Property Finance & Office Administrator

(Office based with some flexibility to work from home at busy times) Part-time, permanent Salary £28,000 £32,000 per annum FTE (pro rata)
Hours: 3 days per week, 9 30 (Friday essential) Free onsite parking

What s on offer for the Property Finance & Office Administrator role

Salary £28,000 £32,000 per annum FTE, pro rata for 3 days per week, depending on experience

20 days holiday plus bank holidays (pro rata)

Free onsite parking in Stratford-upon-Avon (and at proposed Alcester office from 2026)

No weekend or bank holiday working

Some flexibility to work from home at peak times (e.g. rent quarter days, between Christmas and New Year)

Stable, long-term part-time role in a friendly commercial property office

About the Company

Our client is a well-established commercial estate agency based in Stratford-upon-Avon, with a strong reputation for providing a professional, personal service to their landlord and tenant clients.

They manage a portfolio of commercial properties and pride themselves on accurate client accounting, efficient rent collection and excellent relationships with the businesses and landlords they support.

Due to continued growth, they are looking to appoint an experienced Property Finance & Office Administrator to take ownership of the day-to-day client money and office accounts.

What will be the day-to-day responsibilities for the Property Finance & Office Administrator role

You ll be responsible for bookkeeping and client accounts for the agency, including raising rent and service charge invoices, allocating payments, paying landlords and suppliers, and reconciling the accounts in Xero.

The role combines bookkeeping, client money work, credit control, and office administration, and would suit someone who enjoys working with figures, has strong attention to detail and ideally has experience within property or estate agency.

Key Responsibilities Finance & Client Accounting

• Raise invoices for:

  • Rents

  • Insurance

  • Service charges

  • Utilities
    
    Receive and allocate rent payments correctly
    Pay landlords and reconcile client accounts
    Process payments to suppliers, wages and pension contributions
    Reconcile the company bank account in Xero
    Support quarter days and key rent dates including working from home between Christmas and New Year for the December rent quarter

Credit Control & Queries

Chase arrears by letter, email and telephone

Answer incoming calls and deal with queries from landlords, tenants and suppliers

Provide updates on rent, payments, arrears and account queries

Liaise with the Property Manager and Director to resolve any issues

Office Administration

General office administration including filing, scanning and maintaining records

Support the Property Manager and Director with day-to-day admin

Help ensure the smooth running of the office and excellent service to clients

What skills and experience do I need for the Property Finance & Office Administrator role? Must Haves

Proven experience as a Bookkeeper / Accounts Assistant, ideally handling client money

Experience using Xero accounting software

Confident using Excel spreadsheets

Strong numerical accuracy and attention to detail

Experience dealing with customers/clients in a professional setting (office/admin, accounts, property, or similar)

Good written and verbal communication skills

Organised, able to manage multiple tasks and deadlines

Positive, can-do attitude and a genuine team player

Nice to have but not essential

Previous experience within a property management / estate agency / lettings environment

• Knowledge of:

  • Rent invoicing and collection

  • Service charges

  • Landlord and tenant accounts

  • Experience using Alto lettings software or similar systems

  • Understanding of client money handling in a property context

If you ve worked in bookkeeping or client accounts, are confident in Xero and Excel, and would like to use your skills in a commercial property environment in a part-time role, we d love to hear from you.

Interested?

We re reviewing CVs now! Apply today or contact Arden Personnel for more information.

Send your CV to (url removed)
Call us on (phone number removed) Alcester or Redditch (phone number removed)

Arden Personnel Connecting Talent with Opportunity

Arden Personnel is a local independent recruitment agency with offices in Alcester, Warwickshire and Redditch, Worcestershire.

We recruit for companies based in Alcester, Evesham, Bidford-on-Avon, Stratford-upon-Avon, Henley-in-Arden, Leamington Spa, Redditch, Bromsgrove, and Studley.

We want your experience of using a recruitment agency to be positive and will always endeavour to get back to all applicants.

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Arden Personnel is an equal opportunities employer that welcomes applications from all age groups.

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