The Firm Our client, an award-winning law firm, are seeking an Executive Assistant to join their office in the West End. The Opportunity The successful candidate will be a highly competent Executive Assistant who will provide client and business focused secretarial and administrative support to two Partners in their highly successful Private Client team. Duties to include: Taking full ownership of diaries, proactively managing all appointments, meetings and related logistics Managing inboxes on behalf of the Partners responding to emails on their behalf, drafting emails appropriately, forwarding any client critical emails Handling complex compliance and billing matters Taking full ownership of tasks and managing workload against deadlines and business needs, working with other departments to efficiently deliver to deadlines Arranging regular catch ups with each Partner to review their diary and commitments Introducing and implementing best practice around key operational processes to enhance Partner effectiveness and department performance Attending meetings and taking minutes if required and follow up on designated actions Liaising with the Marketing & Business Development team and key contacts, playing a key role in the organisation of events, seminars & conferences for the team Arranging travel (including journey details, accommodation, visa requirements, currency) This Executive Assistant position is a full time, permanent role, working Monday - Friday, 9:30am -5:30pm Requirements A minimum of 4 years' previous PA/EA experience within a law firm Strong current or recent experience supporting a Private Client/Wealth team Experience of diary and inbox management is essential Vacancy highlights Hybrid working (3 days based in the office and 2 days working from home) Excellent benefits package (health insurance, private medical care, season ticket loan and more) To be considered for this opportunity please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Apr 17, 2024
Full time
The Firm Our client, an award-winning law firm, are seeking an Executive Assistant to join their office in the West End. The Opportunity The successful candidate will be a highly competent Executive Assistant who will provide client and business focused secretarial and administrative support to two Partners in their highly successful Private Client team. Duties to include: Taking full ownership of diaries, proactively managing all appointments, meetings and related logistics Managing inboxes on behalf of the Partners responding to emails on their behalf, drafting emails appropriately, forwarding any client critical emails Handling complex compliance and billing matters Taking full ownership of tasks and managing workload against deadlines and business needs, working with other departments to efficiently deliver to deadlines Arranging regular catch ups with each Partner to review their diary and commitments Introducing and implementing best practice around key operational processes to enhance Partner effectiveness and department performance Attending meetings and taking minutes if required and follow up on designated actions Liaising with the Marketing & Business Development team and key contacts, playing a key role in the organisation of events, seminars & conferences for the team Arranging travel (including journey details, accommodation, visa requirements, currency) This Executive Assistant position is a full time, permanent role, working Monday - Friday, 9:30am -5:30pm Requirements A minimum of 4 years' previous PA/EA experience within a law firm Strong current or recent experience supporting a Private Client/Wealth team Experience of diary and inbox management is essential Vacancy highlights Hybrid working (3 days based in the office and 2 days working from home) Excellent benefits package (health insurance, private medical care, season ticket loan and more) To be considered for this opportunity please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Medical Operations Assistant: Specialty Care As an experienced administrator with a knack for project management and a passion for supporting high-functioning teams, you may be looking at your next role! A career with us is about discovering breakthroughs that change patients' lives. You will play an essential role in this by helping to drive medical strategies forward and enhance operational efficiency. Your advanced skills as Senior Administrator will be appreciated by our medical affairs department, as you'll coordinate meetings, manage diaries and resolve routine issues with ease. Your proactive approach , proficiency in digital platforms and operational excellence will enable effective delivery of key projects. You will use your initiative to resolve issues and propose innovative solutions to problems We'd love to hear from you if you enjoy professional independence , have strong organisational skills and a passion for making a positive difference. The position will play a critical role in supporting medical teams with operational activities across the Pfizer UK medical affairs department. The role will partner with the teams to support delivery of medical strategies, tactics and projects and will enable effective and efficient processes and use of systems. MAIN REPONSIBILITIES / DUTIES Proactively coordinate meetings, maintaining diary invites and efficiently resolving conflicts and routine issues. To provide timely and accurate responses to inquiries, including incoming telephone calls, emails and written mail; to read and respond where appropriate, file and manage these areas in the team's absence, always maintaining confidentiality. Take a lead role and fully participate in project work to identify, plan, manage and implement improvements and enhancements to existing working practices and/or develop new working practices ensuring all relevant stakeholders are engaged and involved where appropriate and colleagues receive necessary communications. Establish and maintain office procedures and systems (eg. filing or record-keeping systems, databases) to support processes in line with Pfizer SOPs and recognising, planning and applying improvements to office procedures and systems ensuring all relevant stakeholders are engaged and involved where appropriate and colleagues receive necessary communications. Support onboarding of new colleagues. Provide operational support to medical teams. Contribute ideas, fostering pace and enthusiasm, negotiating timely execution of work and developing self in order to maximise personal contribution to projects whilst maintaining high standards. Proactively share best practice. Collate and analyse information for use by teams and leaders in departmental decision-making, ensuring that such information is relevant, accurate and provided to set deadlines and participate in departmental decision-making, liaising with teams and leaders as appropriate. Plan, organise and prioritise work on a daily basis to meet deadlines and plan ahead to meet upcoming / cyclical deadlines. Act as a first point of contact and efficient liaison channel for the teams for both internal colleagues and external customers ensuring queries are dealt with effectively and sensitively where necessary. Taking the initiative to identify and handle problems / issues that arise on behalf of these colleagues. Co-ordinate arrangements for internal and external meetings, including travel arrangements for attendees, the appropriate facilities, resources and catering to meet general requirements and available budget. Co-ordinate issuing of agenda and meeting materials. Document minutes/action points for meetings. Produce routine documents such as letters, reports and other documentation such as presentations and spreadsheets. Management of professional records repository for medical affairs. Process financial / administrative information on behalf of the teams and leaders, checking and validating information for completeness and investigating errors and discrepancies. Acting as a point of contact to finance representatives when required on behalf of the teams and leaders. Management of forecasting and tracking of medical budget. Act as a source of information around the company, the industry, contact points, processes, policies or general advice and problem-solving solutions, providing relevant information/guidance and support to other colleagues as appropriate. REQUIRED SKILL SET Extensive experience in relevant senior secretarial or administrative role. May have qualification at 'higher education' level. Project management skills and experience. Must have clear and concise communication and coordination skills with an ability to respond with professionalism in verbal and written communications. Comprehensive knowledge of departmental policies and procedures (gained through extensive experience of working in an office environment). Must have good judgment with the ability to work with confidential documents and information. Where appropriate confidently challenge upwards professionally. Demonstrated planning skills with the capability to work independently, be pro-active, self motivated along with strong organizational skills. The ability to manage priorities, handle multiple tasks with frequent tight deadlines, work well in a team environment. Ability to co-ordinate the activities of others and to work under pressure, maintaining a calm and considered approach. Wide-ranging knowledge of how an organisation works, including international organisation and personnel (gained through extensive experience of working at a senior administrative level). Ability to take a wider perspective when making decisions. The core digital capabilities identified are as follows: Capability to use digital technology provided by the organisation Confident and competent with digital compliance requirements Experience in using a range of digital platforms Basic understanding of core digital metrics used by the organisation Awareness and integration of digital channels to meet our customer needs. N.B digital technology refers to equipment/applications and digital platform refers to the software/hardware used to host applications/ exchange of information. Work Location Assignment: Flexible, based at Walton Oaks, Tadworth (Surrey)
Apr 16, 2024
Full time
Medical Operations Assistant: Specialty Care As an experienced administrator with a knack for project management and a passion for supporting high-functioning teams, you may be looking at your next role! A career with us is about discovering breakthroughs that change patients' lives. You will play an essential role in this by helping to drive medical strategies forward and enhance operational efficiency. Your advanced skills as Senior Administrator will be appreciated by our medical affairs department, as you'll coordinate meetings, manage diaries and resolve routine issues with ease. Your proactive approach , proficiency in digital platforms and operational excellence will enable effective delivery of key projects. You will use your initiative to resolve issues and propose innovative solutions to problems We'd love to hear from you if you enjoy professional independence , have strong organisational skills and a passion for making a positive difference. The position will play a critical role in supporting medical teams with operational activities across the Pfizer UK medical affairs department. The role will partner with the teams to support delivery of medical strategies, tactics and projects and will enable effective and efficient processes and use of systems. MAIN REPONSIBILITIES / DUTIES Proactively coordinate meetings, maintaining diary invites and efficiently resolving conflicts and routine issues. To provide timely and accurate responses to inquiries, including incoming telephone calls, emails and written mail; to read and respond where appropriate, file and manage these areas in the team's absence, always maintaining confidentiality. Take a lead role and fully participate in project work to identify, plan, manage and implement improvements and enhancements to existing working practices and/or develop new working practices ensuring all relevant stakeholders are engaged and involved where appropriate and colleagues receive necessary communications. Establish and maintain office procedures and systems (eg. filing or record-keeping systems, databases) to support processes in line with Pfizer SOPs and recognising, planning and applying improvements to office procedures and systems ensuring all relevant stakeholders are engaged and involved where appropriate and colleagues receive necessary communications. Support onboarding of new colleagues. Provide operational support to medical teams. Contribute ideas, fostering pace and enthusiasm, negotiating timely execution of work and developing self in order to maximise personal contribution to projects whilst maintaining high standards. Proactively share best practice. Collate and analyse information for use by teams and leaders in departmental decision-making, ensuring that such information is relevant, accurate and provided to set deadlines and participate in departmental decision-making, liaising with teams and leaders as appropriate. Plan, organise and prioritise work on a daily basis to meet deadlines and plan ahead to meet upcoming / cyclical deadlines. Act as a first point of contact and efficient liaison channel for the teams for both internal colleagues and external customers ensuring queries are dealt with effectively and sensitively where necessary. Taking the initiative to identify and handle problems / issues that arise on behalf of these colleagues. Co-ordinate arrangements for internal and external meetings, including travel arrangements for attendees, the appropriate facilities, resources and catering to meet general requirements and available budget. Co-ordinate issuing of agenda and meeting materials. Document minutes/action points for meetings. Produce routine documents such as letters, reports and other documentation such as presentations and spreadsheets. Management of professional records repository for medical affairs. Process financial / administrative information on behalf of the teams and leaders, checking and validating information for completeness and investigating errors and discrepancies. Acting as a point of contact to finance representatives when required on behalf of the teams and leaders. Management of forecasting and tracking of medical budget. Act as a source of information around the company, the industry, contact points, processes, policies or general advice and problem-solving solutions, providing relevant information/guidance and support to other colleagues as appropriate. REQUIRED SKILL SET Extensive experience in relevant senior secretarial or administrative role. May have qualification at 'higher education' level. Project management skills and experience. Must have clear and concise communication and coordination skills with an ability to respond with professionalism in verbal and written communications. Comprehensive knowledge of departmental policies and procedures (gained through extensive experience of working in an office environment). Must have good judgment with the ability to work with confidential documents and information. Where appropriate confidently challenge upwards professionally. Demonstrated planning skills with the capability to work independently, be pro-active, self motivated along with strong organizational skills. The ability to manage priorities, handle multiple tasks with frequent tight deadlines, work well in a team environment. Ability to co-ordinate the activities of others and to work under pressure, maintaining a calm and considered approach. Wide-ranging knowledge of how an organisation works, including international organisation and personnel (gained through extensive experience of working at a senior administrative level). Ability to take a wider perspective when making decisions. The core digital capabilities identified are as follows: Capability to use digital technology provided by the organisation Confident and competent with digital compliance requirements Experience in using a range of digital platforms Basic understanding of core digital metrics used by the organisation Awareness and integration of digital channels to meet our customer needs. N.B digital technology refers to equipment/applications and digital platform refers to the software/hardware used to host applications/ exchange of information. Work Location Assignment: Flexible, based at Walton Oaks, Tadworth (Surrey)
Job Title: Administrative Assistant Salary: Band 4, £12.86 Location: Royal Victoria Hospital Hours: 37.5 hours per week Duration: Initially 6 weeks but may be extended Job Summary: The post holder will provide administrative and secretarial support to Anaesthetics & Critical Care service group. They will be responsible for the organisation and provision of day to day services within the Department of Clinical Anaesthesia. Main Duties/Responsibilities: Responsible for the day to day running of the Department of Clinical Anaesthesia, including the maintenance of an accurate filing system, general typing duties, organisation and up-keep of Anaesthetic office. Servicing of Anaesthetic Services and educational meetings to include arranging meetings, circulation of agendas and minutes, drafting minutes and initiating follow up actions. Providing administrative and secretarial support to the Clinical Directors and Chairmen of Sub-Committee including dealing with all incoming correspondence and drafting replies when appropriate. Responsibility for the provision of the junior medical rotas to ensure that annual and study leave is processed to ensure cover at all times and that hours worked adhere to the European Working Time Directive and New Deal regulations. To assist with the preparation and circulation of the monthly anaesthetic rota, weekly rotas, on call rotas and update changes as required on a day to day basis. Maintenance and processing of medical staff amendment forms, annual leave, study leave and sick leave. Providing administrative and secretarial support to the Anaesthetic Service. Responsible for administrative arrangements in connection with overseas doctors coming to work in the Belfast Trust e.g. GMC registration, medical insurances, Visas, accommodation etc. To liaise directly with Anaesthetic Rota Co-Ordinators and Senior Staff from various disciplines. To liaise with junior doctors in relation to new deal and EWTD monitoring periods and to assist with the analysis of same. To return/retrieve patient charts to/from medical records or designated filing areas. To deal with incoming and outgoing mail. To respond to routine correspondence. To process donations made to the Department To prepare requisitions and order supplies. To organise and participate in the induction programme for junior medical staff. To allocate and supervise the work of other members of ACCTSS administrative and clerical staff as directed. To include supervision of annual and sick leave. To use computer and audio equipment in the normal course of duties which will involve the use of hospital based systems, word processing, spreadsheet, database and presentation packages. To undertake any other duties as may be assigned. Essential Criteria: HNC / HND or equivalent / higher qualification in an administrative related field AND 1 years experience in a clerical / administrative role. OR 4 GCSEs at Grades A-C including English or English Language (excluding English Literature) and Math or equivalent / higher qualification AND 2 years experience in a clerical / administrative role. OR 3 years experience in a clerical / administrative role. Experience in the use of Microsoft office products including Word, Excel. Ability to work as part of a multi-disciplinary team. Ability to use own initiative Ability to identify problems and recommend appropriate solutions. Effective Planning & Organisational skills with an ability to prioritise own workload Effective Communications skills to meet the needs of the post in full. All applicants will be treated in the strictest confidence. Please ensure your CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details. Please note only applicants that match this criteria can be considered for the role. Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.
Apr 14, 2024
Seasonal
Job Title: Administrative Assistant Salary: Band 4, £12.86 Location: Royal Victoria Hospital Hours: 37.5 hours per week Duration: Initially 6 weeks but may be extended Job Summary: The post holder will provide administrative and secretarial support to Anaesthetics & Critical Care service group. They will be responsible for the organisation and provision of day to day services within the Department of Clinical Anaesthesia. Main Duties/Responsibilities: Responsible for the day to day running of the Department of Clinical Anaesthesia, including the maintenance of an accurate filing system, general typing duties, organisation and up-keep of Anaesthetic office. Servicing of Anaesthetic Services and educational meetings to include arranging meetings, circulation of agendas and minutes, drafting minutes and initiating follow up actions. Providing administrative and secretarial support to the Clinical Directors and Chairmen of Sub-Committee including dealing with all incoming correspondence and drafting replies when appropriate. Responsibility for the provision of the junior medical rotas to ensure that annual and study leave is processed to ensure cover at all times and that hours worked adhere to the European Working Time Directive and New Deal regulations. To assist with the preparation and circulation of the monthly anaesthetic rota, weekly rotas, on call rotas and update changes as required on a day to day basis. Maintenance and processing of medical staff amendment forms, annual leave, study leave and sick leave. Providing administrative and secretarial support to the Anaesthetic Service. Responsible for administrative arrangements in connection with overseas doctors coming to work in the Belfast Trust e.g. GMC registration, medical insurances, Visas, accommodation etc. To liaise directly with Anaesthetic Rota Co-Ordinators and Senior Staff from various disciplines. To liaise with junior doctors in relation to new deal and EWTD monitoring periods and to assist with the analysis of same. To return/retrieve patient charts to/from medical records or designated filing areas. To deal with incoming and outgoing mail. To respond to routine correspondence. To process donations made to the Department To prepare requisitions and order supplies. To organise and participate in the induction programme for junior medical staff. To allocate and supervise the work of other members of ACCTSS administrative and clerical staff as directed. To include supervision of annual and sick leave. To use computer and audio equipment in the normal course of duties which will involve the use of hospital based systems, word processing, spreadsheet, database and presentation packages. To undertake any other duties as may be assigned. Essential Criteria: HNC / HND or equivalent / higher qualification in an administrative related field AND 1 years experience in a clerical / administrative role. OR 4 GCSEs at Grades A-C including English or English Language (excluding English Literature) and Math or equivalent / higher qualification AND 2 years experience in a clerical / administrative role. OR 3 years experience in a clerical / administrative role. Experience in the use of Microsoft office products including Word, Excel. Ability to work as part of a multi-disciplinary team. Ability to use own initiative Ability to identify problems and recommend appropriate solutions. Effective Planning & Organisational skills with an ability to prioritise own workload Effective Communications skills to meet the needs of the post in full. All applicants will be treated in the strictest confidence. Please ensure your CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details. Please note only applicants that match this criteria can be considered for the role. Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.
Employment EA - London Law Firm - £47,000 + 3/2 Hybrid My client is a London-based law firm who are known for their engaged and friendly manner, ensuring that they build long lasting relationships with not only their clients, but staff members alike. They currently have around over 400 staff members and are seeking an Executive Assistant to join their Employment department. The Executive Assistant will be supporting the Head of Department, who is very much looking for their EA to work alongside them. Paying £47,000 Working in their award winning Disputes department Hybrid Working Policy - 3 days working in the office, 2 from home Standard working hours of 9:30am - 5:30pm Benefits include Regular Social events, Gym Membership, Holiday Trading, Medical Insurance (including Dental), high Pension Contribution, Extensive Wellbeing Programme, Long Service Awards, Employee Assistant Programme and Professional Subscriptions to name a few Duties Include Take full ownership of diaries and proactively managing all appointments Manage diary conflicts and take appropriate action on queries or clashes Managing emails on behalf of the Lawyer, forwarding emails to action and respond/highlight urgent/important emails Arrange travel including journey, accommodation, visa requirements and currency Work in Partnership with the Lawyer, building highly effective relationship Arrange regular catch up meetings with the Lawyer to review their diary commitments etc Liaise with the BD team to proactively coordinate BD activities and playing a key role in the organisation of events, seminars and pitches Preparing paperwork, pitches, presentations and reports for meetings Please only apply if you have previous experience of supporting a Partner (in a Legal Secretarial capacity) within a Law firm.
Apr 11, 2024
Full time
Employment EA - London Law Firm - £47,000 + 3/2 Hybrid My client is a London-based law firm who are known for their engaged and friendly manner, ensuring that they build long lasting relationships with not only their clients, but staff members alike. They currently have around over 400 staff members and are seeking an Executive Assistant to join their Employment department. The Executive Assistant will be supporting the Head of Department, who is very much looking for their EA to work alongside them. Paying £47,000 Working in their award winning Disputes department Hybrid Working Policy - 3 days working in the office, 2 from home Standard working hours of 9:30am - 5:30pm Benefits include Regular Social events, Gym Membership, Holiday Trading, Medical Insurance (including Dental), high Pension Contribution, Extensive Wellbeing Programme, Long Service Awards, Employee Assistant Programme and Professional Subscriptions to name a few Duties Include Take full ownership of diaries and proactively managing all appointments Manage diary conflicts and take appropriate action on queries or clashes Managing emails on behalf of the Lawyer, forwarding emails to action and respond/highlight urgent/important emails Arrange travel including journey, accommodation, visa requirements and currency Work in Partnership with the Lawyer, building highly effective relationship Arrange regular catch up meetings with the Lawyer to review their diary commitments etc Liaise with the BD team to proactively coordinate BD activities and playing a key role in the organisation of events, seminars and pitches Preparing paperwork, pitches, presentations and reports for meetings Please only apply if you have previous experience of supporting a Partner (in a Legal Secretarial capacity) within a Law firm.
Legal Executive Assistant - Global Law Firm - Corporate - Paying up to £58,000 My Client, a truly sought after international Law firm who are based in the heart of the City seek an experienced Legal EA to support one of their high flying board level Partners within their Corporate department. They have over 4,000 employees, serve over 150 countries across the globe and have built ties with national advisors in every market to ensure that they can provide high quality Legal advice to their high net worth clients. The role itself is working for one of the most respected Lawyers across their field. The ideal Candidate will have at least 5 years experience of supporting Partners within a Law firm, be client focused and able to work in a fast paced environment, highly organised and willing to add value to improve the Partner's working practices. Based in Liverpool Street Paying up to £58,000 Hybrid working policy - 3 days in the office, 2 days working from home Benefits includes wellbeing programmes, discretionary bonus, annual salary review, private medical Insurance, medical advisory service, increased pension plan, gym membership discount, generous leave policies and flexible working to name a few Duties include Proactively manage the Partner's diary and emails Effective gatekeeping, forward planning and scheduling Preparation of paperwork, materials, presentations and reports for meetings Managing the administration of projects and following up on action points Communicate with Clients and act as an ambassador for the firm/Partner Arranging complex travel and working with the firm's travel agent to suggest suitable alternatives, when needed Act as a key contact for all BD initiatives Research Clients and draft capability statements for speculative opportunities Ensure CV, social media profiles and biographies are up to date Support with the organisation of events, hearings and conferences Candidate requirements Previous Legal Secretarial experience, gained within a Law firm Previous experience of supporting Partner level High attention to detail Demonstrates initiative and strong Client focus
Apr 11, 2024
Full time
Legal Executive Assistant - Global Law Firm - Corporate - Paying up to £58,000 My Client, a truly sought after international Law firm who are based in the heart of the City seek an experienced Legal EA to support one of their high flying board level Partners within their Corporate department. They have over 4,000 employees, serve over 150 countries across the globe and have built ties with national advisors in every market to ensure that they can provide high quality Legal advice to their high net worth clients. The role itself is working for one of the most respected Lawyers across their field. The ideal Candidate will have at least 5 years experience of supporting Partners within a Law firm, be client focused and able to work in a fast paced environment, highly organised and willing to add value to improve the Partner's working practices. Based in Liverpool Street Paying up to £58,000 Hybrid working policy - 3 days in the office, 2 days working from home Benefits includes wellbeing programmes, discretionary bonus, annual salary review, private medical Insurance, medical advisory service, increased pension plan, gym membership discount, generous leave policies and flexible working to name a few Duties include Proactively manage the Partner's diary and emails Effective gatekeeping, forward planning and scheduling Preparation of paperwork, materials, presentations and reports for meetings Managing the administration of projects and following up on action points Communicate with Clients and act as an ambassador for the firm/Partner Arranging complex travel and working with the firm's travel agent to suggest suitable alternatives, when needed Act as a key contact for all BD initiatives Research Clients and draft capability statements for speculative opportunities Ensure CV, social media profiles and biographies are up to date Support with the organisation of events, hearings and conferences Candidate requirements Previous Legal Secretarial experience, gained within a Law firm Previous experience of supporting Partner level High attention to detail Demonstrates initiative and strong Client focus
The Firm Our client, an award-winning law firm, are seeking an Executive Assistant to join their office in the West End. The Opportunity The successful candidate will be a highly competent Executive Assistant who will provide client and business focused secretarial and administrative support to two Partners in their highly successful Private Client team. Duties to include: Taking full ownership of diaries, proactively managing all appointments, meetings and related logistics Managing inboxes on behalf of the Partners responding to emails on their behalf, drafting emails appropriately, forwarding any client critical emails Handling complex compliance and billing matters Taking full ownership of tasks and managing workload against deadlines and business needs, working with other departments to efficiently deliver to deadlines Arranging regular catch ups with each Partner to review their diary and commitments Introducing and implementing best practice around key operational processes to enhance Partner effectiveness and department performance Attending meetings and taking minutes if required and follow up on designated actions Liaising with the Marketing & Business Development team and key contacts, playing a key role in the organisation of events, seminars & conferences for the team Arranging travel (including journey details, accommodation, visa requirements, currency) This Executive Assistant position is a full time, permanent role, working Monday - Friday, 9:30am -5:30pm Requirements A minimum of 4 years' previous PA/EA experience within a law firm Strong current or recent experience supporting a Private Client/Wealth team Experience of diary and inbox management is essential Vacancy highlights Hybrid working (3 days based in the office and 2 days working from home) Excellent benefits package (health insurance, private medical care, season ticket loan and more) To be considered for this opportunity please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Apr 10, 2024
Full time
The Firm Our client, an award-winning law firm, are seeking an Executive Assistant to join their office in the West End. The Opportunity The successful candidate will be a highly competent Executive Assistant who will provide client and business focused secretarial and administrative support to two Partners in their highly successful Private Client team. Duties to include: Taking full ownership of diaries, proactively managing all appointments, meetings and related logistics Managing inboxes on behalf of the Partners responding to emails on their behalf, drafting emails appropriately, forwarding any client critical emails Handling complex compliance and billing matters Taking full ownership of tasks and managing workload against deadlines and business needs, working with other departments to efficiently deliver to deadlines Arranging regular catch ups with each Partner to review their diary and commitments Introducing and implementing best practice around key operational processes to enhance Partner effectiveness and department performance Attending meetings and taking minutes if required and follow up on designated actions Liaising with the Marketing & Business Development team and key contacts, playing a key role in the organisation of events, seminars & conferences for the team Arranging travel (including journey details, accommodation, visa requirements, currency) This Executive Assistant position is a full time, permanent role, working Monday - Friday, 9:30am -5:30pm Requirements A minimum of 4 years' previous PA/EA experience within a law firm Strong current or recent experience supporting a Private Client/Wealth team Experience of diary and inbox management is essential Vacancy highlights Hybrid working (3 days based in the office and 2 days working from home) Excellent benefits package (health insurance, private medical care, season ticket loan and more) To be considered for this opportunity please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
St Andrew's Healthcare
Northampton, Northamptonshire
Make a difference - for yourself and your patients! Consultant Psychiatrist Location: Northampton, Northamptonshire 0.8 WTE - We welcome Full-time applicants as we can consider you for other roles in the Charity Salary: Total package up to £150,000 depending on experience Suitable for an experienced Consultant or someone due to complete their CCT in the next 6 months. St Andrew's is a not for profit Charity - we have no shareholders and any surplus we make is ploughed straight back into our services. We are part of the Specialist Provider Collaboratives in the East and West Midlands and are a member of the East Midlands Alliance. Our services in Northampton, set in 150 plus acres of woodland greenery are spread across 5 Divisions - Medium Secure, Low Secure and Specialist Rehabilitation, Learning Disability and Autism, Neuropsychiatry and CAMHS. We have a number of unique specialist national services including our Deaf Forensic Service, Huntington's Service, Secure Brain Injury Service, Older Adults Secure Services, Blended Women's Service (one of 3 National Pilots) and a specialist inpatient DBT service. The ward Prichard is a bespoke 15-bed ward for working age adult males. Patients are admitted who have a diagnosis of either mental illness, emerging personality disorder or co-morbid conditions, who may pose a significant risk of harming themselves or others. The ward uses the Good Lives model and Dialect Behaviour Therapy to address underlying causes of trauma and offending behaviour and to provide strategies to support patients in coping in daily lives. The ward is situated in the modern facility of William Wake House, which is supported by an onsite MDT team. The Role Working within our Medium Secure Service, you will be the Responsible Clinician in our specialist medium service. This is a male medium secure ward that will provide care and treatment for working age males with mental illnesses. This is a new ward that will form part of an established and successful medium secure male service. You will work closely with the other male wards and clinical teams to ensure the pathways between the wards/services are maximised and meet patients' needs as they progress through treatment and recovery. You will lead a multi-disciplinary team and oversee the management of patients with often complex needs. You will be able to promote innovation and improvement of services, with scope to develop your specialist interests and grow your remit and responsibilities. We will actively encourage you to be a leader nationally in mental health and influence the future direction of services. We are looking for an individual who wants a role where they have the autonomy to make decisions that will help improve patient care and outcomes. Someone who wants to join an organisation and be a leader of a team who also shares this passion. If you would like to be part of working with an innovative and dynamic team; be able to develop and deliver up to date treatments; and work in a supportive environment then this is the place for you! This will be a personally and professionally rewarding role. The post-holder will be able to undertake non-clinical activities of interest e.g. research, teaching, governance and management - in an innovative way, and influence the direction of services in order for them to attain the best outcomes for our patients. You will lead a multi-disciplinary team and oversee the management of patients with often complex needs. You will be able to promote innovation and improvement of services, with scope to develop your specialist interests and grow your remit and responsibilities. You will have an office and the support of an associate specialist as ward doctor and a full MDT including Clinical Administrators and Personal Assistants dedicated to your wards and service. We are looking for an individual who wants a role where they have the autonomy to make decisions that will help improve patient care and outcomes and has a passion about transforming care. Someone who wants to join an organisation and be a leader of a team who also shares this passion. Why join St Andrew's Opportunities to progress - Most of our senior medical managers started off as Consultants in the Charity Speciality Doctor and Physical Healthcare team support Infrequent non resident second on calls with 24 hour first on call cover Individual study budget of £1,000 per Consultant We sponsored many of our doctors to undertake MBA degrees The chance to be part of a community of Consultants on one site with a weekly multidisciplinary CPD and Grand Rounds programme that includes colleagues from the NHS Only 10 per cent of our Consultant Psychiatrist roles are occupied by locums. Our posts fill up fast Support in undertaking indemnified private practice and medicolegal work though our community partnerships Opportunities for joint roles with the NHS in some areas Teaching Opportunities for medical students from Cambridge and Buckingham as well as Trainees Opportunities for research with our Research and Innovation Team Class leading analytics and data monitoring with extensive integration with our Electronic Records Electronic Prescribing on all our wards Other benefits: Travel allowance, pension, 32 days of Annual Leave plus Bank Holidays and your birthday off, free parking, sickness policy on par with the NHS, secretarial support and more International Medical Graduates We welcome applications from job seekers who require current Skilled Worker sponsorship to work in the UK and you will be considered alongside all other applications. Please contact if you would like more details on how we can support you.
Apr 10, 2024
Full time
Make a difference - for yourself and your patients! Consultant Psychiatrist Location: Northampton, Northamptonshire 0.8 WTE - We welcome Full-time applicants as we can consider you for other roles in the Charity Salary: Total package up to £150,000 depending on experience Suitable for an experienced Consultant or someone due to complete their CCT in the next 6 months. St Andrew's is a not for profit Charity - we have no shareholders and any surplus we make is ploughed straight back into our services. We are part of the Specialist Provider Collaboratives in the East and West Midlands and are a member of the East Midlands Alliance. Our services in Northampton, set in 150 plus acres of woodland greenery are spread across 5 Divisions - Medium Secure, Low Secure and Specialist Rehabilitation, Learning Disability and Autism, Neuropsychiatry and CAMHS. We have a number of unique specialist national services including our Deaf Forensic Service, Huntington's Service, Secure Brain Injury Service, Older Adults Secure Services, Blended Women's Service (one of 3 National Pilots) and a specialist inpatient DBT service. The ward Prichard is a bespoke 15-bed ward for working age adult males. Patients are admitted who have a diagnosis of either mental illness, emerging personality disorder or co-morbid conditions, who may pose a significant risk of harming themselves or others. The ward uses the Good Lives model and Dialect Behaviour Therapy to address underlying causes of trauma and offending behaviour and to provide strategies to support patients in coping in daily lives. The ward is situated in the modern facility of William Wake House, which is supported by an onsite MDT team. The Role Working within our Medium Secure Service, you will be the Responsible Clinician in our specialist medium service. This is a male medium secure ward that will provide care and treatment for working age males with mental illnesses. This is a new ward that will form part of an established and successful medium secure male service. You will work closely with the other male wards and clinical teams to ensure the pathways between the wards/services are maximised and meet patients' needs as they progress through treatment and recovery. You will lead a multi-disciplinary team and oversee the management of patients with often complex needs. You will be able to promote innovation and improvement of services, with scope to develop your specialist interests and grow your remit and responsibilities. We will actively encourage you to be a leader nationally in mental health and influence the future direction of services. We are looking for an individual who wants a role where they have the autonomy to make decisions that will help improve patient care and outcomes. Someone who wants to join an organisation and be a leader of a team who also shares this passion. If you would like to be part of working with an innovative and dynamic team; be able to develop and deliver up to date treatments; and work in a supportive environment then this is the place for you! This will be a personally and professionally rewarding role. The post-holder will be able to undertake non-clinical activities of interest e.g. research, teaching, governance and management - in an innovative way, and influence the direction of services in order for them to attain the best outcomes for our patients. You will lead a multi-disciplinary team and oversee the management of patients with often complex needs. You will be able to promote innovation and improvement of services, with scope to develop your specialist interests and grow your remit and responsibilities. You will have an office and the support of an associate specialist as ward doctor and a full MDT including Clinical Administrators and Personal Assistants dedicated to your wards and service. We are looking for an individual who wants a role where they have the autonomy to make decisions that will help improve patient care and outcomes and has a passion about transforming care. Someone who wants to join an organisation and be a leader of a team who also shares this passion. Why join St Andrew's Opportunities to progress - Most of our senior medical managers started off as Consultants in the Charity Speciality Doctor and Physical Healthcare team support Infrequent non resident second on calls with 24 hour first on call cover Individual study budget of £1,000 per Consultant We sponsored many of our doctors to undertake MBA degrees The chance to be part of a community of Consultants on one site with a weekly multidisciplinary CPD and Grand Rounds programme that includes colleagues from the NHS Only 10 per cent of our Consultant Psychiatrist roles are occupied by locums. Our posts fill up fast Support in undertaking indemnified private practice and medicolegal work though our community partnerships Opportunities for joint roles with the NHS in some areas Teaching Opportunities for medical students from Cambridge and Buckingham as well as Trainees Opportunities for research with our Research and Innovation Team Class leading analytics and data monitoring with extensive integration with our Electronic Records Electronic Prescribing on all our wards Other benefits: Travel allowance, pension, 32 days of Annual Leave plus Bank Holidays and your birthday off, free parking, sickness policy on par with the NHS, secretarial support and more International Medical Graduates We welcome applications from job seekers who require current Skilled Worker sponsorship to work in the UK and you will be considered alongside all other applications. Please contact if you would like more details on how we can support you.
We are currently seeking an organised and dependable Legal Assistant to support our Personal Injury Team. This is a full-time position, based in our Guildford office. Situated close to Tungstate in the heart of Guildford, our offices are conveniently located within walking distance of the main shops and restaurants. In this role, you'll be an integral part of our highly experienced Personal Injury team who provide legal representation and assistance to individuals who have been injured due to accidents or negligence. More about us: Formed via a merger in 2020, Moore Barlow is a leading law firm and we aim to be the best law firm to work for regionally. We are a career firm, providing access to high-quality work, long-term career opportunities and an environment built on the premise of being human first . In this instance, support and progression to Partnership is available for applicants keen to progress. Put simply, we care as much about your career as you do. We are featured in The Times Best Law Firms 2024 list, and consistently achieve recognition for the quality of our services in the Legal 500 and Chambers & Partners. We are now 450 people, including 280 lawyers and 58 Partners, with offices across the South-East and London. Day to day: Our team of experienced solicitors specialise in Personal Injury delivering exceptional service to our clients with pride and empathy. At Moore Barlow, we take a Human-First approach to every matter, striving to ensure a smooth and stress-free process. Our Legal Assistants are essential members of our team, responsible for managing their own tasks while also providing support to colleagues on more involved tasks. Your daily responsibilities will encompass a blend of secretarial and administrative duties, including: Supporting file opening and billing processes Assisting with the preparation and distribution of engagement letters Handling dictation Recording time Assembling bundles What we look for: The ideal candidate for this role should possess some administrative experience along with a genuine passion for assisting others. We're seeking an individual who can demonstrate empathy, adaptability, and exceptional interpersonal skills to effectively support our team of legal professionals and the clients they serve. While prior experience within a Personal Injury or Medical Negligence team is advantageous, we also welcome applicants with relevant work or academic experience showcasing a sincere interest in this field. If you possess this experience and are eager to join a progressive and reputable law firm, we highly encourage you to apply.
Apr 05, 2024
Full time
We are currently seeking an organised and dependable Legal Assistant to support our Personal Injury Team. This is a full-time position, based in our Guildford office. Situated close to Tungstate in the heart of Guildford, our offices are conveniently located within walking distance of the main shops and restaurants. In this role, you'll be an integral part of our highly experienced Personal Injury team who provide legal representation and assistance to individuals who have been injured due to accidents or negligence. More about us: Formed via a merger in 2020, Moore Barlow is a leading law firm and we aim to be the best law firm to work for regionally. We are a career firm, providing access to high-quality work, long-term career opportunities and an environment built on the premise of being human first . In this instance, support and progression to Partnership is available for applicants keen to progress. Put simply, we care as much about your career as you do. We are featured in The Times Best Law Firms 2024 list, and consistently achieve recognition for the quality of our services in the Legal 500 and Chambers & Partners. We are now 450 people, including 280 lawyers and 58 Partners, with offices across the South-East and London. Day to day: Our team of experienced solicitors specialise in Personal Injury delivering exceptional service to our clients with pride and empathy. At Moore Barlow, we take a Human-First approach to every matter, striving to ensure a smooth and stress-free process. Our Legal Assistants are essential members of our team, responsible for managing their own tasks while also providing support to colleagues on more involved tasks. Your daily responsibilities will encompass a blend of secretarial and administrative duties, including: Supporting file opening and billing processes Assisting with the preparation and distribution of engagement letters Handling dictation Recording time Assembling bundles What we look for: The ideal candidate for this role should possess some administrative experience along with a genuine passion for assisting others. We're seeking an individual who can demonstrate empathy, adaptability, and exceptional interpersonal skills to effectively support our team of legal professionals and the clients they serve. While prior experience within a Personal Injury or Medical Negligence team is advantageous, we also welcome applicants with relevant work or academic experience showcasing a sincere interest in this field. If you possess this experience and are eager to join a progressive and reputable law firm, we highly encourage you to apply.
Job Title: PA to Employers Liability Partner Location: Sharston Salary: £27,000 to £30,000 per annum dependent on experience Job Type: Full time, Permanent About Us: Established in 2000, Express Solicitors is an award-winning law firm that deals in Personal Injury and Clinical Negligence claims. Based in Manchester, we serve clients nationwide. We are proud of the work we do helping injured people, and this is our core business. Express Solicitors are currently ranked 80 out of more than 10,000 law firms in the UK and ranked in the top ten for the Best Law Firm to work for in the UK by Best Companies. We have a 5-star ranking with Trust Pilot from over 5,500 reviews, which, coming from our clients, means a lot to us. The Role: Our established Employers Liability team is currently looking for a PA to assist a Principal partner within our EL department. The ideal candidate must have legal secretarial experience, within personal injury. Excellent knowledge of Microsoft Office packages, and a strong command of English spelling, punctuation and grammar are both essential. An audio typing speed of 65+ wpm is a distinct advantage. The PA is expected to be pro-active and to use a high degree of self-management and initiative. Responsibilities: To prepare correspondence and documents through audiotyping and word processing To administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedure contained in the Office Manual To prepare mail and enclosures for despatch if required To arrange for all copying to be done, in person if the admin assistant is not available to undertake the task To make appointments, arrange meetings and to manage the fee earner diaries To provide support to other secretaries and the administration team as required To attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm's standards for client care To undertake any specific training when required to do so and overall to have a responsibility towards self-development To ensure the confidentiality of all the firm's and clients' documentation and information Help us live the 4-service promise and deliver excellent levels of client care Person Specification: Essential criteria Demonstrable legal secretarial experience Computer literate Excellent command of English spelling, punctuation and grammar (we may test at interview) Excellent word processing and audio typing skills Excellent customer service skills, including professional and friendly telephone manner. Experience of working in a Personal Injury law firm, or civil litigation firm Desirable criteria Knowledge of the Proclaim case management system Audio typing speed of 65+ words per minute Experience of working with court forms and creating pleadings Experience of digital dictation, ideally Big Hand Salary, Hours and Benefits: Salary is dependent on experience £27k to £30k Our standard working hours are 8:30am to 5:30am Monday-Thursday and 8:30am to 5pm Friday but we are happy to consider alternative arrangements and reduced hours, please tell us upon application what you are looking for. We offer our employees a 3/2 alternate remote working rota, upon successful completion of probationary period 23 days holiday, rising 1 day per year to a max of 26 days, plus bank/public hols 3 holiday buy backs per year after 1 year of service Extra day's holiday for your birthday after 2 years' service Private medical insurance available after 2 years' service Attending fee earner meetings and training sessions (every other month) 3 appraisals per annum to discuss career and progress towards a training contract Death in Service - 2 x salary Active social committee with generous departmental and firm-wide social budget Active training culture and various groups and events such as Diversity & Inclusion Netball / Football team, 10km Manchester team and more Enhanced Maternity Leave payment if you have over 1-year tenure Other benefits including Employee Assistance Programme, free fruit & annual flu jab Next steps: If this sounds exciting to you, then we would love to hear from you! Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the relevant experience or job titles of; PA, Legal PA, Legal Assistant Personal Assistant, EA to Associate, PA to Associate, EA to Partner, PA to Partner, Office Assistant, Business Administrator, Executive Assistant, Business Assistant, Secretary may also be considered for this role.
Apr 04, 2024
Full time
Job Title: PA to Employers Liability Partner Location: Sharston Salary: £27,000 to £30,000 per annum dependent on experience Job Type: Full time, Permanent About Us: Established in 2000, Express Solicitors is an award-winning law firm that deals in Personal Injury and Clinical Negligence claims. Based in Manchester, we serve clients nationwide. We are proud of the work we do helping injured people, and this is our core business. Express Solicitors are currently ranked 80 out of more than 10,000 law firms in the UK and ranked in the top ten for the Best Law Firm to work for in the UK by Best Companies. We have a 5-star ranking with Trust Pilot from over 5,500 reviews, which, coming from our clients, means a lot to us. The Role: Our established Employers Liability team is currently looking for a PA to assist a Principal partner within our EL department. The ideal candidate must have legal secretarial experience, within personal injury. Excellent knowledge of Microsoft Office packages, and a strong command of English spelling, punctuation and grammar are both essential. An audio typing speed of 65+ wpm is a distinct advantage. The PA is expected to be pro-active and to use a high degree of self-management and initiative. Responsibilities: To prepare correspondence and documents through audiotyping and word processing To administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedure contained in the Office Manual To prepare mail and enclosures for despatch if required To arrange for all copying to be done, in person if the admin assistant is not available to undertake the task To make appointments, arrange meetings and to manage the fee earner diaries To provide support to other secretaries and the administration team as required To attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm's standards for client care To undertake any specific training when required to do so and overall to have a responsibility towards self-development To ensure the confidentiality of all the firm's and clients' documentation and information Help us live the 4-service promise and deliver excellent levels of client care Person Specification: Essential criteria Demonstrable legal secretarial experience Computer literate Excellent command of English spelling, punctuation and grammar (we may test at interview) Excellent word processing and audio typing skills Excellent customer service skills, including professional and friendly telephone manner. Experience of working in a Personal Injury law firm, or civil litigation firm Desirable criteria Knowledge of the Proclaim case management system Audio typing speed of 65+ words per minute Experience of working with court forms and creating pleadings Experience of digital dictation, ideally Big Hand Salary, Hours and Benefits: Salary is dependent on experience £27k to £30k Our standard working hours are 8:30am to 5:30am Monday-Thursday and 8:30am to 5pm Friday but we are happy to consider alternative arrangements and reduced hours, please tell us upon application what you are looking for. We offer our employees a 3/2 alternate remote working rota, upon successful completion of probationary period 23 days holiday, rising 1 day per year to a max of 26 days, plus bank/public hols 3 holiday buy backs per year after 1 year of service Extra day's holiday for your birthday after 2 years' service Private medical insurance available after 2 years' service Attending fee earner meetings and training sessions (every other month) 3 appraisals per annum to discuss career and progress towards a training contract Death in Service - 2 x salary Active social committee with generous departmental and firm-wide social budget Active training culture and various groups and events such as Diversity & Inclusion Netball / Football team, 10km Manchester team and more Enhanced Maternity Leave payment if you have over 1-year tenure Other benefits including Employee Assistance Programme, free fruit & annual flu jab Next steps: If this sounds exciting to you, then we would love to hear from you! Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the relevant experience or job titles of; PA, Legal PA, Legal Assistant Personal Assistant, EA to Associate, PA to Associate, EA to Partner, PA to Partner, Office Assistant, Business Administrator, Executive Assistant, Business Assistant, Secretary may also be considered for this role.
Job Title: PA to Employers Liability Partner Location: Sharston Salary: £27,000 to £30,000 per annum dependent on experience Job Type: Full time, Permanent About Us: Established in 2000, Express Solicitors is an award-winning law firm that deals in Personal Injury and Clinical Negligence claims. Based in Manchester, we serve clients nationwide. We are proud of the work we do helping injured people, and this is our core business. Express Solicitors are currently ranked 80 out of more than 10,000 law firms in the UK and ranked in the top ten for the Best Law Firm to work for in the UK by Best Companies. We have a 5-star ranking with Trust Pilot from over 5,500 reviews, which, coming from our clients, means a lot to us. The Role: Our established Employers Liability team is currently looking for a PA to assist a Principal partner within our EL department. The ideal candidate must have legal secretarial experience, within personal injury. Excellent knowledge of Microsoft Office packages, and a strong command of English spelling, punctuation and grammar are both essential. An audio typing speed of 65+ wpm is a distinct advantage. The PA is expected to be pro-active and to use a high degree of self-management and initiative. Responsibilities: To prepare correspondence and documents through audiotyping and word processing To administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedure contained in the Office Manual To prepare mail and enclosures for despatch if required To arrange for all copying to be done, in person if the admin assistant is not available to undertake the task To make appointments, arrange meetings and to manage the fee earner diaries To provide support to other secretaries and the administration team as required To attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm's standards for client care To undertake any specific training when required to do so and overall to have a responsibility towards self-development To ensure the confidentiality of all the firm's and clients' documentation and information Help us live the 4-service promise and deliver excellent levels of client care Person Specification: Essential criteria Demonstrable legal secretarial experience Computer literate Excellent command of English spelling, punctuation and grammar (we may test at interview) Excellent word processing and audio typing skills Excellent customer service skills, including professional and friendly telephone manner. Experience of working in a Personal Injury law firm, or civil litigation firm Desirable criteria Knowledge of the Proclaim case management system Audio typing speed of 65+ words per minute Experience of working with court forms and creating pleadings Experience of digital dictation, ideally Big Hand Salary, Hours and Benefits: - Salary is dependent on experience £27k to £30k - Our standard working hours are 8:30am to 5:30am Monday-Thursday and 8:30am to 5pm Friday but we are happy to consider alternative arrangements and reduced hours, please tell us upon application what you are looking for. - We offer our employees a 3/2 alternate remote working rota, upon successful completion of probationary period - 23 days holiday, rising 1 day per year to a max of 26 days, plus bank/public hols - 3 holiday buy backs per year after 1 year of service - Extra day's holiday for your birthday after 2 years' service - Private medical insurance available after 2 years' service - Attending fee earner meetings and training sessions (every other month) - 3 appraisals per annum to discuss career and progress towards a training contract - Death in Service - 2 x salary - Active social committee with generous departmental and firm-wide social budget - Active training culture and various groups and events such as Diversity & Inclusion - Netball / Football team, 10km Manchester team and more - Enhanced Maternity Leave payment if you have over 1-year tenure - Other benefits including Employee Assistance Programme, free fruit & annual flu jab Next steps: If this sounds exciting to you, then we would love to hear from you! Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the relevant experience or job titles of; PA, Legal PA, Legal Assistant Personal Assistant, EA to Associate, PA to Associate, EA to Partner, PA to Partner, Office Assistant, Business Administrator, Executive Assistant, Business Assistant, Secretary may also be considered for this role.
Mar 30, 2024
Full time
Job Title: PA to Employers Liability Partner Location: Sharston Salary: £27,000 to £30,000 per annum dependent on experience Job Type: Full time, Permanent About Us: Established in 2000, Express Solicitors is an award-winning law firm that deals in Personal Injury and Clinical Negligence claims. Based in Manchester, we serve clients nationwide. We are proud of the work we do helping injured people, and this is our core business. Express Solicitors are currently ranked 80 out of more than 10,000 law firms in the UK and ranked in the top ten for the Best Law Firm to work for in the UK by Best Companies. We have a 5-star ranking with Trust Pilot from over 5,500 reviews, which, coming from our clients, means a lot to us. The Role: Our established Employers Liability team is currently looking for a PA to assist a Principal partner within our EL department. The ideal candidate must have legal secretarial experience, within personal injury. Excellent knowledge of Microsoft Office packages, and a strong command of English spelling, punctuation and grammar are both essential. An audio typing speed of 65+ wpm is a distinct advantage. The PA is expected to be pro-active and to use a high degree of self-management and initiative. Responsibilities: To prepare correspondence and documents through audiotyping and word processing To administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedure contained in the Office Manual To prepare mail and enclosures for despatch if required To arrange for all copying to be done, in person if the admin assistant is not available to undertake the task To make appointments, arrange meetings and to manage the fee earner diaries To provide support to other secretaries and the administration team as required To attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm's standards for client care To undertake any specific training when required to do so and overall to have a responsibility towards self-development To ensure the confidentiality of all the firm's and clients' documentation and information Help us live the 4-service promise and deliver excellent levels of client care Person Specification: Essential criteria Demonstrable legal secretarial experience Computer literate Excellent command of English spelling, punctuation and grammar (we may test at interview) Excellent word processing and audio typing skills Excellent customer service skills, including professional and friendly telephone manner. Experience of working in a Personal Injury law firm, or civil litigation firm Desirable criteria Knowledge of the Proclaim case management system Audio typing speed of 65+ words per minute Experience of working with court forms and creating pleadings Experience of digital dictation, ideally Big Hand Salary, Hours and Benefits: - Salary is dependent on experience £27k to £30k - Our standard working hours are 8:30am to 5:30am Monday-Thursday and 8:30am to 5pm Friday but we are happy to consider alternative arrangements and reduced hours, please tell us upon application what you are looking for. - We offer our employees a 3/2 alternate remote working rota, upon successful completion of probationary period - 23 days holiday, rising 1 day per year to a max of 26 days, plus bank/public hols - 3 holiday buy backs per year after 1 year of service - Extra day's holiday for your birthday after 2 years' service - Private medical insurance available after 2 years' service - Attending fee earner meetings and training sessions (every other month) - 3 appraisals per annum to discuss career and progress towards a training contract - Death in Service - 2 x salary - Active social committee with generous departmental and firm-wide social budget - Active training culture and various groups and events such as Diversity & Inclusion - Netball / Football team, 10km Manchester team and more - Enhanced Maternity Leave payment if you have over 1-year tenure - Other benefits including Employee Assistance Programme, free fruit & annual flu jab Next steps: If this sounds exciting to you, then we would love to hear from you! Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the relevant experience or job titles of; PA, Legal PA, Legal Assistant Personal Assistant, EA to Associate, PA to Associate, EA to Partner, PA to Partner, Office Assistant, Business Administrator, Executive Assistant, Business Assistant, Secretary may also be considered for this role.
Our client is seeking a Legal PA to provide a high-quality, professional support service. The right candidate will need previous administrative or secretarial experience, strong team working skills, commitment to delivering exceptional client service and a proactive approach to make a positive difference. The Legal PA will be supporting up to 4 partners within the business and will need to be exceptionally organised. Good interpersonal skills are important in this role, as is empathy, and a caring style (caring both about your colleagues and about the outcome of each task you perform). Also, a willingness to adapt your style and approach to your colleagues' needs to see different tasks through to completion. This is a full-time role based in the office initially, hybrid working will be considered after initial training is complete. Company Benefits: Free parking on site Career development opportunities Opportunity to work alongside industry-leading lawyers Pension scheme Private Medical Insurance Life assurance Critical illness Insurance Buy/sell holiday scheme Dental insurance Key Responsibilities: Perform key administrative tasks as required by the team Undertake photocopying/ scanning of confidential documentation Manage team emails and carry out management of e-post and correspondence (internal and external) including drafting replies to routine correspondence when required File management Lead, manage and/or support the billing process/cycle using practice management system, 3E, including raising and processing invoices, dealing with time allocations/transfers, and producing WIP and debt reports Support lawyers with business development activities as required, such as pitching documents and scheduling meetings Assist in answering telephone calls promptly and relaying messages back to lawyers accurately and in a timely manner Provide cover for other secretaries during breaks, absences, and busy periods Act as a point of contact for clients in lawyers' absence, as required Support with internal projects relating to the team, or operational matters, as required Regularly offer assistance wherever possible Proactively seek work to assist other team members during quieter periods Provide a comprehensive and timely word processing service for the creation and amendment of documents using Microsoft Word, Excel, and PowerPoint Ensure documents returned to the lawyers accurately reflect the original request before returning work. This will include proof-reading the document, checking spelling, grammar, sense, amendments, and presentation Prepare, collate, and index legal documents Diary management and support for the team Arrange internal and external meetings, liaising with reception as required Organise and supporting all travel arrangements Perform any other relevant tasks required to provide support and assistance to the team. Experience and Skills Requirements: Intermediate knowledge of Microsoft Outlook, Word, PowerPoint, and Excel Intermediate formatting skills Good numerical skills Excellent English and grammar Proven ability to learn new IT systems, internal processes, and procedures Proven experience of working as an administrative assistant, secretary, or PA ideally within a legal environment Specific knowledge and experience of legal documentation, including the legal billing process Previous administrative, secretarial or PA experience Good interpersonal and communication skills; excellent accuracy and attention to detail A commitment to excellence and to delivering high levels of service Highly organised with strong time management skills and the ability to prioritise a varied workload Proactive and self-motivated with a practical, can-do approach Shows initiative and takes personal responsivity for own work and accountability for its quality A proven team player with an ability to build a positive rapport with clients and other employees Has the ability to adapt and change Flexible work ethic to meet the firm's requirements and willing to take on new responsibilities as required If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
Mar 25, 2024
Full time
Our client is seeking a Legal PA to provide a high-quality, professional support service. The right candidate will need previous administrative or secretarial experience, strong team working skills, commitment to delivering exceptional client service and a proactive approach to make a positive difference. The Legal PA will be supporting up to 4 partners within the business and will need to be exceptionally organised. Good interpersonal skills are important in this role, as is empathy, and a caring style (caring both about your colleagues and about the outcome of each task you perform). Also, a willingness to adapt your style and approach to your colleagues' needs to see different tasks through to completion. This is a full-time role based in the office initially, hybrid working will be considered after initial training is complete. Company Benefits: Free parking on site Career development opportunities Opportunity to work alongside industry-leading lawyers Pension scheme Private Medical Insurance Life assurance Critical illness Insurance Buy/sell holiday scheme Dental insurance Key Responsibilities: Perform key administrative tasks as required by the team Undertake photocopying/ scanning of confidential documentation Manage team emails and carry out management of e-post and correspondence (internal and external) including drafting replies to routine correspondence when required File management Lead, manage and/or support the billing process/cycle using practice management system, 3E, including raising and processing invoices, dealing with time allocations/transfers, and producing WIP and debt reports Support lawyers with business development activities as required, such as pitching documents and scheduling meetings Assist in answering telephone calls promptly and relaying messages back to lawyers accurately and in a timely manner Provide cover for other secretaries during breaks, absences, and busy periods Act as a point of contact for clients in lawyers' absence, as required Support with internal projects relating to the team, or operational matters, as required Regularly offer assistance wherever possible Proactively seek work to assist other team members during quieter periods Provide a comprehensive and timely word processing service for the creation and amendment of documents using Microsoft Word, Excel, and PowerPoint Ensure documents returned to the lawyers accurately reflect the original request before returning work. This will include proof-reading the document, checking spelling, grammar, sense, amendments, and presentation Prepare, collate, and index legal documents Diary management and support for the team Arrange internal and external meetings, liaising with reception as required Organise and supporting all travel arrangements Perform any other relevant tasks required to provide support and assistance to the team. Experience and Skills Requirements: Intermediate knowledge of Microsoft Outlook, Word, PowerPoint, and Excel Intermediate formatting skills Good numerical skills Excellent English and grammar Proven ability to learn new IT systems, internal processes, and procedures Proven experience of working as an administrative assistant, secretary, or PA ideally within a legal environment Specific knowledge and experience of legal documentation, including the legal billing process Previous administrative, secretarial or PA experience Good interpersonal and communication skills; excellent accuracy and attention to detail A commitment to excellence and to delivering high levels of service Highly organised with strong time management skills and the ability to prioritise a varied workload Proactive and self-motivated with a practical, can-do approach Shows initiative and takes personal responsivity for own work and accountability for its quality A proven team player with an ability to build a positive rapport with clients and other employees Has the ability to adapt and change Flexible work ethic to meet the firm's requirements and willing to take on new responsibilities as required If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
Our client is seeking a Legal Secretary to provide a high-quality, professional support service. The right candidate will need previous administrative or secretarial experience, strong team working skills, commitment to delivering exceptional client service and a proactive approach to make a positive difference. Good interpersonal skills are important in this role, as is empathy, and a caring style (caring both about your colleagues and about the outcome of each task you perform). Also, a willingness to adapt your style and approach to your colleagues' needs to see different tasks through to completion. This is a full-time role based in the office. Company Benefits: Free parking on site Career development opportunities Opportunity to work alongside industry-leading lawyers Pension scheme Private Medical Insurance Life assurance Critical illness Insurance Buy/sell holiday scheme Dental insurance Key Responsibilities: Perform key administrative tasks as required by the team Undertake photocopying/ scanning of confidential documentation Manage team emails and carry out management of e-post and correspondence (internal and external) including drafting replies to routine correspondence when required File management Lead, manage and/or support the billing process/cycle using practice management system, 3E, including raising and processing invoices, dealing with time allocations/transfers, and producing WIP and debt reports Support lawyers with business development activities as required, such as pitching documents and scheduling meetings Assist in answering telephone calls promptly and relaying messages back to lawyers accurately and in a timely manner Provide cover for other secretaries during breaks, absences, and busy periods Act as a point of contact for clients in lawyers' absence, as required Support with internal projects relating to the team, or operational matters, as required Regularly offer assistance wherever possible Proactively seek work to assist other team members during quieter periods Provide a comprehensive and timely word processing service for the creation and amendment of documents using Microsoft Word, Excel, and PowerPoint Ensure documents returned to the lawyers accurately reflect the original request before returning work. This will include proof-reading the document, checking spelling, grammar, sense, amendments, and presentation Prepare, collate, and index legal documents Diary management and support for the team Arrange internal and external meetings, liaising with reception as required Organise and supporting all travel arrangements Perform any other relevant tasks required to provide support and assistance to the team. Experience and Skills Requirements: Intermediate knowledge of Microsoft Outlook, Word, PowerPoint, and Excel Intermediate formatting skills Good numerical skills Excellent English and grammar Proven ability to learn new IT systems, internal processes, and procedures Proven experience of working as an administrative assistant, secretary, or PA ideally within a legal environment Specific knowledge and experience of legal documentation, including the legal billing process Previous administrative, secretarial or PA experience Good interpersonal and communication skills; excellent accuracy and attention to detail A commitment to excellence and to delivering high levels of service Highly organised with strong time management skills and the ability to prioritise a varied workload Proactive and self-motivated with a practical, can-do approach Shows initiative and takes personal responsivity for own work and accountability for its quality A proven team player with an ability to build a positive rapport with clients and other employees Has the ability to adapt and change Flexible work ethic to meet the firm's requirements and willing to take on new responsibilities as required If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
Mar 22, 2024
Full time
Our client is seeking a Legal Secretary to provide a high-quality, professional support service. The right candidate will need previous administrative or secretarial experience, strong team working skills, commitment to delivering exceptional client service and a proactive approach to make a positive difference. Good interpersonal skills are important in this role, as is empathy, and a caring style (caring both about your colleagues and about the outcome of each task you perform). Also, a willingness to adapt your style and approach to your colleagues' needs to see different tasks through to completion. This is a full-time role based in the office. Company Benefits: Free parking on site Career development opportunities Opportunity to work alongside industry-leading lawyers Pension scheme Private Medical Insurance Life assurance Critical illness Insurance Buy/sell holiday scheme Dental insurance Key Responsibilities: Perform key administrative tasks as required by the team Undertake photocopying/ scanning of confidential documentation Manage team emails and carry out management of e-post and correspondence (internal and external) including drafting replies to routine correspondence when required File management Lead, manage and/or support the billing process/cycle using practice management system, 3E, including raising and processing invoices, dealing with time allocations/transfers, and producing WIP and debt reports Support lawyers with business development activities as required, such as pitching documents and scheduling meetings Assist in answering telephone calls promptly and relaying messages back to lawyers accurately and in a timely manner Provide cover for other secretaries during breaks, absences, and busy periods Act as a point of contact for clients in lawyers' absence, as required Support with internal projects relating to the team, or operational matters, as required Regularly offer assistance wherever possible Proactively seek work to assist other team members during quieter periods Provide a comprehensive and timely word processing service for the creation and amendment of documents using Microsoft Word, Excel, and PowerPoint Ensure documents returned to the lawyers accurately reflect the original request before returning work. This will include proof-reading the document, checking spelling, grammar, sense, amendments, and presentation Prepare, collate, and index legal documents Diary management and support for the team Arrange internal and external meetings, liaising with reception as required Organise and supporting all travel arrangements Perform any other relevant tasks required to provide support and assistance to the team. Experience and Skills Requirements: Intermediate knowledge of Microsoft Outlook, Word, PowerPoint, and Excel Intermediate formatting skills Good numerical skills Excellent English and grammar Proven ability to learn new IT systems, internal processes, and procedures Proven experience of working as an administrative assistant, secretary, or PA ideally within a legal environment Specific knowledge and experience of legal documentation, including the legal billing process Previous administrative, secretarial or PA experience Good interpersonal and communication skills; excellent accuracy and attention to detail A commitment to excellence and to delivering high levels of service Highly organised with strong time management skills and the ability to prioritise a varied workload Proactive and self-motivated with a practical, can-do approach Shows initiative and takes personal responsivity for own work and accountability for its quality A proven team player with an ability to build a positive rapport with clients and other employees Has the ability to adapt and change Flexible work ethic to meet the firm's requirements and willing to take on new responsibilities as required If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
Are you a company secretary with some professional services experience?If you want the opportunity to build your company secretary career while being given the right tools and training to help you progress in your career, look no further! A London-based professional services firm is looking to hire an Assistant Company Secretary to join their ambitious UK portfolio team.In this role, you will be part of a high-calibre team responsible for delivering an extensive range of corporate secretarial and governance services to a portfolio of UK clients. This role is a hybrid role, meaning you only have to be in the office 3 days a week. You will also be provided with work benefits such as sponsored exams, private medical insurance, eyecare, season ticket loans and lots more. KEY RESPONSIBILITIES: Advising a portfolio of clients on compliance matters, including annual statutory requirements, routine company changes and share capital changes Corresponding directly with clients and third parties Drafting board minutes and shareholder resolutions to make relevant company changes Providing meeting support to clients, including board meeting attendance, minuting meetings, and dissemination of board packs Assisting with the maintenance of electronic corporate records using Diligent Entities SKILLS/REQUIREMENTS: CGI qualifications are desirable, but not essential A demonstrable interest in the company secretarial profession Get in touch with the Company Secretarial team asap to avoid missing out!
Dec 13, 2022
Full time
Are you a company secretary with some professional services experience?If you want the opportunity to build your company secretary career while being given the right tools and training to help you progress in your career, look no further! A London-based professional services firm is looking to hire an Assistant Company Secretary to join their ambitious UK portfolio team.In this role, you will be part of a high-calibre team responsible for delivering an extensive range of corporate secretarial and governance services to a portfolio of UK clients. This role is a hybrid role, meaning you only have to be in the office 3 days a week. You will also be provided with work benefits such as sponsored exams, private medical insurance, eyecare, season ticket loans and lots more. KEY RESPONSIBILITIES: Advising a portfolio of clients on compliance matters, including annual statutory requirements, routine company changes and share capital changes Corresponding directly with clients and third parties Drafting board minutes and shareholder resolutions to make relevant company changes Providing meeting support to clients, including board meeting attendance, minuting meetings, and dissemination of board packs Assisting with the maintenance of electronic corporate records using Diligent Entities SKILLS/REQUIREMENTS: CGI qualifications are desirable, but not essential A demonstrable interest in the company secretarial profession Get in touch with the Company Secretarial team asap to avoid missing out!
Are you a company secretary with some professional services experience? If you want the opportunity to build your company secretary career while being given the right tools and training to help you progress in your career, look no further! A London-based professional services firm is looking to hire an Assistant Company Secretary to join their ambitious UK portfolio team. In this role, you will be part of a high-calibre team responsible for delivering an extensive range of corporate secretarial and governance services to a portfolio of UK clients. This role is a hybrid role, meaning you only have to be in the office 3 days a week. You will also be provided with work benefits such as sponsored exams, private medical insurance, eyecare, season ticket loans and lots more. KEY RESPONSIBILITIES: Advising a portfolio of clients on compliance matters, including annual statutory requirements, routine company changes and share capital changes Corresponding directly with clients and third parties Drafting board minutes and shareholder resolutions to make relevant company changes Providing meeting support to clients, including board meeting attendance, minuting meetings, and dissemination of board packs Assisting with the maintenance of electronic corporate records using Diligent Entities SKILLS/REQUIREMENTS: CGI qualifications are desirable, but not essential A demonstrable interest in the company secretarial profession Get in touch with the Company Secretarial team asap to avoid missing out!
Dec 09, 2022
Full time
Are you a company secretary with some professional services experience? If you want the opportunity to build your company secretary career while being given the right tools and training to help you progress in your career, look no further! A London-based professional services firm is looking to hire an Assistant Company Secretary to join their ambitious UK portfolio team. In this role, you will be part of a high-calibre team responsible for delivering an extensive range of corporate secretarial and governance services to a portfolio of UK clients. This role is a hybrid role, meaning you only have to be in the office 3 days a week. You will also be provided with work benefits such as sponsored exams, private medical insurance, eyecare, season ticket loans and lots more. KEY RESPONSIBILITIES: Advising a portfolio of clients on compliance matters, including annual statutory requirements, routine company changes and share capital changes Corresponding directly with clients and third parties Drafting board minutes and shareholder resolutions to make relevant company changes Providing meeting support to clients, including board meeting attendance, minuting meetings, and dissemination of board packs Assisting with the maintenance of electronic corporate records using Diligent Entities SKILLS/REQUIREMENTS: CGI qualifications are desirable, but not essential A demonstrable interest in the company secretarial profession Get in touch with the Company Secretarial team asap to avoid missing out!
Overview: To be considered for an interview, please make sure your application is full in line with the job specs as found below. Assistant Company Secretary internally called Deputy Company Secretary The Assistant Company Secretary will provide company secretarial guidance and support to the business. You will undertake activities necessary for meeting the requirements of relevant laws, the Constitution Agreement and Articles of Association. This includes managing and coordinating key company meetings e.g. Members' General Meetings, Board and Committee meetings. Reporting to the Company Secretary, a key part of the role will involve engaging with the RSSB Board, the Executive Committee, Senior Leadership teams and external stakeholders such as the non-executive directors/NEDS. Responsibilities: Provide proactive company secretarial support and guidance to the RSSB Group Boards and Committees including on governance related matters (including in relation to RSSB's Constitution and Articles). Oversee and coordinate arrangements for RSSB Board and Committee Meetings, including the preparation of papers and agendas. Manage the internal processes necessary to provide agenda papers and other related documentation. Coordinate the production of the CEO's Board report and ensure all required Board notifications and approvals are included in compliance with RSSB Group's Scheme of Delegation. Communicate Board and Committee decisions to all required stakeholders. Support RSSB Board and Committee meetings including drafting clear and concise meeting minutes, Chair meeting reports and action items reports. Support the Company Secretary in fulfilling their role and deputising for them where required. Manage the member voting process for new Industry NED elections in compliance with all relevant regulations and company documents. Monitor the NED contract expirations and advise the Chair accordingly. Managing the appointment process for NEDs including issuing terms of appointment and conflict of interest declarations and coordinating the induction and onboarding process. Provide all company secretarial support and administrative services to the Board Committees (including the Audit and Risk Committee) and to the two RSSB subsidiaries. Manage and coordinate the Annual General Meeting (AGM) in compliance with the Constitution Agreement and Company Articles Lead the Company Secretariat's role in the production, approval and submission of the Annual Report, working closely colleagues and external auditors on the coordination of the Annual Report and Accounts, information gathering and drafting and ensuring regulatory compliance and best practice requirements. Manage and safekeep governance information and documentation. Qualifications: ICSA/CGI Associate qualification or equivalent university degree/diploma in Business and Administration, or be part qualified with substantial expertise as an inhouse Company Secretary or in a similar role. Ability to grasp and assimilate legal and regulatory documents and practically apply relevant principles, as well as providing related advice where required. Able to demonstrate an understanding of stakeholders and their commercial needs. Able to liaise with and provide advice to key stakeholders building effective and lasting relationships. Proficient written and verbal communications skills. Consistent and meticulous attention to detail. Discretion and integrity handling confidential information and working with Senior Stakeholders. Effective administrative, organisational and time management skills. A commitment to RSSB's values. Desirable: Working knowledge of the Companies Act 2006 ("CA2006") including the ability to research and provide advice on various procedural and other aspects of the CA2006 and corporate governance matters to the Company Secretary. Experience with using Board Portals. Early applications are encouraged, as we may close this vacancy before the advertised deadline if sufficient numbers of applications are received. We value diversity and equal opportunities in employment and are committed to creating a workplace which is inclusive to everyone. As a member of the Disability Confident Scheme, we encourage candidates with disabilities who meet the minimum criteria, to apply for our jobs. If you have applied under the Disability Confident Scheme, please let us know in advance by emailing If you require any reasonable adjustments with respect to our selection process including information in an alternative format, please contact us at We understand the importance of work-life balance and we offer our staff the flexibility to work within our core hours and the option to vary their location between both the office and home. If you are looking for further flexibility, speak to us at interview stage so that we can consider your request. We value our staff and we offer a competitive benefits package to ensure our staff can achieve their best throughout their journey with us. This includes 30 days annual leave (plus bank holidays); a holiday buy and sell scheme; private medical and dental cover; a season ticket loan and travel subsidy; access to a cycle to work scheme; volunteer leave; a performance related bonus and pension.
Sep 24, 2022
Full time
Overview: To be considered for an interview, please make sure your application is full in line with the job specs as found below. Assistant Company Secretary internally called Deputy Company Secretary The Assistant Company Secretary will provide company secretarial guidance and support to the business. You will undertake activities necessary for meeting the requirements of relevant laws, the Constitution Agreement and Articles of Association. This includes managing and coordinating key company meetings e.g. Members' General Meetings, Board and Committee meetings. Reporting to the Company Secretary, a key part of the role will involve engaging with the RSSB Board, the Executive Committee, Senior Leadership teams and external stakeholders such as the non-executive directors/NEDS. Responsibilities: Provide proactive company secretarial support and guidance to the RSSB Group Boards and Committees including on governance related matters (including in relation to RSSB's Constitution and Articles). Oversee and coordinate arrangements for RSSB Board and Committee Meetings, including the preparation of papers and agendas. Manage the internal processes necessary to provide agenda papers and other related documentation. Coordinate the production of the CEO's Board report and ensure all required Board notifications and approvals are included in compliance with RSSB Group's Scheme of Delegation. Communicate Board and Committee decisions to all required stakeholders. Support RSSB Board and Committee meetings including drafting clear and concise meeting minutes, Chair meeting reports and action items reports. Support the Company Secretary in fulfilling their role and deputising for them where required. Manage the member voting process for new Industry NED elections in compliance with all relevant regulations and company documents. Monitor the NED contract expirations and advise the Chair accordingly. Managing the appointment process for NEDs including issuing terms of appointment and conflict of interest declarations and coordinating the induction and onboarding process. Provide all company secretarial support and administrative services to the Board Committees (including the Audit and Risk Committee) and to the two RSSB subsidiaries. Manage and coordinate the Annual General Meeting (AGM) in compliance with the Constitution Agreement and Company Articles Lead the Company Secretariat's role in the production, approval and submission of the Annual Report, working closely colleagues and external auditors on the coordination of the Annual Report and Accounts, information gathering and drafting and ensuring regulatory compliance and best practice requirements. Manage and safekeep governance information and documentation. Qualifications: ICSA/CGI Associate qualification or equivalent university degree/diploma in Business and Administration, or be part qualified with substantial expertise as an inhouse Company Secretary or in a similar role. Ability to grasp and assimilate legal and regulatory documents and practically apply relevant principles, as well as providing related advice where required. Able to demonstrate an understanding of stakeholders and their commercial needs. Able to liaise with and provide advice to key stakeholders building effective and lasting relationships. Proficient written and verbal communications skills. Consistent and meticulous attention to detail. Discretion and integrity handling confidential information and working with Senior Stakeholders. Effective administrative, organisational and time management skills. A commitment to RSSB's values. Desirable: Working knowledge of the Companies Act 2006 ("CA2006") including the ability to research and provide advice on various procedural and other aspects of the CA2006 and corporate governance matters to the Company Secretary. Experience with using Board Portals. Early applications are encouraged, as we may close this vacancy before the advertised deadline if sufficient numbers of applications are received. We value diversity and equal opportunities in employment and are committed to creating a workplace which is inclusive to everyone. As a member of the Disability Confident Scheme, we encourage candidates with disabilities who meet the minimum criteria, to apply for our jobs. If you have applied under the Disability Confident Scheme, please let us know in advance by emailing If you require any reasonable adjustments with respect to our selection process including information in an alternative format, please contact us at We understand the importance of work-life balance and we offer our staff the flexibility to work within our core hours and the option to vary their location between both the office and home. If you are looking for further flexibility, speak to us at interview stage so that we can consider your request. We value our staff and we offer a competitive benefits package to ensure our staff can achieve their best throughout their journey with us. This includes 30 days annual leave (plus bank holidays); a holiday buy and sell scheme; private medical and dental cover; a season ticket loan and travel subsidy; access to a cycle to work scheme; volunteer leave; a performance related bonus and pension.
Description and requirements An Admin Support Assistant is required to supplement current staff in order to provide cover in the event of absences. The role will see you crossed trained so you could be employed within all Administration areas requiring cover; the role will report to and work as directed by the Admin Services Manager and would be trained to cover for staff shortages. You Will : Provide cover for PA to the NWD CO and NWD Chaplaincy: Provide personal secretarial assistance to Northwood Headquarters Commanding Officer, Chaplains and Education and Resettlement Officer Provide diary management, minute taking and transportation bookings for UK and overseas visits. Provide cover for Medical Centre reception, responsible for the booking of appointments, arranging patient recalls, the maintenance of confidential medical records while adhering to Caldicot principles. Cover basic Medical Secretary duties using DMICP and the NHS e-referral system (choose and book). Provide assistance on 410 reception during times of absence. Booking conference rooms, setting up equipment & providing refreshments To ensure clear communication is received between Skanska, our client and our customer Undertake any other reasonable tasks that may arise from time to time as required by your Line Manager To attend professional development training courses to improve and maintain best working practices relevant to the core skills required Requirement to attend Skanska related Team Talks/Safety Stand ups/downs or any other associated meetings deemed necessary by Skanska or the client We need : Qualifications: Essential PC Literate Good customer liaison background Have work pride, ethos, positive attitude and the ability to preserve confidentiality Must be able to obtain SC level Security Clearance. Office Administration background Equal opportunities We thrive through embracing differences, whether they be social backgrounds, ethnicity, disability, gender identity or expression, age, religion, sexual orientation and any other protected characteristic - we know that diversity opens a rich potential for new ways of thinking, helping us to build successful and high-performing teams. We call it Naturally Skanska. Flexible working We welcome you to ask about flexibility at interview stage and we will explore what is possible for the role. Reasonable adjustments We would like you to perform at your best at every stage of our recruitment process. Please contact us using if you require any adjustments that would support you throughout your application. More information about the role Please note this is an advert for our job vacancy, and therefore may not be inclusive of all assigned duties, responsibilities, or aspects of the role described, and may be amended at any time at the sole discretion of Skanska. For a full role profile, please contact us: Closing date The closing date for this vacancy may be subject to change any time at the sole discretion of the business.
Sep 22, 2022
Full time
Description and requirements An Admin Support Assistant is required to supplement current staff in order to provide cover in the event of absences. The role will see you crossed trained so you could be employed within all Administration areas requiring cover; the role will report to and work as directed by the Admin Services Manager and would be trained to cover for staff shortages. You Will : Provide cover for PA to the NWD CO and NWD Chaplaincy: Provide personal secretarial assistance to Northwood Headquarters Commanding Officer, Chaplains and Education and Resettlement Officer Provide diary management, minute taking and transportation bookings for UK and overseas visits. Provide cover for Medical Centre reception, responsible for the booking of appointments, arranging patient recalls, the maintenance of confidential medical records while adhering to Caldicot principles. Cover basic Medical Secretary duties using DMICP and the NHS e-referral system (choose and book). Provide assistance on 410 reception during times of absence. Booking conference rooms, setting up equipment & providing refreshments To ensure clear communication is received between Skanska, our client and our customer Undertake any other reasonable tasks that may arise from time to time as required by your Line Manager To attend professional development training courses to improve and maintain best working practices relevant to the core skills required Requirement to attend Skanska related Team Talks/Safety Stand ups/downs or any other associated meetings deemed necessary by Skanska or the client We need : Qualifications: Essential PC Literate Good customer liaison background Have work pride, ethos, positive attitude and the ability to preserve confidentiality Must be able to obtain SC level Security Clearance. Office Administration background Equal opportunities We thrive through embracing differences, whether they be social backgrounds, ethnicity, disability, gender identity or expression, age, religion, sexual orientation and any other protected characteristic - we know that diversity opens a rich potential for new ways of thinking, helping us to build successful and high-performing teams. We call it Naturally Skanska. Flexible working We welcome you to ask about flexibility at interview stage and we will explore what is possible for the role. Reasonable adjustments We would like you to perform at your best at every stage of our recruitment process. Please contact us using if you require any adjustments that would support you throughout your application. More information about the role Please note this is an advert for our job vacancy, and therefore may not be inclusive of all assigned duties, responsibilities, or aspects of the role described, and may be amended at any time at the sole discretion of Skanska. For a full role profile, please contact us: Closing date The closing date for this vacancy may be subject to change any time at the sole discretion of the business.
Kennedys is looking for a Legal Billing Assistant to join our Financial Operations team based in Chelmsford. The successful Legal Billing Assistant will work as part of the Billing team, alongside Credit Control, Cashiering and Finance Database teams, to provide a proactive billing and support service to the Firm including revenue assistance, bill production and dispatch. Team Kennedys Finance team support the Firm globally producing timely and accurate financial and management information, reporting solutions and operational support to maintain the high standard of service offered to the Firm's internal and external clients. Our Finance team is made up of Financial Systems, Financial Control, Financial Planning and Reporting, Management Accountants, Credit Control, Legal Cashiers and Billers and Financial Operations Database teams. Our UK Finance team is based in Chelmsford and London and have a presence in eight global offices. Key Responsibilities Assist team members to provide a comprehensive billing service, providing administrative assistance as required Produce of Work in Progress (WIP) and missing time reports as required Provide support in drafting bills as requested (in accordance with Client Service Level Agreements), ensuring completeness of billing information Track and chase unsettled draft bills on a regular basis, report defaulters to supervising Legal Billers and/or Assistant Billing Manager. Required experience Previous legal billing experience would be an advantage Knowledge of VAT Experience in Excel and finance systems. Benefits Matching pension scheme Fitness and wellness benefits Private medical insurance Corporate GP Life insurance and Income protection 35 hour working week Excellent resources via our online Learning Management System About Kennedys Business services and secretarial employees are integral to our success. We offer career opportunities for professionals with a variety of experience and responsibility. Our working environment is truly friendly and professional, and you will have a wide range of opportunities for career development. We are looking for ambitious, committed and enthusiastic people, no matter what your industry background.
Dec 04, 2021
Full time
Kennedys is looking for a Legal Billing Assistant to join our Financial Operations team based in Chelmsford. The successful Legal Billing Assistant will work as part of the Billing team, alongside Credit Control, Cashiering and Finance Database teams, to provide a proactive billing and support service to the Firm including revenue assistance, bill production and dispatch. Team Kennedys Finance team support the Firm globally producing timely and accurate financial and management information, reporting solutions and operational support to maintain the high standard of service offered to the Firm's internal and external clients. Our Finance team is made up of Financial Systems, Financial Control, Financial Planning and Reporting, Management Accountants, Credit Control, Legal Cashiers and Billers and Financial Operations Database teams. Our UK Finance team is based in Chelmsford and London and have a presence in eight global offices. Key Responsibilities Assist team members to provide a comprehensive billing service, providing administrative assistance as required Produce of Work in Progress (WIP) and missing time reports as required Provide support in drafting bills as requested (in accordance with Client Service Level Agreements), ensuring completeness of billing information Track and chase unsettled draft bills on a regular basis, report defaulters to supervising Legal Billers and/or Assistant Billing Manager. Required experience Previous legal billing experience would be an advantage Knowledge of VAT Experience in Excel and finance systems. Benefits Matching pension scheme Fitness and wellness benefits Private medical insurance Corporate GP Life insurance and Income protection 35 hour working week Excellent resources via our online Learning Management System About Kennedys Business services and secretarial employees are integral to our success. We offer career opportunities for professionals with a variety of experience and responsibility. Our working environment is truly friendly and professional, and you will have a wide range of opportunities for career development. We are looking for ambitious, committed and enthusiastic people, no matter what your industry background.