minimum AAT Level 3 or equivalent qualification. Bookkeeping knowledge and professional qualification, minimum AAT level Experience in the administration of the Construction Industry Scheme. Comfortable working with numbers. Organisational skills and time management. Data entry and technology, using Xero accounts package and MS Excel. Attention to detail, responsible for ensuring that records are accurate and error-free. Ensuring transactions conform to the company's financial policies. Integrity and transparency, protecting confidentiality. Problem solving and analytical skills. Commercial awareness and supportive of the company's aims. Able to manage relationships both internal and external, with effective communication and timely responses. Manage the Accounts email inbox. Set up new suppliers and clients. Create purchase orders, allocate expense codes and project cost centres. Match purchase invoices to purchase orders and process invoices into Xero. Process weekly direct labour subcontract invoices. Draw up weekly supplier payments list. Receive and reconcile monthly credit card and bank statements. Deal with ad hoc payments using company credit card. Create and issue client invoices. Reconcile receipts and payments in Xero. Process monthly employee expenses claims and enter into Xero. File digital and hard copy supplier invoices. Any other duties as instructed by the Business Administration Manager. Package: Salary 28,000 per annum, negotiable aae 23 days holiday per year plus bank holidays London zone 1 & 2 Travelcard benefit Support to continue with qualifications after a qualifying period. This opportunity is being advertised by the Office Angels West End team. Thank you for your interest in this role. All successful applications will be contacted within 5 working days. Due to the high volume of applications we receive we do ask for your patience to wait to hear from the consultant rather than to call us directly. If you have not heard after 5 working days then unfortunately we were unable to consider your application on this occasion. Office Angels West End branch look after roles in the following locations and all areas in between: Oxford Circus, Oxford Street, Covent Garden, Tottenham Court Road, Euston, Regent Street, Piccadilly, Leicester Square, Camden, Bond Street, Marble Arch, Marylebone, Mayfair, Baker Street, Edgware Road, Regents Park, St Johns Wood, Primrose Hill, Paddington, Hampstead. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Fantastic opportunity, for you, a bright, focused, and ambitious Team Assistant to join a global leading investment firm. This well-renowned investment firm is seeking a Team Assistant/Coordinator to be based in their client-facing investment division. You will be the first point of contact with investors, clients, Senior Associates and Partners coordinating their meetings, diaries and extensive international travel around the globe. If you are an Investor Relations Coordinator or Team Assistant keen to work in a highly organised role, in a high-expectation and dynamic environment, then this is the perfect role for you! To succeed, you will have 2 - 3 years of experiences as an Assistant or an Events Coordinator . You will be focused on developing your secretarial career within an investment firm that has a massive presence in London. In their roadshow division, you will be an individual who enjoys a team environment. Initially supporting a team, you can develop and hone your skills to eventually become a flawless Assistant/Coordinator.To thrive in this role you will be looking for a corporate environment, will be confident, and proactive, thrive under pressure. As a Team Assistant, you will enjoy a challenge and are client-facing in your communication. You will be responsible for, but not limited to: Diary management, meeting arrangements and conference calls, all over time zones. Coordinate all roadshow logistics, flights, hotels, transfers, visas Arranging and attending group meetings Calendar invites to the investment team Coordinating virtual meetings The successful Assistant must have a can-do attitude, strong attention to detail, and have the desire to work in a fast-paced environment.Experience in investment sector, professional services is a must, ideally a fast-paced environment or exposure as an Events Coordinator. 12 month opportunity. If you impress, there is an opportunity to become successful within the company. 5 days in office. This is a fantastic opportunity and not one to be missed!
Feb 01, 2024
Full time
Fantastic opportunity, for you, a bright, focused, and ambitious Team Assistant to join a global leading investment firm. This well-renowned investment firm is seeking a Team Assistant/Coordinator to be based in their client-facing investment division. You will be the first point of contact with investors, clients, Senior Associates and Partners coordinating their meetings, diaries and extensive international travel around the globe. If you are an Investor Relations Coordinator or Team Assistant keen to work in a highly organised role, in a high-expectation and dynamic environment, then this is the perfect role for you! To succeed, you will have 2 - 3 years of experiences as an Assistant or an Events Coordinator . You will be focused on developing your secretarial career within an investment firm that has a massive presence in London. In their roadshow division, you will be an individual who enjoys a team environment. Initially supporting a team, you can develop and hone your skills to eventually become a flawless Assistant/Coordinator.To thrive in this role you will be looking for a corporate environment, will be confident, and proactive, thrive under pressure. As a Team Assistant, you will enjoy a challenge and are client-facing in your communication. You will be responsible for, but not limited to: Diary management, meeting arrangements and conference calls, all over time zones. Coordinate all roadshow logistics, flights, hotels, transfers, visas Arranging and attending group meetings Calendar invites to the investment team Coordinating virtual meetings The successful Assistant must have a can-do attitude, strong attention to detail, and have the desire to work in a fast-paced environment.Experience in investment sector, professional services is a must, ideally a fast-paced environment or exposure as an Events Coordinator. 12 month opportunity. If you impress, there is an opportunity to become successful within the company. 5 days in office. This is a fantastic opportunity and not one to be missed!
We re looking for a Team Assistant- CFO office to join our team in London, UK. As part of the CFO Office Team, this role will be providing support to the broader Finance Leadership Team and collaborate with the CFO office and other Finance Leadership assistants on various projects including FLT, ELT and Board Meetings. As a valuable member of the team, you'll also focus on providing rotational coverage for leadership assistants on as needed basis. Key Accountabilities ASSISTANT ROLE MAIN RESPONSIBILITIES Working primarily as Team Assistant of CFO; Team Assistant to the wider Finance Leadership Team as and when required. Prioritise EA commitments and ensure that team responsibilities are achieved. Communicate efficiently and appropriately with the EA so that all activity is understood and planned for. Allow sensible and sufficient time for preparation, delegation and review of activity. Work closely with the CFO Office and FLT Assistants with relation to FLT, ELT and Board meetings. Monitor deadlines for materials liaising with the MD and Team accordingly. Diary Management for EA/CFO, providing relevant meeting service (room bookings, Teams etc) Maintain overview of team activities / movements People Embed and maintain team compliance of Goals & quarterly Connected Conversations incl Workday process Maintain and update pillar organisation structure chart on a monthly basis Embed culture of Workday completion within Team (career profiles, logging leave, recording reviews etc) Track team absences and annual leave ensuring information is correctly uploaded to Workday Responsible for ensuring all team JDs are complete and up to date at all times Manage onboarding for new joiners and support rotating Graduates transitioning into team Communications Embed comms strategy, working with CFO Office for pillar inclusion in global Finance comms/events. Organise town halls, global Team Talks & team meetings/events Manage team input to newsletter & Jobs of the Month Central point of contact, keep team connected, cascading communication, circulate materials, send task reminders as required Travel & expenses Travel bookings and related arrangements for the CFO Office Research and propose best mode of travel, routing and timings Use the approved company online tool, mindful of the T&E policy Prepare and provide itineraries and appropriate ticketing Staying abreast of current T&E policy, prepare and submit expenses for the MD in a timely fashion and in line with the T&E policy Operations Responsible within the team for creating related Purchase Orders using the Oracle system. Day to day maintenance eg stationery, subscriptions, team lunches and events Positively manage internal and external customers interactions and expectations, representing Liberty Global in a professional and presentable manner at all times Team player in the wider organisation, working closely with other Assistants in Griffin House and the FLT team Carry out other ad hoc reasonable duties as requested SKILLS & ABILITIES: Enthusiastic self -starter, keen to take on responsibility and ownership Excellent communicator with good interpersonal skills Excellent multi-tasker agile and able to juggle priorities sensibly and sensitively Excellent organisational, prioritisation, judgement and decision making skills Flexible with an approachable and friendly manner, calm under pressure Tactful, discreet and diplomatic Proficient in Microsoft Outlook, Word, PowerPoint, virtual meeting systems Intermediate Excel skills an advantage Relevant experience working as a Team Assistant in an international organisation with experience of working across multiple countries and time zones What s in it for you? Competitive salary + Bonus 25 days annual leave with the option to purchase 5 more Access to wellbeing and mental health benefits such as the Calm app, personal medical, critical illness cover and dental insurance Matched pension contribution up to 10% Access to our car benefit scheme Access to our online learning platform to continue to develop and grow your career with us The chance to join an innovative, fast-paced and passionate team Additional information: Employment type: Full-time
Dec 06, 2023
Full time
We re looking for a Team Assistant- CFO office to join our team in London, UK. As part of the CFO Office Team, this role will be providing support to the broader Finance Leadership Team and collaborate with the CFO office and other Finance Leadership assistants on various projects including FLT, ELT and Board Meetings. As a valuable member of the team, you'll also focus on providing rotational coverage for leadership assistants on as needed basis. Key Accountabilities ASSISTANT ROLE MAIN RESPONSIBILITIES Working primarily as Team Assistant of CFO; Team Assistant to the wider Finance Leadership Team as and when required. Prioritise EA commitments and ensure that team responsibilities are achieved. Communicate efficiently and appropriately with the EA so that all activity is understood and planned for. Allow sensible and sufficient time for preparation, delegation and review of activity. Work closely with the CFO Office and FLT Assistants with relation to FLT, ELT and Board meetings. Monitor deadlines for materials liaising with the MD and Team accordingly. Diary Management for EA/CFO, providing relevant meeting service (room bookings, Teams etc) Maintain overview of team activities / movements People Embed and maintain team compliance of Goals & quarterly Connected Conversations incl Workday process Maintain and update pillar organisation structure chart on a monthly basis Embed culture of Workday completion within Team (career profiles, logging leave, recording reviews etc) Track team absences and annual leave ensuring information is correctly uploaded to Workday Responsible for ensuring all team JDs are complete and up to date at all times Manage onboarding for new joiners and support rotating Graduates transitioning into team Communications Embed comms strategy, working with CFO Office for pillar inclusion in global Finance comms/events. Organise town halls, global Team Talks & team meetings/events Manage team input to newsletter & Jobs of the Month Central point of contact, keep team connected, cascading communication, circulate materials, send task reminders as required Travel & expenses Travel bookings and related arrangements for the CFO Office Research and propose best mode of travel, routing and timings Use the approved company online tool, mindful of the T&E policy Prepare and provide itineraries and appropriate ticketing Staying abreast of current T&E policy, prepare and submit expenses for the MD in a timely fashion and in line with the T&E policy Operations Responsible within the team for creating related Purchase Orders using the Oracle system. Day to day maintenance eg stationery, subscriptions, team lunches and events Positively manage internal and external customers interactions and expectations, representing Liberty Global in a professional and presentable manner at all times Team player in the wider organisation, working closely with other Assistants in Griffin House and the FLT team Carry out other ad hoc reasonable duties as requested SKILLS & ABILITIES: Enthusiastic self -starter, keen to take on responsibility and ownership Excellent communicator with good interpersonal skills Excellent multi-tasker agile and able to juggle priorities sensibly and sensitively Excellent organisational, prioritisation, judgement and decision making skills Flexible with an approachable and friendly manner, calm under pressure Tactful, discreet and diplomatic Proficient in Microsoft Outlook, Word, PowerPoint, virtual meeting systems Intermediate Excel skills an advantage Relevant experience working as a Team Assistant in an international organisation with experience of working across multiple countries and time zones What s in it for you? Competitive salary + Bonus 25 days annual leave with the option to purchase 5 more Access to wellbeing and mental health benefits such as the Calm app, personal medical, critical illness cover and dental insurance Matched pension contribution up to 10% Access to our car benefit scheme Access to our online learning platform to continue to develop and grow your career with us The chance to join an innovative, fast-paced and passionate team Additional information: Employment type: Full-time
We re looking for a Team Assistant- CFO office to join our team in London, UK. As part of the CFO Office Team, this role will be providing support to the broader Finance Leadership Team and collaborate with the CFO office and other Finance Leadership assistants on various projects including FLT, ELT and Board Meetings. As a valuable member of the team, you'll also focus on providing rotational coverage for leadership assistants on as needed basis. Key Accountabilities ASSISTANT ROLE MAIN RESPONSIBILITIES Working primarily as Team Assistant of CFO; Team Assistant to the wider Finance Leadership Team as and when required. Prioritise EA commitments and ensure that team responsibilities are achieved. Communicate efficiently and appropriately with the EA so that all activity is understood and planned for. Allow sensible and sufficient time for preparation, delegation and review of activity. Work closely with the CFO Office and FLT Assistants with relation to FLT, ELT and Board meetings. Monitor deadlines for materials liaising with the MD and Team accordingly. Diary Management for EA/CFO, providing relevant meeting service (room bookings, Teams etc) Maintain overview of team activities / movements People Embed and maintain team compliance of Goals & quarterly Connected Conversations incl Workday process Maintain and update pillar organisation structure chart on a monthly basis Embed culture of Workday completion within Team (career profiles, logging leave, recording reviews etc) Track team absences and annual leave ensuring information is correctly uploaded to Workday Responsible for ensuring all team JDs are complete and up to date at all times Manage onboarding for new joiners and support rotating Graduates transitioning into team Communications Embed comms strategy, working with CFO Office for pillar inclusion in global Finance comms/events. Organise town halls, global Team Talks & team meetings/events Manage team input to newsletter & Jobs of the Month Central point of contact, keep team connected, cascading communication, circulate materials, send task reminders as required Travel & expenses Travel bookings and related arrangements for the CFO Office Research and propose best mode of travel, routing and timings Use the approved company online tool, mindful of the T&E policy Prepare and provide itineraries and appropriate ticketing Staying abreast of current T&E policy, prepare and submit expenses for the MD in a timely fashion and in line with the T&E policy Operations Responsible within the team for creating related Purchase Orders using the Oracle system. Day to day maintenance eg stationery, subscriptions, team lunches and events Positively manage internal and external customers interactions and expectations, representing Liberty Global in a professional and presentable manner at all times Team player in the wider organisation, working closely with other Assistants in Griffin House and the FLT team Carry out other ad hoc reasonable duties as requested SKILLS & ABILITIES: Enthusiastic self -starter, keen to take on responsibility and ownership Excellent communicator with good interpersonal skills Excellent multi-tasker agile and able to juggle priorities sensibly and sensitively Excellent organisational, prioritisation, judgement and decision making skills Flexible with an approachable and friendly manner, calm under pressure Tactful, discreet and diplomatic Proficient in Microsoft Outlook, Word, PowerPoint, virtual meeting systems Intermediate Excel skills an advantage Relevant experience working as a Team Assistant in an international organisation with experience of working across multiple countries and time zones What s in it for you? Competitive salary + Bonus 25 days annual leave with the option to purchase 5 more Access to wellbeing and mental health benefits such as the Calm app, personal medical, critical illness cover and dental insurance Matched pension contribution up to 10% Access to our car benefit scheme Access to our online learning platform to continue to develop and grow your career with us The chance to join an innovative, fast-paced and passionate team Additional information: Employment type: Full-time
Dec 06, 2023
Full time
We re looking for a Team Assistant- CFO office to join our team in London, UK. As part of the CFO Office Team, this role will be providing support to the broader Finance Leadership Team and collaborate with the CFO office and other Finance Leadership assistants on various projects including FLT, ELT and Board Meetings. As a valuable member of the team, you'll also focus on providing rotational coverage for leadership assistants on as needed basis. Key Accountabilities ASSISTANT ROLE MAIN RESPONSIBILITIES Working primarily as Team Assistant of CFO; Team Assistant to the wider Finance Leadership Team as and when required. Prioritise EA commitments and ensure that team responsibilities are achieved. Communicate efficiently and appropriately with the EA so that all activity is understood and planned for. Allow sensible and sufficient time for preparation, delegation and review of activity. Work closely with the CFO Office and FLT Assistants with relation to FLT, ELT and Board meetings. Monitor deadlines for materials liaising with the MD and Team accordingly. Diary Management for EA/CFO, providing relevant meeting service (room bookings, Teams etc) Maintain overview of team activities / movements People Embed and maintain team compliance of Goals & quarterly Connected Conversations incl Workday process Maintain and update pillar organisation structure chart on a monthly basis Embed culture of Workday completion within Team (career profiles, logging leave, recording reviews etc) Track team absences and annual leave ensuring information is correctly uploaded to Workday Responsible for ensuring all team JDs are complete and up to date at all times Manage onboarding for new joiners and support rotating Graduates transitioning into team Communications Embed comms strategy, working with CFO Office for pillar inclusion in global Finance comms/events. Organise town halls, global Team Talks & team meetings/events Manage team input to newsletter & Jobs of the Month Central point of contact, keep team connected, cascading communication, circulate materials, send task reminders as required Travel & expenses Travel bookings and related arrangements for the CFO Office Research and propose best mode of travel, routing and timings Use the approved company online tool, mindful of the T&E policy Prepare and provide itineraries and appropriate ticketing Staying abreast of current T&E policy, prepare and submit expenses for the MD in a timely fashion and in line with the T&E policy Operations Responsible within the team for creating related Purchase Orders using the Oracle system. Day to day maintenance eg stationery, subscriptions, team lunches and events Positively manage internal and external customers interactions and expectations, representing Liberty Global in a professional and presentable manner at all times Team player in the wider organisation, working closely with other Assistants in Griffin House and the FLT team Carry out other ad hoc reasonable duties as requested SKILLS & ABILITIES: Enthusiastic self -starter, keen to take on responsibility and ownership Excellent communicator with good interpersonal skills Excellent multi-tasker agile and able to juggle priorities sensibly and sensitively Excellent organisational, prioritisation, judgement and decision making skills Flexible with an approachable and friendly manner, calm under pressure Tactful, discreet and diplomatic Proficient in Microsoft Outlook, Word, PowerPoint, virtual meeting systems Intermediate Excel skills an advantage Relevant experience working as a Team Assistant in an international organisation with experience of working across multiple countries and time zones What s in it for you? Competitive salary + Bonus 25 days annual leave with the option to purchase 5 more Access to wellbeing and mental health benefits such as the Calm app, personal medical, critical illness cover and dental insurance Matched pension contribution up to 10% Access to our car benefit scheme Access to our online learning platform to continue to develop and grow your career with us The chance to join an innovative, fast-paced and passionate team Additional information: Employment type: Full-time
We're looking for a Team Assistant- CFO office to join our team in London, UK. As part of the CFO Office Team, this role will be providing support to the broader Finance Leadership Team and collaborate with the CFO office and other Finance Leadership assistants on various projects including FLT, ELT and Board Meetings. As a valuable member of the team, you'll also focus on providing rotational coverage for leadership assistants on as needed basis. Key Accountabilities ASSISTANT ROLE MAIN RESPONSIBILITIES Working primarily as Team Assistant of CFO; Team Assistant to the wider Finance Leadership Team as and when required. Prioritise EA commitments and ensure that team responsibilities are achieved. Communicate efficiently and appropriately with the EA so that all activity is understood and planned for. Allow sensible and sufficient time for preparation, delegation and review of activity. Work closely with the CFO Office and FLT Assistants with relation to FLT, ELT and Board meetings. Monitor deadlines for materials liaising with the MD and Team accordingly. Diary Management for EA/CFO, providing relevant meeting service (room bookings, Teams etc) Maintain overview of team activities / movements People Embed and maintain team compliance of Goals & quarterly Connected Conversations incl Workday process Maintain and update pillar organisation structure chart on a monthly basis Embed culture of Workday completion within Team (career profiles, logging leave, recording reviews etc) Track team absences and annual leave ensuring information is correctly uploaded to Workday Responsible for ensuring all team JDs are complete and up to date at all times Manage onboarding for new joiners and support rotating Graduates transitioning into team Communications Embed comms strategy, working with CFO Office for pillar inclusion in global Finance comms/events. Organise town halls, global Team Talks & team meetings/events Manage team input to newsletter & Jobs of the Month Central point of contact, keep team connected, cascading communication, circulate materials, send task reminders as required Travel & expenses Travel bookings and related arrangements for the CFO Office Research and propose best mode of travel, routing and timings Use the approved company online tool, mindful of the T&E policy Prepare and provide itineraries and appropriate ticketing Staying abreast of current T&E policy, prepare and submit expenses for the MD in a timely fashion and in line with the T&E policy Operations Responsible within the team for creating related Purchase Orders using the Oracle system. Day to day maintenance eg stationery, subscriptions, team lunches and events Positively manage internal and external customers' interactions and expectations, representing Liberty Global in a professional and presentable manner at all times Team player in the wider organisation, working closely with other Assistants in Griffin House and the FLT team Carry out other ad hoc reasonable duties as requested SKILLS & ABILITIES: Enthusiastic self -starter, keen to take on responsibility and ownership Excellent communicator with good interpersonal skills Excellent multi-tasker - agile and able to juggle priorities sensibly and sensitively Excellent organisational, prioritisation, judgement and decision making skills Flexible with an approachable and friendly manner, calm under pressure Tactful, discreet and diplomatic Proficient in Microsoft Outlook, Word, PowerPoint, virtual meeting systems Intermediate Excel skills an advantage Relevant experience working as a Team Assistant in an international organisation with experience of working across multiple countries and time zones What's in it for you? Competitive salary + Bonus 25 days annual leave with the option to purchase 5 more Access to wellbeing and mental health benefits such as the Calm app, personal medical, critical illness cover and dental insurance Matched pension contribution up to 10% Access to our car benefit scheme Access to our online learning platform to continue to develop and grow your career with us The chance to join an innovative, fast-paced and passionate team Who we are: We're building Tomorrow's Connections Today, bringing people together through the power of our technology. Liberty Global is a world leader in converged broadband, video and mobile communications and an active investor in cutting-edge infrastructure, content and technology ventures. With our investments in fibre-based and 5G networks we play a vital role in society, currently providing over 85 million fixed and mobile connections and rolling out the next generation of products and services, while readying our networks for 10 Gbps and beyond. We're creating national champions, combining the best broadband and mobile networks under brands such as Virgin Media-02 in the UK, VodafoneZiggo in The Netherlands, Telenet in Belgium, Sunrise in Switzerland, Virgin Media in Ireland and UPC in Slovakia. Liberty Global Ventures, our global investment arm, has a portfolio of more than 75 companies and funds across content, technology and infrastructure, including strategic stakes in ITV, Univision, Plume, Lionsgate and the Formula E racing series. Our scale enables us to transfer knowledge and expertise across our operations and investments, creating a dynamic family of brands united in the pursuit of innovation and excellence. And we're prioritising diversity, equity and inclusion in our workplace and communities, while reducing our impact on the environment. We are using technology as a force for good; for our people, our partners and the planet. Job Type: Full-time Benefits: Company pension Work Location: In person
Dec 06, 2023
Full time
We're looking for a Team Assistant- CFO office to join our team in London, UK. As part of the CFO Office Team, this role will be providing support to the broader Finance Leadership Team and collaborate with the CFO office and other Finance Leadership assistants on various projects including FLT, ELT and Board Meetings. As a valuable member of the team, you'll also focus on providing rotational coverage for leadership assistants on as needed basis. Key Accountabilities ASSISTANT ROLE MAIN RESPONSIBILITIES Working primarily as Team Assistant of CFO; Team Assistant to the wider Finance Leadership Team as and when required. Prioritise EA commitments and ensure that team responsibilities are achieved. Communicate efficiently and appropriately with the EA so that all activity is understood and planned for. Allow sensible and sufficient time for preparation, delegation and review of activity. Work closely with the CFO Office and FLT Assistants with relation to FLT, ELT and Board meetings. Monitor deadlines for materials liaising with the MD and Team accordingly. Diary Management for EA/CFO, providing relevant meeting service (room bookings, Teams etc) Maintain overview of team activities / movements People Embed and maintain team compliance of Goals & quarterly Connected Conversations incl Workday process Maintain and update pillar organisation structure chart on a monthly basis Embed culture of Workday completion within Team (career profiles, logging leave, recording reviews etc) Track team absences and annual leave ensuring information is correctly uploaded to Workday Responsible for ensuring all team JDs are complete and up to date at all times Manage onboarding for new joiners and support rotating Graduates transitioning into team Communications Embed comms strategy, working with CFO Office for pillar inclusion in global Finance comms/events. Organise town halls, global Team Talks & team meetings/events Manage team input to newsletter & Jobs of the Month Central point of contact, keep team connected, cascading communication, circulate materials, send task reminders as required Travel & expenses Travel bookings and related arrangements for the CFO Office Research and propose best mode of travel, routing and timings Use the approved company online tool, mindful of the T&E policy Prepare and provide itineraries and appropriate ticketing Staying abreast of current T&E policy, prepare and submit expenses for the MD in a timely fashion and in line with the T&E policy Operations Responsible within the team for creating related Purchase Orders using the Oracle system. Day to day maintenance eg stationery, subscriptions, team lunches and events Positively manage internal and external customers' interactions and expectations, representing Liberty Global in a professional and presentable manner at all times Team player in the wider organisation, working closely with other Assistants in Griffin House and the FLT team Carry out other ad hoc reasonable duties as requested SKILLS & ABILITIES: Enthusiastic self -starter, keen to take on responsibility and ownership Excellent communicator with good interpersonal skills Excellent multi-tasker - agile and able to juggle priorities sensibly and sensitively Excellent organisational, prioritisation, judgement and decision making skills Flexible with an approachable and friendly manner, calm under pressure Tactful, discreet and diplomatic Proficient in Microsoft Outlook, Word, PowerPoint, virtual meeting systems Intermediate Excel skills an advantage Relevant experience working as a Team Assistant in an international organisation with experience of working across multiple countries and time zones What's in it for you? Competitive salary + Bonus 25 days annual leave with the option to purchase 5 more Access to wellbeing and mental health benefits such as the Calm app, personal medical, critical illness cover and dental insurance Matched pension contribution up to 10% Access to our car benefit scheme Access to our online learning platform to continue to develop and grow your career with us The chance to join an innovative, fast-paced and passionate team Who we are: We're building Tomorrow's Connections Today, bringing people together through the power of our technology. Liberty Global is a world leader in converged broadband, video and mobile communications and an active investor in cutting-edge infrastructure, content and technology ventures. With our investments in fibre-based and 5G networks we play a vital role in society, currently providing over 85 million fixed and mobile connections and rolling out the next generation of products and services, while readying our networks for 10 Gbps and beyond. We're creating national champions, combining the best broadband and mobile networks under brands such as Virgin Media-02 in the UK, VodafoneZiggo in The Netherlands, Telenet in Belgium, Sunrise in Switzerland, Virgin Media in Ireland and UPC in Slovakia. Liberty Global Ventures, our global investment arm, has a portfolio of more than 75 companies and funds across content, technology and infrastructure, including strategic stakes in ITV, Univision, Plume, Lionsgate and the Formula E racing series. Our scale enables us to transfer knowledge and expertise across our operations and investments, creating a dynamic family of brands united in the pursuit of innovation and excellence. And we're prioritising diversity, equity and inclusion in our workplace and communities, while reducing our impact on the environment. We are using technology as a force for good; for our people, our partners and the planet. Job Type: Full-time Benefits: Company pension Work Location: In person
We re looking for a Team Assistant- CFO office to join our team in London, UK. As part of the CFO Office Team, this role will be providing support to the broader Finance Leadership Team and collaborate with the CFO office and other Finance Leadership assistants on various projects including FLT, ELT and Board Meetings. As a valuable member of the team, you'll also focus on providing rotational coverage for leadership assistants on as needed basis. Key Accountabilities ASSISTANT ROLE MAIN RESPONSIBILITIES Working primarily as Team Assistant of CFO; Team Assistant to the wider Finance Leadership Team as and when required. Prioritise EA commitments and ensure that team responsibilities are achieved. Communicate efficiently and appropriately with the EA so that all activity is understood and planned for. Allow sensible and sufficient time for preparation, delegation and review of activity. Work closely with the CFO Office and FLT Assistants with relation to FLT, ELT and Board meetings. Monitor deadlines for materials liaising with the MD and Team accordingly. Diary Management for EA/CFO, providing relevant meeting service (room bookings, Teams etc) Maintain overview of team activities / movements People Embed and maintain team compliance of Goals & quarterly Connected Conversations incl Workday process Maintain and update pillar organisation structure chart on a monthly basis Embed culture of Workday completion within Team (career profiles, logging leave, recording reviews etc) Track team absences and annual leave ensuring information is correctly uploaded to Workday Responsible for ensuring all team JDs are complete and up to date at all times Manage onboarding for new joiners and support rotating Graduates transitioning into team Communications Embed comms strategy, working with CFO Office for pillar inclusion in global Finance comms/events. Organise town halls, global Team Talks & team meetings/events Manage team input to newsletter & Jobs of the Month Central point of contact, keep team connected, cascading communication, circulate materials, send task reminders as required Travel & expenses Travel bookings and related arrangements for the CFO Office Research and propose best mode of travel, routing and timings Use the approved company online tool, mindful of the T&E policy Prepare and provide itineraries and appropriate ticketing Staying abreast of current T&E policy, prepare and submit expenses for the MD in a timely fashion and in line with the T&E policy Operations Responsible within the team for creating related Purchase Orders using the Oracle system. Day to day maintenance eg stationery, subscriptions, team lunches and events Positively manage internal and external customers interactions and expectations, representing Liberty Global in a professional and presentable manner at all times Team player in the wider organisation, working closely with other Assistants in Griffin House and the FLT team Carry out other ad hoc reasonable duties as requested SKILLS & ABILITIES: Enthusiastic self -starter, keen to take on responsibility and ownership Excellent communicator with good interpersonal skills Excellent multi-tasker agile and able to juggle priorities sensibly and sensitively Excellent organisational, prioritisation, judgement and decision making skills Flexible with an approachable and friendly manner, calm under pressure Tactful, discreet and diplomatic Proficient in Microsoft Outlook, Word, PowerPoint, virtual meeting systems Intermediate Excel skills an advantage Relevant experience working as a Team Assistant in an international organisation with experience of working across multiple countries and time zones What s in it for you? Competitive salary + Bonus 25 days annual leave with the option to purchase 5 more Access to wellbeing and mental health benefits such as the Calm app, personal medical, critical illness cover and dental insurance Matched pension contribution up to 10% Access to our car benefit scheme Access to our online learning platform to continue to develop and grow your career with us The chance to join an innovative, fast-paced and passionate team Additional information: Employment type: Full-time
Dec 06, 2023
Full time
We re looking for a Team Assistant- CFO office to join our team in London, UK. As part of the CFO Office Team, this role will be providing support to the broader Finance Leadership Team and collaborate with the CFO office and other Finance Leadership assistants on various projects including FLT, ELT and Board Meetings. As a valuable member of the team, you'll also focus on providing rotational coverage for leadership assistants on as needed basis. Key Accountabilities ASSISTANT ROLE MAIN RESPONSIBILITIES Working primarily as Team Assistant of CFO; Team Assistant to the wider Finance Leadership Team as and when required. Prioritise EA commitments and ensure that team responsibilities are achieved. Communicate efficiently and appropriately with the EA so that all activity is understood and planned for. Allow sensible and sufficient time for preparation, delegation and review of activity. Work closely with the CFO Office and FLT Assistants with relation to FLT, ELT and Board meetings. Monitor deadlines for materials liaising with the MD and Team accordingly. Diary Management for EA/CFO, providing relevant meeting service (room bookings, Teams etc) Maintain overview of team activities / movements People Embed and maintain team compliance of Goals & quarterly Connected Conversations incl Workday process Maintain and update pillar organisation structure chart on a monthly basis Embed culture of Workday completion within Team (career profiles, logging leave, recording reviews etc) Track team absences and annual leave ensuring information is correctly uploaded to Workday Responsible for ensuring all team JDs are complete and up to date at all times Manage onboarding for new joiners and support rotating Graduates transitioning into team Communications Embed comms strategy, working with CFO Office for pillar inclusion in global Finance comms/events. Organise town halls, global Team Talks & team meetings/events Manage team input to newsletter & Jobs of the Month Central point of contact, keep team connected, cascading communication, circulate materials, send task reminders as required Travel & expenses Travel bookings and related arrangements for the CFO Office Research and propose best mode of travel, routing and timings Use the approved company online tool, mindful of the T&E policy Prepare and provide itineraries and appropriate ticketing Staying abreast of current T&E policy, prepare and submit expenses for the MD in a timely fashion and in line with the T&E policy Operations Responsible within the team for creating related Purchase Orders using the Oracle system. Day to day maintenance eg stationery, subscriptions, team lunches and events Positively manage internal and external customers interactions and expectations, representing Liberty Global in a professional and presentable manner at all times Team player in the wider organisation, working closely with other Assistants in Griffin House and the FLT team Carry out other ad hoc reasonable duties as requested SKILLS & ABILITIES: Enthusiastic self -starter, keen to take on responsibility and ownership Excellent communicator with good interpersonal skills Excellent multi-tasker agile and able to juggle priorities sensibly and sensitively Excellent organisational, prioritisation, judgement and decision making skills Flexible with an approachable and friendly manner, calm under pressure Tactful, discreet and diplomatic Proficient in Microsoft Outlook, Word, PowerPoint, virtual meeting systems Intermediate Excel skills an advantage Relevant experience working as a Team Assistant in an international organisation with experience of working across multiple countries and time zones What s in it for you? Competitive salary + Bonus 25 days annual leave with the option to purchase 5 more Access to wellbeing and mental health benefits such as the Calm app, personal medical, critical illness cover and dental insurance Matched pension contribution up to 10% Access to our car benefit scheme Access to our online learning platform to continue to develop and grow your career with us The chance to join an innovative, fast-paced and passionate team Additional information: Employment type: Full-time