We have an exciting position for an Administrator in a home installations company in Enfield. This is a temporary position however there may be an opportunity for permanent employment for the right candidate. The working hours are Monday to Friday 8am - 5pm. Responsibilities: Communicate with customers, including advising of delivery times and dates Manage aftercare, including recording of faults and organising repairs Ensure availability of all elements required for service, including booking of installation and delivery staff, checking stock, acquiring quotes and invoices for purchases from suppliers, and ensuring projects are timed effectively Process insurance claims Other office duties as required. Requirements: Excellent communication and customer service skills are an absolute necessity for this job Good computer literacy skills, including ability to quickly and effectively learn and use new systems A high level of attention to detail and accuracy to produce accurate quotes and ensure customer requirements are met. Previous experience working with large contracts would be beneficial Previous experience working with building or technical repairs would be beneficial Apply now if this is the role for you!
Apr 18, 2024
Seasonal
We have an exciting position for an Administrator in a home installations company in Enfield. This is a temporary position however there may be an opportunity for permanent employment for the right candidate. The working hours are Monday to Friday 8am - 5pm. Responsibilities: Communicate with customers, including advising of delivery times and dates Manage aftercare, including recording of faults and organising repairs Ensure availability of all elements required for service, including booking of installation and delivery staff, checking stock, acquiring quotes and invoices for purchases from suppliers, and ensuring projects are timed effectively Process insurance claims Other office duties as required. Requirements: Excellent communication and customer service skills are an absolute necessity for this job Good computer literacy skills, including ability to quickly and effectively learn and use new systems A high level of attention to detail and accuracy to produce accurate quotes and ensure customer requirements are met. Previous experience working with large contracts would be beneficial Previous experience working with building or technical repairs would be beneficial Apply now if this is the role for you!
Recruit4staff is proud to be representing their client, a leading distributor of industrial goods in their search for a Parts Administrator to work in their Oswestry depot. For the successful Parts Administrator, our client is offering: £26,000 to £27,000 per annum Monday - Friday 8:30 am - 5:30 pm (1 hour lunch) Temp to Perm 25 days annual holiday entitlement (plus bank holidays) Company quarterly bonus scheme payable after 3 months of service Enrollment on to the Employees Assistance Programme Free on-site The role - Parts Advisor: Providing administration support to the European parts business Data input, using Excel and IFS and general administrative tasks including filing. Meet service delivery targets and KPI's. Work with other departments, including Stores and Logistics, European Sub Offices and European Customers. Resolve issues related to tracking of orders, import/export and develop and foster strong professional working relationships with customers Perform other duties/projects as assigned What our client is looking for in a Parts Administrator: Relevant qualification in business administration at level 3 or above, or equivalent experience is desirable. Previous experience using Microsoft Office programmes and other processing systems Good standard of English and Mathematics. Previous experience in a similar role with an emphasis on efficient and accurate data input skills. A professional, polite and positive telephone manner with strong customer service and communication skills Able to anticipate potential problems and communicate issues and solutions before they impact the customer. Ability to work well within a team environment Able to work under pressure and multi-task in a fast-paced environment. Key skills or similar Job titles: Sales Administrator, sales administration, parts advisor, customer service advisor Commutable From: Wrexham, Shrewsbury, Oswestry, Chirk, Gobowen For further information about this and other positions please apply now This vacancy is being advertised on behalf of Recruit4staff (Wrexham) LTD who are operating as a recruitment agency, agent, agencies, employment agency or employment business.
Apr 18, 2024
Full time
Recruit4staff is proud to be representing their client, a leading distributor of industrial goods in their search for a Parts Administrator to work in their Oswestry depot. For the successful Parts Administrator, our client is offering: £26,000 to £27,000 per annum Monday - Friday 8:30 am - 5:30 pm (1 hour lunch) Temp to Perm 25 days annual holiday entitlement (plus bank holidays) Company quarterly bonus scheme payable after 3 months of service Enrollment on to the Employees Assistance Programme Free on-site The role - Parts Advisor: Providing administration support to the European parts business Data input, using Excel and IFS and general administrative tasks including filing. Meet service delivery targets and KPI's. Work with other departments, including Stores and Logistics, European Sub Offices and European Customers. Resolve issues related to tracking of orders, import/export and develop and foster strong professional working relationships with customers Perform other duties/projects as assigned What our client is looking for in a Parts Administrator: Relevant qualification in business administration at level 3 or above, or equivalent experience is desirable. Previous experience using Microsoft Office programmes and other processing systems Good standard of English and Mathematics. Previous experience in a similar role with an emphasis on efficient and accurate data input skills. A professional, polite and positive telephone manner with strong customer service and communication skills Able to anticipate potential problems and communicate issues and solutions before they impact the customer. Ability to work well within a team environment Able to work under pressure and multi-task in a fast-paced environment. Key skills or similar Job titles: Sales Administrator, sales administration, parts advisor, customer service advisor Commutable From: Wrexham, Shrewsbury, Oswestry, Chirk, Gobowen For further information about this and other positions please apply now This vacancy is being advertised on behalf of Recruit4staff (Wrexham) LTD who are operating as a recruitment agency, agent, agencies, employment agency or employment business.
Associate Pensions Consultant - Specialist Teams (UK - Nationwide) Do you have a background in the pensions industry and are looking to specialise further? Are you looking to work with market leaders on wide-ranging projects and clients? We may have the role for you! Aon is recruiting for an Associate Pensions Consultant to join one of our market leading specialist consulting teams (part of our broader UK Retirement Consulting business). You could be based in any the following UK offices (Birmingham, Bristol, Epsom, Farnborough, Glasgow, Leeds, London, Manchester, St. Albans), with a mix of home and office working. We will offer you a competitive total rewards package, provide you with comprehensive study support for professional exams, formal education & structured training and the potential to advance within a growing worldwide organisation. We're also happy to talk flexible working - if you need to flex your working pattern, Aon offers flexible and agile working policies, including part-time opportunities, and we're happy to discuss options with you upon application. Aon is in the business of better decisions At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed. What the day will look like We are hiring for a number of roles but common responsibilities may include: Building strong relationships with each client, their administrators, and other stakeholders alongside ongoing client teams. Developing client action plans and ensuring timely and efficient project management of these. Using knowledge of pension practices to help design and implement efficient processes including taking ownership to improve parts of standard processes. Taking ownership of data issues including advising on appropriate formatting and transfer of data between parties. Using technical knowledge to carry out client specific calculations. Producing and delivering clear and accurate internal and client correspondence, reports, papers, presentations etc. How this opportunity is different Aon is a recognised market leader on Risk Settlement, GMP Equalisation and Member Options. You would be working from day one in one of these specialist teams and you will have the opportunity to become an expert in a thriving area of the industry and develop long lasting and transferable skills. We can also help shape a role for you that meets your skills and interests. You will have the opportunity to select the specialism of your choice and focus on the right area for you, such as project management, process development, technical calculations and advice or a combination of these areas. Alternatively, you may wish to spend part of your time in our day-to-day consulting team, supporting our Scheme Actuaries or Corporate Pension Consultants. Skills and experience that will lead to success We are hiring for a range of roles where individuals may have previous experience in pensions administration, project management, actuarial pension consultancy, insurance in pensions or working as an IFA. Key skills will include: Relevant industry knowledge and/or consulting knowledge. Good understanding of defined benefit pensions or a willingness to learn. Good knowledge of Aon's products, people and tools or a willingness to learn. Ability to deliver effective client service to multiple clients within agreed financial and time budgets. Experience/track record in relationship management and/or project management and/or technical analysis. You may be part or fully qualified in a relevant Professional qualification (e.g. APMI, FIA etc.) although this is not a requirement. How we support our colleagues In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two "Global Wellbeing Days" each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work and we are all for it. We call this Smart Working! Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued. We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation on Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace. 3
Apr 18, 2024
Full time
Associate Pensions Consultant - Specialist Teams (UK - Nationwide) Do you have a background in the pensions industry and are looking to specialise further? Are you looking to work with market leaders on wide-ranging projects and clients? We may have the role for you! Aon is recruiting for an Associate Pensions Consultant to join one of our market leading specialist consulting teams (part of our broader UK Retirement Consulting business). You could be based in any the following UK offices (Birmingham, Bristol, Epsom, Farnborough, Glasgow, Leeds, London, Manchester, St. Albans), with a mix of home and office working. We will offer you a competitive total rewards package, provide you with comprehensive study support for professional exams, formal education & structured training and the potential to advance within a growing worldwide organisation. We're also happy to talk flexible working - if you need to flex your working pattern, Aon offers flexible and agile working policies, including part-time opportunities, and we're happy to discuss options with you upon application. Aon is in the business of better decisions At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed. What the day will look like We are hiring for a number of roles but common responsibilities may include: Building strong relationships with each client, their administrators, and other stakeholders alongside ongoing client teams. Developing client action plans and ensuring timely and efficient project management of these. Using knowledge of pension practices to help design and implement efficient processes including taking ownership to improve parts of standard processes. Taking ownership of data issues including advising on appropriate formatting and transfer of data between parties. Using technical knowledge to carry out client specific calculations. Producing and delivering clear and accurate internal and client correspondence, reports, papers, presentations etc. How this opportunity is different Aon is a recognised market leader on Risk Settlement, GMP Equalisation and Member Options. You would be working from day one in one of these specialist teams and you will have the opportunity to become an expert in a thriving area of the industry and develop long lasting and transferable skills. We can also help shape a role for you that meets your skills and interests. You will have the opportunity to select the specialism of your choice and focus on the right area for you, such as project management, process development, technical calculations and advice or a combination of these areas. Alternatively, you may wish to spend part of your time in our day-to-day consulting team, supporting our Scheme Actuaries or Corporate Pension Consultants. Skills and experience that will lead to success We are hiring for a range of roles where individuals may have previous experience in pensions administration, project management, actuarial pension consultancy, insurance in pensions or working as an IFA. Key skills will include: Relevant industry knowledge and/or consulting knowledge. Good understanding of defined benefit pensions or a willingness to learn. Good knowledge of Aon's products, people and tools or a willingness to learn. Ability to deliver effective client service to multiple clients within agreed financial and time budgets. Experience/track record in relationship management and/or project management and/or technical analysis. You may be part or fully qualified in a relevant Professional qualification (e.g. APMI, FIA etc.) although this is not a requirement. How we support our colleagues In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two "Global Wellbeing Days" each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work and we are all for it. We call this Smart Working! Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued. We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation on Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace. 3
Business Support Officer After a strong period of growth and additional funding, we now have an opportunity for an experienced Business Support Officer to join the team, to provide administrative support to the board and HR and Finance teams. Position: Business Support Officer Location: Leeds Hours: Part-time, 14 hours per week Salary : £27, 413 - £29,673 per annum pro rata Contract: 12 month fixed term contract Benefits: The provision of workplace wellbeing support and activities, hybrid working where the role allows, flexible working and a range of family friendly policies and free parking. Closing Date: 17th May 2024 The Role The purpose of the role is to support the smooth running of the organisation. You will work closely with the CEO, Director of People and Operations, Finance Manager and the Community Centre Coordinator to provide administrative support to the board, carry out bookkeeping duties and support the Director of Operations in their day-to-day duties. Duties and responsibilities include: Governance and SLT Support HR and Finance Administration To train the Administrative Assistant to provide basic administrative support to the Board Ensure good relationships with funders, partners and contractors About You We are looking for someone solid administration support experience including finance, HR and Board support. About the Organisation You will be joining a vibrant and brave grassroots organisation led by Gypsy and Traveller people in West Yorkshire. This is an established and award-winning civil society organisation with a national profile. Recognised as being innovative, brave and creative. The overall aim of the charity is to improve the quality of life for Gypsies and Travellers through addressing inequalities in homes, health, education, and employment, financial and social inclusion. There are a number of community-facing and strategic projects to achieve aims including advocacy, community development and youth work. You may also have experience in areas such as Finance, HR, Board, Charity, Finance Administrator, HR Administrator, Board Administrator, Governance Administrator, Charity Administrator, Business Support, Business Support Administrator, Business Support Officer, Finance Officer, HR Officer. PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.
Apr 18, 2024
Full time
Business Support Officer After a strong period of growth and additional funding, we now have an opportunity for an experienced Business Support Officer to join the team, to provide administrative support to the board and HR and Finance teams. Position: Business Support Officer Location: Leeds Hours: Part-time, 14 hours per week Salary : £27, 413 - £29,673 per annum pro rata Contract: 12 month fixed term contract Benefits: The provision of workplace wellbeing support and activities, hybrid working where the role allows, flexible working and a range of family friendly policies and free parking. Closing Date: 17th May 2024 The Role The purpose of the role is to support the smooth running of the organisation. You will work closely with the CEO, Director of People and Operations, Finance Manager and the Community Centre Coordinator to provide administrative support to the board, carry out bookkeeping duties and support the Director of Operations in their day-to-day duties. Duties and responsibilities include: Governance and SLT Support HR and Finance Administration To train the Administrative Assistant to provide basic administrative support to the Board Ensure good relationships with funders, partners and contractors About You We are looking for someone solid administration support experience including finance, HR and Board support. About the Organisation You will be joining a vibrant and brave grassroots organisation led by Gypsy and Traveller people in West Yorkshire. This is an established and award-winning civil society organisation with a national profile. Recognised as being innovative, brave and creative. The overall aim of the charity is to improve the quality of life for Gypsies and Travellers through addressing inequalities in homes, health, education, and employment, financial and social inclusion. There are a number of community-facing and strategic projects to achieve aims including advocacy, community development and youth work. You may also have experience in areas such as Finance, HR, Board, Charity, Finance Administrator, HR Administrator, Board Administrator, Governance Administrator, Charity Administrator, Business Support, Business Support Administrator, Business Support Officer, Finance Officer, HR Officer. PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.
Mainframe Database Administrator x2 Lloyds Banking Group Location: Edinburgh or London Hybrid working: 2 days per week in the office and the rest from home Working Hours - Please note that this role will require you to be on call outside of normal working hours on a rota system. Salary & Benefits: £62,874 to £89,859 per annum (location AND experience dependent), plus on-call bonus, plus annual personal bonus, 15% employer pension contribution, flexible benefits package, private medical insurance, 30 days holiday plus bank holidays. Where does the role sit in Lloyds? We're the Mainframe Services Teams! We're the team that looks after the customer data for the whole of Lloyds Banking Group. Our mission is to make this data available for the right purpose with the appropriate confidentiality and always ensuring a phenomenal engineering experience, performances, resilience, and integrity. The systems we support, underpin almost everything we do as Lloyds Banking Group. We maintain these systems with the highest standard, with an ambition to take ownership of the operational support 24/7 using site reliability engineering (SRE) principles. What will you focus on in this role? As a Mainframe DBA you'll be one of the technical authorities for this area and act as SME for relevant systems. This is a hands-on role where you'll configure and maintain products and services according to Group standards and policies (and to agreed service levels), while assisting with the delivery of projects within the teams' focus - this includes out of hours. Additionally, you'll provide technical support (including incident and problem resolution for systems and processes in complex environments) Specific activities you could carry out may include; Support and implement changes to our estate within LBG as required. Resolution of incidents and problems across the LBG estate in line with LBG KPI's. Lead the Sign-off that solution/service is fit for Production environment as part of Gateway, working effectively with the project teams to ensure an efficient handover to support. Represent our support team in WAR room/conference calls with incident management and technical teams collaborating to restore service. Support testing cycles and cycling this back with collaboration to test managers on results Provide 24x7 support and provide support for projects and team workload as the need arises. Work effectively with the wider Mainframe teams in order to run the smooth transition of projects into live service. Provide consultancy skills to Application teams as required. What we're looking for in your application; We'd welcome applicants from diverse cultural and industry backgrounds and believe this is critical to success. This is a niche technical role, so as a minimum to be considered for shortlisting we need to see evidence of the following in your CV; Career background having already be an experienced Mainframe Db2 DBA. Experience of performance tuning and diagnosis. Expert Db2 knowledge on the Mainframe Strong delivery experience ideally operating in multifaceted IT environments or companies. Commercial and interpersonal awareness of how to work with 3rd Parties. About working for us; Our focus is to ensure we're inclusive every day, building an organisation that reflects modern society and celebrates diversity in all its forms. We want our people to feel that they belong and can be their best, regardless of background, identity or culture. We were one of the first major organisations to set goals on diversity in senior roles, create a menopause health package, and a dedicated Working with Cancer initiative. And it's why we especially welcome applications from under-represented groups. If you're excited by the thought of becoming part of our Mainframe team, get in touch. We'd love to hear from you
Apr 18, 2024
Full time
Mainframe Database Administrator x2 Lloyds Banking Group Location: Edinburgh or London Hybrid working: 2 days per week in the office and the rest from home Working Hours - Please note that this role will require you to be on call outside of normal working hours on a rota system. Salary & Benefits: £62,874 to £89,859 per annum (location AND experience dependent), plus on-call bonus, plus annual personal bonus, 15% employer pension contribution, flexible benefits package, private medical insurance, 30 days holiday plus bank holidays. Where does the role sit in Lloyds? We're the Mainframe Services Teams! We're the team that looks after the customer data for the whole of Lloyds Banking Group. Our mission is to make this data available for the right purpose with the appropriate confidentiality and always ensuring a phenomenal engineering experience, performances, resilience, and integrity. The systems we support, underpin almost everything we do as Lloyds Banking Group. We maintain these systems with the highest standard, with an ambition to take ownership of the operational support 24/7 using site reliability engineering (SRE) principles. What will you focus on in this role? As a Mainframe DBA you'll be one of the technical authorities for this area and act as SME for relevant systems. This is a hands-on role where you'll configure and maintain products and services according to Group standards and policies (and to agreed service levels), while assisting with the delivery of projects within the teams' focus - this includes out of hours. Additionally, you'll provide technical support (including incident and problem resolution for systems and processes in complex environments) Specific activities you could carry out may include; Support and implement changes to our estate within LBG as required. Resolution of incidents and problems across the LBG estate in line with LBG KPI's. Lead the Sign-off that solution/service is fit for Production environment as part of Gateway, working effectively with the project teams to ensure an efficient handover to support. Represent our support team in WAR room/conference calls with incident management and technical teams collaborating to restore service. Support testing cycles and cycling this back with collaboration to test managers on results Provide 24x7 support and provide support for projects and team workload as the need arises. Work effectively with the wider Mainframe teams in order to run the smooth transition of projects into live service. Provide consultancy skills to Application teams as required. What we're looking for in your application; We'd welcome applicants from diverse cultural and industry backgrounds and believe this is critical to success. This is a niche technical role, so as a minimum to be considered for shortlisting we need to see evidence of the following in your CV; Career background having already be an experienced Mainframe Db2 DBA. Experience of performance tuning and diagnosis. Expert Db2 knowledge on the Mainframe Strong delivery experience ideally operating in multifaceted IT environments or companies. Commercial and interpersonal awareness of how to work with 3rd Parties. About working for us; Our focus is to ensure we're inclusive every day, building an organisation that reflects modern society and celebrates diversity in all its forms. We want our people to feel that they belong and can be their best, regardless of background, identity or culture. We were one of the first major organisations to set goals on diversity in senior roles, create a menopause health package, and a dedicated Working with Cancer initiative. And it's why we especially welcome applications from under-represented groups. If you're excited by the thought of becoming part of our Mainframe team, get in touch. We'd love to hear from you
Administrator (Quality Team) £23,000 Oldham - Office Based Our Client is a leading importer, supplying major retailers in the UK with beautiful home textiles and they are now seeking an Administrator to join their Quality and Sustainability team based in Oldham. Description: To support the technologists with administration work Duties: Tracking, chasing and collecting parcels in line with the critical path. Supporting in checking samples. Updating the critical path with approvals, rejections and comments. Completing workbooks with photographs and comments. Organizing the storage of samples. Supporting in any special projects / customer requests. Skills required: Administration experience Excellent organisation and time management Fully competent in Excel Working to tight deadlines Apply online or for further information please contact one of our specialist consultants quoting reference number: NJR14743
Apr 17, 2024
Full time
Administrator (Quality Team) £23,000 Oldham - Office Based Our Client is a leading importer, supplying major retailers in the UK with beautiful home textiles and they are now seeking an Administrator to join their Quality and Sustainability team based in Oldham. Description: To support the technologists with administration work Duties: Tracking, chasing and collecting parcels in line with the critical path. Supporting in checking samples. Updating the critical path with approvals, rejections and comments. Completing workbooks with photographs and comments. Organizing the storage of samples. Supporting in any special projects / customer requests. Skills required: Administration experience Excellent organisation and time management Fully competent in Excel Working to tight deadlines Apply online or for further information please contact one of our specialist consultants quoting reference number: NJR14743
Sales Administrator Location: Braintree Salary: £24 - £26k (depending on experience) Hours: Monday - Thursday 8am- 4:30pm and Friday 8am - 3:30pm (1x 30 min break and 2x 15 min breaks) Benefits: 22 days holiday + bank holidays Onsite car parking Friendly working environment Private healthcare after probation Gym Membership Social events Key responsibilities: Raising work orders Approving purchasing invoices General office duties - Filing, answering telephone, data entry etc. Ordering spares & Ad-Hoc orders Chasing spares & updating system with ETA's Obtaining pricing for spares Arranging shipments Liaising with customers via phone & email, and providing them with updates on their repairs Raising quotations & processing approvals Attending regular production meetings Person specification: Deliver high level Customer Service and Performance. Priorities quick response times to customers. Continually develop knowledge of specialties and products. Managing your own workload to enable the best chance of targets set to you to be achieved. Building effective relationships with colleagues. Flexibility to take responsibility of projects as required. Attend and participate in meetings with colleagues. Adhering to all policies and procedures. Provide training to colleagues and new team members as necessary. Learn the values of the organisation and implement them in your daily work. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 17, 2024
Full time
Sales Administrator Location: Braintree Salary: £24 - £26k (depending on experience) Hours: Monday - Thursday 8am- 4:30pm and Friday 8am - 3:30pm (1x 30 min break and 2x 15 min breaks) Benefits: 22 days holiday + bank holidays Onsite car parking Friendly working environment Private healthcare after probation Gym Membership Social events Key responsibilities: Raising work orders Approving purchasing invoices General office duties - Filing, answering telephone, data entry etc. Ordering spares & Ad-Hoc orders Chasing spares & updating system with ETA's Obtaining pricing for spares Arranging shipments Liaising with customers via phone & email, and providing them with updates on their repairs Raising quotations & processing approvals Attending regular production meetings Person specification: Deliver high level Customer Service and Performance. Priorities quick response times to customers. Continually develop knowledge of specialties and products. Managing your own workload to enable the best chance of targets set to you to be achieved. Building effective relationships with colleagues. Flexibility to take responsibility of projects as required. Attend and participate in meetings with colleagues. Adhering to all policies and procedures. Provide training to colleagues and new team members as necessary. Learn the values of the organisation and implement them in your daily work. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Your new companyA National Faith and Charity Organisation in Trafford. Your new role Office Manager Full Time 5 Days Office Based Permanent 30kThe full-time working hours are 35 per week Monday to Friday, working hours 0830 to 1630 Monday to Thursday and 0830 to1330 on Friday and will be required to be office based. The post holder will be a key administrative point of contact for the charitable organisation and will ensure questions, issues and concerns are addressed effectively and prioritised via emails and other correspondence. You will have responsibility for the facilities and be able to deal with internal and external stakeholders across a large community. This role will suit someone who is able to hit the ground running, able to work independently in an office manager/ school secretary capacity. You will also have experience in dealing with office expenditure, office accounting and ensuring that your office is sufficiently resourced at all times. The role will require you to ensure staff payroll is completed, gift aid donations and general office expenses. Key duties of the role are extensive diary management, organising meetings and booking events, confirming event details and dealing with a wide range of events, such as weddings, birthday parties and funerals.You will be required to support in the preparation of meetings and assist in the management of projects such as events with the wider organisation. This dynamic and demanding role will involve considerable flexibility due to how the organisation works. The ability to work independently with minimum supervision is essential along with an always minimal prepared attitude. What you'll need to succeed You will need to be an experienced Senior Administrator. This is a very varied administrative role. Therefore, you will be required to be both flexible and adaptable. The full-time working hours are 35 per week from Monday to Friday and will be required to be office-based. Previous administration experience and or secretarial experience is essential along with a professional manner. Excellent communication skills and a polite and friendly approach are also essential. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Apr 17, 2024
Full time
Your new companyA National Faith and Charity Organisation in Trafford. Your new role Office Manager Full Time 5 Days Office Based Permanent 30kThe full-time working hours are 35 per week Monday to Friday, working hours 0830 to 1630 Monday to Thursday and 0830 to1330 on Friday and will be required to be office based. The post holder will be a key administrative point of contact for the charitable organisation and will ensure questions, issues and concerns are addressed effectively and prioritised via emails and other correspondence. You will have responsibility for the facilities and be able to deal with internal and external stakeholders across a large community. This role will suit someone who is able to hit the ground running, able to work independently in an office manager/ school secretary capacity. You will also have experience in dealing with office expenditure, office accounting and ensuring that your office is sufficiently resourced at all times. The role will require you to ensure staff payroll is completed, gift aid donations and general office expenses. Key duties of the role are extensive diary management, organising meetings and booking events, confirming event details and dealing with a wide range of events, such as weddings, birthday parties and funerals.You will be required to support in the preparation of meetings and assist in the management of projects such as events with the wider organisation. This dynamic and demanding role will involve considerable flexibility due to how the organisation works. The ability to work independently with minimum supervision is essential along with an always minimal prepared attitude. What you'll need to succeed You will need to be an experienced Senior Administrator. This is a very varied administrative role. Therefore, you will be required to be both flexible and adaptable. The full-time working hours are 35 per week from Monday to Friday and will be required to be office-based. Previous administration experience and or secretarial experience is essential along with a professional manner. Excellent communication skills and a polite and friendly approach are also essential. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Job Title: Temporary Team Administrator Term: 3 months Hourly Rate: £13-£13.50 per hour Location: Bristol BS1 Hours: Full Time 9-5:30 - Fully Office Based Our client, a leading company in the renewable energy industry, is seeking a motivated and detail-oriented Team Administrator to join their team. If you have experience in adminstration, excellent technical skills, and a passion for the solar industry, we want to hear from you! As the Team Administrator, you will play a crucial role in supporting our client's Portfolio Managers team in delivering exceptional services to their clients. Your responsibilities will include: Supporting the scheduling and reporting of preventative and corrective maintenance for solar panel systems. Assisting in the coordination and planning of maintenance works, ensuring they are completed efficiently and in accordance with contractual obligations. Managing work orders and digital platforms to ensure smooth operations. Producing monthly reports and providing general support in client reporting. Acquiring knowledge and experience in performance analysis and identifying value-add projects. Developing problem-solving skills and decision-making abilities through data analysis and administrative tasks. To excel in this role, you will need: Previous experience in the solar industry or a similar maintenance/facilities management field. Excellent technical and analytical skills. Proficiency in Microsoft Word, Excel, and PowerPoint. Good customer service skills, with a desire to work collaboratively with stakeholders. A willingness to learn and grow in a dynamic and innovative environment. Our client offers a competitive salary package, ongoing professional development opportunities, and a vibrant work culture. Join their passionate team and contribute to their mission of advancing renewable energy solutions. If you are ready to take the next step in your career, apply now and be part of this exciting opportunity! Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 17, 2024
Full time
Job Title: Temporary Team Administrator Term: 3 months Hourly Rate: £13-£13.50 per hour Location: Bristol BS1 Hours: Full Time 9-5:30 - Fully Office Based Our client, a leading company in the renewable energy industry, is seeking a motivated and detail-oriented Team Administrator to join their team. If you have experience in adminstration, excellent technical skills, and a passion for the solar industry, we want to hear from you! As the Team Administrator, you will play a crucial role in supporting our client's Portfolio Managers team in delivering exceptional services to their clients. Your responsibilities will include: Supporting the scheduling and reporting of preventative and corrective maintenance for solar panel systems. Assisting in the coordination and planning of maintenance works, ensuring they are completed efficiently and in accordance with contractual obligations. Managing work orders and digital platforms to ensure smooth operations. Producing monthly reports and providing general support in client reporting. Acquiring knowledge and experience in performance analysis and identifying value-add projects. Developing problem-solving skills and decision-making abilities through data analysis and administrative tasks. To excel in this role, you will need: Previous experience in the solar industry or a similar maintenance/facilities management field. Excellent technical and analytical skills. Proficiency in Microsoft Word, Excel, and PowerPoint. Good customer service skills, with a desire to work collaboratively with stakeholders. A willingness to learn and grow in a dynamic and innovative environment. Our client offers a competitive salary package, ongoing professional development opportunities, and a vibrant work culture. Join their passionate team and contribute to their mission of advancing renewable energy solutions. If you are ready to take the next step in your career, apply now and be part of this exciting opportunity! Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Contracts Administrator Reading, Berkshire (with hybrid working) The Company Driven by our mission to use innovation to prosper the community, we are passionate about challenging traditional methods and going above and beyond to deliver unrivalled service. We have grown 20%+ year after year for nearly two decades and are now the dominant Balcony Specialist in the UK Market.Our people matter. Our aim is to ensure you enjoy your work with us - that you thrive and grow in the role, rather than just get by. You could be joining a business that uses success to give back and support others with charitable initiatives and donations all year long. If you are willing to go above and beyond in all you do, keen to keep learning with a desire to achieve, looking for the best opportunity for you and your future career - then apply now!We have a challenging, varied and results-oriented Contracts Administration vacancy to support our Design team on a full-time, permanent basis. The Benefits - Salary up to £32,000 per annum- Discretionary quarterly bonus- 24 days' holiday plus bank holidays, increasing with length of service- Hybrid working options (three days in the office and two days at home, once probation is passed)- Generous pension scheme- Quarterly performance reviews- Employee Assistance Programme- Onsite lunch provided- Free parkingThis is a brilliant opportunity for an enthusiastic and organised individual with great administrative skills to add value to our innovative organisation.Joining a supportive environment that values personal and professional development, you'll have access to countless opportunities to train, expand your skill set, take on new challenges and progress in your career.Plus, you'll get to enjoy the best of both worlds with our flexible working arrangement, which gives you the freedom to balance your professional responsibilities with personal commitments, taking you one step closer to that ideal work-life balance! The Role As a Contracts Administrator, you will support our Operations Team and Construction Project Design Managers with a variety of administration tasks.Assisting with project tasks, workflow programming, document control and reporting, you will support the team to deliver a variety of projects. You will ensure the correct information is used and we are operating within budget to provide the highest quality balconies to our customers.You will also organise and schedule meetings, prepare agendas and take minutes, book business travel arrangements, maintain office correspondence and help to prepare monthly reports. About You To be considered as a Contracts Administrator, you will need:- Excellent administration skills- Strong attention to detail- At a minimum, GCSEs or equivalent at level 4 / Grade C or above- To be IT-savvy- The confidence to ask questions at the right time and use initiative when required- The ability to multitask and work well under pressure to deadlines- A desire to keep learningPrevious administration experience would be beneficial to your application.Other organisations may call this role Admin Assistant, Administrator, Office Assistant, Office Co-ordinator, Project Assistant, Receptionist, Personal Assistant, PA, or Secretary.Webrecruit and Sapphire Balconies Ltd are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.So, if you're ready to begin your career as a Contracts Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.
Apr 17, 2024
Full time
Contracts Administrator Reading, Berkshire (with hybrid working) The Company Driven by our mission to use innovation to prosper the community, we are passionate about challenging traditional methods and going above and beyond to deliver unrivalled service. We have grown 20%+ year after year for nearly two decades and are now the dominant Balcony Specialist in the UK Market.Our people matter. Our aim is to ensure you enjoy your work with us - that you thrive and grow in the role, rather than just get by. You could be joining a business that uses success to give back and support others with charitable initiatives and donations all year long. If you are willing to go above and beyond in all you do, keen to keep learning with a desire to achieve, looking for the best opportunity for you and your future career - then apply now!We have a challenging, varied and results-oriented Contracts Administration vacancy to support our Design team on a full-time, permanent basis. The Benefits - Salary up to £32,000 per annum- Discretionary quarterly bonus- 24 days' holiday plus bank holidays, increasing with length of service- Hybrid working options (three days in the office and two days at home, once probation is passed)- Generous pension scheme- Quarterly performance reviews- Employee Assistance Programme- Onsite lunch provided- Free parkingThis is a brilliant opportunity for an enthusiastic and organised individual with great administrative skills to add value to our innovative organisation.Joining a supportive environment that values personal and professional development, you'll have access to countless opportunities to train, expand your skill set, take on new challenges and progress in your career.Plus, you'll get to enjoy the best of both worlds with our flexible working arrangement, which gives you the freedom to balance your professional responsibilities with personal commitments, taking you one step closer to that ideal work-life balance! The Role As a Contracts Administrator, you will support our Operations Team and Construction Project Design Managers with a variety of administration tasks.Assisting with project tasks, workflow programming, document control and reporting, you will support the team to deliver a variety of projects. You will ensure the correct information is used and we are operating within budget to provide the highest quality balconies to our customers.You will also organise and schedule meetings, prepare agendas and take minutes, book business travel arrangements, maintain office correspondence and help to prepare monthly reports. About You To be considered as a Contracts Administrator, you will need:- Excellent administration skills- Strong attention to detail- At a minimum, GCSEs or equivalent at level 4 / Grade C or above- To be IT-savvy- The confidence to ask questions at the right time and use initiative when required- The ability to multitask and work well under pressure to deadlines- A desire to keep learningPrevious administration experience would be beneficial to your application.Other organisations may call this role Admin Assistant, Administrator, Office Assistant, Office Co-ordinator, Project Assistant, Receptionist, Personal Assistant, PA, or Secretary.Webrecruit and Sapphire Balconies Ltd are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.So, if you're ready to begin your career as a Contracts Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.
HR Systems Administrator Our Business Support teams deliver the vital services to ensure the continued success of our business divisions. These services include HR, Finance, Procurement, Marketing, Legal and Commercial, Estates and Facilities, Core Technology, Corporate Security, IT, and Fleet. Every person in every team is contributing to the lasting impact our Team makes. Help keep the nation's critical digital infrastructures connected and protected. Reporting to the HR Systems Manager, the HR Systems Administrator actively supports the HCM Oracle system and the business with analysis, troubleshooting, testing, implementing improvements, maintenance, and upgrades. The role will also focus on coaching end users to develop expertise and drive process excellence and serve as first line support for all HR System queries. What you'll do: First Line Support First line support, serving as the initial contact point for HR system queries through the HR helpdesk ticketing system. Pro-actively responding to queries, providing accurate information, and resolving issues in a timely manner within service level agreement or escalating to HR Systems Manager when needed. Ensuring excellent customer experiences while assisting to and addressing user concerns. Troubleshooting and Issue Resolution: Investigating and troubleshooting technical issues relating to the HR System; collaborating with relevant teams to identify root causes of issues and implement effective solutions. Providing testing and functionality support; assisting in making changes, ensuring that any updates are implemented correctly, using thorough testing, ensuring that key processes and workflows continue to function effectively and provide required improvements following updates. Support end-to-end testing of new functionalities and processes including planned patch releases, across all HCM modules and integrations. Work closely with stakeholders to test and validate system updates are in working order. Support with the preparation and implementation of mass system data uploads, working with business areas to help upload bulk changes in an efficient manner. Training, Education and Documentation: Create, maintain, and update training materials and process maps, ensuring they are accurate and up to date and aid in user understanding and adoption. Conduct training sessions for colleagues and other departments on new functionalities and conduct refresher sessions as needed. Ensure documentation and user guides are kept up to date following issue resolution, system fixes and planned changes and that relevant users are notified of updates. Assist in change management activities related to system updates. Act as a systems team champion for oracle guided learning guides especially focusing on employee, manager, reporting guides. Act as expert to support and resolve simple system related issues and share knowledge with HR colleagues to empower them in future to resolve these themselves. Act as expert to support, share knowledge and empower HR colleagues to get the best from the HR System and be self- sufficient. Change Management and Project Support: Participate in change management initiatives aiding in the successful adoption of new processes and functionalities. Contribute to continuous improvement projects, providing insights and suggestions for enhancing system functionality and user experience working closely with HR System Champions across the company. Fulfilling any 'super-user' input such as minor changes to organisation structure, screen design and data types as permittable which have been identified through Continuous Improvement Forum or have been raised as enhancement. Provide valuable feedback on system performance, user experience, and potential improvements. Working together with Systems Manager and Compliance team to identify and create systems data retention policy and deletion concept. Support in the creation and maintenance of ad-hoc reports for end users. Key Requirements: Previous HR System experience, specifically Oracle Cloud Applications (Oracle Human Capital Management / Oracle HCM / Oracle Fusion HCM application modules). Experience in writing test scripts, managing testing processes, reporting on test outcomes and UAT completion. Creating reports in Oracle HCM Experience in a similar role providing 1st line support on issues relating to systems Proficient in MS Office suite of software particularly comfortable using Excel to intermediate/advance level. Excellent verbal and written communication skills to interact with users, understand issues, and provide clear solutions. Analytical skills to diagnose and resolve system issues effectively. What we offer: A career at Telent can span many sectors, roles, technologies and clients giving you the opportunity to develop, learn new skills and make an impact. We are growing and we rely on our committed Team to deliver. We nurture the talent that makes this happen, by our on-going commitment to creating an inclusive culture that respects and values difference, that celebrates diverse ideas. We want everyone to feel they can be themselves and to thrive at work. The additional benefits with this role: 34 days holiday, including public holidays, plus the option to buy or sell five days each year Company pension scheme A range of family friendly policies Occupational health support and wellbeing Portal Discounts on Cinema, Restaurants and Shopping with Telent Reward scheme. Learn more about Telent: Click here for Telent Video!
Apr 17, 2024
Full time
HR Systems Administrator Our Business Support teams deliver the vital services to ensure the continued success of our business divisions. These services include HR, Finance, Procurement, Marketing, Legal and Commercial, Estates and Facilities, Core Technology, Corporate Security, IT, and Fleet. Every person in every team is contributing to the lasting impact our Team makes. Help keep the nation's critical digital infrastructures connected and protected. Reporting to the HR Systems Manager, the HR Systems Administrator actively supports the HCM Oracle system and the business with analysis, troubleshooting, testing, implementing improvements, maintenance, and upgrades. The role will also focus on coaching end users to develop expertise and drive process excellence and serve as first line support for all HR System queries. What you'll do: First Line Support First line support, serving as the initial contact point for HR system queries through the HR helpdesk ticketing system. Pro-actively responding to queries, providing accurate information, and resolving issues in a timely manner within service level agreement or escalating to HR Systems Manager when needed. Ensuring excellent customer experiences while assisting to and addressing user concerns. Troubleshooting and Issue Resolution: Investigating and troubleshooting technical issues relating to the HR System; collaborating with relevant teams to identify root causes of issues and implement effective solutions. Providing testing and functionality support; assisting in making changes, ensuring that any updates are implemented correctly, using thorough testing, ensuring that key processes and workflows continue to function effectively and provide required improvements following updates. Support end-to-end testing of new functionalities and processes including planned patch releases, across all HCM modules and integrations. Work closely with stakeholders to test and validate system updates are in working order. Support with the preparation and implementation of mass system data uploads, working with business areas to help upload bulk changes in an efficient manner. Training, Education and Documentation: Create, maintain, and update training materials and process maps, ensuring they are accurate and up to date and aid in user understanding and adoption. Conduct training sessions for colleagues and other departments on new functionalities and conduct refresher sessions as needed. Ensure documentation and user guides are kept up to date following issue resolution, system fixes and planned changes and that relevant users are notified of updates. Assist in change management activities related to system updates. Act as a systems team champion for oracle guided learning guides especially focusing on employee, manager, reporting guides. Act as expert to support and resolve simple system related issues and share knowledge with HR colleagues to empower them in future to resolve these themselves. Act as expert to support, share knowledge and empower HR colleagues to get the best from the HR System and be self- sufficient. Change Management and Project Support: Participate in change management initiatives aiding in the successful adoption of new processes and functionalities. Contribute to continuous improvement projects, providing insights and suggestions for enhancing system functionality and user experience working closely with HR System Champions across the company. Fulfilling any 'super-user' input such as minor changes to organisation structure, screen design and data types as permittable which have been identified through Continuous Improvement Forum or have been raised as enhancement. Provide valuable feedback on system performance, user experience, and potential improvements. Working together with Systems Manager and Compliance team to identify and create systems data retention policy and deletion concept. Support in the creation and maintenance of ad-hoc reports for end users. Key Requirements: Previous HR System experience, specifically Oracle Cloud Applications (Oracle Human Capital Management / Oracle HCM / Oracle Fusion HCM application modules). Experience in writing test scripts, managing testing processes, reporting on test outcomes and UAT completion. Creating reports in Oracle HCM Experience in a similar role providing 1st line support on issues relating to systems Proficient in MS Office suite of software particularly comfortable using Excel to intermediate/advance level. Excellent verbal and written communication skills to interact with users, understand issues, and provide clear solutions. Analytical skills to diagnose and resolve system issues effectively. What we offer: A career at Telent can span many sectors, roles, technologies and clients giving you the opportunity to develop, learn new skills and make an impact. We are growing and we rely on our committed Team to deliver. We nurture the talent that makes this happen, by our on-going commitment to creating an inclusive culture that respects and values difference, that celebrates diverse ideas. We want everyone to feel they can be themselves and to thrive at work. The additional benefits with this role: 34 days holiday, including public holidays, plus the option to buy or sell five days each year Company pension scheme A range of family friendly policies Occupational health support and wellbeing Portal Discounts on Cinema, Restaurants and Shopping with Telent Reward scheme. Learn more about Telent: Click here for Telent Video!
We are seeking a highly organized and motivated General Administrator to join our team. The ideal candidate will be responsible for a variety of administrative tasks to ensure smooth daily operations. From managing schedules to handling correspondence, the General Administrator plays a crucial role in maintaining efficiency within the company. This is a great opportunity for an enthusiastic individual to join our Infrastructure team based in Sellafield. Why join us? Across the country, you'll find iconic landmarks built by Sir Robert McAlpine. Cornwall's Eden Project, the National Stadium in Wales, Birmingham's Bull Ring, London's Emirates Stadium. By joining us now, you can play your part in delivering the next generation of outstanding projects that will continue our over 155-year legacy. Our family-owned business is where to achieve more from your career by proudly building Britain's future heritage with us. The Apprentice Administration Role Responsibilities include: - Manage and organise office operations, including filing, scheduling, and office supplies. - Handle incoming calls and emails, directing them to the appropriate personnel. - Assist in coordinating meetings, conferences, and events. - Maintain and update company databases and records. - Process and manage general office paperwork - Provide general support to project and framework staff - Arrange staff travel and accommodation - Meet and escort visitors - Oversee office safety inductions The Apprenticeship Standard This is a level 3 apprenticeship. The entry requirements for this apprenticeship are: • 5 x GCSE's at Grade A -C / 4 or above (or equivalent) including Maths and English. We offer apprenticeships across the UK in a range of levels and disciplines. Our apprenticeships offer structured development, providing the perfect launch pad for your career. During your apprenticeship with us, you will get: On-going support from experienced professionals within the business Training in line with your qualification to help personal development In-house training and networking opportunities in addition to your apprenticeship Competitive salary and flexible benefits Opportunity to progress onto further development upon successful completion of first apprenticeship Regular reviews from your training provider and business mentor Your profile At Sir Robert McAlpine typically, we look for the below: Have a passion for problem solving A keen interest in administration A 'can do' attitude A willingness to learn Be interested in construction, engineering and the latest technology Work experience (desirable) Rewards We're ready to invest in you and your future, and offer wide-ranging, performance-related progression opportunities. Our competitive rewards packages feature flexible benefits to fit your lifestyle and priorities. We'd love you to join us in proudly building Britain's future heritage. Apply online now. Sir Robert McAlpine is focused on being a truly inclusive employer, even if you don't meet every single requirement, we'd still love to hear from you. Especially if you're part of a group that is under-represented in Construction. Our goal is for Sir Robert McAlpine to proportionally represent the diversity of the working population in society. As a family-run business with strong family values, our aim is to ensure that Sir Robert McAlpine is a supportive, empowering and inclusive environment for every member of our team.
Apr 17, 2024
Full time
We are seeking a highly organized and motivated General Administrator to join our team. The ideal candidate will be responsible for a variety of administrative tasks to ensure smooth daily operations. From managing schedules to handling correspondence, the General Administrator plays a crucial role in maintaining efficiency within the company. This is a great opportunity for an enthusiastic individual to join our Infrastructure team based in Sellafield. Why join us? Across the country, you'll find iconic landmarks built by Sir Robert McAlpine. Cornwall's Eden Project, the National Stadium in Wales, Birmingham's Bull Ring, London's Emirates Stadium. By joining us now, you can play your part in delivering the next generation of outstanding projects that will continue our over 155-year legacy. Our family-owned business is where to achieve more from your career by proudly building Britain's future heritage with us. The Apprentice Administration Role Responsibilities include: - Manage and organise office operations, including filing, scheduling, and office supplies. - Handle incoming calls and emails, directing them to the appropriate personnel. - Assist in coordinating meetings, conferences, and events. - Maintain and update company databases and records. - Process and manage general office paperwork - Provide general support to project and framework staff - Arrange staff travel and accommodation - Meet and escort visitors - Oversee office safety inductions The Apprenticeship Standard This is a level 3 apprenticeship. The entry requirements for this apprenticeship are: • 5 x GCSE's at Grade A -C / 4 or above (or equivalent) including Maths and English. We offer apprenticeships across the UK in a range of levels and disciplines. Our apprenticeships offer structured development, providing the perfect launch pad for your career. During your apprenticeship with us, you will get: On-going support from experienced professionals within the business Training in line with your qualification to help personal development In-house training and networking opportunities in addition to your apprenticeship Competitive salary and flexible benefits Opportunity to progress onto further development upon successful completion of first apprenticeship Regular reviews from your training provider and business mentor Your profile At Sir Robert McAlpine typically, we look for the below: Have a passion for problem solving A keen interest in administration A 'can do' attitude A willingness to learn Be interested in construction, engineering and the latest technology Work experience (desirable) Rewards We're ready to invest in you and your future, and offer wide-ranging, performance-related progression opportunities. Our competitive rewards packages feature flexible benefits to fit your lifestyle and priorities. We'd love you to join us in proudly building Britain's future heritage. Apply online now. Sir Robert McAlpine is focused on being a truly inclusive employer, even if you don't meet every single requirement, we'd still love to hear from you. Especially if you're part of a group that is under-represented in Construction. Our goal is for Sir Robert McAlpine to proportionally represent the diversity of the working population in society. As a family-run business with strong family values, our aim is to ensure that Sir Robert McAlpine is a supportive, empowering and inclusive environment for every member of our team.
FACILITIES ADMINISTRATOR 6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENT CITY OF LONDON £30,000 (PRO RATA) Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a contract basis, with the possibility of becoming a permanent role. They are looking for a candidate with strong facilities administration skills, to join the team at their amazing City office on a hybrid basis. The day to day duties of the facilities administrator include - Building relationships with suppliers and clients Deal with daily facilities administration duties Manage the upkeep and maintenance of the office facilities Assist with office move and space planning projects Ensure office supplies are adequately stocked Coordinate meeting room bookings Support the facilities team in day-to-day operations If you have facilities experience and want to join a fantastic company with excellent offices, team events and a great hybrid working policy, then this could be the role for you! Please apply with your CV to Linkedin or alternatively please send your CV to May & Stephens Ltd is acting as an Employment Business in relation to this vacancy.
Apr 17, 2024
Full time
FACILITIES ADMINISTRATOR 6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENT CITY OF LONDON £30,000 (PRO RATA) Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a contract basis, with the possibility of becoming a permanent role. They are looking for a candidate with strong facilities administration skills, to join the team at their amazing City office on a hybrid basis. The day to day duties of the facilities administrator include - Building relationships with suppliers and clients Deal with daily facilities administration duties Manage the upkeep and maintenance of the office facilities Assist with office move and space planning projects Ensure office supplies are adequately stocked Coordinate meeting room bookings Support the facilities team in day-to-day operations If you have facilities experience and want to join a fantastic company with excellent offices, team events and a great hybrid working policy, then this could be the role for you! Please apply with your CV to Linkedin or alternatively please send your CV to May & Stephens Ltd is acting as an Employment Business in relation to this vacancy.
Cloud Project Engineer Two vacancies have arisen with an extremely well-regarded IT Service Provider for Project Engineers, ideally with experience working within an IT Service Provider or Managed Service provider environment. This business is a Microsoft Gold Partner, fast-growing and as such offers exceptional career growth potential. They work primarily to support the complete IT infrastructure of their clients, largely based within the professional services domain; accountancies, law firms etc. and have a very well-established client base. You will be involved in the delivery/implementation of the full Microsoft portfolio (M365 & Azure) together with the management of end to end project lifecycles, from conception to handover to support. Unlike many Infrastructure Engineering roles within MSP's, you'll take full ownership on each project and will serve as the key contact for the customer within the business for the duration of the projects. The company offers a fantastic learning environment working alongside many experts in the latest technologies and provides special focus on training and development. Role requirements: Undertake technical reviews of the IT infrastructure of potential new clients, capturing sufficient data to enable us to bid for business accurately. Recommend changes in the infrastructure for existing and potential new clients to meet the client needs. Ensure that all projects are well planned, taking into account reasonable timescales to complete the work, contingency, risk planning, resource availability and client expectations. Carefully plan the technical and operational aspects of agreed projects, collaborating and communicating internally and where necessary with the client to ensure that all elements of the project have been incorporated into the plan and are well understood. Undertake technical implementation activities, either stand-alone for small projects or as part of a team for larger projects. Act as the main point of contact with clients on designated projects to manage expectations, provide regular project reporting and to support clients in the delivery of their own responsibilities within the projects. Following project completion, ensure that all project work is carefully and fully documented and formally handed over to the Service Desk and Infrastructure teams Experience / Qualifications required - Preferably degree educated in a relevant subject plus at least one of the following qualifications: MCITP Server or Enterprise Administrator qualification MCSD: Azure (Highly Desirable) ITIL Foundation Project Management qualification desirable - Strong understanding of Windows Server Operating Systems, 2012 R2- Background in Cloud Solutions, e.g. Azure, Microsoft365, Modern Workplace technologies. - Proven ability in solution design and implementation- Customer facing skills - ideally worked in an IT outsourcing / Consultancy environment with external customers- Strong understanding of virtualisation technologies and concepts Paying between 50-60k, depending on experience Hybrid, 2 days per week required in Camberley office.
Apr 17, 2024
Full time
Cloud Project Engineer Two vacancies have arisen with an extremely well-regarded IT Service Provider for Project Engineers, ideally with experience working within an IT Service Provider or Managed Service provider environment. This business is a Microsoft Gold Partner, fast-growing and as such offers exceptional career growth potential. They work primarily to support the complete IT infrastructure of their clients, largely based within the professional services domain; accountancies, law firms etc. and have a very well-established client base. You will be involved in the delivery/implementation of the full Microsoft portfolio (M365 & Azure) together with the management of end to end project lifecycles, from conception to handover to support. Unlike many Infrastructure Engineering roles within MSP's, you'll take full ownership on each project and will serve as the key contact for the customer within the business for the duration of the projects. The company offers a fantastic learning environment working alongside many experts in the latest technologies and provides special focus on training and development. Role requirements: Undertake technical reviews of the IT infrastructure of potential new clients, capturing sufficient data to enable us to bid for business accurately. Recommend changes in the infrastructure for existing and potential new clients to meet the client needs. Ensure that all projects are well planned, taking into account reasonable timescales to complete the work, contingency, risk planning, resource availability and client expectations. Carefully plan the technical and operational aspects of agreed projects, collaborating and communicating internally and where necessary with the client to ensure that all elements of the project have been incorporated into the plan and are well understood. Undertake technical implementation activities, either stand-alone for small projects or as part of a team for larger projects. Act as the main point of contact with clients on designated projects to manage expectations, provide regular project reporting and to support clients in the delivery of their own responsibilities within the projects. Following project completion, ensure that all project work is carefully and fully documented and formally handed over to the Service Desk and Infrastructure teams Experience / Qualifications required - Preferably degree educated in a relevant subject plus at least one of the following qualifications: MCITP Server or Enterprise Administrator qualification MCSD: Azure (Highly Desirable) ITIL Foundation Project Management qualification desirable - Strong understanding of Windows Server Operating Systems, 2012 R2- Background in Cloud Solutions, e.g. Azure, Microsoft365, Modern Workplace technologies. - Proven ability in solution design and implementation- Customer facing skills - ideally worked in an IT outsourcing / Consultancy environment with external customers- Strong understanding of virtualisation technologies and concepts Paying between 50-60k, depending on experience Hybrid, 2 days per week required in Camberley office.
Job Opportunity: Receptionist/Administrator - Investment Banking Salary: 32,000 - 37,000, commensurate with experience, plus comprehensive benefits Location: London, West End Hours: Full-time, permanent, office-based role, Monday to Friday, 8:30 am - 6:30 pm Immediate Start Company Overview: Join a leading Global Investment Firm with a dynamic presence in the heart of London's West End. Enjoy a modern, collaborative work space that values professionalism and fosters a welcoming team environment. Role Description: My client is seeking a confident and professional Receptionist/Administrator with exceptional organisational and client service skills. As the first point of contact, you will play a pivotal role in maintaining a seamless and efficient office operation. Key Responsibilities will include: Manage the reception desk and provide a warm welcome to guests Jointly mange the reception and office management inbox Oversee the Post Room and Tea point areas Handle incoming calls, messages, and enquiries promptly and accurately Coordinate travel arrangements and book taxis as needed Schedule meetings and maintain the meeting room calendar Ensure meeting rooms are set up to meet host requirements and are presentable Manage office supplies and process payment requests Assist with adhoc projects and support office closure procedures Work collaboratively with the facilities and support team Support with further administrative tasks as required Requirements: Previous experience in a similar corporate reception role within financial, professional, or legal services Strong attention to detail and excellent communication skills Good working knowledge of the MS Office Suite, particularly Outlook Ability to build rapport with clients and put them at ease Proven ability to work independently and collaboratively within a team If you possess the requisite skills and experience for this role, we encourage you to apply today for consideration.
Apr 17, 2024
Full time
Job Opportunity: Receptionist/Administrator - Investment Banking Salary: 32,000 - 37,000, commensurate with experience, plus comprehensive benefits Location: London, West End Hours: Full-time, permanent, office-based role, Monday to Friday, 8:30 am - 6:30 pm Immediate Start Company Overview: Join a leading Global Investment Firm with a dynamic presence in the heart of London's West End. Enjoy a modern, collaborative work space that values professionalism and fosters a welcoming team environment. Role Description: My client is seeking a confident and professional Receptionist/Administrator with exceptional organisational and client service skills. As the first point of contact, you will play a pivotal role in maintaining a seamless and efficient office operation. Key Responsibilities will include: Manage the reception desk and provide a warm welcome to guests Jointly mange the reception and office management inbox Oversee the Post Room and Tea point areas Handle incoming calls, messages, and enquiries promptly and accurately Coordinate travel arrangements and book taxis as needed Schedule meetings and maintain the meeting room calendar Ensure meeting rooms are set up to meet host requirements and are presentable Manage office supplies and process payment requests Assist with adhoc projects and support office closure procedures Work collaboratively with the facilities and support team Support with further administrative tasks as required Requirements: Previous experience in a similar corporate reception role within financial, professional, or legal services Strong attention to detail and excellent communication skills Good working knowledge of the MS Office Suite, particularly Outlook Ability to build rapport with clients and put them at ease Proven ability to work independently and collaboratively within a team If you possess the requisite skills and experience for this role, we encourage you to apply today for consideration.
Project Support Administrator x2 West Midlands - Hybrid Working £20-22 per hour (Inside IR35) Duration: Until 30 Sep 2024 initially pending further extensions Our client is seeking the support of two experienced Project Support Administrators to join their team on an interim basis until at least 30th September 2024. Please see below for further information: Key Responsibilities: Provide comprehensive administrative support to PMO, Project Leads and Teams Assist in the coordination of project activities, including scheduling meetings, arranging travel, and preparing project documentation Maintain accurate records and databases, ensuring all project-related information is up to date and easily accessible Liaise with clients, suppliers, and internal stakeholders to facilitate smooth project execution Updating project plans and timelines, ensuring all stakeholders are informed of any changes Act as a primary point of contact for various Project Leads/Stakeholders across the department, facilitating effective communication and collaboration Prepare and present project slides/presentations to internal and external stakeholders Contribute to the continuous improvement of project management processes and procedures Utilise advanced or strong Excel skills to analyse data and support project reporting requirements Requirements: Previous experience in a similar administrative role, ideally within a project or team environment Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and project management software, especially Excel as this will be used daily in the role Excellent organisational skills with the ability to multitask and prioritise workload effectively Strong communication and interpersonal skills, with the ability to collaborate effectively with colleagues at all levels Attention to detail and a commitment to delivering high-quality work under tight deadlines A proactive and adaptable approach to problem-solving and task execution Relevant qualifications or certifications in administration or project management would be advantageous If you are a proactive and organised individual with a passion for supporting projects and making a difference, we would love to hear from you.Please apply with your most up to date CV. We look forward to reviewing your application!
Apr 17, 2024
Full time
Project Support Administrator x2 West Midlands - Hybrid Working £20-22 per hour (Inside IR35) Duration: Until 30 Sep 2024 initially pending further extensions Our client is seeking the support of two experienced Project Support Administrators to join their team on an interim basis until at least 30th September 2024. Please see below for further information: Key Responsibilities: Provide comprehensive administrative support to PMO, Project Leads and Teams Assist in the coordination of project activities, including scheduling meetings, arranging travel, and preparing project documentation Maintain accurate records and databases, ensuring all project-related information is up to date and easily accessible Liaise with clients, suppliers, and internal stakeholders to facilitate smooth project execution Updating project plans and timelines, ensuring all stakeholders are informed of any changes Act as a primary point of contact for various Project Leads/Stakeholders across the department, facilitating effective communication and collaboration Prepare and present project slides/presentations to internal and external stakeholders Contribute to the continuous improvement of project management processes and procedures Utilise advanced or strong Excel skills to analyse data and support project reporting requirements Requirements: Previous experience in a similar administrative role, ideally within a project or team environment Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and project management software, especially Excel as this will be used daily in the role Excellent organisational skills with the ability to multitask and prioritise workload effectively Strong communication and interpersonal skills, with the ability to collaborate effectively with colleagues at all levels Attention to detail and a commitment to delivering high-quality work under tight deadlines A proactive and adaptable approach to problem-solving and task execution Relevant qualifications or certifications in administration or project management would be advantageous If you are a proactive and organised individual with a passion for supporting projects and making a difference, we would love to hear from you.Please apply with your most up to date CV. We look forward to reviewing your application!
AJ Chambers represents a highly supportive, International Law Firm based in the City of London that is seeking a Legal PA for the Construction team. This is a permanent full-time role paying up to £44,000, with 2 days from home a week. You must have prior experience working in a similar position, in a Law Construction department. The Role: Project Co-ordination Distribute and co-ordinate appropriate support for specific client projects Set up processes for client matters through liaison with Partners, Fee Earners and client contacts Support Partners, Fee Earners and the Business Development and Marketing Teams with preparation of pitches, presentations and events and with other projects and tasks Identify and act upon process improvements across the team to enhance both internal and external client services Client Relationship Management Ensure that all client related correspondence is received by the appropriate Partner or Fee Earner Take an active role in relationship management and client care Enter and ensure accuracy of client information on the Client Relationship Management system, currently InterAction Communicate with external clients both independently and upon instructions from Partners and Fee Earners Arrange client meetings and ensure efficient responses to written and verbal client queries Check to ensure clients terms of business in place as soon as file opened and to follow up with Fee Earners accordingly Communication Take internal and external telephone queries, responding as appropriate and ensure that all messages are passed on in a timely manner Liaise with relevant Business Resource teams on behalf of Partners and Fee Earners Liaise with the Client Service Lead over planned absences, arranging cover as necessary and communicating this to the relevant Partners and Fee Earners Financial Assist Partners and Fee Earners in ensuring time recording is up to date and captured in a timely manner Liaise with the appropriate Finance team in relation to invoices, expenses, client billing and accounts Process invoices and expenses on the online system, currently Chrome Assist the billing and credit control processes and liaise with the Finance team in relation to these to ensure a consistent and efficient approach Produce standard financial and time reports through the system Administrative Participate in distribution of work and monitor progress of work allocated to Client Service Administrators to ensure tasks are completed in a timely manner Monitor and track all tasks and prioritise accordingly Diary management and coordination to ensure Partners and Fee Earners receive regular updates on meeting arrangements Take responsibility for room booking and meeting coordination, including confirmation of attendees, arranging relevant technology, refreshments, and catering Ensure travel bookings are completed and that relevant information is submitted and communicated in advance Arrange for the photocopying, scanning, printing and filing to be carried out by the team Arrange for files to be opened, closed and maintained Supervise Client Services Administrators' record keeping and general filing tasks Use effective systems to ensure both short and long term tasks are completed within required timescales Other duties and responsibilities: Assisting other members of the team, both proactively and at the request of the Client Services Lead Provide cover for the Client Document Executives as necessary (for example during periods of heavy workloads, holiday or sickness periods) Short dictations and basic amendments and document updates Conflict searches, file opening and risk assessment forms Drafting letters of engagement Updating and maintaining integrity of information held in Outlook, InterAction and 3E Minor document production amendments and assistance Working effectively with other legal and Business Resource teams as required Any other duties as reasonably requested by Partners, Fee Earners, Client Services Leads or the Internal Client Services Manager Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles. The Ideal Candidate: A Client Services Executive has responsibility to ensure that their skill set is up to date and they are familiar with our Firm's Teams, key individuals, clients, internal systems and procedures. This will ensure that the Client Services Executive is able to carry out the role effectively and where appropriate, discuss any training requirements with the Client Services Lead. In addition to this: Accurate typing speed of at least 60 words per minute Advanced knowledge and experience of using Software including all Microsoft Office packages Experience of using Practice Management systems Demonstrate solutions-focused working methods Demonstrate the ability to use initiative and develop solutions to ensure a good service is provided at all times Competencies: Excellent verbal and written communication skills Solid Customer Service centric experience and work ethic Proactive Team Player Organised Good interpersonal details with the ability to adapt style and approach Attention to detail and accuracy If you feel you would be suitable, please apply directly or contact Jess at AJ Chambers. Client Services Executive - City of London
Apr 17, 2024
Full time
AJ Chambers represents a highly supportive, International Law Firm based in the City of London that is seeking a Legal PA for the Construction team. This is a permanent full-time role paying up to £44,000, with 2 days from home a week. You must have prior experience working in a similar position, in a Law Construction department. The Role: Project Co-ordination Distribute and co-ordinate appropriate support for specific client projects Set up processes for client matters through liaison with Partners, Fee Earners and client contacts Support Partners, Fee Earners and the Business Development and Marketing Teams with preparation of pitches, presentations and events and with other projects and tasks Identify and act upon process improvements across the team to enhance both internal and external client services Client Relationship Management Ensure that all client related correspondence is received by the appropriate Partner or Fee Earner Take an active role in relationship management and client care Enter and ensure accuracy of client information on the Client Relationship Management system, currently InterAction Communicate with external clients both independently and upon instructions from Partners and Fee Earners Arrange client meetings and ensure efficient responses to written and verbal client queries Check to ensure clients terms of business in place as soon as file opened and to follow up with Fee Earners accordingly Communication Take internal and external telephone queries, responding as appropriate and ensure that all messages are passed on in a timely manner Liaise with relevant Business Resource teams on behalf of Partners and Fee Earners Liaise with the Client Service Lead over planned absences, arranging cover as necessary and communicating this to the relevant Partners and Fee Earners Financial Assist Partners and Fee Earners in ensuring time recording is up to date and captured in a timely manner Liaise with the appropriate Finance team in relation to invoices, expenses, client billing and accounts Process invoices and expenses on the online system, currently Chrome Assist the billing and credit control processes and liaise with the Finance team in relation to these to ensure a consistent and efficient approach Produce standard financial and time reports through the system Administrative Participate in distribution of work and monitor progress of work allocated to Client Service Administrators to ensure tasks are completed in a timely manner Monitor and track all tasks and prioritise accordingly Diary management and coordination to ensure Partners and Fee Earners receive regular updates on meeting arrangements Take responsibility for room booking and meeting coordination, including confirmation of attendees, arranging relevant technology, refreshments, and catering Ensure travel bookings are completed and that relevant information is submitted and communicated in advance Arrange for the photocopying, scanning, printing and filing to be carried out by the team Arrange for files to be opened, closed and maintained Supervise Client Services Administrators' record keeping and general filing tasks Use effective systems to ensure both short and long term tasks are completed within required timescales Other duties and responsibilities: Assisting other members of the team, both proactively and at the request of the Client Services Lead Provide cover for the Client Document Executives as necessary (for example during periods of heavy workloads, holiday or sickness periods) Short dictations and basic amendments and document updates Conflict searches, file opening and risk assessment forms Drafting letters of engagement Updating and maintaining integrity of information held in Outlook, InterAction and 3E Minor document production amendments and assistance Working effectively with other legal and Business Resource teams as required Any other duties as reasonably requested by Partners, Fee Earners, Client Services Leads or the Internal Client Services Manager Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles. The Ideal Candidate: A Client Services Executive has responsibility to ensure that their skill set is up to date and they are familiar with our Firm's Teams, key individuals, clients, internal systems and procedures. This will ensure that the Client Services Executive is able to carry out the role effectively and where appropriate, discuss any training requirements with the Client Services Lead. In addition to this: Accurate typing speed of at least 60 words per minute Advanced knowledge and experience of using Software including all Microsoft Office packages Experience of using Practice Management systems Demonstrate solutions-focused working methods Demonstrate the ability to use initiative and develop solutions to ensure a good service is provided at all times Competencies: Excellent verbal and written communication skills Solid Customer Service centric experience and work ethic Proactive Team Player Organised Good interpersonal details with the ability to adapt style and approach Attention to detail and accuracy If you feel you would be suitable, please apply directly or contact Jess at AJ Chambers. Client Services Executive - City of London
AJ Chambers represents a highly supportive, International Law Firm based in the City of London that is seeking a Legal PA for the Employment team. This is a permanent full-time role paying up to £44,000, with 2 days from home a week. You must have prior experience working in a similar position, in a Law Employment department. The Role: Project Co-ordination Distribute and co-ordinate appropriate support for specific client projects Set up processes for client matters through liaison with Partners, Fee Earners and client contacts Support Partners, Fee Earners and the Business Development and Marketing Teams with preparation of pitches, presentations and events and with other projects and tasks Identify and act upon process improvements across the team to enhance both internal and external client services Client Relationship Management Ensure that all client related correspondence is received by the appropriate Partner or Fee Earner Take an active role in relationship management and client care Enter and ensure accuracy of client information on the Client Relationship Management system, currently InterAction Communicate with external clients both independently and upon instructions from Partners and Fee Earners Arrange client meetings and ensure efficient responses to written and verbal client queries Check to ensure clients terms of business in place as soon as file opened and to follow up with Fee Earners accordingly Communication Take internal and external telephone queries, responding as appropriate and ensure that all messages are passed on in a timely manner Liaise with relevant Business Resource teams on behalf of Partners and Fee Earners Liaise with the Client Service Lead over planned absences, arranging cover as necessary and communicating this to the relevant Partners and Fee Earners Financial Assist Partners and Fee Earners in ensuring time recording is up to date and captured in a timely manner Liaise with the appropriate Finance team in relation to invoices, expenses, client billing and accounts Process invoices and expenses on the online system, currently Chrome Assist the billing and credit control processes and liaise with the Finance team in relation to these to ensure a consistent and efficient approach Produce standard financial and time reports through the system Administrative Participate in distribution of work and monitor progress of work allocated to Client Service Administrators to ensure tasks are completed in a timely manner Monitor and track all tasks and prioritise accordingly Diary management and coordination to ensure Partners and Fee Earners receive regular updates on meeting arrangements Take responsibility for room booking and meeting coordination, including confirmation of attendees, arranging relevant technology, refreshments, and catering Ensure travel bookings are completed and that relevant information is submitted and communicated in advance Arrange for the photocopying, scanning, printing and filing to be carried out by the team Arrange for files to be opened, closed and maintained Supervise Client Services Administrators' record keeping and general filing tasks Use effective systems to ensure both short and long term tasks are completed within required timescales Other duties and responsibilities: Assisting other members of the team, both proactively and at the request of the Client Services Lead Provide cover for the Client Document Executives as necessary (for example during periods of heavy workloads, holiday or sickness periods) Short dictations and basic amendments and document updates Conflict searches, file opening and risk assessment forms Drafting letters of engagement Updating and maintaining integrity of information held in Outlook, InterAction and 3E Minor document production amendments and assistance Working effectively with other legal and Business Resource teams as required Any other duties as reasonably requested by Partners, Fee Earners, Client Services Leads or the Internal Client Services Manager Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles. The Ideal Candidate: A Client Services Executive has responsibility to ensure that their skill set is up to date and they are familiar with our Firm's Teams, key individuals, clients, internal systems and procedures. This will ensure that the Client Services Executive is able to carry out the role effectively and where appropriate, discuss any training requirements with the Client Services Lead. In addition to this: Accurate typing speed of at least 60 words per minute Advanced knowledge and experience of using Software including all Microsoft Office packages Experience of using Practice Management systems Demonstrate solutions-focused working methods Demonstrate the ability to use initiative and develop solutions to ensure a good service is provided at all times Competencies: Excellent verbal and written communication skills Solid Customer Service centric experience and work ethic Proactive Team Player Organised Good interpersonal details with the ability to adapt style and approach Attention to detail and accuracy If you feel you would be suitable, please apply directly or contact Jess at AJ Chambers. Client Services Executive - City of London
Apr 16, 2024
Full time
AJ Chambers represents a highly supportive, International Law Firm based in the City of London that is seeking a Legal PA for the Employment team. This is a permanent full-time role paying up to £44,000, with 2 days from home a week. You must have prior experience working in a similar position, in a Law Employment department. The Role: Project Co-ordination Distribute and co-ordinate appropriate support for specific client projects Set up processes for client matters through liaison with Partners, Fee Earners and client contacts Support Partners, Fee Earners and the Business Development and Marketing Teams with preparation of pitches, presentations and events and with other projects and tasks Identify and act upon process improvements across the team to enhance both internal and external client services Client Relationship Management Ensure that all client related correspondence is received by the appropriate Partner or Fee Earner Take an active role in relationship management and client care Enter and ensure accuracy of client information on the Client Relationship Management system, currently InterAction Communicate with external clients both independently and upon instructions from Partners and Fee Earners Arrange client meetings and ensure efficient responses to written and verbal client queries Check to ensure clients terms of business in place as soon as file opened and to follow up with Fee Earners accordingly Communication Take internal and external telephone queries, responding as appropriate and ensure that all messages are passed on in a timely manner Liaise with relevant Business Resource teams on behalf of Partners and Fee Earners Liaise with the Client Service Lead over planned absences, arranging cover as necessary and communicating this to the relevant Partners and Fee Earners Financial Assist Partners and Fee Earners in ensuring time recording is up to date and captured in a timely manner Liaise with the appropriate Finance team in relation to invoices, expenses, client billing and accounts Process invoices and expenses on the online system, currently Chrome Assist the billing and credit control processes and liaise with the Finance team in relation to these to ensure a consistent and efficient approach Produce standard financial and time reports through the system Administrative Participate in distribution of work and monitor progress of work allocated to Client Service Administrators to ensure tasks are completed in a timely manner Monitor and track all tasks and prioritise accordingly Diary management and coordination to ensure Partners and Fee Earners receive regular updates on meeting arrangements Take responsibility for room booking and meeting coordination, including confirmation of attendees, arranging relevant technology, refreshments, and catering Ensure travel bookings are completed and that relevant information is submitted and communicated in advance Arrange for the photocopying, scanning, printing and filing to be carried out by the team Arrange for files to be opened, closed and maintained Supervise Client Services Administrators' record keeping and general filing tasks Use effective systems to ensure both short and long term tasks are completed within required timescales Other duties and responsibilities: Assisting other members of the team, both proactively and at the request of the Client Services Lead Provide cover for the Client Document Executives as necessary (for example during periods of heavy workloads, holiday or sickness periods) Short dictations and basic amendments and document updates Conflict searches, file opening and risk assessment forms Drafting letters of engagement Updating and maintaining integrity of information held in Outlook, InterAction and 3E Minor document production amendments and assistance Working effectively with other legal and Business Resource teams as required Any other duties as reasonably requested by Partners, Fee Earners, Client Services Leads or the Internal Client Services Manager Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles. The Ideal Candidate: A Client Services Executive has responsibility to ensure that their skill set is up to date and they are familiar with our Firm's Teams, key individuals, clients, internal systems and procedures. This will ensure that the Client Services Executive is able to carry out the role effectively and where appropriate, discuss any training requirements with the Client Services Lead. In addition to this: Accurate typing speed of at least 60 words per minute Advanced knowledge and experience of using Software including all Microsoft Office packages Experience of using Practice Management systems Demonstrate solutions-focused working methods Demonstrate the ability to use initiative and develop solutions to ensure a good service is provided at all times Competencies: Excellent verbal and written communication skills Solid Customer Service centric experience and work ethic Proactive Team Player Organised Good interpersonal details with the ability to adapt style and approach Attention to detail and accuracy If you feel you would be suitable, please apply directly or contact Jess at AJ Chambers. Client Services Executive - City of London
Role overview ID: Entity: Vistry Region: Vistry West London Department: Technical Contract Type: Permanent - Full Time Job Location: Ealing, London Date Posted: 09.04.2024 We have a fantastic opportunity for a Technical Manager to join our team within Vistry West London, at our office in Ealing, London. As our Technical Manager you will be involved with a project from land bid or tender by providing construction technical guidance and co-ordination through to the pre-construction design and technical management functions for delivery of the development. You will act as the Client focal point and Construction Team Co-ordinator during the construction phase of the project. You will manage the planning and delivery of infrastructure, including services and landscaping of developments. You will also manage the work and/or expectations of key project stakeholders and customers, for example project stakeholders, residential customers, external design consultants and suppliers/contractors. You will assist the Senior Technical Manager in the selection and appointment of external design consultants. You will also manage the technical design process of a project through planning stage to practical completion Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Company car, car allowance or travel allowance Up to 33 days annual leave plus bank holidays Private Healthcare Competitive contributory pension scheme Life assurance - 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality A pro-active management style with capability to lead and coordinate the managers across a wider team. Ability to prioritise and delegate as appropriate effectively negotiate, motivate and communicate in order to influence others to ensure that the required objectives are met. Leadership skills including assertiveness, being decisive, flexible, good time management, organised, effective at leading / participating in meetings, works well under pressure and to strict deadlines. Experience and knowledge of planning, financial and legal processes. A general background knowledge in property combined with a relevant qualification. Experience in stakeholder management Desirable Experience of Project Management in either a development company or professional practice. Up to date knowledge of best practice and the latest products and specification items available in the marketplace. An ability to effectively communicate with all levels of management with respect to client, professional practices and site operators, both internal and external to the Company. An understanding of the construction process involving JCT Forms of Contract. Experience using a document management system such as Viewpoint/4P/Docelite Experience in a Senior Technical Coordinator role or similar Professional qualification from recognised institution eg. at A level, ONC/HNC, NVQ in Construction Evidence of a strong understanding of financial, legal, and planning processes. Degree level education or 5+ years relevant industry experience. More about the Technical Manager role Co-ordinate project teams throughout the planning and development process monitoring progress to ensure the delivery of serviced land parcels on time and in budget. Ensure all co-ordination issues relating to tenders and contract issues are implemented between design team, construction team, employer's agent and client. Manage the technical and design process of the project from Planning Consent to Practical Completion. Providing technical advice on the feasibility of projects, determining constraints and advising on budgets, phasing and timing. Produce development fees, utility costs for the construction cost. Liaise with Estimators, Surveyors, Buyers and Construction. Undertake financial management and provide budgeting forecasting information for infrastructure budgets. Co-ordinate consultant appointments and prepare appointment scopes, design programmes and fee budgets. Co-ordinate technical, design and external client issues with the relevant Countryside team. Act as the main Client contact during the Construction Phase. Produce the Health & Safety construction plan with the Construction Manager and issue monthly CDM statements. Address relevant issues with JCT Contracts, Employers Requirements, Contractors Proposals, Insurances, Performance Bonds, Adoption Agreements and Bonds, Warranties, etc. In conjunction with Environmental Consultant issue agreed sustainability/Code Pre- Assessment and Energy Strategy. Assist Technical Administrators and Coordinators with the preparation of Health & Safety File/O&M Manual. Liaise with Joint Venture Partners and Funders throughout the development process. Manage, agree and complete legal adoptions of all infrastructure elements. Manage strategic statute services, diversions and connections. Discharge S106 conditions for the developments. Finally, let's tell you a bit more about us At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do. We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry. Benefits Agile Working
Apr 16, 2024
Full time
Role overview ID: Entity: Vistry Region: Vistry West London Department: Technical Contract Type: Permanent - Full Time Job Location: Ealing, London Date Posted: 09.04.2024 We have a fantastic opportunity for a Technical Manager to join our team within Vistry West London, at our office in Ealing, London. As our Technical Manager you will be involved with a project from land bid or tender by providing construction technical guidance and co-ordination through to the pre-construction design and technical management functions for delivery of the development. You will act as the Client focal point and Construction Team Co-ordinator during the construction phase of the project. You will manage the planning and delivery of infrastructure, including services and landscaping of developments. You will also manage the work and/or expectations of key project stakeholders and customers, for example project stakeholders, residential customers, external design consultants and suppliers/contractors. You will assist the Senior Technical Manager in the selection and appointment of external design consultants. You will also manage the technical design process of a project through planning stage to practical completion Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Company car, car allowance or travel allowance Up to 33 days annual leave plus bank holidays Private Healthcare Competitive contributory pension scheme Life assurance - 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality A pro-active management style with capability to lead and coordinate the managers across a wider team. Ability to prioritise and delegate as appropriate effectively negotiate, motivate and communicate in order to influence others to ensure that the required objectives are met. Leadership skills including assertiveness, being decisive, flexible, good time management, organised, effective at leading / participating in meetings, works well under pressure and to strict deadlines. Experience and knowledge of planning, financial and legal processes. A general background knowledge in property combined with a relevant qualification. Experience in stakeholder management Desirable Experience of Project Management in either a development company or professional practice. Up to date knowledge of best practice and the latest products and specification items available in the marketplace. An ability to effectively communicate with all levels of management with respect to client, professional practices and site operators, both internal and external to the Company. An understanding of the construction process involving JCT Forms of Contract. Experience using a document management system such as Viewpoint/4P/Docelite Experience in a Senior Technical Coordinator role or similar Professional qualification from recognised institution eg. at A level, ONC/HNC, NVQ in Construction Evidence of a strong understanding of financial, legal, and planning processes. Degree level education or 5+ years relevant industry experience. More about the Technical Manager role Co-ordinate project teams throughout the planning and development process monitoring progress to ensure the delivery of serviced land parcels on time and in budget. Ensure all co-ordination issues relating to tenders and contract issues are implemented between design team, construction team, employer's agent and client. Manage the technical and design process of the project from Planning Consent to Practical Completion. Providing technical advice on the feasibility of projects, determining constraints and advising on budgets, phasing and timing. Produce development fees, utility costs for the construction cost. Liaise with Estimators, Surveyors, Buyers and Construction. Undertake financial management and provide budgeting forecasting information for infrastructure budgets. Co-ordinate consultant appointments and prepare appointment scopes, design programmes and fee budgets. Co-ordinate technical, design and external client issues with the relevant Countryside team. Act as the main Client contact during the Construction Phase. Produce the Health & Safety construction plan with the Construction Manager and issue monthly CDM statements. Address relevant issues with JCT Contracts, Employers Requirements, Contractors Proposals, Insurances, Performance Bonds, Adoption Agreements and Bonds, Warranties, etc. In conjunction with Environmental Consultant issue agreed sustainability/Code Pre- Assessment and Energy Strategy. Assist Technical Administrators and Coordinators with the preparation of Health & Safety File/O&M Manual. Liaise with Joint Venture Partners and Funders throughout the development process. Manage, agree and complete legal adoptions of all infrastructure elements. Manage strategic statute services, diversions and connections. Discharge S106 conditions for the developments. Finally, let's tell you a bit more about us At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do. We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry. Benefits Agile Working
Join our team! Elior are excited to present a fantastic opportunity to join our team as our Recruitment Administrator! Do you thrive in a fast-paced environment? Are you ready to take your recruitment career to the next level in a team where your expertise and skills are valued and your impact is limitless? This is an exceptional opportunity to accelerate your career in a team where culture, support, and collaboration are at the forefront of everything we do! What you'll be doing As our Recruitment Administrator you will play a key role in supporting our in-house recruitment team. As a key member of our team within the wider HR structure, this role offers an exciting opportunity for growth in the recruitment and HR field. This is a varied and interesting role covering a number of aspects across the recruitment team. Responsible for day-to-day administration relating to recruitment, such as advert posting, organisation of interviews, and maintenance of our internal applicant tracking system (ATS). Key Accountabilities: Managing the Applicant Tracking System (ATS) Maintaining ATS data Serve as the first point of contact for all enquiries received through the careers inbox and helpdesk phoneline Administration support for Head Office and Site-Based recruitment Ownership of end-to-end reporting, including metrics and data analysis Maintenance of recruitment and social media platforms (Indeed, Caterer, LinkedIn, Glassdoor, Facebook, Instagram) Sharing vacancies, data, and trends with the wider business through excel, mail merges, and internal platforms Management and tracking of applications from external providers such as Indeed, The Caterer, Reed, and other jobs platforms. Actively contribute to and provide ongoing support for team projects Working Pattern: Monday - Friday What can you bring? Skills & Experience: Agile and Adaptable: Demonstrate a willingness to learn and take on new activities as we further evolve our recruitment practice Excellent Organisational and Administrative Skills: Proven ability to efficiently handle multiple tasks, prioritise responsibilities, and maintain meticulous attention to detail Confident and Proficient in the use of Microsoft office: High level experience in Excel, enabling effective data management, analysis, and reporting Exceptional Communication Skills: Excellent written and verbal communication skills, combined with a keen eye for detail Strong Interpersonal Skills: Ability to establish rapport and build relationships with candidates, colleagues, and hiring managers Time Management: Effective prioritisation and organisation of tasks to meet deadlines and deliver high-quality work, while maintaining flexibility to adapt to changing priorities Team Player: Collaborative mindset with the ability to work effectively within a team, supporting colleagues, and contributing to the overall success of recruitment initiatives Our way of saying thank you At Elior, we strive to ensure that our colleagues feel appreciated & rewarded, which is why we offer generous rewards & benefits in exchange for your dedicated efforts. FREE On-Site Lunches: Enjoy complimentary lunches, saving you time & money while ensuring you stay nourished & energised throughout the day. Support Your Way of Life: Flexible Working: We offer full-time & part-time roles, with varying shift patterns across the business. Allowing colleagues the flexibility to balance their personal & professional commitments Hybrid Working Model: Collaborate & innovate in the office three days a week while enjoying focused work-from-home days Holiday Allowance: Relax & recharge with 31 days of holiday (including bank holidays) Additional Holiday Purchase Option: Customise your time off by purchasing extra holidays Family Leave: Prioritise family commitments with flexible leave options Paid Charity Leave: Make a positive impact with two additional paid days for charity work Big Enough for Growth, Small Enough to Connect: Opportunities for career progression while developing a close-knit community Supporting You Through Life's Ups & Downs: Access mental health support & comprehensive wellbeing benefits Keeping Finances & Wellbeing in Mind: Life assurance, workplace pension schemes, discounts, cashback, entertainment, leisure discounts, & a cycle to work scheme Why it's great to work for us Elior is a multi-award-winning people business and one of the UK's leading contract caterers , with over 10,000 colleagues operating across a diverse range of sectors including: Workplaces & Office Space Sporting Venues & Stadiums Attraction & Heritage Sites Public Sector & Defence Health, Care & Hospitals Schools, Colleges & Universities Along with our purpose of enriching lives everywhere, every day, we're committed to an inclusive culture and want our people to feel appreciated, supported, and fulfilled. That's why 85% of colleagues tell us how proud they are to work for us! Elior Celebrates Equality Our aim is to celebrate a culture of equality, diversity, and inclusion, continuing to make Elior a great place to work! Every colleague has a distinctive set of values, skills, and aspirations. To ensure that we attract, develop, and retain best people from the widest possible talent pool we're committed to providing an inclusive environment where our colleagues fulfil their potential and have the opportunity to succeed.
Apr 16, 2024
Full time
Join our team! Elior are excited to present a fantastic opportunity to join our team as our Recruitment Administrator! Do you thrive in a fast-paced environment? Are you ready to take your recruitment career to the next level in a team where your expertise and skills are valued and your impact is limitless? This is an exceptional opportunity to accelerate your career in a team where culture, support, and collaboration are at the forefront of everything we do! What you'll be doing As our Recruitment Administrator you will play a key role in supporting our in-house recruitment team. As a key member of our team within the wider HR structure, this role offers an exciting opportunity for growth in the recruitment and HR field. This is a varied and interesting role covering a number of aspects across the recruitment team. Responsible for day-to-day administration relating to recruitment, such as advert posting, organisation of interviews, and maintenance of our internal applicant tracking system (ATS). Key Accountabilities: Managing the Applicant Tracking System (ATS) Maintaining ATS data Serve as the first point of contact for all enquiries received through the careers inbox and helpdesk phoneline Administration support for Head Office and Site-Based recruitment Ownership of end-to-end reporting, including metrics and data analysis Maintenance of recruitment and social media platforms (Indeed, Caterer, LinkedIn, Glassdoor, Facebook, Instagram) Sharing vacancies, data, and trends with the wider business through excel, mail merges, and internal platforms Management and tracking of applications from external providers such as Indeed, The Caterer, Reed, and other jobs platforms. Actively contribute to and provide ongoing support for team projects Working Pattern: Monday - Friday What can you bring? Skills & Experience: Agile and Adaptable: Demonstrate a willingness to learn and take on new activities as we further evolve our recruitment practice Excellent Organisational and Administrative Skills: Proven ability to efficiently handle multiple tasks, prioritise responsibilities, and maintain meticulous attention to detail Confident and Proficient in the use of Microsoft office: High level experience in Excel, enabling effective data management, analysis, and reporting Exceptional Communication Skills: Excellent written and verbal communication skills, combined with a keen eye for detail Strong Interpersonal Skills: Ability to establish rapport and build relationships with candidates, colleagues, and hiring managers Time Management: Effective prioritisation and organisation of tasks to meet deadlines and deliver high-quality work, while maintaining flexibility to adapt to changing priorities Team Player: Collaborative mindset with the ability to work effectively within a team, supporting colleagues, and contributing to the overall success of recruitment initiatives Our way of saying thank you At Elior, we strive to ensure that our colleagues feel appreciated & rewarded, which is why we offer generous rewards & benefits in exchange for your dedicated efforts. FREE On-Site Lunches: Enjoy complimentary lunches, saving you time & money while ensuring you stay nourished & energised throughout the day. Support Your Way of Life: Flexible Working: We offer full-time & part-time roles, with varying shift patterns across the business. Allowing colleagues the flexibility to balance their personal & professional commitments Hybrid Working Model: Collaborate & innovate in the office three days a week while enjoying focused work-from-home days Holiday Allowance: Relax & recharge with 31 days of holiday (including bank holidays) Additional Holiday Purchase Option: Customise your time off by purchasing extra holidays Family Leave: Prioritise family commitments with flexible leave options Paid Charity Leave: Make a positive impact with two additional paid days for charity work Big Enough for Growth, Small Enough to Connect: Opportunities for career progression while developing a close-knit community Supporting You Through Life's Ups & Downs: Access mental health support & comprehensive wellbeing benefits Keeping Finances & Wellbeing in Mind: Life assurance, workplace pension schemes, discounts, cashback, entertainment, leisure discounts, & a cycle to work scheme Why it's great to work for us Elior is a multi-award-winning people business and one of the UK's leading contract caterers , with over 10,000 colleagues operating across a diverse range of sectors including: Workplaces & Office Space Sporting Venues & Stadiums Attraction & Heritage Sites Public Sector & Defence Health, Care & Hospitals Schools, Colleges & Universities Along with our purpose of enriching lives everywhere, every day, we're committed to an inclusive culture and want our people to feel appreciated, supported, and fulfilled. That's why 85% of colleagues tell us how proud they are to work for us! Elior Celebrates Equality Our aim is to celebrate a culture of equality, diversity, and inclusion, continuing to make Elior a great place to work! Every colleague has a distinctive set of values, skills, and aspirations. To ensure that we attract, develop, and retain best people from the widest possible talent pool we're committed to providing an inclusive environment where our colleagues fulfil their potential and have the opportunity to succeed.