Office Manager

Office Manager

Bridgwater

Competitive Salary and benefits

We have an exciting new opportunity for an Office Manager to join our site team based in Bridgwater on the Agratas project. In this role you will assume responsibility for the effective running of the site office. You will provide a comprehensive and effective support service, covering the areas and management of administration, on-boarding of new staff, office and stakeholder management.

You may manage any team assistants, document controllers and senior document controllers in your area, ensuring they are conversant with required process, procedures and standards.

Responsibilities

Office Management

• Demonstrate appropriate Health and Safety leadership to ensure that the safety first and foremost message is visible and alive throughout all activities undertaken.
• Ensure that legal notices are displayed in the office and on sites.
• Ensure that building maintenance is conducted as required and that all electrical equipment is PAT tested at the requisite intervals.
• Assist in the booking of travel, accommodation etc for all staff members as required.
• Ensure that adequate office supplies are available and cost effective.
• Ensure that the office environment is suitable, escalating issues if required to group property and or senior management.
• Take full ownership for the on-boarding of all new staff. Provide ongoing support in the provision/management of equipment for staff to effectively carry out their roles.
• Take ownership of maintaining local training/competence records and the communication of training requirements to staff.
• Work with the project team and support the Planning Manager with the management of monthly staff resource.
• Liaising with HR, provide visibility of holiday bookings and sickness records.
• Be a point of contact for all stakeholders and deal effectively with enquiries

Document Control

• Own, control and manage the project document management system, managing the flow of information. Ensure all documentation is properly receipted, checked, monitored, registered and distributed through the project team, client team, supply chain and other contractors.
• Liaise with all stakeholders to ensure synergy between NG Bailey system and external document management systems.
• Provide regular progress reports to project management as required
• Maintain high levels of confidentiality, including the safe storage of documentation and drawings.

Requirements

• Strong experience in providing administration support and managing administrative staff.
• Good knowledge of Microsoft packages - Word, Excel, Powerpoint
• Strong organisational skills
• Understanding of document control, and relevant engineering/construction systems (desirable)

Benefits

• 25 days holiday per annum, plus bank holidays
• Pension with leading provider and up to 8% employer contribution
• Private healthcare
• Free 24/7 365 Employee assistance program to support mental health and wellbeing (including counselling sessions and legal advice)
• Discounts
• Personal development programme
• Flexible Benefits

Next Steps:

As a business, we're on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.

We'll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.

About Us:

We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.

Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies.

Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.